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WhenToWork vs Paycor: Which is a better fit?

Updated on February 6th, 2025
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What's your intended use case?
Summary
Key features rated by users
Features selected based on 1,205 reviews from Employee Scheduling users.
% Fit
Missing features
Not enough reviews
Feature ratings
Data Import/Export
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Real-Time Notifications
--
Access Controls/Permissions
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Task Management
NA
API
NA
% Fit
Not enough reviews
Feature ratings
Data Import/Export
4.3
Real-Time Notifications
4.3
Access Controls/Permissions
3.9
Task Management
4.6
API
4.2
User satisfaction
4.5
User reviews117
Ease of use
4.5
Functionality
4.3
Value for money
4.5
Customer support
4.4
4.4
User reviews2,918
Ease of use
4.3
Functionality
4.2
Value for money
4.2
Customer support
4.2
Price starts from
Monthly subscription
Free version
Free trial
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Not provided by vendor
Free version
Free trial
Best for

WhenToWork provides online employee scheduling for all business types and sizes: from small "Mom & Pop" business to large Fortune 500 corporations.

More than 29,000 medium-sized and small businesses trust Paycor to help them manage and develop employees and run their business.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
video-75b64d67-fe35-4084-78ec-08d9dc70fd1f
Greg G
Operations Fellow
3.0

Greg: Hey, my name is Greg, I'm a lifeguard and I give WhenToWork three out of five stars. For more reviews like this go ahead and click below. So there are a few other options for scheduling in terms of hourly rotation shifts, things like that. And I think a lot of them probably serve the same purpose as WhenToWork, but I've noticed that quite a few employers, especially ones that I've worked with in the past, will tend to build these things internally and that's where I think WhenToWork really comes in and saves the day. There's no need to build something in-house, it's honestly a lot more complicated and it may not work as well. And so I think when it comes to scheduling WhenToWork can really have your back. Yeah, so WhenToWork provides a few different functions that I think make it a relatively good scheduling tool. One, they have a mobile app which is nice. I think more and more people who you work with will have access to a mobile phone, maybe when they don't have access to a computer. But also they take into account different preferences and things like that. So for some employers you may have a really consistent schedule, but for other employers your employees may be rotating through in terms of when they can work. And WhenToWork makes it really easy to say, hey, this is when I am available, this time, and this may be repeating. And then for other employees, it might be like, hey, I'm available here, but on this particular date I'm going to be out of the area. And it makes these things relatively easy and sort of something that until you run into that problem is maybe not as obvious. So I think as with many of these software platform solutions, WhenToWork thrives the most, I think, when you're coming from something that doesn't exist yet. So if you're lucky enough to just be starting out, this is a great solution to just run with. I came in as an employee and was using WhenToWork and had no problems learning how to use it very quickly. It was super easy to use. That said, I wasn't used to using a different platform first. It was sort of what I was just presented with. Yeah. So if you're thinking about purchasing something like WhenToWork or building internally, I'd really consider what your main goal is here. If your hope is to save time and have a really reliable scheduling software, WhenToWork's a good option. I know as someone who enjoys coding, I'd be prone to trying to build my own solution, but scheduling is a really hard problem to solve. And I think WhenToWork gets very close to doing that well, if not better than the alternatives. You have other existing software or human resources management tools, I'd look into if those integrate well. It can make things like payment easier for paying your wages, but on the whole I think it's a really good option.

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David P
HR Manager
5.0

David: My name is David. I'm an HR manager, and I work for a nonprofit company that's got about 250 employees. I would give Paycor a solid five. Previously, we were using a system called Zenefits, which was not very robust. They had pretty poor customer service, and it just was a little glitchier than anybody really liked. It also was not very intuitive to use. We chose Paycor, because we tested several different companies. They were the company that really seemed to care the most about what our experience was going to be after implementation. A lot of great demos, a lot of assurances that the things that we were looking for, like an intuitive interface that employees would enjoy using the app from their perspective. And yeah, they just promised us that if there wasn't something that was working for us, that we could look at it, and they have absolutely lived up to that promise. So implementation of Paycor was the easiest thing I think I've ever done. When we switched providers previously, a couple of years before that, to Zenefits, that process took about two weeks and was labor-intensive. When we implemented Paycor, they walked us through the process. It took less than two hours and we were done. And it worked beautifully from day one, pretty much. So to anybody who's looking at switching HRIS systems, I would say test drive as many as you can. Look at the features that are going to be most important to you, whether it's timekeeping or reporting. For us, what was most important was going to be customer service, because we do have a very unusual setup and we knew that we would need to reach out from time to time with different issues. And they have absolutely lived up to their promises of excellent customer service.

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View all video reviews
User interface
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1 Video
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5 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Dashboard
388
Important

WhenToWork

29/44
  • API
  • Biometric Recognition
  • Communication Management
  • Compliance Management
  • Forecasting
  • Labor Cost Calculator
  • Labor Cost Reporting
  • Labor Management
  • Online Time Clock
  • Overtime Calculation
  • Payroll Management
  • Reporting/Analytics
  • Resource Allocation
  • Sick Leave Tracking
  • Task Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Attendance Management
  • Automated Scheduling
  • Availability Management
  • Calendar Management
  • Customizable Reports
  • Data Import/Export
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Messaging
  • Mobile Access
  • Mobile Alerts
  • Multi-Location
  • Real-Time Data
  • Real-Time Notifications
  • Reminders
  • Schedule Distribution
  • Self Service Portal
  • Shift Management
  • Shift Scheduling
  • Shift Swapping
  • Third-Party Integrations
  • Timesheet Management
  • Vacation/Leave Tracking
See All features
Hide Employee Scheduling Software Features -

Paycor

Top Features
44/44
Show Employee Scheduling Software Features +
WhenToWork
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Paycor
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
WhenToWork
  • By WhenToWork
  • Located in United States
  • Founded in 2000
Paycor
  • By Paycor
  • Located in United States
  • Founded in 1990
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