# Compare WhenToWork vs RotaCloud 2026 | Capterra > Unsure of what to choose? Check Capterra to compare WhenToWork and RotaCloud based on pricing, features, product details, and verified reviews. Source: https://www.capterra.com/compare/80499-137099/WhenToWork-vs-RotaCloud --- # WhenToWork vs RotaCloud Features and Cost Comparison Last updated June 3rd, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: WhenToWorkRotaCloud2/4 selected [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.4 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.9 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) [## WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.4 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) Starting Price $28.00/month Value-for-Money 4.5 Functionality 4.3 Ease of Use 4.5 Customer Service 4.3 Reviews Sentiment Based on [136 reviews](#user-reviews) Positive 121 Neutral 9 Negative 6 [## RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.9 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) Starting Price £2.00/month Value-for-Money 4.8 Functionality 4.6 Ease of Use 4.8 Customer Service 4.9 Reviews Sentiment Based on [282 reviews](#user-reviews) Positive 282 Neutral 0 Negative 0 ## Not a match? 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Fit Score methodology Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about. If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology 62%Fit Missing features Not enough reviews Feature ratings Shift Scheduling 5.0 Real-Time Data \-- Mobile Access 4.5 Timesheet Management 4.0 Task Management NA \--%Fit Missing features Not enough reviews Feature ratings Shift Scheduling \-- Real-Time Data \-- Mobile Access 4.8 Timesheet Management 4.7 Task Management NA User satisfaction User satisfaction 4.4 User reviews[136](https://www.capterra.com/p/80499/WhenToWork/reviews/) Ease of use 4.5 Functionality 4.3 Value for money 4.5 Customer support 4.3 User satisfaction 4.9 User reviews[282](https://www.capterra.com/p/137099/RotaCloud/reviews/) Ease of use 4.8 Functionality 4.6 Value for money 4.8 Customer support 4.9 Price starts from Price starts from $28Flat Rate, Per Month - Free version - Free trial Price starts from £2Per User, Per Month - Free version - Free trial Best for Best for Online employee scheduling solution for all business types and sizes. Best for Trusted by 5,000+ restaurants, care homes, security firms, retailers & other growing businesses that need a software that's quick to set up and easy to use for both managers & shift-based staff. ## User reviews Pros & cons GL Griffin L. Senior Administrative Assistant > "It is straightforward to use, easy for staff to learn, and effective for managing schedules across departments. While it lacks labor cost..." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7064844) Alexander G. Manager > "The only thing that I could possibly think of that may be a problem for a new user is not being able to mass edit shifts or select..." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7041732) RH Renee H. Operations > "Program is a great value to limit extensive overhead costs." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7098730) SP Shana P. Owner > "Sometimes takes a while to reflect changes and that app sometimes glitches but otherwise no complaints." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7176927) GL Griffin L. Senior Administrative Assistant > "Whentowork did exactly what we needed for staff scheduling and staff management." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7064844) BT Brianna T. Assistant Manager > "Sometimes when there are a lot of events the schedule can look overwhelming." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7163499) NW Nicole W. Administrative > "It's an easy to use app and wonderful place for all of our employees to have a direct access to their schedules, their coworkers..." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6498097) GT Grace T. Event Assistant > "I did not like how complicated it was to navigate when to work." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7009656) FL Fernando L. Technical engineer > "I think it has a user-friendly interface, which allows us to create and adjust schedules easily, and the ability to communicate shift..." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___5039719) CTAS Cornelius Tian Andi S. Dining staff > "It is confusing for the first time to pick some shifts" [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6776444) Ell M. LVT > "It is helpful to see my schedule and everyone else that I work with, wish it was a little bit more streamlined to navigate." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6819571) CO Corinne O. Supervisor > "had a staff that was less than reliable." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6808492) RD Robert D. Sports Director > "I loved the dashboard that allowed employees to drop and pick up shifts." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6571727) SD Sean D. IT Manager > "I reached out to customer support after one of my users was having issues looking at the web based application on her new phone. Since she..." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___3921575) DC Danielle C. RVT Inventory Manager > "loved the access to scheduling, vacations, and inter communication" [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6746128) RO Raquel O. Pharmacy Manager > "Interface is not very intuitive, multiple steps to actually schedule staff." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___2403745) KT Keith T. Student > "I mainly use it to check my schedule since permanent schedules are out now so I like it to remind myself when my next shift is." [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___5070591) HM Haley M. Physician Assistant > "There actually isn't any feature that I dislike or have had any trouble with using" [See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___2461670) [View Reviews](https://www.capterra.com/p/80499/WhenToWork/reviews/) NE Nina E. Office Manager > "It has bought a lot of value to us in terms of providing us with a secure program which has less errors, saves us time, provides improved visibility and clear staff..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7117764) NE Nina E. Office Manager > "Finally, an "Undo" function for when I accidentally delete or overwrite existing published shifts or copy a month's worth of information incorrectly!!" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7117764) IB Ifemide B. Floating Support Manager > "It has also made it possible to track and capture staff attendance and punctuality through the clock in and clock out system which shows not only the clock-in time but..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7161145) JD Jonathan D. Front of House Theatre Manager > "I am unable to duplicate shifts, which means all shifts need to be typed in manually - which takes time" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7096323) AK Angeline K. Peripatetic Manager > "I liked the fact that it gave flexibility to set start and finishing times if staff were required to come in outside of usual working hours e.g. to attend training, or..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7174197) AW Aled W. Care manager > "A little slow loading, does not show the full title of the rota in the drop down which is a pain if all your rotas titles start the same way." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7152428) AK Angeline K. Peripatetic Manager > "Rota cloud was easy to use for clocking in and out, shift approvals, it was good value for money, it also had mobile access which made it easy for managers to use,..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7174197) VR Verified Reviewer Partner > "Not enough reporting." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7141859) NE Nina E. Office Manager > "Scheduling is no longer the chore it used to be since this program offers us multiple options for visibility together with some neat shortcuts to save time inputting. " [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7117764) VG Vivien G. CEO > "I'm not super happy with the plane symbol for vacation, how about a palm tree?" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___6560455) KJ Kirsty J. Swim School manager > "It makes it easy for staff to see their upcoming shifts, and it’s very effective for highlighting unfilled shifts so they can be picked up quickly." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7134922) JI JAWAID I. MD > "The only issue I find is when I do need some advice on their live chat it seems to be out of business hours and I think by the time most business owners get chance to..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___6209453) IB Ifemide B. Floating Support Manager > "It has been a great experience using RotaCloud so far in the management of staff rota and even distribution of shift across the organisation and our different..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7161145) KG Kirsty G. Practice Manager > "There have been a few issues with the mobile app in the past, not running the same format for different operating systems." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___5045854) NE Nina E. Office Manager > "Probably the best thing for us is that it offers great value for money which, as a hospitality business, is very much appreciated in a volatile, financial climate." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7117764) SD Sharon D. HR Manager > "Not being able to set my own pay periods" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___5045427) NE Nina E. Office Manager > "I really appreciate the user friendly layout and simplicity of use that Rotacloud offers while providing an excellent array of tools for scheduling. " [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7117764) MJ Matt J. General manager > "The price fluctuates by how many staff you have, which many others do, but I did find a little issue when starting up, quoted one price - charged another as there “was..." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___3988322) KJ Kirsty J. Swim School manager > "It’s an efficient and user-friendly system that has made day-to-day workforce management much easier." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7134922) Rhyanne J. Company Manager > "I would say our staff would raise issues because they are reluctant to use the excellent help section." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___5063570) KM Katharine M. Operations Director > "Good customer service, software that works without glitches and an intuitive interface." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7118439) CS Charlie S. Director > "Slightly pricey, but not so much that I would refuse it" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___6188691) JD Jonathan D. Front of House Theatre Manager > "I am happy to endorse this product, their is always someone on the end of the phone of help is needed and the final product looks very professional" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7096323) GS Gavin S. GM > "I have never had a situation were a staff member was not aware of a shift or a staff member didn't arrive due to an issue." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___3909729) BK Beata K. Retail Operation Manager > "From day-to-day use to the administrative side, it’s easy to navigate and adaptable to your needs." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7122961) VR Verified Reviewer Practice Manager > "Payroll can only be used if you use attendance tracking, would be better if payroll could be generated based on rota schedule." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___3276174) MT Michele T. Registered Manager > "It has greatly improved overall efficiency within our team." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7132828) James W. Deputy Head of House > "Takes me around in circles" [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___4870192) DC David C. Head Veterinary Nurse > "Saves a lot of time and keeps a clear record of holiday and hours worked." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___7032615) JH Jak H. Operations Manager > "App at manager level is terrible." [See full review](https://www.capterra.com/p/137099/RotaCloud/#Capterra___2781817) [View Reviews](https://www.capterra.com/p/137099/RotaCloud/reviews/) ## User interface [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/) 4.43 (136) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/) 4.88 (282) ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ### Features Do these products fit your needs? Prioritize real-user-identified key features according to your needs to find your best fit. \--% Fit vs \--% Fit Access Controls/Permissions 207 Important Activity Dashboard 150 Important Activity Tracking 120 Important WhenToWork 30/46 - Access Controls/Permissions - Activity Dashboard - Activity Tracking - AI Copilot - Alerts/Notifications - API - Approval Process Control - Attendance Management - Automated Scheduling - Availability Management - Biometric Recognition - Calendar Management - Communication Management - Compliance Management - Customizable Reports - Data Import/Export - Drag & Drop - Employee Database - Employee Management - Forecasting - Generative AI - Labor Cost Calculator - Labor Cost Reporting - Labor Management - Messaging - Mobile Access - Mobile Alerts - Multi-Location - Online Time Clock - Overtime Calculation - Payroll Management - Real-Time Data - Real-Time Notifications - Reminders - Reporting/Analytics - Resource Allocation - Schedule Distribution - Self Service Portal - Shift Management - Shift Scheduling - Shift Swapping - Sick Leave Tracking - Task Management - Third-Party Integrations - Timesheet Management - Vacation/Leave Tracking [See all features](https://www.capterra.com/p/80499/WhenToWork/#features) RotaCloud Top features 37/46 - Access Controls/Permissions - Activity Dashboard - Activity Tracking - AI Copilot - Alerts/Notifications - API - Approval Process Control - Attendance Management - Automated Scheduling - Availability Management - Biometric Recognition - Calendar Management - Communication Management - Compliance Management - Customizable Reports - Data Import/Export - Drag & Drop - Employee Database - Employee Management - Forecasting - Generative AI - Labor Cost Calculator - Labor Cost Reporting - Labor Management - Messaging - Mobile Access - Mobile Alerts - Multi-Location - Online Time Clock - Overtime Calculation - Payroll Management - Real-Time Data - Real-Time Notifications - Reminders - Reporting/Analytics - Resource Allocation - Schedule Distribution - Self Service Portal - Shift Management - Shift Scheduling - Shift Swapping - Sick Leave Tracking - Task Management - Third-Party Integrations - Timesheet Management - Vacation/Leave Tracking [See all features](https://www.capterra.com/p/137099/RotaCloud/#features) ### Recognition No recognitions have been awarded to WhenToWork RotaCloud is recognized as a top-rated tool in 1 Capterra Shortlist reports Best Value Employee SchedulingSoftware (2024)  Best Value Employee SchedulingSoftware (2023)  ### Deployment & support WhenToWork Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos RotaCloud Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos ### Company Details WhenToWork - By WhenToWork - Located in United States - Founded in 2000 RotaCloud - By Kettle & Keyboard - Located in United Kingdom - Founded in 2013 ## Popular Comparisons [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.43 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) vs [Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,298)](https://www.capterra.com/p/153140/Connecteam/reviews/) $28/month Price $29/month 4.3 Features 4.5 4.5 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/80499-153140/WhenToWork-vs-Connecteam) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.88 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) vs [Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,298)](https://www.capterra.com/p/153140/Connecteam/reviews/) £2/month Price $29/month 4.6 Features 4.5 4.8 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/137099-153140/RotaCloud-vs-Connecteam) [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.43 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) vs [Findmyshift](https://www.capterra.com/p/115536/Findmyshift/)[4.63 (1,197)](https://www.capterra.com/p/115536/Findmyshift/reviews/) $28/month Price $25/month 4.3 Features 4.4 4.5 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/80499-115536/WhenToWork-vs-Findmyshift) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.88 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) vs [Findmyshift](https://www.capterra.com/p/115536/Findmyshift/)[4.63 (1,197)](https://www.capterra.com/p/115536/Findmyshift/reviews/) £2/month Price $25/month 4.6 Features 4.4 4.8 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/115536-137099/Findmyshift-vs-RotaCloud) [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.43 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) vs [Wageloch](https://www.capterra.com/p/196911/WageLoch/)[4.46 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) $28/month Price A$112/month 4.3 Features 4.3 4.5 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/80499-196911/WhenToWork-vs-WageLoch) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.88 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) vs [Wageloch](https://www.capterra.com/p/196911/WageLoch/)[4.46 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) £2/month Price A$112/month 4.6 Features 4.3 4.8 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/137099-196911/RotaCloud-vs-WageLoch) [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.43 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) vs [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) $28/month Price $39.99/month 4.3 Features 4.5 4.5 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/80499-123038/WhenToWork-vs-7shifts-Restaurant-Scheduling) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.88 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) vs [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) £2/month Price $39.99/month 4.6 Features 4.5 4.8 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/123038-137099/7shifts-Restaurant-Scheduling-vs-RotaCloud) [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.43 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) vs [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[4.69 (7,012)](https://www.capterra.com/p/151722/TSheets/reviews/) $28/month Price $20/month 4.3 Features 4.5 4.5 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/80499-151722/WhenToWork-vs-TSheets) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.88 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) vs [Paylocity](https://www.capterra.com/p/86714/WebPay/)[4.33 (1,848)](https://www.capterra.com/p/86714/WebPay/reviews/) £2/month Price Contact vendor for pricing 4.6 Features 4.3 4.8 Ease of Use 4.3 [View full comparison](https://www.capterra.com/compare/86714-137099/WebPay-vs-RotaCloud) [WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.43 (136)](https://www.capterra.com/p/80499/WhenToWork/reviews/) vs [ShiftWizard](https://www.capterra.com/p/178376/ShiftWizard/)[4.44 (723)](https://www.capterra.com/p/178376/ShiftWizard/reviews/) $28/month Price Contact vendor for pricing 4.3 Features 4.3 4.5 Ease of Use 4.3 [View full comparison](https://www.capterra.com/compare/80499-178376/WhenToWork-vs-ShiftWizard) [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/)[4.88 (282)](https://www.capterra.com/p/137099/RotaCloud/reviews/) vs [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) £2/month Price $2.5/month 4.6 Features 4.3 4.8 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/121248-137099/When-I-Work-vs-RotaCloud)