# Smartsheet vs Microsoft Planner: Features and Cost Comparison 2026 | Capterra > Smartsheet vs Microsoft Planner: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/79104-227201/Smartsheet-vs-Microsoft-Planner --- # Smartsheet vs Microsoft Planner Features and Cost Comparison Last updated April 6th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: SmartsheetMicrosoft Planner2/4 selected [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)[4.5 (3507)](https://www.capterra.com/p/79104/Smartsheet/reviews/) [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [## Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)[4.5 (3507)](https://www.capterra.com/p/79104/Smartsheet/reviews/) [## Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Starting Price $12.00/month Starting Price $12.00/month Value-for-Money 4.4 Functionality 4.3 Ease of Use 4.3 Customer Service 4.3 Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.5 Functionality 4.2 Ease of Use 4.5 Customer Service 4.2 Reviews Sentiment Based on [3,507 reviews](https://www.capterra.com/p/79104/Smartsheet/reviews/) Positive 3,232 Neutral 226 Negative 49 Positive 3,232 Neutral 226 Negative 49 Reviews Sentiment Based on [293 reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Positive 249 Neutral 34 Negative 10 Positive 249 Neutral 34 Negative 10 Best for (according to reviews) - **Business size**: Small businesses account for 1,725 reviews (50%), demonstrating broad uptake across this segment, with notable presence in enterprise (23%) and midsize businesses (20%). - **Industry**: Information technology and services (8%), computer software (6%), and construction (6%) represent the primary industries, together making up 20% of total reviews. - **Use cases**: Project management (60%), task management (35%), and workflow management (31%) are the main applications, highlighting strong focus on collaborative work organization. Best for (according to reviews) - **Business size**: Small businesses account for 144 reviews, representing 51% of feedback, showing widespread use among smaller organizations compared to enterprises and midsize companies. - **Industry**: Information technology and services, higher education, and construction together contribute 21% of reviews, indicating diverse adoption across these sectors. - **Use cases**: Task management (88%), project management (60%), and dashboard (17%) are the main use cases, highlighting focus on organizing and tracking work. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison In the task management market, Smartsheet and Microsoft Planner both offer a range of features, and comparing them goes beyond just looking at price. Understanding which functionalities align with your specific requirements can help maximize value and eliminate unnecessary spending. Below is a breakdown of the most critical aspects to consider. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,288 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Smartsheet 82%Fit Feature ratings Task Management 4.5 Task Editing 4.5 Task Scheduling 4.5 Task Progress Tracking 4.5 Microsoft Planner 81%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.6 Task Progress Tracking 4.5 Task Management 4.5 (866) 4.6 (112) Users appreciate Smartsheet for its comprehensive task management capabilities, noting its flexibility in handling both large and small projects. They value features like task creation, assignment, tracking, and the ability to integrate with other tools. Reviewers also highlight the platform's visual appeal and automation workflows. However, some users mention difficulties with resource assignment and the interface being complex. Meanwhile, Microsoft Planner users find it effective for task management, especially for syncing schedules and assigning tasks. They appreciate its integration with other Microsoft tools and the ease of use for small projects. Some reviewers, however, wish for more advanced features like subtasks and better notifications. Overall, users value Smartsheet for its detailed task management features, while they find Microsoft Planner user-friendly and well-integrated with other Microsoft applications. Task Editing 4.5 (290) 4.5 (86) Reviewers find Smartsheet's task editing features intuitive and efficient, saying that it allows for quick updates to tasks, due dates, and assignees. They appreciate the ability to attach files and use filters to manage tasks. Users also value the real-time updates and the ease of making changes. However, some users mention issues with saving over others' work. Microsoft Planner users also find task editing straightforward and useful for keeping tasks up-to-date. They highlight the ease of making real-time updates and the ability to add comments and attachments. Some reviewers, however, find the editing process slightly confusing and wish for private notes sections. In general, users appreciate Smartsheet's customizable and intuitive task editing, while they find Microsoft Planner's task editing simple and effective for real-time updates. Task Scheduling 4.5 (496) 4.6 (151) Smartsheet users appreciate its dynamic task scheduling features, which they say include the ability to set start and end dates, establish dependencies, and automate reminders. They value the visual tools like Gantt charts and calendar views for tracking progress. Some users, however, find the date formats inconsistent. Microsoft Planner users find task scheduling easy and beneficial for managing tasks within a team. They appreciate the integration with Outlook and the ability to visualize tasks and deadlines. Reviewers also value the reminder notifications and the Kanban board view. Some users, however, wish for more advanced scheduling features like dependencies. Overall, users find Smartsheet's task scheduling comprehensive and visually helpful, while they appreciate Microsoft Planner's ease of use and integration with other Microsoft tools. Task Progress Tracking 4.5 (476) 4.5 (133) Smartsheet users value its real-time task progress tracking, highlighting features like Gantt charts, custom views, and dashboards. They appreciate the ability to add updates, comments, and attachments to tasks, which they say promotes collaboration and timely decision-making. Some users, however, find the platform less visually appealing. Microsoft Planner users find the task progress tracking feature useful for visualizing project progress and staying on top of tasks. They appreciate the dashboard view and the ability to see comments and updates. Some reviewers, however, feel the progress tracking could be more aggressive with follow-ups. In summary, users find Smartsheet's task progress tracking detailed and collaborative, while they appreciate Microsoft Planner's visual and straightforward progress tracking. ## Pricing comparison ### Starting prices Smartsheet $12.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/79104/Smartsheet/pricing/) Microsoft Planner $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227201/Microsoft-Planner/pricing/) ## Integrations Popular Integrations Compare available integrations between Smartsheet and Microsoft Planner. ### Microsoft Outlook Smartsheet Microsoft Planner ### Microsoft 365 Smartsheet Microsoft Planner ### Microsoft Excel Smartsheet Microsoft Planner ### Microsoft Teams Smartsheet Microsoft Planner ### Okta Smartsheet Microsoft Planner ### Microsoft Word Smartsheet Microsoft Planner ### ServiceNow Smartsheet Microsoft Planner ### Microsoft OneNote Smartsheet Microsoft Planner Total Integrations 69 Microsoft Excel Users say that they integrate Smartsheet with Excel for data export, reporting, and simultaneous table updates, noting that Smartsheet enhances Excel's collaborative and project management capabilities. Microsoft Outlook Reviewers report that they integrate Smartsheet with Outlook for seamless task management, email alerts, and project collaboration, citing that it helps consolidate information and streamline workflows. Jira Users mention that they integrate Smartsheet with Jira for project tracking, ticket management, and data synchronization, which they note enhances efficiency and provides a consolidated project overview. Microsoft Teams Reviewers state that they integrate Smartsheet with Teams for real-time updates, communication, and scheduling, which they say streamlines collaboration and data sharing within their organization. Microsoft 365 Users report that they integrate Smartsheet with Microsoft 365 for enhanced project management, collaboration, and familiarity with Office tools, noting that it complements existing workflows and productivity. Smartsheet Integrations (69) - [123FormBuilder](https://www.capterra.com/p/122770/123ContactForm/) - [Acumatica Cloud ERP](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/) - [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) - [Amazon Q](https://www.capterra.com/p/10025936/Amazon-Q/) - [AppSheet](https://www.capterra.com/p/149367/AppSheet/) - [Azuqua](https://www.capterra.com/p/136073/Azuqua/) - [Backupify](https://www.capterra.com/p/213199/Backupify/) - [Bitium](https://www.capterra.com/p/133412/Bitium/) - [Box](https://www.capterra.com/p/148766/Box/) - [Docusign](https://www.capterra.com/p/121506/Docusign/) - [Domo](https://www.capterra.com/p/119119/Domo/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Easy Insight](https://www.capterra.com/p/164600/Easy-Insight/) - [Egnyte](https://www.capterra.com/p/159288/Egnyte/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Formstack Forms](https://www.capterra.com/p/118892/Formstack/) - [Formstack Suite](https://www.capterra.com/p/267692/Formstack-Platform/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [GoFormz](https://www.capterra.com/p/125634/GoFormz/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chat](https://www.capterra.com/p/175800/Chat/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Forms](https://www.capterra.com/p/176571/Google-Forms/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Grafana](https://www.capterra.com/p/196036/Grafana-Enterprise/) - [Grammarly Business](https://www.capterra.com/p/170306/Grammarly-Business/) - [Harvest](https://www.capterra.com/p/75598/Harvest/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Lucidspark](https://www.capterra.com/p/211643/LucidSpark/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Mapsly](https://www.capterra.com/p/10028149/Mapsly/) - [Marketo Engage](https://www.capterra.com/p/75130/Marketo-Lead-Management/) - [Marketo Sales Connect](https://www.capterra.com/p/227165/Marketo-Sales-Connect/) - [Meisterplan](https://www.capterra.com/p/219824/Meisterplan/) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Azure](https://www.capterra.com/p/16365/Azure/) - [Microsoft Defender for Cloud Apps](https://www.capterra.com/p/227615/Microsoft-Cloud-App-Security/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Office Timeline](https://www.capterra.com/p/155931/Office-Timeline/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [Pantheon ERP](https://www.capterra.com/p/200135/Oculus/) - [Procore](https://www.capterra.com/p/56250/Procore/) - [Qlik Sense](https://www.capterra.com/p/209809/Qlik-Sense/) - [Quip](https://www.capterra.com/p/151651/Quip/) - [Salesforce Service Cloud](https://www.capterra.com/p/136189/Salesforce/) - [SCS Solutions](https://www.capterra.com/p/229112/SCS-Solutions/) - [ServiceNow](https://www.capterra.com/p/254088/ServiceNow/) - [Skyhigh Security CASB](https://www.capterra.com/p/10019894/Skyhigh-Security-CASB/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Spotfire](https://www.capterra.com/p/81277/TIBCO-Spotfire/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [UiPath](https://www.capterra.com/p/135186/UiPath-Robotic-Process-Automation/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [VMware Horizon](https://www.capterra.com/p/203536/Horizon/) - [VMware Horizon DaaS](https://www.capterra.com/p/264926/VMware-Horizon-DaaS/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [Workplace from Meta](https://www.capterra.com/p/168669/Workplace/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 8 Microsoft 365 Reviewers mention that Microsoft Planner integrates seamlessly with the Microsoft 365 ecosystem, noting that it enhances collaboration, communication, and project management through unified tools and real-time updates. Microsoft Outlook Users report that Microsoft Planner integrates well with Outlook, citing that it allows for email notifications, task synchronization, and streamlined calendar management, improving overall productivity. Microsoft Planner Integrations (8) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Smartsheet vs Microsoft Planner? ### Overall rating 4.5 (3507) 4.3 (293) ### User interface Smartsheet Microsoft Planner ### Customer service and support Smartsheet Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft Planner Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Smartsheet vs Microsoft Planner Smartsheet and Microsoft Planner are two software tools that have been evaluated and reviewed on Capterra by verified reviewers. Read genuine feedback from users to see how Smartsheet compares to Microsoft Planner and decide which one is the best fit for your needs. \[[2](#source-item-2)\] Pros Smartsheet CH Carnell H OwnerReal Estate, 2 - 10 employeesUsed the software for: 1-2 years. “It allows you to roll out standardized project templates at scale. If you need to change a process across 100 active projects, you can do it once in the Control Center and it will push the update to every single sheet automatically.“ January 26, 2026 Kayla H AdvocateCivic & Social Organization, 2 - 10 employeesUsed the software for: 6-12 months. “Features like automatic requests, updates, alerts, and moving information between sheets help cut down on a lot of manual administrative work and save time.“ May 10, 2026 Microsoft Planner AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Cons Smartsheet LW Laura W Marketing CoordinatorEvents Services, 2 - 10 employeesUsed the software for: More than 2 years. “It has a steep learning curve which can be frustrating to the new hires during the onboarding process and the mobile app has a habit of freezing when we attempt to update intricate sheets.“ January 26, 2026 SS Sarah S Land Acquisition AdminReal Estate, 51 - 200 employeesUsed the software for: 6-12 months. “We need to manually sort them or right-click and reset the sorting filters each time. While automated sorting has the potential to cause issues while working with live data with others, it would be preferable to at least save the sort settings so they do not need to be recreated each time.“ June 25, 2025 Microsoft Planner MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Smartsheet and Microsoft Planner? Talk to a Capterra advisor for free and get results within 15 minutes. 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