# Wrike vs Todoist: Features and Cost Comparison 2026 | Capterra > Wrike vs Todoist: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/76113-149339/Wrike-vs-Todoist-for-Business --- # Wrike vs Todoist Features and Cost Comparison Last updated April 15th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: WrikeTodoist2/4 selected [Wrike](https://www.capterra.com/p/76113/Wrike/)[4.4 (2987)](https://www.capterra.com/p/76113/Wrike/reviews/) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Wrike](https://www.capterra.com/p/76113/Wrike/)[4.4 (2987)](https://www.capterra.com/p/76113/Wrike/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.2 Functionality 4.3 Ease of Use 4.2 Customer Service 4.3 Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Reviews Sentiment Based on [2,987 reviews](https://www.capterra.com/p/76113/Wrike/reviews/) Positive 2,670 Neutral 222 Negative 95 Positive 2,670 Neutral 222 Negative 95 Reviews Sentiment Based on [2,640 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,469 Neutral 149 Negative 22 Positive 2,469 Neutral 149 Negative 22 Best for (according to reviews) - **Business size**: Small businesses account for 1,405 reviews, representing 49% of feedback, showing widespread use among smaller organizations. - **Industry**: Marketing & advertising, computer software, and IT/services together contribute 31% of reviews, indicating notable adoption across creative and tech-driven sectors. - **Use cases**: Project management (76%), task management (58%), and workflow management (36%) are the main applications, highlighting Wrike's focus on team collaboration and process organization. Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict Wrike Wrike users find it best for managing complex projects that require comprehensive task management, collaboration, and progress tracking. Reviewers highlight its multiple project views, such as Gantt charts and dashboards, and appreciate integrations with tools like Outlook, Slack, Google Drive, Excel, and Microsoft Teams, which they say support team communication and workflow efficiency. However, users note that its pricing and learning curve may be challenging for small businesses or those seeking a simpler interface. Todoist Todoist users consider it ideal for organizing daily tasks and personal productivity, appreciating its simplicity, intuitive interface, and motivational progress tracking. Reviewers value its affordable pricing, useful free version, and integrations with Google Calendar, Gmail, Outlook, Shortcuts, and Trello, which they say enhance scheduling and task management. They mention that while Todoist is effective for individual or small team use, some find the free version limited and premium plans costly for advanced needs. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison When looking at task management tools like Wrike and Todoist, price is just one factor to consider. Understanding their features and differences can help determine which one best suits your needs, maximizing efficiency while avoiding unnecessary costs. Here's how they compare in key areas that matter most. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,165 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Wrike 82%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.5 Task Progress Tracking 4.4 Todoist 84%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 Task Management 4.6 (845) 4.7 (687) Wrike users appreciate the comprehensive task management features, including task creation, assignment, prioritization, and dependencies. They value the multiple views, such as Gantt charts and dashboards, which they say help in tracking tasks and progress. Users also highlight the ability to collaborate with team members and external collaborators, saying that it makes it easy to manage complex projects. Meanwhile, Todoist users find the task management feature simple and effective for organizing daily tasks. They like the multiple views, such as Kanban boards and lists, and the ability to create subtasks and prioritize tasks. Users also appreciate the ease of use and the integration with other tools. Overall, Wrike users value its robust task management capabilities, while Todoist users appreciate its simplicity and ease of use. Task Editing 4.5 (269) 4.6 (615) Wrike users find the task editing feature intuitive and user-friendly, saying that it allows for quick adjustments and improved collaboration. They appreciate the ability to add and change descriptions, attach files, and make notes. However, some users mention that notifications for task updates can be inconsistent. Todoist users also find task editing easy and efficient, with the ability to edit various components such as task names, notes, and due dates. They appreciate the intuitive interface and the ability to make quick edits. In general, users find both platforms offer efficient task editing capabilities, with Wrike users valuing the collaboration features and Todoist users appreciating the intuitive interface. Task Scheduling 4.5 (487) 4.7 (798) Wrike users appreciate the task scheduling feature for its flexibility and ability to manage project timelines. They highlight the Gantt chart view and the ease of scheduling and rescheduling tasks. Users also mention the importance of setting reminders and recurring tasks. Todoist users find the task scheduling feature convenient and easy to use, with the ability to set due dates, durations, and recurring tasks. They appreciate the natural language input for setting dates and the integration with other tools. Overall, Wrike users value the flexibility and project management capabilities, while Todoist users appreciate the convenience and ease of scheduling tasks. Task Progress Tracking 4.4 (464) 4.4 (583) Wrike users value the task progress tracking feature for its ability to monitor project progress and identify issues early. They appreciate the dashboards, Gantt charts, and custom workflows that they say help track task statuses. However, some users mention the need for more automation in status updates. Todoist users find the progress tracking feature motivating, with the ability to see completed and pending tasks. They appreciate the use of subtasks and labels to track progress, but some users feel the tracking options are limited. In summary, Wrike users value the comprehensive progress tracking tools, while Todoist users appreciate the motivational aspects and simplicity of tracking progress. ## Pricing comparison ### Starting prices Wrike $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/76113/Wrike/pricing/) Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) ### Value-for-money analysis 4.2 (2987) 4.5 (2640) An exploration of what reviewers say about both Wrike's and Todoist's value for money finds that Wrike reviewers see it as offering a comprehensive range of features and integrations, while Todoist reviewers comment on its effective pricing and useful free version. Reviewers find Wrike to be a solid project management tool with a free version that allows users to try out basic features before committing financially. They appreciate the ability to manage unlimited projects and the extensive integration options. However, some users mention that the pricing can be high for small businesses, and advanced features are often locked behind higher-priced plans, which can be a drawback for teams with limited budgets. Meanwhile, Todoist reviewers highlight its affordability and the robust set of features available even in the free version. They value the low-cost paid plans that unlock additional functionalities such as reminders, labels, and integrations with other tools. Nonetheless, some users feel that the free version is limited and that the premium plans can be expensive, making it less ideal for those seeking more advanced features without a significant investment. ## Integrations Popular Integrations Compare available integrations between Wrike and Todoist. ### Microsoft Outlook Wrike Todoist ### Slack Wrike Todoist ### Zendesk Suite Wrike Todoist ### Gmail Wrike Todoist ### Microsoft Teams Wrike Todoist ### Zapier Wrike Todoist ### Dropbox Business Wrike Todoist ### Toggl Track Wrike Todoist Total Integrations 136 Microsoft Outlook Reviewers mention that Wrike integrates with Outlook to create tasks directly from emails, manage notifications, and synchronize calendars, which they say improves task tracking and project communication. Slack Users report that Wrike integrates with Slack to push alerts, receive notifications, and streamline communication, which they note enhances project management and team collaboration. Google Drive Reviewers state that Wrike integrates with Google Drive to link documents, store files, and centralize project information, which they say improves workflow efficiency and collaboration. Microsoft Excel Users mention that Wrike integrates with Excel for importing tasks, exporting reports, and transitioning from spreadsheets, which they indicate simplifies task management and reporting. Microsoft Teams Reviewers report that Wrike integrates with Microsoft Teams to share project timelines, access tasks, and enhance communication, which they note supports project tracking and team collaboration. 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[Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/) - [Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/) - [Zoho Forms](https://www.capterra.com/p/227463/Zoho-Forms/) - [Zoho Invoice](https://www.capterra.com/p/163114/Zoho-Invoice/) Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Wrike vs Todoist? ### Overall rating 4.4 (2987) 4.6 (2640) ### User interface Wrike Todoist ### Customer service and support Wrike Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Wrike vs Todoist Wrike and Todoist are two software tools that have been evaluated and reviewed on Capterra by verified reviewers. Read genuine feedback from users to see how Wrike compares to Todoist and decide which one is the best fit for your needs. Users appreciate Wrike for its robust project management capabilities, noting features like task management, project scheduling, and resource allocation. They also value its team collaboration tools, highlighting real-time document editing and instant notifications. Additionally, Wrike users find its project tracking features helpful for monitoring progress and meeting deadlines. Meanwhile, Todoist users praise its task management, citing the ability to create organized task lists and subtasks. They also appreciate its task coordination features, such as prioritization and recurring tasks, and find the task reminders, including location-based ones, very useful. As for the cons, Wrike users mention its high pricing, which they feel is not suitable for small businesses, and find the user interface overwhelming. They also note a steep learning curve. At the same time, Todoist users criticize the limitations of its free version and the high cost of the premium plan. They also find task notifications excessive and report occasional issues and bugs. \[[2](#source-item-2)\] Pros Wrike TF Thiago F Head of Client ServiceMarketing and Advertising, 201 - 500 employeesUsed the software for: More than 2 years. “It is a robust platform that helps centralize project management, improve workflow visibility, and keep teams aligned across multiple demands and deadlines.“ April 16, 2026 SF Sarah F Marketing TechnologistE-Learning, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “We demoed over 10 PM tools from Basecamp to Monday to Asana to Workzone and Wrike won with it's attention to custom field management, flexible request forms, and sophisticated organizational tools.“ April 21, 2026 Todoist VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 Cons Wrike DS Daniel S Manager, Marketing TechnologyLegal Services, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “The high cost of learning wrike, with the intricacies of blueprints, automations, workflows, rules, and then people coming/going from an organization causes a massive amount of learning and rework.“ April 24, 2026 MO Mabel O Events Marketing CoordinatorFinancial Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “I’ve also run into occasional bugs and issues—nothing catastrophic, but enough small glitches or odd behaviors to interrupt my flow. And while the platform is powerful, that power comes with a learning curve; onboarding new teammates can take longer than I’d like.“ April 20, 2026 Todoist RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Wrike and Todoist? Talk to a Capterra advisor for free and get results within 15 minutes. 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