# Best Data Entry Software 2026 | Capterra > Find the top Data Entry software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/data-entry-software --- # Best Data Entry Software Last updated on April 15, 2026 How to find the right Data Entry Software? Learn more from our team about Data Entry Software pricing features and benefits in our Data Entry Buyers Guide Verified Insights Provider data verified by our Software Research team and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) ## What is data entry software? Researched by: [Capterra](https://www.capterra.com/resources/author/capterra/) Updated on April 15, 2026 [Data entry software](https://www.capterra.com/data-entry-software/) is a software tool that automates the process of transferring data (e.g., numbers, figures) from one system to another. It helps businesses save countless hours of manual data entry by providing tools for automatic data extraction, cleansing, validation, and storage in a centralized system database.  Most data entry solutions can be integrated with any tools or applications that require extensive data entry. Some tools can also scan images, documents, spreadsheets, etc., to automatically capture data from them. * * * For more information consult our [Data Entry Buyers Guide](#buyers-guide-content) 0.0 (0) USPS CASS Certified, validates and and corrects both at point of entry and across your entire database. [Learn more about AccuMail frameworks](https://www.capterra.com/p/154424/AccuMail-Address-Data-Quality/) [4.6 (28)](https://www.capterra.com/p/252453/Process-Runner/reviews/) Process Runner is a data management software that helps businesses in IT, manufacturing, supply chain, and other sectors. [Learn more about Process Runner](https://www.capterra.com/p/252453/Process-Runner/) [4.7 (27)](https://www.capterra.com/p/172594/Intellimas/reviews/) Build apps in days, not months using the speed of low code. Highly flexible spreadsheet and form UI handle unlimited use cases. [Learn more about Intellimas](https://www.capterra.com/p/172594/Intellimas/) [5.0 (1)](https://www.capterra.com/p/150611/Forms-On-Fire-Mobile/#reviews) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Digitize data entry with mobile forms. Build with AI, reduce errors, and automate workflows, no code needed. [Learn more about Forms On Fire](https://www.capterra.com/p/150611/Forms-On-Fire-Mobile/) [4.7 (167)](https://www.capterra.com/p/151223/Appenate/reviews/) Great for: Small Business Digitize data entry with mobile forms. Build with AI, reduce errors, and automate workflows, no code needed. [Learn more about Appenate](https://www.capterra.com/p/151223/Appenate/) 85% of users recommend this product [4.6 (143)](https://www.capterra.com/p/138990/Cognito-Forms/reviews/) Great for: Value for Money Free online form builder with advanced capabilities that are sophisticated enough for power users, yet simple enough for beginners. [Learn more about Cognito Forms](https://www.capterra.com/p/138990/Cognito-Forms/) 90% of users recommend this product [5.0 (1)](https://www.capterra.com/p/173629/Altova-MobileTogether/#reviews) MobileTogether is a low-code, cross-platform app development framework for building enterprise solutions and native apps. [Learn more about Altova MobileTogether](https://www.capterra.com/p/173629/Altova-MobileTogether/) [4.4 (8)](https://www.capterra.com/p/164192/DoForms/reviews/) doForms data collection app is smartphone, laptop and desktop-friendly, ready to empower your entire workforce anytime and anywhere. [Learn more about doForms](https://www.capterra.com/p/164192/DoForms/) [## Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) [4.7 (2800)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Great for: Electronic Forms Take your data entry practices to the next level with Jotform Enterprise — the all-in-one data collection and form creation tool.  [Learn more about Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) 84% of users recommend this product [## Typeform](https://www.capterra.com/p/137289/Typeform/) [4.7 (945)](https://www.capterra.com/p/137289/Typeform/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Great for: Ease of Use Create beautiful, conversational forms with logic, branding, and AI. Built to boost completion rates and collect better data. [Learn more about Typeform](https://www.capterra.com/p/137289/Typeform/) 80% of users recommend this product [## UiPath](https://www.capterra.com/p/135186/UiPath-Robotic-Process-Automation/) [4.6 (721)](https://www.capterra.com/p/135186/UiPath-Robotic-Process-Automation/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Great for: Enterprise UiPath caters to companies from all industries wanting to easily automate their web, SAP and Citrix-based business processes. [Learn more about UiPath](https://www.capterra.com/p/135186/UiPath-Robotic-Process-Automation/) 92% of users recommend this product [## MuleSoft Anypoint Platform](https://www.capterra.com/p/275022/Anypoint-Platform/) [4.4 (573)](https://www.capterra.com/p/275022/Anypoint-Platform/reviews/) Good for: Value for Money MuleSoft Anypoint Platform connects on-premises and cloud systems, APIs, and data, accelerating IT delivery and automating security. [Learn more about MuleSoft Anypoint Platform](https://www.capterra.com/p/275022/Anypoint-Platform/) 89% of users recommend this product [## MongoDB](https://www.capterra.com/p/127374/MongoDB/) [4.7 (468)](https://www.capterra.com/p/127374/MongoDB/reviews/) Good for: Ease of Use AI demands adaptability. MongoDB offers flexible, scalable, AI-ready data solutions, eliminating friction and accelerating innovation. [Learn more about MongoDB](https://www.capterra.com/p/127374/MongoDB/) 91% of users recommend this product [## TrueContext](https://www.capterra.com/p/131789/ProntoForms-Mobile-Forms/) [4.6 (329)](https://www.capterra.com/p/131789/ProntoForms-Mobile-Forms/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Good for: Customer Service Empower field technicians to collect rich and reliable data on their mobile devices. Give techs vital context and intelligence. [Learn more about TrueContext](https://www.capterra.com/p/131789/ProntoForms-Mobile-Forms/) 86% of users recommend this product [## SaasAnt Transactions](https://www.capterra.com/p/184336/SaasAnt-Transactions/) [4.8 (270)](https://www.capterra.com/p/184336/SaasAnt-Transactions/reviews/) Great for: Features An intuitive and powerful automation tool for importing, scanning, exporting, and deleting transactions & lists into QuickBooks. [Learn more about SaasAnt Transactions](https://www.capterra.com/p/184336/SaasAnt-Transactions/) 93% of users recommend this product [## Operations Hub](https://www.capterra.com/p/226298/PieSync/) [4.8 (264)](https://www.capterra.com/p/226298/PieSync/reviews/) Great for: Customer Service Operations Hub supercharges HubSpot CRM with features to sync, clean, and automate your contacts, leads, and companies. [Learn more about Operations Hub](https://www.capterra.com/p/226298/PieSync/) 88% of users recommend this product [## SafetyCulture](https://www.capterra.com/p/141080/iAuditor/) [4.6 (253)](https://www.capterra.com/p/141080/iAuditor/reviews/) Good for: Features SafetyCulture is an operations platform that enables teams to digitize and enhance workplace processes on a unified interface. [Learn more about SafetyCulture](https://www.capterra.com/p/141080/iAuditor/) 84% of users recommend this product [## Formaloo](https://www.capterra.com/p/235640/Formaloo/) [4.7 (251)](https://www.capterra.com/p/235640/Formaloo/reviews/) Popular Your Business Data OS: Collect, organize & understand your data. [Learn more about Formaloo](https://www.capterra.com/p/235640/Formaloo/) 88% of users recommend this product [## Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) [4.4 (233)](https://www.capterra.com/p/227210/Microsoft-Power-Automate/reviews/) Good for: Value for Money Microsoft Power Automate is a comprehensive automation platform with RPA, DPA, AI, and process mining, powered by low-code and AI. [Learn more about Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) [## AutoEntry](https://www.capterra.com/p/227227/AutoEntry/) [4.4 (227)](https://www.capterra.com/p/227227/AutoEntry/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Good for: Small Business Automatically & easily extract data from receipts, invoices, statements & more. Then publish through to all major accounting software. [Learn more about AutoEntry](https://www.capterra.com/p/227227/AutoEntry/) 81% of users recommend this product [## Amazon RDS](https://www.capterra.com/p/192201/Amazon-RDS/) [4.7 (218)](https://www.capterra.com/p/192201/Amazon-RDS/reviews/) Great for: Small Business Amazon Relational Database Service (RDS) makes it easy to set up, operate, and scale a database, including Aurora, MySQL, PostgreSQL [Learn more about Amazon RDS](https://www.capterra.com/p/192201/Amazon-RDS/) 85% of users recommend this product [## GoCanvas](https://www.capterra.com/p/139882/Canvas-Mobile-Forms/) [4.4 (208)](https://www.capterra.com/p/139882/Canvas-Mobile-Forms/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Good for: Small Business Save 100s of hours by replacing inefficient paperwork and processes with customizable mobile apps. No coding or programming needed! [Learn more about GoCanvas](https://www.capterra.com/p/139882/Canvas-Mobile-Forms/) [## Ninox](https://www.capterra.com/p/163351/Ninox/) [4.7 (193)](https://www.capterra.com/p/163351/Ninox/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Great for: Small Business With Ninox you can collect any kind of data you need from anywhere you want in order to streamline your business operations. [Learn more about Ninox](https://www.capterra.com/p/163351/Ninox/) 85% of users recommend this product [## 123FormBuilder](https://www.capterra.com/p/122770/123ContactForm/) [4.4 (175)](https://www.capterra.com/p/122770/123ContactForm/reviews/) Good for: Small Business A reliable and scalable form builder that empowers your organization to capture data efficiently and securely. [Learn more about 123FormBuilder](https://www.capterra.com/p/122770/123ContactForm/) [## Dext](https://www.capterra.com/p/160189/Dext/) [4.3 (173)](https://www.capterra.com/p/160189/Dext/reviews/) [Capterra Shortlist](https://www.capterra.com/data-entry-software/shortlist/) Good for: Small Business AI bookkeeping software that extracts financial data from receipts and e-commerce platforms, and syncs with Xero, QuickBooks, and Sage. [Learn more about Dext](https://www.capterra.com/p/160189/Dext/) Page 1 of 7 Filter (174) Products: Sort By: Sponsored * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews Abbreviation Detection AI Copilot Customizable Forms Data Import/Export Data Quality Control Data Replication Document Management Generative AI Image Capture Mis-Keyed Variation Detection Optical Character Recognition Phonetic Variation Detection Task Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Database Software](https://www.capterra.com/database-management-software/)[Forms Automation Software](https://www.capterra.com/forms-automation-software/)[ETL Software](https://www.capterra.com/etl-software/) I'm looking for Data Entry Software that is: [Free](https://www.capterra.com/data-entry-software/s/free/) Table of Contents - [The benefits of data entry software](#the-benefits-of-data-entry-software) - [Typical features of data entry software](#typical-features-of-data-entry-software) - [The cost of data entry software](#the-cost-of-data-entry-software) - [Considerations when purchasing data entry software](#considerations-when-purchasing-data-entry-software) - [Relevant data entry software trends](#relevant-data-entry-software-trends) ## The benefits of data entry software Using data entry software can provide various benefits, including: - **Cost savings**: Data entry tools help automate manual data entry processes and replace physical documents with digital copies. As a result, you save costs on hiring data entry staff as well as reduce paper usage and related expenses. - **More accuracy**: When feeding data into the system, the software checks for accuracy. It first cleanses the data by flagging mistakes or inconsistencies. This ensures the details being entered are free from errors and discrepancies.  - **Enhanced efficiency**: The software provides a centralized database to store data. Centralized data storage offers all stakeholders up-to-date information, and entered records are readily available for everyone to use. It improves efficiency by eliminating confusions about data versions and the clutter associated with paperwork. - **Better data management**: Data entry software automates the complete data management process, right from data validation to centralized data storage. It also creates a complete backup of the entered data, resulting in smooth operations across departments. * * * ## Typical features of data entry software - **Data capture and transfer**: Collect data from various sources and store it at a centralized location. - **Data retrieval**: Retrieve data from your current database or information management system. - **Abbreviation detection**: Detect and capture specific phrases, terms, or abbreviations from data. - **Data duplication**: Create copies of datasets and store them at your selected location. - **Data entry verification**: Check data for any errors or inconsistencies. - **Electronic forms**: Access and share digital or electronic forms. - **Image capture**: Scan the images of documents to automatically read and extract data. - **Optical character recognition (OCR)**: Recognize and capture printed or written text from inside digital images. * * * ## The cost of data entry software Most products in this market are priced on a per month basis. Pricing can be divided into three tiers based on the starting prices:  Price ranges\*: - $6 - $16 - $16 - $28 - $28+ _\*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on Jan. 7, 2021. These ranges correspond to the 25th, 75th, and 100th percentiles of the pricing information gathered from vendor websites of sample products._  The above list summarizes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as an analytics dashboard, file type conversion, and machine learning capabilities. * * * ## Considerations when purchasing data entry software - **Integration with other systems**: The software you’re planning to purchase should integrate well with your current business systems, such as [enterprise resource planning (ERP)](https://www.capterra.com/enterprise-resource-planning-software/), [customer relationship management (CRM)](https://www.capterra.com/customer-relationship-management-software/), or [accounting](https://www.capterra.com/accounting-software/) software. Integration functionality will allow you to seamlessly transfer data from other business software, so you can analyze it better. - **Data security**: Data entry tools deal with various types of data, which can also be confidential in nature. Compromising the security of such data can lead to loss of customer trust, harm your company’s reputation, and even attract penalties from federal or state governments. Thus, choose a data entry tool that’s compliant with the various internal as well as external data security policies you’re supposed to follow. - **Mobile access**: Mobile-enabled data entry software will let you and your employees collect data on the go. A mobile app will allow you to capture and store data, view reports, and access entries at any time and from any location. * * * ## Relevant data entry software trends - **Growing popularity of robotic process automation (RPA) in data entry processes.** [RPA bots](https://blog.aspiresys.com/digital/big-data-analytics/link-rpa-legacy-systems-enhance-system-integration/) can be set up with specific data entry and integrity checks to reduce the chances of errors, fraud, and manipulation. The bots require minimal human supervision and start working as soon as they receive instructions. They help save costs by reducing human errors and bringing down the time needed to process data. A few software vendors already offer RPA-supported data entry tools. In the near future, more are expected to follow suit. * * * **Sources** Products evaluated for the pricing calculation were taken from [Capterra’s directory](https://www.capterra.com/data-entry-software/). The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in [Capterra’s directory](https://www.capterra.com/data-entry-software/) that offer them.  The following sources were used for this document:  1. [Link RPA With Your Legacy Systems and Enhance System Integration](https://blog.aspiresys.com/digital/big-data-analytics/link-rpa-legacy-systems-enhance-system-integration/) (Date accessed: Jan. 7, 2021) 2. [Benefits of Robotic Process Automation in Data Entry](https://www.invensis.net/blog/rpa-for-data-entry-process/#Benefits_of_RPA_in_Data_Entry_Process) (Date accessed: Jan. 7, 2021) 3. [Big Data and Artificial Intelligence Help Small Businesses Analyze Valuable Data](https://www.capterra.com/resources/big-data-and-artificial-intelligence-increase-efficiency/) (Date accessed: Jan. 8, 2021)