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Paylocity vs Square Payroll: Which is a better fit?

Updated on December 5th, 2024
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Summary
Key features rated by users
Features selected based on 17,181 reviews from Payroll users.
% Fit
Not enough reviews
Feature ratings
Tax Calculation
--
Payroll Management
4.5
Direct Deposit
4.7
Tax Compliance
4.4
W-2 Preparation
4.7
% Fit
Not enough reviews
Feature ratings
Tax Calculation
--
Payroll Management
4.7
Direct Deposit
4.8
Tax Compliance
4.6
W-2 Preparation
4.7
User satisfaction
4.3
User reviews910
Ease of use
4.2
Functionality
4.2
Value for money
4.2
Customer support
4.0
4.7
User reviews613
Ease of use
4.6
Functionality
4.5
Value for money
4.6
Customer support
4.4
Price starts from
--
Not provided by vendor
Free version
Free trial
Monthly subscription
Free version
Free trial
Best for

Not provided by vendor

Small to medium size business employers with up to 100 employees. Salaried or hourly employees. Pay W-2 employees, 1099 contractors, or both.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
angela w
human Resorces
4.0

Speaker 1: My name is Angela. I work for Diaco Inc. My position is accounting and HR, and I give Paylocity a rating of four out of five. Our company uses Paylocity for basically payroll purposes. We do all of our new hires. We do basically anything that has to do with the human resources side of it, as well as payroll. For me, originally when I started Paylocity, it was very user-friendly. However, I've noticed over time it's gotten humongous and there are things that I do not know how to navigate, so sometimes that's difficult. One thing that I would definitely change about it is, again, when I first started, we had an actual person that was designated to our company, and since I've been there, they have changed that person so many times. We don't know who our representative is anymore. We just basically, when we call in, we get somebody who's there because our representative is always busy. And a lot of times we're on hold for a long time. The company's just gotten really big actually, and it's hard to get quality service right now.

How Capterra sources reviews
View all video reviews
Sherri B
Owner
5.0

Sherri B.: Hi, I'm Sherri. I'm the owner of the Tavern at Trail's End, and I give Square Payroll a five out of five. Prior to using Square Payroll, I was using ADP Payroll. And we stopped using that because it was a lot more time-consuming and a lot more involved than Square Payroll. We chose Square Payroll because, at a previous company I was working for, I noticed how much easier it was to set up. So when we opened our own company, we chose it because of the ease of setup, because of the way that it was run. Everything about it was just so much easier than the ADP Payroll. Square Payroll is extremely simple to use. It's all done online. There's no setup as far as bringing it in. I integrated it with the Square system, which we have already been using the Square for restaurants, so integrating into Square Payroll was very simple. Getting all the employees set up was very simple. I literally only had to talk to a Square Payroll person maybe one time during the entire setup. I definitely think anybody who uses Square Payroll will enjoy it. It is way easier than any other payroll company I've used before. Like I said, it is simple to set up. They do everything for you. They do all your taxes for you. They do your W-2s. They set it all up. There's literally nothing you have to do on your part except enter your employee's information and then enter their hours.

How Capterra sources reviews
View all video reviews
User interface
86714 video thumbnail}
1 Video
170266 video thumbnail}
1 Video
86714
5 screenshots
170266
4 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
1099 Preparation
207
Important
401(k) Tracking
388
Important

Paylocity

Top Features
38/39
  • Payroll Outsourcing
  • 1099 Preparation
  • 401(k) Tracking
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Alerts/Notifications
  • API
  • Approval Process Control
  • Audit Management
  • Auto Update
  • Benefits Management
  • Calendar Management
  • Check Printing
  • Compensation Management
  • Compliance Management
  • Customizable Reports
  • Data Import/Export
  • Direct Deposit
  • Document Management
  • Employee Database
  • Employee Onboarding
  • Employee Profiles
  • Mobile Access
  • Multi-Country
  • Multi-State
  • Payroll Management
  • Payroll Reporting
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Self Service Portal
  • Tax Calculation
  • Tax Compliance
  • Third-Party Integrations
  • Time & Attendance
  • Vacation/Leave Tracking
  • W-2 Preparation
  • Wage Garnishment
See All features
Hide Payroll Software Features -

Square Payroll

16/39
Show Payroll Software Features +
Paylocity
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Square Payroll
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Paylocity
  • By Paylocity
  • Located in United States
  • Founded in 1997
Square Payroll
  • By Square
  • Located in United States
  • Founded in 2009
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