# Compare WhenToWork vs Humanity Schedule 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare Humanity Schedule and WhenToWork based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/80499-248404/WhenToWork-vs-Humanity

---

# Humanity Schedule vs WhenToWork Features and Cost Comparison

Last updated March 26th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

Humanity ScheduleWhenToWork2/4 selected

[Humanity Schedule](https://www.capterra.com/p/248404/Humanity/)[4.3 (332)](https://www.capterra.com/p/248404/Humanity/reviews/)

[WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.4 (133)](https://www.capterra.com/p/80499/WhenToWork/reviews/)

[## Humanity Schedule](https://www.capterra.com/p/248404/Humanity/)[4.3 (332)](https://www.capterra.com/p/248404/Humanity/reviews/)

Starting Price

Contact vendor

Value-for-Money

4.2

Functionality

4.1

Ease of Use

4.2

Customer Service

4.3

Reviews Sentiment

Based on [332 reviews](#user-reviews)

Positive

281

Neutral

35

Negative

16

[## WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.4 (133)](https://www.capterra.com/p/80499/WhenToWork/reviews/)

Starting Price

$28.00/month

Value-for-Money

4.5

Functionality

4.3

Ease of Use

4.5

Customer Service

4.3

Reviews Sentiment

Based on [133 reviews](#user-reviews)

Positive

119

Neutral

9

Negative

5

What’s your intended use case?

## Summary

* * *

Key features rated by users

Features selected based on 9,021 reviews from employee scheduling software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

71%Fit

Not enough reviews

Feature ratings

Shift Scheduling

5.0

Real-Time Data

4.2

Mobile Access

4.3

Timesheet Management

4.5

Task Management

\--

63%Fit

Missing features

Not enough reviews

Feature ratings

Shift Scheduling

5.0

Real-Time Data

\--

Mobile Access

4.7

Timesheet Management

4.1

Task Management

NA

User satisfaction

User satisfaction

4.3

User reviews[332](https://www.capterra.com/p/248404/Humanity/reviews/)

Ease of use

4.2

Functionality

4.1

Value for money

4.2

Customer support

4.3

User satisfaction

4.4

User reviews[133](https://www.capterra.com/p/80499/WhenToWork/reviews/)

Ease of use

4.5

Functionality

4.3

Value for money

4.5

Customer support

4.3

Price starts from

Price starts from

\--

-   Free version
-   Free trial

Price starts from

$28Flat Rate, Per Month

-   Free version
-   Free trial

Best for

Best for

Humanity Schedule offers scalable employee scheduling solutions in any industry and any size. From public to private sector, small business to enterprise, our solutions fit.

Best for

Online employee scheduling solution for all business types and sizes.

## User reviews

Pros & cons

AW

Austin W.

Pharmacy Manager

> "The notifications for team members as well as schedulers has also helped us provide real time responses and answers to scheduling related inquiries."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7032054)

GN

Guy N.

SP

> "When a text states your manager made an addition to my schedule, it doesn't give me any identifing information so I have to manually check a few..."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6765653)

KL

Karen L.

Standardized Patient

> "The scheduling, shift management, training, and reminders/notifications make it easy to find what I'm looking for whether it be training materials..."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7026490)

AW

Austin W.

Pharmacy Manager

> "The level of customization can sometimes be intimidating to learn all of the different scheduling options that you have."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7032054)

NG

Nicko G.

DevOps Expert

> "It's working as expected, ease of having oncall rotations and calendar up to date with all the information visible at a glance"

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7026416)

RZ

Raphael Z.

Fire Instructor

> "The message notification shows a red dot but when you click on one message, they all lose the red dot so I lose track which message I read and..."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6765793)

KL

Karen L.

Standardized Patient

> "All my tasks and appointments are easily available for a holistic view of my day, week, and month."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7026490)

NG

Nicko G.

DevOps Expert

> "Sometimes it's a bit cumbersome to setup, especially with the deprecated resources still leaving next to the actual implementation."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7026416)

AW

Austin W.

Pharmacy Manager

> "This has exponentially increased our accuracy for payroll by having this scheduling platform."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7032054)

JB

JonPaulette B.

Residence Manager

> "this makes it hard to keep track of an accurate schedule when shifts/staff assigned to shifts go missing."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6767043)

Ell M.

LVT

> "Viewing my schedule and the schedule of others in the hospital was helpful to plan out the day."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7071903)

LB

Lauren B.

Pharmacy Manager

> "It is also a little hard to figure out the screens you need at times."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7027575)

AW

Austin W.

Pharmacy Manager

> "The regular communication with our customer success team really makes this value of this product worth the money, time, and effort put in to it's..."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7032054)

Josée S.

Vault Manager

> "It was hard to communicate to all the staff, we also couldn't see what percentage of the staff had read the messages on the wall"

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7003163)

VR

Verified Reviewer

NOC Supervisor

> "It's easy to navigate, it's easy to do shift management, the customer service is amazing (they are always there and always having a solution to any..."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7074356)

AH

Asia H.

Residence Manager

> "I don't like that when staff tries to pick up doubles it will not let them pick to the time they come in."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6765638)

Ell M.

LVT

> "Having an app to quickly pull in up on my phone was convenient on the go"

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7071903)

KR

Kim R.

Product Support

> "I don't like that it looks like you are late but we aren't using the app to clock in."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6767757)

AB

Annu B.

Payroll Specialist

> "I liked how you can create multiple accounts to accommodate different provincial legislation requirements."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6771149)

JH

Joel H.

CEO

> "It stopped working becuase of firewall issues and could not adapt to the local language."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6490386)

MB

MONIKA B.

CLINICAL SUPERVISOR LEAD RADIOLOGY TECH

> "I also like that you have put in requests for time off it shows up and alerts me (since I am the one making the schedule)"

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6883217)

JG

Jose G.

Operations Associate

> "Sometimes clocking out and in for lunch can be very confusing."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___4843639)

AJ

ANTHONY J.

Wastewater

> "My overall experience with Humanity has been hugely positive—it's truly the best product I've used in over 30 years as a supervisor; I just wish..."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6780224)

Ayush B.

Talent Acquisition Specialist

> "I don't like that after you've carried over shifts and set it to repeat, you can't extend from the date you initially selected."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___4538449)

RM

Raymond M.

Sales Associate

> "Easy to use and very accurate for my management team and our sales team to reschedule and and account for activity."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7074353)

MR

Miguel R.

Research Assistant

> "Besides the high quality of some features, the features that allows you to check the PTO available balance never showed the correct amount of PTO..."

[See full review](https://www.capterra.com/p/248404/Humanity/#GetApp___2785218)

KR

Kim R.

Product Support

> "I enjoy the app whenever I make changes in the app I can see it whether it is on my phone or on my computer."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6767757)

MR

Miguel R.

Research Assistant

> "Before my previous employer implemented this software, it was really hard to track the hours, change shifts or check the amount of PTO available."

[See full review](https://www.capterra.com/p/248404/Humanity/#GetApp___2785218)

VR

Verified Reviewer

Office Manager

> "Many of our staff really enjoy using the new electronic system over our previous outdated Excel system."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6871566)

SB

Scott B.

owner

> "Humanity has lost all good will by tripling its pricing with 14 days notice!"

[See full review](https://www.capterra.com/p/248404/Humanity/#SoftwareAdvice___2956830)

AW

Austin W.

Pharmacy Manager

> "I used Humanity at my previous job and loved it so much I had to implement it at my new site."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___7032054)

Autumn E.

Cocktail Server

> "Also I feel like it locks me out pretty often and I need an account reset."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___2647366)

JB

JonPaulette B.

Residence Manager

> "I also really like the chat option to assist with any issues and they are always resolved within minutes."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___6767043)

DI

Dayy I.

Student

> "I feel like this software has a lot of features that are not useful."

[See full review](https://www.capterra.com/p/248404/Humanity/#Capterra___2648696)

[View Reviews](https://www.capterra.com/p/248404/Humanity/reviews/)

GL

Griffin L.

Senior Administrative Assistant

> "It is straightforward to use, easy for staff to learn, and effective for managing schedules across departments. While it lacks labor cost..."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7064844)

Alexander G.

Manager

> "The only thing that I could possibly think of that may be a problem for a new user is not being able to mass edit shifts or select multiple shifts..."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7041732)

GL

Griffin L.

Senior Administrative Assistant

> "Whentowork did exactly what we needed for staff scheduling and staff management."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7064844)

CTAS

Cornelius Tian Andi S.

Dining staff

> "It is confusing for the first time to pick some shifts"

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6776444)

Ell M.

LVT

> "It is helpful to see my schedule and everyone else that I work with, wish it was a little bit more streamlined to navigate."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6819571)

GT

Grace T.

Event Assistant

> "I did not like how complicated it was to navigate when to work."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7009656)

RH

Renee H.

Operations

> "Program is a great value to limit extensive overhead costs."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7098730)

CO

Corinne O.

Supervisor

> "had a staff that was less than reliable."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6808492)

NW

Nicole W.

Administrative

> "It's an easy to use app and wonderful place for all of our employees to have a direct access to their schedules, their coworkers schedules, the..."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___6498097)

SD

Sean D.

IT Manager

> "I reached out to customer support after one of my users was having issues looking at the web based application on her new phone. Since she was so..."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___3921575)

FL

Fernando L.

Technical engineer

> "I think it has a user-friendly interface, which allows us to create and adjust schedules easily, and the ability to communicate shift changes and..."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___5039719)

RO

Raquel O.

Pharmacy Manager

> "Interface is not very intuitive, multiple steps to actually schedule staff."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___2403745)

AG

Amanda G.

Practice Manager

> "Not to mention the value you get for the capabilities it provides."

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___7062847)

HM

Haley M.

Physician Assistant

> "There actually isn't any feature that I dislike or have had any trouble with using"

[See full review](https://www.capterra.com/p/80499/WhenToWork/#Capterra___2461670)

[View Reviews](https://www.capterra.com/p/80499/WhenToWork/reviews/)

## User interface

4.32 (332)

[WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)

4.44 (133)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Activity Dashboard

150

Important

Activity Tracking

120

Important

Humanity Schedule

Top features

35/46

-   Access Controls/Permissions
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   API
-   Approval Process Control
-   Attendance Management
-   Automated Scheduling
-   Availability Management
-   Biometric Recognition
-   Calendar Management
-   Communication Management
-   Compliance Management
-   Customizable Reports
-   Data Import/Export
-   Drag & Drop
-   Employee Database
-   Employee Management
-   Forecasting
-   Generative AI
-   Labor Cost Calculator
-   Labor Cost Reporting
-   Labor Management
-   Messaging
-   Mobile Access
-   Mobile Alerts
-   Multi-Location
-   Online Time Clock
-   Overtime Calculation
-   Payroll Management
-   Real-Time Data
-   Real-Time Notifications
-   Reminders
-   Reporting/Analytics
-   Resource Allocation
-   Schedule Distribution
-   Self Service Portal
-   Shift Management
-   Shift Scheduling
-   Shift Swapping
-   Sick Leave Tracking
-   Task Management
-   Third-Party Integrations
-   Timesheet Management
-   Vacation/Leave Tracking

[See all features](https://www.capterra.com/p/248404/Humanity/#features)

WhenToWork

30/46

-   Access Controls/Permissions
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   API
-   Approval Process Control
-   Attendance Management
-   Automated Scheduling
-   Availability Management
-   Biometric Recognition
-   Calendar Management
-   Communication Management
-   Compliance Management
-   Customizable Reports
-   Data Import/Export
-   Drag & Drop
-   Employee Database
-   Employee Management
-   Forecasting
-   Generative AI
-   Labor Cost Calculator
-   Labor Cost Reporting
-   Labor Management
-   Messaging
-   Mobile Access
-   Mobile Alerts
-   Multi-Location
-   Online Time Clock
-   Overtime Calculation
-   Payroll Management
-   Real-Time Data
-   Real-Time Notifications
-   Reminders
-   Reporting/Analytics
-   Resource Allocation
-   Schedule Distribution
-   Self Service Portal
-   Shift Management
-   Shift Scheduling
-   Shift Swapping
-   Sick Leave Tracking
-   Task Management
-   Third-Party Integrations
-   Timesheet Management
-   Vacation/Leave Tracking

[See all features](https://www.capterra.com/p/80499/WhenToWork/#features)

### Recognition

No recognitions have been awarded to Humanity Schedule

No recognitions have been awarded to WhenToWork

### Deployment & support

Humanity Schedule

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

WhenToWork

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

Humanity Schedule

-   By TCP Software
-   Located in United States
-   Founded in 1988

WhenToWork

-   By WhenToWork
-   Located in United States
-   Founded in 2000

## Popular Comparisons

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Contact vendor for pricing

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4.1

Features

4.5

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4.7

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4.3

Features

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4.5

Ease of Use

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Contact vendor for pricing

Price

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4.1

Features

4.3

4.2

Ease of Use

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Price

$20/month

4.1

Features

4.5

4.2

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/151722-248404/TSheets-vs-Humanity)

[WhenToWork](https://www.capterra.com/p/80499/WhenToWork/)[4.44 (133)](https://www.capterra.com/p/80499/WhenToWork/reviews/)

vs

[ShiftWizard](https://www.capterra.com/p/178376/ShiftWizard/)[4.44 (723)](https://www.capterra.com/p/178376/ShiftWizard/reviews/)

$28/month

Price

Contact vendor for pricing

4.3

Features

4.3

4.5

Ease of Use

4.3

[View full comparison](https://www.capterra.com/compare/80499-178376/WhenToWork-vs-ShiftWizard)