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WhenToWork vs Wageloch: Which is a better fit?

Updated on February 11th, 2025
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Summary
Key features rated by users
Features selected based on 5,444 reviews from Employee Scheduling users.
% Fit
Missing features
Not enough reviews
Feature ratings
Data Import/Export
--
Real-Time Notifications
--
Task Management
NA
Timesheet Management
4.5
Mobile Access
4.8
% Fit
Not enough reviews
Feature ratings
Data Import/Export
--
Real-Time Notifications
--
Task Management
--
Timesheet Management
4.6
Mobile Access
4.2
User satisfaction
4.5
User reviews119
Ease of use
4.5
Functionality
4.3
Value for money
4.5
Customer support
4.4
4.5
User reviews265
Ease of use
4.4
Functionality
4.3
Value for money
4.4
Customer support
4.7
Price starts from
Monthly subscription
Free version
Free trial
Monthly subscription
Free version
Free trial
Best for

WhenToWork provides online employee scheduling for all business types and sizes: from small "Mom & Pop" business to large Fortune 500 corporations.

Designed for small and medium businesses in Australia and New Zealand, specifically organisations with casual or part-time staff whose working hours can often vary.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
video-75b64d67-fe35-4084-78ec-08d9dc70fd1f
Greg G
Operations Fellow
3.0

Greg: Hey, my name is Greg, I'm a lifeguard and I give WhenToWork three out of five stars. For more reviews like this go ahead and click below. So there are a few other options for scheduling in terms of hourly rotation shifts, things like that. And I think a lot of them probably serve the same purpose as WhenToWork, but I've noticed that quite a few employers, especially ones that I've worked with in the past, will tend to build these things internally and that's where I think WhenToWork really comes in and saves the day. There's no need to build something in-house, it's honestly a lot more complicated and it may not work as well. And so I think when it comes to scheduling WhenToWork can really have your back. Yeah, so WhenToWork provides a few different functions that I think make it a relatively good scheduling tool. One, they have a mobile app which is nice. I think more and more people who you work with will have access to a mobile phone, maybe when they don't have access to a computer. But also they take into account different preferences and things like that. So for some employers you may have a really consistent schedule, but for other employers your employees may be rotating through in terms of when they can work. And WhenToWork makes it really easy to say, hey, this is when I am available, this time, and this may be repeating. And then for other employees, it might be like, hey, I'm available here, but on this particular date I'm going to be out of the area. And it makes these things relatively easy and sort of something that until you run into that problem is maybe not as obvious. So I think as with many of these software platform solutions, WhenToWork thrives the most, I think, when you're coming from something that doesn't exist yet. So if you're lucky enough to just be starting out, this is a great solution to just run with. I came in as an employee and was using WhenToWork and had no problems learning how to use it very quickly. It was super easy to use. That said, I wasn't used to using a different platform first. It was sort of what I was just presented with. Yeah. So if you're thinking about purchasing something like WhenToWork or building internally, I'd really consider what your main goal is here. If your hope is to save time and have a really reliable scheduling software, WhenToWork's a good option. I know as someone who enjoys coding, I'd be prone to trying to build my own solution, but scheduling is a really hard problem to solve. And I think WhenToWork gets very close to doing that well, if not better than the alternatives. You have other existing software or human resources management tools, I'd look into if those integrate well. It can make things like payment easier for paying your wages, but on the whole I think it's a really good option.

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3 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Dashboard
388
Important

WhenToWork

29/44
  • API
  • Biometric Recognition
  • Communication Management
  • Compliance Management
  • Forecasting
  • Labor Cost Calculator
  • Labor Cost Reporting
  • Labor Management
  • Online Time Clock
  • Overtime Calculation
  • Payroll Management
  • Reporting/Analytics
  • Resource Allocation
  • Sick Leave Tracking
  • Task Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Attendance Management
  • Automated Scheduling
  • Availability Management
  • Calendar Management
  • Customizable Reports
  • Data Import/Export
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Messaging
  • Mobile Access
  • Mobile Alerts
  • Multi-Location
  • Real-Time Data
  • Real-Time Notifications
  • Reminders
  • Schedule Distribution
  • Self Service Portal
  • Shift Management
  • Shift Scheduling
  • Shift Swapping
  • Third-Party Integrations
  • Timesheet Management
  • Vacation/Leave Tracking
See All features
Hide Employee Scheduling Software Features -

Wageloch

Top Features
37/44
Show Employee Scheduling Software Features +

WhenToWork

--

Wageloch

--

WhenToWork
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Wageloch
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
WhenToWork
  • By WhenToWork
  • Located in United States
  • Founded in 2000
Wageloch
  • By Wageloch
  • Located in Australia
  • Founded in 2006
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