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WhenToWork provides online employee scheduling for all business types and sizes: from small "Mom & Pop" business to large Fortune 500 corporations.
A multitude of teams, big, small, and cross-functional, in a variety of industries worldwide. Its intuitive interface and customization capabilities makes it suitable for any project and business.
I love how easy it is to use and how useful it is overall. It sends reminders too, which is super helpful.
I hated the aesthetic, its over complicating things that should be simple, the way it was set up.
The user interface improved while I used it and I liked the visualization to help with scheduling. It allowed for you to paint the different priorities which was very helpful.
There actually isn't any feature that I dislike or have had any trouble with using.
The pricing structure is very friendly and very affordable for businesses. For teams that have at least 20 employees and are shift based and have trades, this tool is a dream come true.
A lot of data at first, and can be somewhat confusing to employees.
This website is amazing if you have to manage the schedules of a lot of people at once. I love how customizable it is and that you can make and save staffing templates.
Sometimes it has too many things and it's hard to understand what some features do and that they even exist.
Easy to assign projects to the staff with an easy followup of the progress. The customer service is incredibly supportive and very responsive to us.
This was a pain and eventually I stopped attempting to work around the lack of features I needed.
Super happy with the (relative) ease of use and love the templates etc. Easy to transition from e.g. Excel to Monday.
I don't like the "info boxes" feature because I feel it's limited. Textareas are tight and there is very limited text formatting, and the fact all boxes are collapsed by default.
A great software that enables us to be happy individuals in business life. Easy to use, flexible and functional, a product with excellent service.
Some of the metrics or field that i need to be on the report is missing and no possible way to include it to the report as the customization of the report is not flexible enough.
I pretty much like this platform because this platform could really help me organize our projects. It is really easy for me to track the progress of every project I am working on.
The layout is confusing and hard to follow the chain of events in each task.
Greg: Hey, my name is Greg, I'm a lifeguard and I give WhenToWork three out of five stars. For more reviews like this go ahead and click below. So there are a few other options for scheduling in terms of hourly rotation shifts, things like that. And I think a lot of them probably serve the same purpose as WhenToWork, but I've noticed that quite a few employers, especially ones that I've worked with in the past, will tend to build these things internally and that's where I think WhenToWork really comes in and saves the day. There's no need to build something in-house, it's honestly a lot more complicated and it may not work as well. And so I think when it comes to scheduling WhenToWork can really have your back. Yeah, so WhenToWork provides a few different functions that I think make it a relatively good scheduling tool. One, they have a mobile app which is nice. I think more and more people who you work with will have access to a mobile phone, maybe when they don't have access to a computer. But also they take into account different preferences and things like that. So for some employers you may have a really consistent schedule, but for other employers your employees may be rotating through in terms of when they can work. And WhenToWork makes it really easy to say, hey, this is when I am available, this time, and this may be repeating. And then for other employees, it might be like, hey, I'm available here, but on this particular date I'm going to be out of the area. And it makes these things relatively easy and sort of something that until you run into that problem is maybe not as obvious. So I think as with many of these software platform solutions, WhenToWork thrives the most, I think, when you're coming from something that doesn't exist yet. So if you're lucky enough to just be starting out, this is a great solution to just run with. I came in as an employee and was using WhenToWork and had no problems learning how to use it very quickly. It was super easy to use. That said, I wasn't used to using a different platform first. It was sort of what I was just presented with. Yeah. So if you're thinking about purchasing something like WhenToWork or building internally, I'd really consider what your main goal is here. If your hope is to save time and have a really reliable scheduling software, WhenToWork's a good option. I know as someone who enjoys coding, I'd be prone to trying to build my own solution, but scheduling is a really hard problem to solve. And I think WhenToWork gets very close to doing that well, if not better than the alternatives. You have other existing software or human resources management tools, I'd look into if those integrate well. It can make things like payment easier for paying your wages, but on the whole I think it's a really good option.
Amber: My name is Amber. I'm an IT project manager for a healthcare company. The company size is about 5,000. Also, the product for Monday, I would rate it a five. So I was using Asana prior to monday.com and the reason why that wasn't really working, lack of features. So that product didn't allow a lot of implementations as monday.com allows. Meaning when I'm working with a team, I'm able to just go ahead and put in all of their resources. So the resource management was really great. If there were any files, like large files, it was easier to share out with the team using monday.com so everyone could have access to it. Asana, unfortunately, it just allowed me to track task, but working with a larger sized team and a bigger company, monday.com was perfect for that. I chose monday.com basically for my team and my team's size. So I was able to allow my team to get acquainted with the monday.com product. A lot of them were used to using Asana. A lot of them were used to me tagging them in their task, but I showed them that that tool for monday.com allowed me to go a deeper depth with them and dive into really what their assigned tasks were individually for the team. So they were able to keep track of that. Also, I was managing about four plus projects at the same time, so it was a lot easier for me to go ahead and create different tasks per project for team members. So I worked with the digital team, I worked with creative, I worked with the real estate team. So all of that was just easier to keep separate and just allow those teams to really go in and own their task and own their individual projects that they were doing. When getting set up with monday.com, it really didn't take very long because as a project manager, I am trained to use a lot of different resources and tools. I liked the layout of it a lot better, again, than a lot of the other project management tools that I've used in the past, like Asana and Jira. monday.com just had a very simple design and layout, so it was very easy for me to go ahead if I needed to add anything into projects. Like again, the file sizes were very large for our teams, because they were very large projects. So getting set up took about, I'd say a couple of weeks, but first off the first week was training the team members on using that tool. So they were really happy with the training that we provided for them for that week-long training. Then the second week was just going ahead and doing the trial run with the team to see how again, the team liked the product. They did find it a lot easier to work with again, because when you're managing four different projects and there's about 12 people per team, they like the simplicity of being able to own their task and be able to go in and make their own edits and share their files, sizes, however large, throughout the team. So it took about a couple of weeks, but the team definitely was appreciative of me implementing that tool. So the advice I would give to anyone interested in trying out monday.com, first off the pricing, depends again on what you're looking for. The product is great, so I recommend doing the trial run with your team. I know a lot of people from different companies might have smaller companies, and they're used to using that product like Asana. Our company was much smaller and we really didn't have the funds to try to venture out and try a bunch of different products, but monday.com was recommended to us, so we decided to give that a trial run. Based on the pricing, we were able to afford it. So if you're interested in using that product, do your research, find out what you're looking for specifically. You might not need as many resources as a larger company does, but it is nice to have that benefit for your team members so that they're able to just complete their task on time, keeping track of their own individual projects. They can own that. So yes, just definitely go ahead and do your research. It depends on what company, again, you are. I was healthcare, so for us, our healthcare team was a much larger size, and that product just fit with our team.
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