---
title: "Best Document Management Software 2026 | Capterra"
description: "Find the top Document Management software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs."
source_url: "https://www.capterra.com/document-management-software/"
page_type: "category"
language: "en"
---
# Best Document Management Software
Last updated on August 27, 2026
How to find the right Document Management Software?
Learn more from our team about Document Management Software pricing features and benefits in our Document Management Buyers Guide
## What is document management software and how do I choose the right one?
Researched by: [Ines Bahr](https://www.capterra.com/resources/author/ines-bahr/)and reviewed by: [Jason Bradwell](https://www.capterra.com/resources/author/jason-bradwell/)
Updated on August 27, 2026
[Document management software](https://www.capterra.com/document-management-software/) automates document management from creation to storage to distribution, and provides a searchable repository often using optical character recognition (OCR) to digitize documents.
Knowledge workers across all industries use document management software to organize, store, retrieve, and share documents efficiently.
Document management software is priced on “per user, per month” basis, ranging from $5.75 to $27+ per user, per month for entry-level systems.
First-time buyers should consider budget, number of users, specific use cases, and necessary integrations. Consulting stakeholders to determine key questions for vendors can help find the best system. Questions include:
_Does the software offer full-text search and version control?_
_What is the level of support and service level agreement (SLA) offered?_
_Are documents stored according to industry regulations?_
_Does it offer a file lock feature?_
_Can access rights be regulated?_
For more information consult our [Document Management Buyers Guide](#buyers-guide-content)
## Zoho WorkDrive
[4.6 (99)](https://www.capterra.com/p/145411/Zoho/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Zoho WorkDrive is secure document management software empowering modern teams to store, edit, share, and manage documents from a centra [Learn more](https://www.capterra.com/p/145411/Zoho/)
Starting price
€3.00
Per User, Per Month
Free trial
Free demo
Highest and lowest rated features
- File Sharing4.7
- Document Storage4.6
- Secure Data Storage4.6
- Access Controls/Permissions4.6
- Third-Party Integrations2.0
- File Conversion3.8
- Electronic Signature4.0
- File Recovery4.0
#### Selected review snippet
Ngiria K.
Mechanical or Industrial Engineering, 201-500 employees
> "Zoho workDrive is easy to use and accessible in any device and browser"
January 13, 2025
Ease of use
4.6 (99)
#### Selected review snippet
B
Benjamin T.
Telecommunications, 201-500 employees
> "Colloboration with multiple users at the same time, comment, share feedback - Team Productivity increasing together with the integration with other Zoho Products"
March 16, 2026
Most popular Integrations
Zapier
4.7
Zoho Projects
5.0
Zoho Flow
5.0
Zoho WorkDrive connects with 3+ software tools[See all integrations](https://www.capterra.com/p/145411/Zoho/#integrations)
#### Selected review snippet
A
Amit S.
Market Research, 1,001-5,000 employees
> "It is well integrated with Zoho Ecosystem."
October 31, 2022
---
[## Google Docs](https://www.capterra.com/p/160756/Google-Docs/)
[4.7 (29155)](https://www.capterra.com/p/160756/Google-Docs/reviews/)
91% recommend
What is this product about?
Web-based platform designed to store, create and edit spreadsheets, use templates, create charts, comment on documents, and more. [Learn more](https://www.capterra.com/p/160756/Google-Docs/)
Pros and cons based on reviews
- Effortless document sharing tools
- Free and cost-effective solution
- Formatting and compatibility challenges
- Dependence on stable internet
Starting price
$6.00
Per User, Per Month
Free trial
Highest and lowest rated features
- File Sharing4.8
- Document Storage4.7
- Collaboration Tools4.6
- Document Generation4.7
- Customizable Templates4.1
- Document Capture4.4
- Data Import/Export4.5
- Search/Filter4.5
#### Selected review snippet
Verified Reviewer
Law Practice, 11-50 employees
> "It makes keeping up with work, home and personal life easy."
April 15, 2026
Ease of use
4.7 (29,155)
#### Selected review snippet
E
Eric P.
Leisure, Travel & Tourism, 11-50 employees
> "By linking it with Google Drive, all the documents can be found in one place, which is a time saver for finding documents. When I'm outside of the office at client meetings, I really appreciate the cloud storage feature."
June 23, 2026
Most popular Integrations
Google Drive
4.8
Slack
4.7
Trello
4.5
Dropbox
4.5
Asana
4.5
Gmail
4.8
Google Docs connects with 22+ software tools[See all integrations](https://www.capterra.com/p/160756/Google-Docs/#integrations)
#### Selected review snippet
S
Shelby F.
Civic & Social Organization, 11-50 employees
> "Its cloud storage integration ensures documents are accessible from anywhere, and the wide range of formatting, commenting, and sharing features makes it a versatile solution for both personal and professional use."
June 25, 2026
---
[## Google Drive](https://www.capterra.com/p/161425/Drive/)
[4.8 (28595)](https://www.capterra.com/p/161425/Drive/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. [Learn more](https://www.capterra.com/p/161425/Drive/)
Pros and cons based on reviews
- Universal file accessibility
- Real-time team collaboration tools
- Challenges with large files
- Dependence on internet connectivity
Starting price
$7.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.8
- File Sharing4.8
- Access Controls/Permissions4.6
- Secure Data Storage4.7
- Offline Access4.2
- Version Control4.4
- Email Management4.4
- Third-Party Integrations4.1
#### Selected review snippet
M
Mapy B.
Higher Education, 1,001-5,000 employees
> "It’s especially strong for academic work, shared projects, and environments where multiple people need to edit documents simultaneously. While offline reliability and large‑folder performance could be improved, the overall experience is efficient, intuitive, and dependable."
April 29, 2026
Ease of use
4.7 (28,595)
#### Selected review snippet
Verified Reviewer
Education Management, 501-1,000 employees
> "It allows seamless file sharing with individuals and teams, with real-time editing capabilities across Docs, Sheets, and Slides."
June 26, 2026
Most popular Integrations
Slack
4.7
Trello
4.5
Docusign
4.7
Zoho CRM
4.3
Zapier
4.7
Wrike
4.4
Google Drive connects with 63+ software tools[See all integrations](https://www.capterra.com/p/161425/Drive/#integrations)
#### Selected review snippet
B
Brennan N.
Insurance, Self-employed
> "It integrates deeply across the entire Google Workspace network and Android ecosystem."
July 7, 2026
---
Connect with a Capterra advisor for a free 15-minute consultation
Get a personalized software list aligned to your business needs with guidance from our expert advisors.
[## Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)
[4.5 (21706)](https://www.capterra.com/p/143068/Dropbox-Business/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Easily store and share cloud content from Google Docs, Microsoft Office files, alongside traditional files in Dropbox. [Learn more](https://www.capterra.com/p/143068/Dropbox-Business/)
Pros and cons based on reviews
- Comprehensive secure file sharing
- Intuitive and simple interface
- High cost and limited free tier
- Slow syncing and resource usage
Starting price
$11.99
Flat Rate, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.7
- File Sharing4.7
- Secure Data Storage4.7
- Access Controls/Permissions4.5
- Offline Access4.2
- Collaboration Tools4.4
- Document Generation4.3
- File Conversion4.2
#### Selected review snippet
J
Jackson C.
Accounting, 1-10 employees
> "The user interface is decent for this product"
December 24, 2024
Ease of use
4.5 (21,706)
#### Selected review snippet
L
Louise C.
Medical Practice, 11-50 employees
> "Features like file version history, collaboration tools, and access from multiple devices make it useful for improving productivity and keeping documents organized. While the cost can be a consideration for smaller teams and managing large file libraries may require some organization, Dropbox Business remains an effective solution for workplace file management."
July 10, 2026
Most popular Integrations
Docusign
4.4
Hootsuite
4.4
Xero
4.4
Jotform
4.7
Microsoft Azure
4.6
ICIMS Hire
4.3
Dropbox connects with 89+ software tools[See all integrations](https://www.capterra.com/p/143068/Dropbox-Business/#integrations)
#### Selected review snippet
S
Shreyash M.
Banking, 10,001+ employees
> "It’s a decent application that was ahead of the competition when it came out initially, but over time competitors have better solutions that are better integrated with other softwares"
July 16, 2025
---
[## Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)
[4.7 (17677)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)
88% recommend
What is this product about?
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location. [Learn more](https://www.capterra.com/p/247901/Google-Workspace/)
Pros and cons based on reviews
- Integrated real-time teamwork suite
- Centralized productivity environment
- Occasional slowdowns and lag
- Dependence on stable internet
Starting price
$7.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.7
- File Sharing4.7
- Access Controls/Permissions4.6
- Secure Data Storage4.7
- Offline Access4.2
- Electronic Signature4.4
- File Conversion4.3
- Third-Party Integrations4.3
#### Selected review snippet
Verified Reviewer
Management Consulting, Self-employed
> "As a native MS Office user from '95 to present, I find Google Workspace to be familiar in layout, and all products are designed intuitively."
January 15, 2026
Ease of use
4.6 (17,677)
#### Selected review snippet
K
Kate L.
Machinery, 11-50 employees
> "The seamless integration between its apps makes it simple to share files, work on documents in real time, and stay connected with a team. While there are some limitations with advanced features and customization, it's an excellent platform for both personal and professional use."
July 22, 2026
Most popular Integrations
Confluence
4.5
Zapier
4.7
Tableau
4.6
Lucidchart
4.5
Miro
4.7
Adobe Workfront
4.3
Google Workspace connects with 37+ software tools[See all integrations](https://www.capterra.com/p/247901/Google-Workspace/#integrations)
#### Selected review snippet
B
Brigitte T.
Hospital & Health Care, 51-200 employees
> "The seamless integration between tools like Gmail, Drive, and Calendar also helps keep everything organized in one place."
April 15, 2026
---
[## Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)
[4.6 (14144)](https://www.capterra.com/p/227157/Microsoft-365/reviews/)
83% recommend
What is this product about?
Microsoft 365 is a subscription suite offering apps, cloud storage, and AI tools for personal and family creation and collaboration. [Learn more](https://www.capterra.com/p/227157/Microsoft-365/)
Pros and cons based on reviews
- Versatile document creation suite
- Comprehensive academic toolkit
- Recurring glitches and crashes
- Ongoing subscription costs
Starting price
$6.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.6
- File Sharing4.6
- Secure Data Storage4.6
- Collaboration Tools4.5
- Search/Filter4.3
- Offline Access4.4
- Version Control4.3
- Task Management4.4
#### Selected review snippet
D
Danielle S.
Publishing, Self-employed
> "The user-friendly interface, along with advanced capabilities, making it a versatile option for both personal and professional use."
April 7, 2026
Ease of use
4.5 (14,144)
#### Selected review snippet
Verified Reviewer
Food & Beverages, 501-1,000 employees
> "Overall, Microsoft 365 has provided me and my company the ability to integrate multiple services and abilities while providing seamless access and integration with cloud services allowing access across multiple platforms and devices."
May 27, 2026
Most popular Integrations
Google Drive
4.8
Microsoft PowerPoint
4.8
Microsoft Excel
4.8
Zoom Workplace
4.6
OneDrive
4.8
Microsoft Teams
4.6
Microsoft 365 connects with 12+ software tools[See all integrations](https://www.capterra.com/p/227157/Microsoft-365/#integrations)
#### Selected review snippet
Sven S.
Real Estate, 1-10 employees
> "I especially value the seamless integration between Word, Excel, PowerPoint, Outlook, Teams, and OneDrive, because it allows me to move between tasks without interruption."
April 21, 2026
---
[## OneDrive](https://www.capterra.com/p/161304/OneDrive/)
[4.5 (12837)](https://www.capterra.com/p/161304/OneDrive/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Web-based digital asset management solution that allows businesses of all sizes to manage files, collaborate, scan documents, and more. [Learn more](https://www.capterra.com/p/161304/OneDrive/)
Pros and cons based on reviews
- Remote and offline file availability
- Integrated real-time team collaboration
- Inconsistent and slow file syncing
- Slow performance and resource usage
Starting price
$1.99
Flat Rate, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.7
- File Sharing4.6
- Secure Data Storage4.7
- Access Controls/Permissions4.5
- Alerts/Notifications4.1
- Collaboration Tools4.4
- Mobile Access4.5
- Version Control4.4
#### Selected review snippet
N
Nicholas B.
Financial Services, 10,001+ employees
> "Accessibility is very friendly for new users."
April 14, 2026
Ease of use
4.4 (12,837)
#### Selected review snippet
T
Theresa J.
E-Learning, 5,001-10,000 employees
> "I can easily access my documents from anywhere, collaborate with others in real time, and have peace of mind knowing my files are securely stored in the cloud and protected if my computer is lost or damaged."
July 6, 2026
Most popular Integrations
Google Drive
4.8
Microsoft PowerPoint
4.7
Microsoft Excel
4.8
Microsoft 365
4.8
Microsoft Teams
4.7
Microsoft SharePoint
4.7
OneDrive connects with 9+ software tools[See all integrations](https://www.capterra.com/p/161304/OneDrive/#integrations)
#### Selected review snippet
M
Melissa M.
Automotive, 201-500 employees
> "The integration with Microsoft apps like Word, Excel and Outlook works seamlessly, which is great for day-to-day work."
March 11, 2026
---
[## Docusign](https://www.capterra.com/p/121506/Docusign/)
[4.7 (9453)](https://www.capterra.com/p/121506/Docusign/reviews/)
87% recommend
What is this product about?
DocuSign is an e-signature and agreement management software that helps organizations create, commit to, and manage agreements. [Learn more](https://www.capterra.com/p/121506/Docusign/)
Pros and cons based on reviews
- Efficient diGital signature process
- Intuitive and accessible platform
- High and complex pricing structure
- Email delivery and notification issues
Starting price
$15.00
Flat Rate, Per Month
Free trial
Highest and lowest rated features
- Electronic Signature4.9
- File Sharing4.7
- Document Storage4.7
- Secure Data Storage4.7
- File Recovery4.4
- Content Management4.5
- Search/Filter4.2
- Collaboration Tools4.4
#### Selected review snippet
E
Enamul F.
Construction, 5,001-10,000 employees
> "Its interface is intuitive, allowing users to navigate and complete tasks efficiently, minimizing the learning curve and maximizing productivity."
November 20, 2025
Ease of use
4.7 (9,453)
#### Selected review snippet
T
Thomas F R.
Museums and Institutions, 11-50 employees
> "DocuSign provides us with great documents management features which allows us to easily prepare documents awaiting to be signed making it possible for us to ensure all documents have been signed as per the requirements."
June 17, 2026
Most popular Integrations
Google Docs
4.9
Google Drive
4.8
Microsoft 365
4.6
OneDrive
4.5
monday.com AI Work Platform
4.6
Zoom Events and Webinars
4.6
Docusign connects with 23+ software tools[See all integrations](https://www.capterra.com/p/121506/Docusign/#integrations)
#### Selected review snippet
Soumya N.
Financial Services, 10,001+ employees
> "On the technical side, the integration surface is solid: we connect it to our onboarding flow via Workato webhooks, and it works reliably day to day."
July 21, 2026
---
[## monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/)
[4.6 (6098)](https://www.capterra.com/p/147657/monday-com/reviews/)
What is this product about?
monday.com Work OS enables easy creation, centralizing, tracking, and automation of all document processes in your organization. [Learn more](https://www.capterra.com/p/147657/monday-com/)
Pros and cons based on reviews
- Comprehensive project monitoring tools
- Highly customizable workflow management
- High and complex pricing structure
- Frequent bugs and technical glitches
Starting price
$9.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Task Management4.9
- Workflow Management4.8
- Access Controls/Permissions4.6
- Data Import/Export4.6
- Commenting/Notes2.0
- Email Management4.3
- File Sharing4.6
- Mobile Access4.4
#### Selected review snippet
Graham B.
Management Consulting, 1-10 employees
> "The easier and smoother interactions with information and data inputs once the web pages content has been built and ready for user input."
May 5, 2026
Ease of use
4.5 (6,098)
#### Selected review snippet
L
Lokesh K.
Information Technology and Services, 201-500 employees
> "The AI integrations have been a game-changer for me, specifically for summarizing complex technical documentation and generating SEO-ready marketing content, which has significantly compressed our project lifecycles."
May 5, 2026
Most popular Integrations
Slack
4.6
Jira
4.4
Zoom Workplace
4.6
Asana
4.5
Adobe Creative Cloud
4.7
Shopify
4.5
monday.com AI Work Platform connects with 39+ software tools[See all integrations](https://www.capterra.com/p/147657/monday-com/#integrations)
#### Selected review snippet
Verified Reviewer
Mental Health Care, 51-200 employees
> "I love the fact that you can build in dependencies and it integrates with several other softwares such as Zoom, Gmail, and Slack (to name a few)."
January 22, 2026
---
[## Box](https://www.capterra.com/p/148766/Box/)
[4.4 (5643)](https://www.capterra.com/p/148766/Box/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Manage your content lifecycle with flexible retention schedules, preservation for defensible discovery, and disposition management. [Learn more](https://www.capterra.com/p/148766/Box/)
Pros and cons based on reviews
- Flexible and secure file sharing
- Real-time team collaboration tools
- High and complex pricing structure
- Slow performance with large files
Starting price
$20.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.7
- File Sharing4.7
- Secure Data Storage4.8
- Access Controls/Permissions4.6
- Offline Access4.0
- Document Generation4.2
- Full Text Search3.9
- Electronic Signature4.4
#### Selected review snippet
M
Massimo F.
E-Learning, Self-employed
> "Its intuitive interface and accessibility across devices make it easy to manage and collaborate on files in real-time, whether working in a team or across organizations"
December 2, 2024
Ease of use
4.5 (5,643)
#### Selected review snippet
R
Radha S.
Legal Services, 51-200 employees
> "Robust security and compliance – Box excels at protecting sensitive information with granular permission controls, encryption, and compliance features, making it especially well‑suited for organizations handling confidential documents."
April 28, 2026
Most popular Integrations
Slack
4.7
Salesforce Sales Cloud
4.5
Zoom Workplace
4.2
Microsoft 365
4.5
Docusign
4.8
Webex Suite
4.4
Box connects with 71+ software tools[See all integrations](https://www.capterra.com/p/148766/Box/#integrations)
#### Selected review snippet
J
Justin H.
Education Management, 11-50 employees
> "Integration - many core business systems have box integrations and the API works well."
January 15, 2025
---
[## Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)
[4.4 (5460)](https://www.capterra.com/p/1167/SharePoint/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard [Learn more](https://www.capterra.com/p/1167/SharePoint/)
Pros and cons based on reviews
- Centralized secure document sharing
- Real-time collaborative workspace
- Frequent glitches and reliability concerns
- Slow performance with large files
Starting price
$5.00
Per User, Per Month
Free trial
Highest and lowest rated features
- File Sharing4.7
- Access Controls/Permissions4.4
- Collaboration Tools4.5
- Content Management4.5
- Full Text Search4.2
- Search/Filter4.3
- Customizable Templates4.1
- Task Management4.3
#### Selected review snippet
A
Akshay T.
Computer Software, 51-200 employees
> "The user interface is clean and familiar for organizations already using Microsoft products, which helps with adoption."
June 19, 2026
Ease of use
4.1 (5,460)
#### Selected review snippet
Hameeda T.
Financial Services, 5,001-10,000 employees
> "Microsoft SharePoint has been a reliable platform for organising documents, managing permissions, and keeping team information in one place. Once everything is set up, it streamlines collaboration and reduces duplication, though the initial learning curve can be steep."
March 29, 2026
Most popular Integrations
Microsoft PowerPoint
4.7
Microsoft Excel
4.7
Microsoft 365
4.7
OneDrive
4.6
Microsoft Teams
4.7
Confluence
4.5
Microsoft SharePoint connects with 13+ software tools[See all integrations](https://www.capterra.com/p/1167/SharePoint/#integrations)
#### Selected review snippet
A
Akshay T.
Computer Software, 51-200 employees
> "The integration with Microsoft 365 tools like Teams, Outlook, and OneDrive makes day-to-day work much more efficient."
June 19, 2026
---
[## Connecteam](https://www.capterra.com/p/153140/Connecteam/)
[4.6 (5309)](https://www.capterra.com/p/153140/Connecteam/reviews/)
What is this product about?
Stop Chasing Employee Documents - Store Files, Collect E-Signatures & Track Paperwork in One App [Learn more](https://www.capterra.com/p/153140/Connecteam/)
Pros and cons based on reviews
- Unified platform for teamwork
- Centralized real-time team messaging
- Inconsistent and excessive notifications
- Recurring technical glitches
Starting price
$29.00
Flat Rate, Per Month
Free trial
Highest and lowest rated features
- Mobile Access4.7
- Alerts/Notifications4.4
- Document Storage4.6
- Secure Data Storage4.7
- Third-Party Integrations3.9
- Data Import/Export4.3
- Generative AI2.0
- File Sharing4.5
#### Selected review snippet
J
Josh M.
Pharmaceuticals, 1-10 employees
> "great functionality for our small team, intuitive use overall and the kiosk option on our tablet made the transition really easy."
January 2, 2026
Ease of use
4.7 (5,309)
#### Selected review snippet
J
Julia C.
Warehousing, 11-50 employees
> "It offers a wide range of tools that help us manage scheduling, communication, and daily operations all in one place, which has been extremely helpful for our team. While we’re still learning all of its features and exploring everything it can do, the platform has already made a positive impact on how we stay organized."
April 17, 2026
Most popular Integrations
QuickBooks Online
4.4
ADP Workforce Now
4.4
Google Calendar
4.4
Gusto
4.4
Xero
4.2
Zapier
4.0
Connecteam connects with 13+ software tools[See all integrations](https://www.capterra.com/p/153140/Connecteam/#integrations)
#### Selected review snippet
G
Grace K.
Consumer Services, 1-10 employees
> "It was able to bridge a gap in our business that we had previously not been able to fill with other platforms."
December 9, 2025
---
[## Confluence](https://www.capterra.com/p/136446/Confluence/)
[4.5 (3715)](https://www.capterra.com/p/136446/Confluence/reviews/)
What is this product about?
Confluence is the AI-powered workspace where knowledge drives impact, helping every team tackle their toughest challenges. [Learn more](https://www.capterra.com/p/136446/Confluence/)
Pros and cons based on reviews
- Integrated real-time teamwork platform
- Centralized organizational knowledge sharing
- Slow performance with large content
- Limited and inconsistent formatting tools
Starting price
$5.42
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.6
- File Sharing4.4
- Access Controls/Permissions4.4
- Content Management4.6
- Task Management4.3
- Document Generation4.2
- Search/Filter4.2
- Email Management3.9
#### Selected review snippet
Cem K.
Computer Networking, 51-200 employees
> "The interface is not half bad in general."
January 21, 2025
Ease of use
4.3 (3,715)
#### Selected review snippet
Hadi B.
E-Learning, 10,001+ employees
> "In addition, Confluence has great collaboration features, such as inline comments, version history, and page permissions; therefore, teams can collaborate on content without losing control of it."
April 24, 2026
Most popular Integrations
Google Workspace
4.7
Jira
4.7
Docusign
4.7
Evernote Teams
4.4
Microsoft SharePoint
4.4
Google Calendar
4.8
Confluence connects with 21+ software tools[See all integrations](https://www.capterra.com/p/136446/Confluence/#integrations)
#### Selected review snippet
P
Purna S.
Information Technology and Services, 11-50 employees
> "It also has a good integration with another great tool, Jira, which makes project discussions easier."
November 21, 2024
---
[## Wrike](https://www.capterra.com/p/76113/Wrike/)
[4.4 (3038)](https://www.capterra.com/p/76113/Wrike/reviews/)
What is this product about?
Wrike provides AI-powered document management with version control and streamlined approvals, all inside your projects. [Learn more](https://www.capterra.com/p/76113/Wrike/)
Pros and cons based on reviews
- Centralized real-time team collaboration
- Comprehensive project tracking tools
- High and inflexible pricing structure
- Frequent minor bugs and glitches
Starting price
$10.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Task Management4.7
- Secure Data Storage4.5
- Third-Party Integrations4.8
- File Sharing4.3
- Search/Filter3.0
- Access Controls/Permissions4.1
- Full Text Search4.0
- Mobile Access4.5
#### Selected review snippet
O
Ojaswini W.
Marketing and Advertising, 10,001+ employees
> "Additionally, the flexibility of the interface is a major advantage."
May 6, 2026
Ease of use
4.2 (3,038)
#### Selected review snippet
T
Thiago F.
Marketing and Advertising, 201-500 employees
> "It is a robust platform that helps centralize project management, improve workflow visibility, and keep teams aligned across multiple demands and deadlines."
April 21, 2026
Most popular Integrations
QuickBooks Online
4.3
Microsoft Outlook
4.3
Bitbucket
4.6
Microsoft Viva Engage
4.2
Marketo Engage
4.8
Zoho Books
4.4
Wrike connects with 136+ software tools[See all integrations](https://www.capterra.com/p/76113/Wrike/#integrations)
#### Selected review snippet
L
Lauren P.
Entertainment, 501-1,000 employees
> "Wrike’s integrations are also a big win; being able to connect it to tools like Outlook, Teams, Box keep communication and files tied directly to the work."
April 22, 2026
---
[## Jotform](https://www.capterra.com/p/158456/JotForm-4-0/)
[4.7 (2919)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/)
84% recommend
What is this product about?
Ideal for businesses of all sizes, it is a form building tool that helps users create survey forms while also reviewing submissions. [Learn more](https://www.capterra.com/p/158456/JotForm-4-0/)
Pros and cons based on reviews
- Accessible and simple interface
- Versatile survey creation platform
- Frequent technical glitches
- Restrictive plan and feature limits
Starting price
$39.00
Flat Rate, Per Month
Highest and lowest rated features
- Document Storage4.6
- Electronic Signature4.6
- Secure Data Storage4.7
- File Sharing4.7
- Compliance Tracking3.3
- Access Controls/Permissions4.5
- Offline Access4.1
- Archiving & Retention4.1
#### Selected review snippet
V
Venkata M.
Education Management, 51-200 employees
> "Setup is fast, the interface doesn't overwhelm you, and it just gets out of your way and lets you build."
April 16, 2026
Ease of use
4.7 (2,919)
#### Selected review snippet
B
BETSY S.
Individual & Family Services, 51-200 employees
> "By providing a description of the form or project, the AI can generate a form that is very close to what is needed, significantly reducing time spent creating the forms."
June 3, 2026
Most popular Integrations
Google Analytics 360
4.7
Stripe
4.6
Meta for Business
4.4
Airtable
4.6
Weebly
4.3
Make
4.8
Jotform connects with 99+ software tools[See all integrations](https://www.capterra.com/p/158456/JotForm-4-0/#integrations)
#### Selected review snippet
Adenrewaju O.
Real Estate, 11-50 employees
> "It also integrates directly with my Hubspot CRM, which makes things easier."
April 2, 2026
---
[## Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)
[4.7 (2889)](https://www.capterra.com/p/227146/Microsoft-Word/reviews/)
87% recommend
What is this product about?
Document software that enables users to generate and publish documents, collaborate with team members, and more. [Learn more](https://www.capterra.com/p/227146/Microsoft-Word/)
Pros and cons based on reviews
- Versatile document creation tools
- Comprehensive reporting capabilities
- High cost compared to alternatives
- Slow with large documents
Starting price
$9.99
Flat Rate, Per Month
Free trial
Highest and lowest rated features
- Offline Access4.7
- Document Storage4.7
- Full Text Search4.7
- Collaboration Tools4.4
- Access Controls/Permissions4.5
- Customizable Templates4.5
- Activity Dashboard4.4
- Document Automation4.3
#### Selected review snippet
J
Jonathan K.
Insurance, 11-50 employees
> "The formatting tools are straightforward, the interface is clean, and it's easy to navigate even if you're not using it every day."
July 1, 2026
Ease of use
4.6 (2,889)
#### Selected review snippet
D
Dusiant S.
Computer Software, 1-10 employees
> "Microsoft Word is a highly versatile and industry-standard word processing tool, offering extensive capabilities for creating, formatting, and collaborating on professional documents, ranging from basic letters to complex reports."
March 27, 2026
Most popular Integrations
Google Docs
4.4
Microsoft PowerPoint
4.7
Microsoft Excel
4.7
Microsoft 365
4.7
OneDrive
4.6
Microsoft Teams
4.5
Microsoft Word connects with 12+ software tools[See all integrations](https://www.capterra.com/p/227146/Microsoft-Word/#integrations)
#### Selected review snippet
O
Olivia B.
Law Practice, 11-50 employees
> "I like that it can be integrated with our Filevine software."
January 10, 2025
---
[## Notion](https://www.capterra.com/p/186596/Notion/)
[4.7 (2806)](https://www.capterra.com/p/186596/Notion/reviews/)
87% recommend
What is this product about?
Notion is the all-in-one workspace for notes, projects, document management, and collaboration. [Learn more](https://www.capterra.com/p/186596/Notion/)
Pros and cons based on reviews
- Real-time team collaboration tools
- Centralized notes and project hub
- Slow performance with large content
- Subpar mobile usability
Starting price
$12.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.6
- File Sharing4.4
- Task Management4.5
- Content Management4.6
- Access Controls/Permissions4.2
- Offline Access4.0
- Data Import/Export3.7
- File Recovery4.2
#### Selected review snippet
K
Kerdjou T.
Management Consulting, Self-employed
> "Indeed first using notion is not that hard at all, everything is clear, and there is even an automatic tutoriel that is generated by Notion when you arrived in the interface this follow a questionary made by notion in order to highlight your uses."
March 18, 2025
Ease of use
4.4 (2,806)
#### Selected review snippet
C
Connor Q.
Media Production, 201-500 employees
> "It is ideal for project management and allows for a variety of views and filters, such as bullet points, kantan board, etc. As expected from task management solutions it allows for different status' flags that can be customised (Completed, pending, cancelled, etc) as well as creation of different 'buckets' that can be set according to whatever logic is fit for your purpose."
April 7, 2026
Most popular Integrations
Google Drive
4.8
Slack
4.6
Trello
4.5
Canva
4.7
Evernote Teams
4.4
GitHub
4.8
Notion connects with 89+ software tools[See all integrations](https://www.capterra.com/p/186596/Notion/#integrations)
#### Selected review snippet
Marko S.
Information Technology and Services, 1-10 employees
> "Databases are seamlessly integrated, everything works properly!"
October 6, 2025
---
[## LibreOffice](https://www.capterra.com/p/158981/LibreOffice/)
[4.3 (2243)](https://www.capterra.com/p/158981/LibreOffice/reviews/)
What is this product about?
LibreOffice is an open source office suite with word processing, spreadsheets, presentations, drawings, formulas and database tools. [Learn more](https://www.capterra.com/p/158981/LibreOffice/)
Pros and cons based on reviews
- Zero-cost productivity solution
- Community-driven open source suite
- Stability and compatibility problems
- Limited templates and navigation
Starting price
Not available
Highest and lowest rated features
- Document Generation4.6
- Document Storage4.5
- File Conversion4.3
- Full Text Search4.4
- Collaboration Tools3.9
- File Sharing4.1
- Access Controls/Permissions4.2
- Data Import/Export4.4
#### Selected review snippet
Oliur R.
Computer Networking, 51-200 employees
> "Its simple interface and feature-rich tools allow you to express yourself and increase your productivity."
December 14, 2021
Ease of use
4.3 (2,243)
#### Selected review snippet
E
Edward T.
Marketing and Advertising, 1-10 employees
> "The ability to have a complete suite of fully functional document and spreadsheet that I can open any file type that a client sends to me any time at no cost is something I do more and more appreciate and the longer I operate my lean agency."
April 29, 2026
Most popular Integrations
GitHub
4.8
Microsoft SharePoint
4.4
Collabora Online
4.7
CloudSuite
4.8
Univention Corporate Server
4.8
EGroupware
4.0
LibreOffice connects with 7+ software tools[See all integrations](https://www.capterra.com/p/158981/LibreOffice/#integrations)
#### Selected review snippet
Y
Yevstakhii B.
E-Learning, 51-200 employees
> "Having all these applications integrated into one suite provide with a comprehensive set of tools for various tasks.3.Rich feature set: LibreOffice offers a wide range of features comparable to commercial office suites."
May 8, 2023
---
[## Autodesk Forma](https://www.capterra.com/p/218046/Autodesk-Construction-Cloud/)
[4.3 (2210)](https://www.capterra.com/p/218046/Autodesk-Construction-Cloud/reviews/)
What is this product about?
Work off the latest documents every time. Autodesk Takeoff is built on a cloud-based platform that updates in real time. [Learn more](https://www.capterra.com/p/218046/Autodesk-Construction-Cloud/)
Pros and cons based on reviews
- Centralized team collaboration platform
- Comprehensive construction management tools
- Frequent glitches and inconsistencies
- Slow performance and lag
Starting price
Not available
Highest and lowest rated features
- Document Storage4.6
- File Sharing4.6
- Access Controls/Permissions4.5
- Task Management4.5
- Customizable Templates3.3
- Electronic Signature4.1
- Mobile Access4.3
- Third-Party Integrations3.3
#### Selected review snippet
m
mohamed R.
Architecture & Planning, 201-500 employees
> "good to use with the user friendly interfaces."
July 29, 2024
Ease of use
4.2 (2,210)
#### Selected review snippet
J
Jasmin M.
Construction, 11-50 employees
> "I liked Autodesk Construction Cloud for centralizing project data and enabling real-time collaboration."
March 29, 2026
Most popular Integrations
Google Drive
4.0
Dropbox
4.5
Microsoft Excel
4.3
OneDrive
2.0
Box
4.4
Microsoft SharePoint
4.0
Autodesk Forma connects with 84+ software tools[See all integrations](https://www.capterra.com/p/218046/Autodesk-Construction-Cloud/#integrations)
#### Selected review snippet
Rafael D.
Building Materials, Self-employed
> "For firms already using Revit, Civil 3D, and other Autodesk products, the integration is a key advantage."
August 19, 2025
---
[## iCloud](https://www.capterra.com/p/204717/iCloud/)
[4.6 (1981)](https://www.capterra.com/p/204717/iCloud/reviews/)
What is this product about?
iCloud is a cloud storage service that securely backs up and syncs photos, files, notes, and more across Apple devices. [Learn more](https://www.capterra.com/p/204717/iCloud/)
Pros and cons based on reviews
- Intuitive and simple operation
- Seamless multi-device file access
- Limited free storage and costs
- Challenging account recovery process
Starting price
$0.99
Flat Rate, Per Month
Highest and lowest rated features
- Mobile Access4.8
- Access Controls/Permissions4.6
- Search/Filter4.5
- Document Storage4.7
- Collaboration Tools4.3
- Document Capture4.4
- Data Import/Export4.4
- Content Management4.0
#### Selected review snippet
J
Juan B.
Computer Software, 51-200 employees
> "The whole Apple environment is interconnected in cutting-edge capabilities."
June 17, 2025
Ease of use
4.6 (1,981)
#### Selected review snippet
B
Brooks L.
Retail, 1,001-5,000 employees
> "The file sharing and file management features make it simple to organize and collaborate on documents. While there are occasional bugs and issues, they are usually resolved quickly. Although digital signatures are not a primary feature of iCloud, it works well with apps that support document signing."
June 8, 2026
Most popular Integrations
Google Drive
4.8
Gmail
4.9
Numbers
4.5
Pages
4.4
Keynote
3.8
iCloud connects with 5+ software tools[See all integrations](https://www.capterra.com/p/204717/iCloud/#integrations)
#### Selected review snippet
Marc R.
Marketing and Advertising, 51-200 employees
> "What I liked most about iCloud is how seamlessly it integrates across Apple devices."
May 18, 2026
---
[## Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)
[4.6 (1977)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)
81% recommend
What is this product about?
Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas. [Learn more](https://www.capterra.com/p/227211/Microsoft-OneNote/)
Pros and cons based on reviews
- Real-time collaborative workspace
- Comprehensive meeting note management
- Limited and inconsistent formatting
- Inconsistent versions and updates
Starting price
$7.20
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.6
- Collaboration Tools4.5
- Search/Filter4.5
- Data Import/Export4.4
- Task Management4.4
- Mobile Access4.6
- Drag & Drop4.8
- Commenting/Notes4.8
#### Selected review snippet
n
niamh O.
E-Learning, 51-200 employees
> "Overall very helpful software and you get used to the interface with continued use and practice."
March 10, 2026
Ease of use
4.6 (1,977)
#### Selected review snippet
S
Samantha R.
Insurance, 11-50 employees
> "My role is comprised of many parts (finance, HR, office management, etc.) and OneNote allows me to keep track of daily, monthly, and even yearly tasks."
March 19, 2026
Most popular Integrations
Microsoft PowerPoint
4.7
WordPress
4.6
Microsoft 365
5.0
AutoCAD
4.7
Zapier
4.7
Microsoft Word
4.9
Microsoft OneNote connects with 17+ software tools[See all integrations](https://www.capterra.com/p/227211/Microsoft-OneNote/#integrations)
#### Selected review snippet
M
Mike G.
Computer Hardware, 201-500 employees
> "Overall I use OneNote a lot given that it comes pre-installed with the office suite and has nice integration with OneDrive."
October 16, 2025
---
[## iLovePDF](https://www.capterra.com/p/173963/iLovePDF/)
[4.7 (1786)](https://www.capterra.com/p/173963/iLovePDF/reviews/)
91% recommend
What is this product about?
The PDF tools for productive people. Your all-in-one stop to convert, compress, merge, edit, e-Sign, and much more. [Learn more](https://www.capterra.com/p/173963/iLovePDF/)
Pros and cons based on reviews
- Intuitive and accessible interface
- Versatile file merging capabilities
- Inconsistent image conversion quality
- Restrictive file size limits
Starting price
$9.00
Flat Rate, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.5
- Electronic Signature4.5
- Access Controls/Permissions4.5
- File Conversion4.9
- Offline Access4.2
- Full Text Search3.7
- Secure Data Storage4.4
- Search/Filter4.3
#### Selected review snippet
Swaminathan S.
Education Management, 501-1,000 employees
> "The interface is intuitive, and the variety of tools available in one place makes document handling efficient."
June 30, 2026
Ease of use
4.8 (1,786)
#### Selected review snippet
e
eldho T.
Electrical/Electronic Manufacturing, 51-200 employees
> "Users consistently praise the platform's intuitive "drag and drop" interface and clean grid-like layout, which allows even non-technical users to manage complex PDF tasks with a single click"
April 14, 2026
Most popular Integrations
Google Drive
4.8
Dropbox
5.0
Microsoft PowerPoint
4.5
Microsoft Excel
4.6
WordPress
4.6
Google Analytics 360
4.7
iLovePDF connects with 8+ software tools[See all integrations](https://www.capterra.com/p/173963/iLovePDF/#integrations)
#### Selected review snippet
Swaminathan S.
Education Management, 501-1,000 employees
> "Its integration of essential PDF tools into one platform makes it highly practical for both personal and professional use."
June 30, 2026
---
[## Clio](https://www.capterra.com/p/105428/Clio/)
[4.7 (1743)](https://www.capterra.com/p/105428/Clio/reviews/)
88% recommend
What is this product about?
Ranked #1 and with the most 5-star reviews on Capterra, Clio is the only intelligent legal work platform with context-aware AI. [Learn more](https://www.capterra.com/p/105428/Clio/)
Pros and cons based on reviews
- Comprehensive legal practice management
- Remote legal work enablement
- Recurring technical glitches
- Limited customizable reporting
Starting price
$49.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Search/Filter4.5
- Activity Dashboard4.6
- Secure Data Storage4.6
- Third-Party Integrations4.1
- Mobile Access3.6
- Email Management4.1
- Task Management4.2
- Document Automation4.0
#### Selected review snippet
R
Rendi A.
Law Practice, Self-employed
> "The platform handles the core functions I need well: case management is intuitive, the document drafting and template features have genuinely improved my output speed and accuracy, and time tracking integrates smoothly with the billing workflow."
May 14, 2026
Ease of use
4.6 (1,743)
#### Selected review snippet
Jarred E.
Law Practice, Self-employed
> "The ability to keep an overall schedule as well as a calendar for each case which then syncs to my Google calendar for me to view on my phone is invaluable."
May 19, 2026
Most popular Integrations
PayPal
4.6
Dropbox
4.7
Docusign
4.7
QuickBooks Online
4.3
Box
4.4
Zapier
4.7
Clio connects with 33+ software tools[See all integrations](https://www.capterra.com/p/105428/Clio/#integrations)
#### Selected review snippet
S
Stephanie P.
Law Practice, 11-50 employees
> "Overall, we love Clio and have it completely automated and integrated with other programs that we use. "
February 19, 2024
---
[## PandaDoc](https://www.capterra.com/p/131735/PandaDoc/)
[4.5 (1257)](https://www.capterra.com/p/131735/PandaDoc/reviews/)
What is this product about?
PandaDoc is an all-in-one tool to create, edit, send, track, and eSign all your business documents quickly and easily. [Learn more](https://www.capterra.com/p/131735/PandaDoc/)
Pros and cons based on reviews
- Streamlined proposal creation workflow
- Efficient diGital document signing
- Cumbersome document management tasks
- Email delivery and spam issues
Starting price
$19.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Electronic Signature4.7
- Document Storage4.7
- File Sharing4.7
- Secure Data Storage4.7
- Customizable Templates4.4
- Alerts/Notifications4.2
- Content Management4.1
- File Conversion4.1
#### Selected review snippet
S
Sauve G.
Insurance, 11-50 employees
> "Overall is a user friendly tool with sleek template design important for creating and signing documents digitally."
June 18, 2026
Ease of use
4.4 (1,257)
#### Selected review snippet
A
Arunmurugan S.
Biotechnology, 10,001+ employees
> "I also like the e sign functionality and the ability to see when recipients open or view a document."
June 5, 2026
Most popular Integrations
Microsoft Teams
4.5
Zoho CRM
4.3
HubSpot Marketing Hub
4.5
Acuity Scheduling
4.8
Zapier
4.7
Pipedrive
4.7
PandaDoc connects with 49+ software tools[See all integrations](https://www.capterra.com/p/131735/PandaDoc/#integrations)
#### Selected review snippet
A
Verified Reviewer
Information Technology and Services, 11-50 employees
> "It’s reliable, integrates smoothly with Google Drive, and offers great customization options."
September 22, 2025
---
[## Revver](https://www.capterra.com/p/123400/revver/)
[4.4 (1021)](https://www.capterra.com/p/123400/revver/reviews/)
[Capterra Shortlist](https://www.capterra.com/document-management-software/#shortlist)
What is this product about?
Every file is easily findable through Revver’s advanced search methods. These include OCR and metadata searches [Learn more](https://www.capterra.com/p/123400/revver/)
Pros and cons based on reviews
- Straightforward and quick setup
- Flexible cloud-based storage solution
- Frequent technical problems and glitches
- Cumbersome user and permission controls
Starting price
$25.00
Per User, Per Month
Free trial
Highest and lowest rated features
- Document Storage4.6
- Content Management4.4
- Drag & Drop4.6
- File Sharing4.4
- Offline Access3.0
- File Recovery3.4
- Mobile Access4.0
- Data Import/Export4.2
#### Selected review snippet
H
Haamid Ali S.
Computer & Network Security, 201-500 employees
> "I found the interface user-friendly and responsive. While there is room for minor improvements in speed and customization, it generally provides a smooth and reliable experience."
June 12, 2026
Ease of use
4.3 (1,021)
#### Selected review snippet
Kaleem A.
Computer Software, 51-200 employees
> "We use it for approvals, operational records, reporting documents and internal file sharing and the search functionality honestly saves a ton of time when trying to locate older files quickly."
May 25, 2026
Most popular Integrations
Microsoft PowerPoint
4.1
Microsoft Excel
4.3
Salesforce Sales Cloud
4.4
Microsoft 365
4.7
Docusign
5.0
Microsoft Word
4.7
Microsoft Outlook
4.7
QuickBooks Online Advanced
4.4
HRIS
4.8
Revver connects with 10+ software tools[See all integrations](https://www.capterra.com/p/123400/revver/#integrations)
---
Page 1 of 27
## Top-rated software of 2026
### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.
Filter (1285) Products:
Sort By:
Featured Partners
* * *
Plan Type
Free Trial
Popular
85% of professionals opt for a 30-day trial before the software purchase
Other subsciption plans:
Free Version
Monthly Subscription
Annual Subscription
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Key Features
All key features
Popular
We have selected the most important and critical features as defined by Capterra user reviews
[Access Controls/Permissions](https://www.capterra.com/document-management-software/features/access-controls-permissions/)
Activity Tracking
[AI Copilot](https://www.capterra.com/document-management-software/features/ai-copilot/)
Alerts/Notifications
[Archiving & Retention](https://www.capterra.com/document-management-software/features/archiving-retention/)
Audit Trail
[Calendar Management](https://www.capterra.com/document-management-software/features/calendar-management/)
[Collaboration Tools](https://www.capterra.com/document-management-software/features/collaboration-tools/)
Commenting/Notes
Compliance Tracking
Customizable Templates
[Data Import/Export](https://www.capterra.com/document-management-software/features/data-import-export/)
Document Capture
Document Classification
[Document Generation](https://www.capterra.com/document-management-software/features/document-generation/)
[Document Storage](https://www.capterra.com/document-management-software/features/document-storage/)
Drag & Drop
Electronic Signature
[Email Management](https://www.capterra.com/document-management-software/features/email-management/)
File Conversion
File Recovery
[File Sharing](https://www.capterra.com/document-management-software/features/file-sharing/)
[Full Text Search](https://www.capterra.com/document-management-software/features/full-text-search/)
[Generative AI](https://www.capterra.com/document-management-software/features/generative-ai/)
[Mobile Access](https://www.capterra.com/document-management-software/features/mobile-access/)
Offline Access
Optical Character Recognition
[Search/Filter](https://www.capterra.com/document-management-software/features/search-filter/)
[Secure Data Storage](https://www.capterra.com/document-management-software/features/secure-data-storage/)
SSL Security
Task Management
Third-Party Integrations
Version Control
Workflow Management
Deployment
Cloud, SaaS, Web-Based
Desktop Mac
Desktop Windows
Desktop Linux
On-Premise Windows
On-Premise Linux
Desktop Chromebook
Mobile Android
Mobile iPhone
Mobile iPad
Related Software Category:
[Proposal Management Software](https://www.capterra.com/proposal-management-software/)[Forms Automation Software](https://www.capterra.com/forms-automation-software/)[Legal Document Management Software](https://www.capterra.com/legal-document-management-software/)[Content Management Software](https://www.capterra.com/content-management-software/)[Digital Asset Management Software](https://www.capterra.com/digital-asset-management-software/)[Knowledge Management Software](https://www.capterra.com/knowledge-management-software/)[Entity Management Software](https://www.capterra.com/entity-management-software/)[IT Asset Management Software](https://www.capterra.com/it-asset-management-software/)
I'm looking for Document Management Software that is:
[Free](https://www.capterra.com/document-management-software/s/free/)[For Mac](https://www.capterra.com/document-management-software/s/mac/)[For Small Businesses](https://www.capterra.com/document-management-software/s/small-businesses/)
Table of Contents
- [Essential document management software buying information](#essential-document-management-software-buying-information)
- [What are the most reviewed document management systems?](#what-are-the-most-reviewed-document-management-systems)
- [What is document management software?](#what-is-document-management-software)
- [Document management software pricing](#document-management-software-pricing)
- [Document management software features rated by users](#document-management-software-features-rated-by-users)
- [Top document management software benefits identified by users](#top-document-management-software-benefits-identified-by-users)
- [Common challenges of document management software identified by users](#common-challenges-of-document-management-software-identified-by-users)
- [What is document management software used for?](#what-is-document-management-software-used-for)
- [Who uses document management software?](#who-uses-document-management-software)
- [Common document management integrations](#common-document-management-integrations)
- [How to choose a document management system](#how-to-choose-a-document-management-system)
- [Learn more about how document management software can help your business](#learn-more-about-how-document-management-software-can-help-your-business)
## Essential document management software buying information
[Document management software](https://www.capterra.com/document-management-software/) automates the process of managing documents from creation to storage to distribution throughout an enterprise, providing a searchable repository often using Optical Character Recognition (OCR) to digitize documents.
Conversations with buyers reveal some of the most common kinds of users are from information technology and services, computer software and education management and 71% of buyers come from companies with between one to 200 employees.\[[1](#sources)\] Reviews by our users reveal that document management software is used most often by employees in administrative and IT and software development roles.\[[2](#sources)\]
“Document management software is crucial for the work we do,” says Jason Bradwell\[[3](#sources)\], founder of B2B Better, a podcast consultancy that helps B2B companies reposition their marketing strategies. “We frequently share documents both internally within the business and externally with clients. We aim to use tools that our clients are comfortable with, and avoid software that clients might struggle with due to unfamiliarity or cybersecurity concerns.”
Document management software is priced on “per user, per month” basis, ranging from $5.75 to $27+ per user, per month for entry-level systems.\[[1](#sources)\]
First-time buyers should begin evaluating with a budget, number of users, specific use cases, and necessary integrations in mind. Ensure you’ve consulted with stakeholders on a list of critical questions to help you evaluate systems based on your needs, such as:
- Can the software integrate with our existing tools and applications?
- Does the software offer full-text search and version control capabilities?
- What is the customer support and service level agreement (SLA)?
- Are documents stored according to industry regulations?
- Does the software offer a file lock feature?
- Can access rights be regulated in the tool?
## What are the most reviewed document management systems?
[Capterra Shortlist](https://www.capterra.com/document-management-software/shortlist/)\[[4](#sources)\] identifies the top document management systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective document management solution for their needs. Here are the five most reviewed products in our Capterra Shortlist for this category:
| Product | Overall score | Popularity score | Ratings score |
| --- | --- | --- | --- |
| [Google Drive](https://www.capterra.com/p/161425/Drive/) | 94/100 | 44/50 | 50/50 |
| [Bluebeam Revu](https://www.capterra.com/p/121586/Bluebeam-PDF-Revu/) | 92/100 | 43/50 | 49/50 |
| [Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) | 85/100 | 39/50 | 46/50 |
| [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) | 81/100 | 33/50 | 48/50 |
| [Revver](https://www.capterra.com/p/123400/revver/) | 81/100 | 35/50 | 46/50 |
These rankings are determined by combining verified user ratings and publicly available web search popularity data:
- **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for number and recency of reviews.
- **Popularity score**: Relative popularity of software based on web search trends and products’ web presence.
## What is document management software?
[Document management software (DMS)](https://www.capterra.com/document-management-software/) automates the process of organizing and managing documentation that may come in different formats, such as images, PDFs, audio, video, and spreadsheets. The system enables businesses to store, edit, track, and share these documents. It is specifically beneficial to businesses in medical and finance industries that maintain documents containing sensitive information.
“If you're a business that works with documents, you can’t do without document management software,” says Bradwell. Although there are free versions available on the market, Bradwell argues that at a certain point, it becomes inevitable to invest in a paid version: “Administrative and security features are crucial triggers for investing in paid versions. They offer control and professionalism, especially with business accounts.”
Document management systems are included within the broader category of [content management software](https://www.capterra.com/content-management-software/). The system organizes your electronic documents based on file type, data type, priority levels, and other different parameters. It also features a document repository that offers users secured and restricted access to business documents.
Capterra lists 1,639 document management software products, along with more than 16,516 verified user reviews published in the last year.\[[5](#sources)\]
## Document management software pricing
Most document management software solutions on the market are priced on a per-month basis, and a typical entry-level pricing plan is between $5.75 and $19 per month. Mid-tier plans are available for $20 to $26 per month and high-end plans for $27+.
- Entry-level document management systems include the core functionality of document capture, document storage and full text search.
- A premium or advanced product that’s priced higher typically offers advanced reporting, higher security standards, advanced collaboration tools and more integrations. Specific features include audit trails, approval workflows, workflow automation, and priority support.
Many products offer a free trial version so that organizations can try the product first and see if it has all the features they need. Some products even offer a free version with limited functionality. While many network monitoring tools offer free plans, it's important to be aware of hidden costs. You might be charged extra for implementation, storage, and additional user costs. Be sure to inquire about these fees when evaluating document management options.
First time buyers should identify their business drivers:
- What specific document challenges are you trying to address?
- What returns are you expecting from investments in document management solutions?
## Document management software features rated by users
All document management tools include document capture, document storage and full text search and most share a variety of common features such as file sharing, electronic signature, and collaboration tools.
### Core document management features
- **Document storage:** Store documents in a centralized storage system. 87% rate this feature as critical or highly important.
- **Full text search**: Search for specific words or phrases within a document or database. 74% rate this feature as critical or highly important.
- **Document capture:** Movement of a file to the software. 76% rate this feature as critical or highly important.
### Highly rated common network monitoring features
Our analysis of proprietary reviews data reveals other common network monitoring features users rate as valuable:
- **Secure data storage:** Securely stores data to prevent data loss or breaches. 86% rate this feature as critical or highly important. 89% rate this feature as critical or highly important.
- **File sharing:** Public or private sharing of digital files of various formats such as documents, audio/video, images and more. 84% rate this feature as critical or highly important.
- **Search/filter**: Search and filter data across systems to locate required information by entering keywords or certain criteria. 81% rate this feature as critical or highly important.
- **Access controls/permissions:** Define levels of authorization for access to specific files or systems. 80% rate this feature as critical or highly important.
- **Document generation:** Custom forms to streamline repetitious aspects of a document. 79% rate this feature as critical or highly important.
- **Collaboration tools:** Provides a channel for team members to share media files, communicate, and work together. 75% rate this feature as critical or highly important. “Cloud-based tools make real-time collaboration easy without leaving the platform,” says Bradwell. “But It would be great if these tools also would integrate feedback features for video. As a video agency, we now need to use third-party tools for real-time video collaboration.”
- **Electronic signature:** Legally sign and give consent on a digital document (for example PDF) within the system from anywhere. 73% rate this feature as critical or highly important.
- **Offline access:** Ability of websites, web applications, or mobile applications to function without an active internet connection. 73% rate this feature as critical or highly important.
## Top document management software benefits identified by users
**Offers better team collaboration**: Document management users value the team collaboration feature. It allows them to share documents and projects and collaborate with their team members.
_“The collaborative features are a lifesaver, turning team projects into a seamless digital dance.”_
–Earl C., regulatory manager, food & beverage
**Improves office productivity**: Professional employees use productivity tools in the office to enhance business operations and achieve better results.
_“From working remotely and collaboratively we have been able to improve both efficiency and productivity and wouldn't use any other platform to do so.”_
–Spencer C., director, media production
**Increases document organization**: Users say document management software is specifically valuable for organizing documents in different folders and keeping files organized.
_“The ability to create, organize, and share documentation and content is incredibly impactful for us.”_
–Rohan J., cybersecurity officer, education management
**Enhances file security**: Users like to keep their documents safe by securing files with updated security measures.
_“The most important thing is the security of pdf files and this tool allows to add digital signature and encryption of content and that make sure the protection of data.”_
–Hasini W., software engineer, computer software
## Common challenges of document management software identified by users
Issues with performance speed is the biggest challenge for document management software users. When dealing with large files, document management systems can struggle to process and retrieve documents quickly. Organizations should make sure to convert large files to smaller, more efficient formats such as compressed images.
Brawell recognizes the issues that arise when you are dealing with bigger files: “Being a video agency, we deal with large files all the time. Our current solution isn't optimized for our needs, particularly regarding file transfer speeds. We'll need a new storage solution as we grow.”
Issues with internet connectivity is another of the most common challenges of document management software. If internet connectivity is intermittent, synchronization issues can occur, leading to data loss or inconsistencies. Organizations should invest in a high-quality internet connection with sufficient bandwidth. They can also look for a solution that offers offline access capabilities.
Many users also encounter difficulties with pricing. Organizations should be aware of hidden costs, as they might be charged extra for implementation, storage, and additional user costs. Organizations should reach out to vendors and request the total cost of ownership before making a purchase.
## What is document management software used for?
Analysis of our extensive document management reviews highlight the most common use cases, including:
- **PDF management:** With PDF management, create new PDFs or to convert PDF files to different formats, and then save to different devices such as computers and phones.
- **Project management**: Users can track project progress and keep a clear record of each member's contributions, exchange comments, establish deadlines, and manage files.
- **Document signing**: Electronic signature feature enables users to sign their documents virtually without the need of printing them in order to manually sign them.
- **Cloud storage**: Cloud storage ensures easy access from anywhere with an internet connection and eliminates the need for local storage.
- **File sharing**: Users can easily share files and folders, manage access rights, and effectively collaborate with internal and external stakeholders.
Document management software can be classified into three types:
- **Cloud-based DMS** allows hosting in the cloud and is accessible to all members online. It facilitates remote collaboration and is majorly used by businesses that need better accessibility along with lower dependency on the IT support teams.
- **Web-based DMS** offers access to documents without the need to run specific software or download an app. The software can be accessed via your browser.
- **Server-based DMS**, also known as on-premise or client-based DMS, is installed on local workstations and connected to a local area network (LAN).
There are different types of document management tools, which can be used instead of or on top of your document management software to help increase the access safety of your files or secure compliance.
- [Document control software](https://www.capterra.com/document-control-software/): Helps businesses manage the creation, approval, storage, distribution, and disposal of their documents in a way that is compliant with government and industry regulations. Solutions commonly include tools for managing approval processes, document traceability, audit logs, revisions, and retention.
- [Document generation software](https://www.capterra.com/document-generation-software/): Also known as document automation software, automates routine document workflow for contracts, quotes, and other types of commonly used documents. Solutions commonly allow users to create and manage a variety of document templates, and can output documents in a variety of formats.
- [Document version control software](https://www.capterra.com/document-version-control-software/): Allows organizations to track and manage changes to their documents, with all versions stored in a centralized location. Solutions often include check-out/check-in functionality to prevent simultaneous editing, configurable review and approval processes, audit trails, and version notes.)
## Who uses document management software?
Document management software can be used by anyone in the company who needs to create, store, manage, or share documents.
HR, for example, uses document management software for storing and managing employee files such as resumes, contracts, performance reviews, and training records. This ensures adherence to employment laws and regulations by tracking employee data and documentation.
Accounting employees are storing and organizing financial documents such as invoices, receipts, contracts, and tax returns ensuring compliance with financial regulations and standards.
Conversations with buyers reveal some of the most common kinds of users are from information technology and services, computer software, and education management, and 71% of buyers come from companies with between one to 200 employees.
Reviews by our users reveal that document management software is used most often by employees in administrative, IT, and software development roles.
## Common document management integrations
We analyzed our extensive reviews database and determined that the three categories that most often integrate with document management software are:
- [Project management](https://www.capterra.com/project-management-software/): The integration of document management software and project management software is important for efficient collaboration and streamlined workflows. This integration enables teams to easily access and share relevant documents within project contexts, improving communication and decision-making while reducing manual tasks and errors.
- [CRM](https://www.capterra.com/customer-relationship-management-software/): The integration of document management and CRM software allows for seamless sharing of customer information and documents, facilitating better communication and collaboration between sales, marketing, and customer service teams.
- [Cloud storage](https://www.capterra.com/cloud-storage-software/): By combining document management software and cloud storage, businesses can store and manage documents in a centralized, cloud-based repository, ensuring data protection and easy access from every device for authorized users.
## How to choose a document management system
Here are a few strategies that can increase your confidence and odds of document management software purchase success:
- **Check integration capabilities**: The right document management system should integrate with other existing business solutions, such as customer relationship management (CRM), human resources (HR), enterprise resource planning (ERP), and accounting systems. This will pave the way for better efficiency and consistency in business processes.
- **Prioritize data security**: Small businesses often have to deal with internal and external security threats, such as hacking and data breaches. To ensure zero data loss, you need to ensure that the document management software you select should be well-equipped with necessary features to ensure data security. Some of the essential security features and protocols offered by a document management tool include SSL encryption, 256-bit advanced encryption standard (AES) security, virus protection, version management, and auditing capabilities.
- **Consider scalability**: Before evaluating potential solutions, make sure that your new DMS can expand to match the content management needs of your organization over time. The best document management system enables users to start with a few users and gradually expand to accommodate new users and departments over a period of time. The software should also be able to store and manage any volume of data, whether large or small.
- **Access document search capabilities**: Document management software facilitates organized storage of documents and easy retrieval when required. An efficient DMS should allow users to locate documents or stored content using date, name, author, and other metadata such as tags. Several tools also offer advanced features, such as text highlighting and full-text search to locate content.
- **Look for mobile access**: Mobile capabilities in a document management system help save time while dealing with urgent documents. Mobile document management enables users to read and review documents even on the go. Before you invest in a document management solution, make sure that the system is accessible via smartphones and tablets so that you can view, edit, and share documents from anywhere in the world.
- **Compare the software price**: Document management systems can vary greatly in their cost structure. The price of the system usually depends on whether you need an on-premise or a cloud-based solution for your business, combined with the number of features you require. In general, cloud-based solutions are less costly as compared to on-premise versions as these do not involve any upfront hardware/software licensing or infrastructure maintenance costs.
## Learn more about how document management software can help your business
Ready to evaluate your best options and find the right fit for your business? Start with [Capterra’s document management software Shortlist](https://www.capterra.com/document-management-software/shortlist/) where we chart the highest-rated and most popular software products. From here, you can explore, save your progress, and share with colleagues.
For more information check out our curated lists of document management systems:
- [5 Key Document Management Software Features and Top Products That Offer Them](https://www.capterra.com/resources/key-document-management-software-features/)
- [5 Top-Rated Document Management Systems for Retail](https://www.capterra.com/resources/top-document-management-software-for-retail/)
- [Document Management Price Comparison Guide: A Capterra Value Report](https://www.capterra.com/resources/document-management-software-pricing-report/)
- [Top 3 Human Resources Document Management Software](https://www.capterra.com/resources/top-human-resources-document-management-software/)
- [5 Top-Rated Document Management Software for Educational Institutes](https://www.capterra.com/resources/top-document-management-software-for-education/)
- [5 Top-Rated Document Management Systems for Retail](https://www.capterra.com/resources/top-document-management-software-for-retail/)
- [5 Top-Rated Document Management Software for IT Services](https://www.capterra.com/resources/document-management-software-for-it-services/)
- [5 Top-Rated Document Management Software for Marketing](https://www.capterra.com/resources/top-marketing-document-management-software/)
Sources
1. [**Jason Bradwell**](https://www.linkedin.com/in/jasonbradwell/)**,** LinkedIn
2. **Capterra advisor call notes:** Findings are based on data from telephonic conversations that Capterra’s advisor team had with small-to-midsize businesses seeking document management tools. For this report, we analyzed phone interactions from the last year. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology).
3. **Capterra reviews data**: Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the last year. [Read the complete methodology here](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology).
4. **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology).
5. [**7 Top Rated Document Management Software**](https://www.capterra.com/resources/top-rated-document-management-software/), Capterra
### Get to a better list with verified ratings & reviews
### Get to a better list with verified ratings & reviews
Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues.
Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology)
## Our Top 5 Picks 2026 Capterra Shortlist
The five highest-scoring tools from our shortlist, compared on the metrics that matter most.
Comparison of the top five products included in this Capterra Shortlist
| Comparison categories | Top Rated
[](#5a64d171-a9a5-48c5-ab50-a78a00b51104)
[Google Drive](#5a64d171-a9a5-48c5-ab50-a78a00b51104)[
4.8 (28,595)
](#5a64d171-a9a5-48c5-ab50-a78a00b51104) | Feature Rich
[](#53a3237b-b429-4663-8418-a6d200b5761f)
[OneDrive](#53a3237b-b429-4663-8418-a6d200b5761f)[
4.5 (12,837)
](#53a3237b-b429-4663-8418-a6d200b5761f) | Great Value
[](#01a4eace-45b3-4556-bd74-a6d200b52931)
[Microsoft SharePoint](#01a4eace-45b3-4556-bd74-a6d200b52931)[
4.4 (5,460)
](#01a4eace-45b3-4556-bd74-a6d200b52931) | Top Support
[](#5b3c2075-2a24-4da3-b3e4-a6d200b2fce0)
[Box](#5b3c2075-2a24-4da3-b3e4-a6d200b2fce0)[
4.4 (5,643)
](#5b3c2075-2a24-4da3-b3e4-a6d200b2fce0) | Easy to Use
[](#1b4b590c-3898-442c-9fe6-a6d200b38fc6)
[Dropbox](#1b4b590c-3898-442c-9fe6-a6d200b38fc6)[
4.5 (21,706)
](#1b4b590c-3898-442c-9fe6-a6d200b38fc6) |
| --- | --- | --- | --- | --- | --- |
| Capterra score | 99/100 | 93/100 | 89/100 | 88/100 | 83/100 |
| Starting price | $7.00/month | $1.99/month | $5.00/month | $20.00/month | $11.99/month |
| Free plan | Available | Available | Not available | Not available | Available |
| Free trial | 14-day trial | Available | Available | Available | Available |
| Standout Feature | Document Classification | Data Security | Content Creation | Content Publishing Options | Document Editing |
| Integrations | 63 integrations | 9 integrations | 13 integrations | 71 integrations | 89 integrations |
## Explore the Full Document Management Shortlist
## Explore the Full Document Management Shortlist
[
](https://www.capterra.com/p/161425/Drive/)
## [Google Drive](https://www.capterra.com/p/161425/Drive/)
[
4.8 (28,595)](https://www.capterra.com/p/161425/Drive/reviews/)[View all reviews](https://www.capterra.com/p/161425/Drive/reviews/)
[](https://www.capterra.com/p/161425/Drive/)Add to compare
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Overall Score
99/100
Popularity50/50
Rating49/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.4
Features
4.6
Value for Money
4.7
Paid plans start at
$7.00Per User, Per Month
Free Trial
Free Version
Category features
23/32
Pros and Cons
AM
Alessandra M
Music, 10,001+ employeesUsed the software for: More than 2 years.
“Google Drive serves as our secure storage space for all our audio recordings (high-quality WAV files), album art, press kits, and digitized contracts.“
July 15, 2026
ER
Erica R
Construction, 11 - 50 employeesUsed the software for: More than 2 years.
“Advanced Formatting Hurdles: When opening or converting complex Microsoft Office documents (like heavily formatted Word docs or Excel sheets with advanced macros) in Google Docs or Sheets, the formatting often breaks or requires manual fixing.“
July 6, 2026
[Read all 28,595 reviews→](https://www.capterra.com/p/161425/Drive/reviews/)
[
](https://www.capterra.com/p/161304/OneDrive/)
## [OneDrive](https://www.capterra.com/p/161304/OneDrive/)
[
4.5 (12,837)](https://www.capterra.com/p/161304/OneDrive/reviews/)[View all reviews](https://www.capterra.com/p/161304/OneDrive/reviews/)
[](https://www.capterra.com/p/161304/OneDrive/)Add to compare
Web-based digital asset management solution that allows businesses of all sizes to manage files, collaborate, scan documents, and more.
Overall Score
93/100
Popularity46/50
Rating47/50
Review Breakdown
Ease of Use
4.4
Customer Service
4.2
Features
4.4
Value for Money
4.4
Paid plans start at
$1.99Flat Rate, Per Month
Free Trial
Free Version
Category features
16/32
Pros and Cons
TJ
Theresa J
E-Learning, 5,001 - 10,000 employeesUsed the software for: More than 2 years.
“I can easily access my documents from anywhere, collaborate with others in real time, and have peace of mind knowing my files are securely stored in the cloud and protected if my computer is lost or damaged.“
July 3, 2026
AF
Avery F
Arts and Crafts, 10,001+ employeesUsed the software for: 1-2 years.
“Additionally, the desktop application sync occasionally tends to freeze for no apparent reason, displaying frustrating file conflicts that force me to rename and merge my documents manually to avoid losing my edits.“
June 8, 2026
[Read all 12,837 reviews→](https://www.capterra.com/p/161304/OneDrive/reviews/)
[
](https://www.capterra.com/p/1167/SharePoint/)
## [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)
[
4.4 (5,460)](https://www.capterra.com/p/1167/SharePoint/reviews/)[View all reviews](https://www.capterra.com/p/1167/SharePoint/reviews/)
[](https://www.capterra.com/p/1167/SharePoint/)Add to compare
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Overall Score
89/100
Popularity42/50
Rating47/50
Review Breakdown
Ease of Use
4.1
Customer Service
4.1
Features
4.3
Value for Money
4.2
Paid plans start at
$5.00Per User, Per Month
Free Trial
Free Version
Category features
17/32
Pros and Cons
Brendan R
Computer Hardware, 51 - 200 employeesUsed the software for: More than 2 years.
“The integration with Microsoft 365 is seamless, and having granular control over permissions and document versioning is essential for keeping our sensitive data organised and protected.“
July 6, 2026
CR
Cassandra R
Retail, 51 - 200 employeesUsed the software for: More than 2 years.
“What I like least is that SharePoint can get messy if nobody owns the structure. When there are too many sites, folders, and permission layers, users can get confused about where something should go or which file is the right one.“
July 16, 2026
[Read all 5,460 reviews→](https://www.capterra.com/p/1167/SharePoint/reviews/)
[
](https://www.capterra.com/p/148766/Box/)
## [Box](https://www.capterra.com/p/148766/Box/)
[
4.4 (5,643)](https://www.capterra.com/p/148766/Box/reviews/)[View all reviews](https://www.capterra.com/p/148766/Box/reviews/)
[](https://www.capterra.com/p/148766/Box/)Add to compare
Manage your content lifecycle with flexible retention schedules, preservation for defensible discovery, and disposition management.
Overall Score
88/100
Popularity41/50
Rating47/50
Review Breakdown
Ease of Use
4.5
Customer Service
4.3
Features
4.4
Value for Money
4.3
Paid plans start at
$20.00Per User, Per Month
Free Trial
Free Version
Category features
20/32
Pros and Cons
SK
Sheniga K
Education Management, 11 - 50 employeesUsed the software for: 1-2 years.
“It also supports collaboration through comments, versioning, and integrations with other enterprise tools, helping teams work efficiently across different functions.“
June 10, 2026
RS
Radha S
Legal Services, 51 - 200 employeesUsed the software for: Less than 6 months.
“Performance with large folders – Navigating or syncing folders with many large files could occasionally feel slow.“
April 23, 2026
[Read all 5,643 reviews→](https://www.capterra.com/p/148766/Box/reviews/)
[
](https://www.capterra.com/p/143068/Dropbox-Business/)
## [Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)
[
4.5 (21,706)](https://www.capterra.com/p/143068/Dropbox-Business/reviews/)[View all reviews](https://www.capterra.com/p/143068/Dropbox-Business/reviews/)
[](https://www.capterra.com/p/143068/Dropbox-Business/)Add to compare
Easily store and share cloud content from Google Docs, Microsoft Office files, alongside traditional files in Dropbox.
Overall Score
83/100
Popularity36/50
Rating47/50
Review Breakdown
Ease of Use
4.5
Customer Service
4.3
Features
4.4
Value for Money
4.3
Paid plans start at
$11.99Flat Rate, Per Month
Free Trial
Free Version
Category features
29/32
Pros and Cons
LC
Louise C
Medical Practice, 11 - 50 employeesUsed the software for: More than 2 years.
“Features like file version history, collaboration tools, and access from multiple devices make it useful for improving productivity and keeping documents organized. While the cost can be a consideration for smaller teams and managing large file libraries may require some organization, Dropbox Business remains an effective solution for workplace file management.“
July 9, 2026
JV
Jordan V
Computer Software, 201 - 500 employeesUsed the software for: More than 2 years.
“Occasionally, syncing large files or folders can take longer than expected depending on internet connectivity and file size.“
June 6, 2026
[Read all 21,706 reviews→](https://www.capterra.com/p/143068/Dropbox-Business/reviews/)
[
](https://www.capterra.com/p/113540/Bitrix24/)
## [Bitrix24](https://www.capterra.com/p/113540/Bitrix24/)
[
4.2 (1,002)](https://www.capterra.com/p/113540/Bitrix24/reviews/)[View all reviews](https://www.capterra.com/p/113540/Bitrix24/reviews/)
[](https://www.capterra.com/p/113540/Bitrix24/)Add to compare
Bitrix24 is a free document management platform used by over 15 million businesses worldwide. Available in cloud and on-premise.
Overall Score
75/100
Popularity31/50
Rating44/50
Review Breakdown
Ease of Use
4.0
Customer Service
4.0
Features
4.3
Value for Money
4.2
Paid plans start at
$69.00Flat Rate, Per Month
Free Trial
Free Version
Category features
7/32
Pros and Cons
RA
Ramadhan A
Education Management, 11 - 50 employeesUsed the software for: 6-12 months.
“Bitrix24 provides a comprehensive set of tools for collaboration, task management, communication, and workflow coordination in a single platform.“
June 23, 2026
SB
Sifiso B
Transportation/Trucking/Railroad, 2 - 10 employeesUsed the software for: 6-12 months.
“Some users find the mobile app less intuitive than the desktop version.“
June 16, 2026
[Read all 1,002 reviews→](https://www.capterra.com/p/113540/Bitrix24/reviews/)
[
](https://www.capterra.com/p/122215/M-Files/)
## [M-Files](https://www.capterra.com/p/122215/M-Files/)
[
4.4 (275)](https://www.capterra.com/p/122215/M-Files/reviews/)[View all reviews](https://www.capterra.com/p/122215/M-Files/reviews/)
[](https://www.capterra.com/p/122215/M-Files/)Add to compare
M-Files tames doc chaos. Find files fast, control versions, & automate workflows. Work smarter, not harder.
Overall Score
75/100
Popularity27/50
Rating48/50
Review Breakdown
Ease of Use
4.2
Customer Service
4.2
Features
4.4
Value for Money
4.3
Paid plans start at
Not provided by the vendor
Category features
27/32
Pros and Cons
Arunmurugan S
Biotechnology, 10,001+ employeesUsed the software for: Less than 6 months.
“It’s a solid platform for document management, especially for businesses that need better organization, security, and workflow control. Once users get familiar with the metadata based approach, it can save a lot of time when searching and managing files.“
May 1, 2026
Arunmurugan S
Biotechnology, 10,001+ employeesUsed the software for: Less than 6 months.
“One thing I didn’t like is that there can be a learning curve, especially for users who are used to normal folder systems.“
May 1, 2026
[Read all 275 reviews→](https://www.capterra.com/p/122215/M-Files/reviews/)
[
](https://www.capterra.com/p/10007380/ShareFile/)
## [Progress ShareFile](https://www.capterra.com/p/10007380/ShareFile/)
[
4.4 (441)](https://www.capterra.com/p/10007380/ShareFile/reviews/)[View all reviews](https://www.capterra.com/p/10007380/ShareFile/reviews/)
[](https://www.capterra.com/p/10007380/ShareFile/)Add to compare
The secure file sharing and storage solution built for business. Featuring state-of-the-art, compliance-supporting security.
Overall Score
75/100
Popularity30/50
Rating45/50
Review Breakdown
Ease of Use
4.4
Customer Service
4.1
Features
4.4
Value for Money
4.1
Paid plans start at
$27.50Per User, Per Month
Free Trial
Free Version
Category features
21/32
Pros and Cons
LT
Liberty T
Accounting, 11 - 50 employeesUsed the software for: 6-12 months.
“It was not pricey and the customer service is excellent and can be linked with our Microsoft Outlook which makes very handy, also knowing it makes secure file sharing.“
October 22, 2025
HF
Howard F
Financial Services, 2 - 10 employeesUsed the software for: More than 2 years.
“Horrible billing dept made error after error in billing, sending us extra bills, misapplying clearly labeled payments to the wrong invoices.“
July 1, 2026
[Read all 441 reviews→](https://www.capterra.com/p/10007380/ShareFile/reviews/)
[
](https://www.capterra.com/p/169648/Clinked/)
## [Clinked](https://www.capterra.com/p/169648/Clinked/)
[
4.9 (110)](https://www.capterra.com/p/169648/Clinked/reviews/)[View all reviews](https://www.capterra.com/p/169648/Clinked/reviews/)
[](https://www.capterra.com/p/169648/Clinked/)Add to compare
Clinked offers customisable client portals for businesses. Securely share files, communicate with clients and keep track of your tasks.
Overall Score
74/100
Popularity24/50
Rating50/50
Review Breakdown
Ease of Use
4.8
Customer Service
4.8
Features
4.7
Value for Money
4.8
Paid plans start at
$77.00Per User, Per Month
Free Trial
Free Version
Category features
23/32
Pros and Cons
BY
Beyza Y
Computer & Network Security, 11 - 50 employeesUsed the software for: Less than 6 months.
“The reminders help a lot too because they keep upcoming tasks and deadlines in front of me without needing my own notes. And I really like having mobile access since I can check a client’s question even when I’m away from my desk.“
November 17, 2025
Samantha K
Non-Profit Organization Management, 51 - 200 employeesUsed the software for: 1-2 years.
“Some of our team members found the platform's learning curve to be a bit challenging, which meant it took a little longer for everyone to fully adapt.“
October 14, 2024
[Read all 110 reviews→](https://www.capterra.com/p/169648/Clinked/reviews/)
Need a Little Help?
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[
](https://www.capterra.com/p/101272/Glasscubes/)
## [Glasscubes](https://www.capterra.com/p/101272/Glasscubes/)
[
4.7 (435)](https://www.capterra.com/p/101272/Glasscubes/reviews/)[View all reviews](https://www.capterra.com/p/101272/Glasscubes/reviews/)
[](https://www.capterra.com/p/101272/Glasscubes/)Add to compare
Secure file sharing and document management in the cloud. Easy access to your information, whenever you need it, from any device.
Overall Score
74/100
Popularity26/50
Rating48/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.7
Features
4.5
Value for Money
4.6
Paid plans start at
£33.00Flat Rate, Per Month
Free Trial
Free Version
Category features
22/32
Pros and Cons
CB
Claude B
Accounting, 201 - 500 employeesUsed the software for: Less than 6 months.
“Glasscubes is saving a lot of time by automating a lot of the stuff that we would normally do manually such as email chasers for their information.“
July 10, 2026
SH
Serhii H
Non-Profit Organization Management, 11 - 50 employeesUsed the software for: Less than 6 months.
“I do not like when documents are locked because someone else has them open or is working on them.“
March 25, 2026
[Read all 435 reviews→](https://www.capterra.com/p/101272/Glasscubes/reviews/)
[
](https://www.capterra.com/p/220466/DocuWare/)
## [DocuWare](https://www.capterra.com/p/220466/DocuWare/)
[
4.6 (117)](https://www.capterra.com/p/220466/DocuWare/reviews/)[View all reviews](https://www.capterra.com/p/220466/DocuWare/reviews/)
[](https://www.capterra.com/p/220466/DocuWare/)Add to compare
DocuWare's office automation solutions deliver smart digital workflow and document control for substantial productivity gains.
Overall Score
72/100
Popularity25/50
Rating47/50
Review Breakdown
Ease of Use
4.4
Customer Service
4.5
Features
4.5
Value for Money
4.3
Paid plans start at
Not provided by the vendor
Category features
30/32
Pros and Cons
AB
Alexis B
Government Administration, 11 - 50 employeesUsed the software for: More than 2 years.
“Organizing ,searching and sharing files is much more effective.“
June 24, 2026
MZ
Myrna Z
Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years.
“The cost of licensing is high and integration with other platforms increases the cost of the solutions.“
March 27, 2025
[Read all 117 reviews→](https://www.capterra.com/p/220466/DocuWare/reviews/)
[
](https://www.capterra.com/p/62196/Laserfiche/)
## [Laserfiche](https://www.capterra.com/p/62196/Laserfiche/)
[
4.5 (84)](https://www.capterra.com/p/62196/Laserfiche/reviews/)[View all reviews](https://www.capterra.com/p/62196/Laserfiche/reviews/)
[](https://www.capterra.com/p/62196/Laserfiche/)Add to compare
Cloud-based and on-premise workflow management solution that helps businesses create forms, digitize documents, route files, and more.
Overall Score
72/100
Popularity25/50
Rating47/50
Review Breakdown
Ease of Use
4.3
Customer Service
4.3
Features
4.4
Value for Money
4.1
Paid plans start at
$50.00Per User, Per Month
Free Trial
Free Version
Category features
24/32
Pros and Cons
AM
Asmaa M
Biotechnology, 11 - 50 employeesUsed the software for: Less than 6 months.
“I experienced ease of learning and use thanks to its intuitive interface, and I felt safe and confident when managing permissions and tracking activities.“
April 25, 2025
AR
Ahmed R
Program Development, Self-employedUsed the software for: Less than 6 months.
“This can cause some Laserfiche operations to be very slow on large repositories.“
April 24, 2025
[Read all 84 reviews→](https://www.capterra.com/p/62196/Laserfiche/reviews/)
[
](https://www.capterra.com/p/145411/Zoho/)
[
4.6 (99)](https://www.capterra.com/p/145411/Zoho/reviews/)[View all reviews](https://www.capterra.com/p/145411/Zoho/reviews/)
Add to compare
Zoho WorkDrive is secure document management software empowering modern teams to store, edit, share, and manage documents from a centra
Overall Score
72/100
Popularity25/50
Rating47/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.4
Features
4.5
Value for Money
4.4
Paid plans start at
€3.00Per User, Per Month
Free Trial
Free Version
Category features
26/32
Pros and Cons
SK
Sheniga K
Education Management, 11 - 50 employeesUsed the software for: 1-2 years.
“It provides straightforward file storage, sharing, and collaboration features.“
May 28, 2026
CB
Cass B
Retail, 51 - 200 employeesUsed the software for: 1-2 years.
“It lacks a lot of support options that many websites have nowadays with chatbots, AI and human chat options“
April 1, 2026
[Read all 99 reviews→](https://www.capterra.com/p/145411/Zoho/reviews/)
[
](https://www.capterra.com/p/161845/Square-9/)
## [Square 9](https://www.capterra.com/p/161845/Square-9/)
[
4.5 (144)](https://www.capterra.com/p/161845/Square-9/reviews/)[View all reviews](https://www.capterra.com/p/161845/Square-9/reviews/)
[](https://www.capterra.com/p/161845/Square-9/)Add to compare
Square 9 delivers Intelligent Document Processing solutions that remove the frustration of extracting data from documents.
Overall Score
71/100
Popularity23/50
Rating48/50
Review Breakdown
Ease of Use
4.3
Customer Service
4.4
Features
4.4
Value for Money
4.3
Paid plans start at
$68.00Per User, Per Month
Free Trial
Free Version
Category features
28/32
Pros and Cons
MH
Matt H
Financial Services, 201 - 500 employeesUsed the software for: More than 2 years.
“The setup costs and yearly maintenance is very reasonable expaecially compared to other products. “
March 18, 2026
MC
Meghan C
Packaging and Containers, 51 - 200 employeesUsed the software for: More than 2 years.
“There is no way to get in contact with an actual person.“
July 17, 2026
[Read all 144 reviews→](https://www.capterra.com/p/161845/Square-9/reviews/)
[
](https://www.capterra.com/p/123400/revver/)
## [Revver](https://www.capterra.com/p/123400/revver/)
[
4.4 (1,021)](https://www.capterra.com/p/123400/revver/reviews/)[View all reviews](https://www.capterra.com/p/123400/revver/reviews/)
[](https://www.capterra.com/p/123400/revver/)Add to compare
Every file is easily findable through Revver’s advanced search methods. These include OCR and metadata searches
Overall Score
70/100
Popularity23/50
Rating47/50
Review Breakdown
Ease of Use
4.3
Customer Service
4.4
Features
4.2
Value for Money
4.2
Paid plans start at
$25.00Per User, Per Month
Free Trial
Free Version
Category features
26/32
Pros and Cons
DC
Deepika C
Consumer Services, 10,001+ employeesUsed the software for: Less than 6 months.
“I like most about Revver is its ability to organize documents efficiently, automate workflows, and provide secure cloud storage, which makes file management much easier for businesses.“
June 19, 2026
MS
MOHAMED S
Accounting, 5,001 - 10,000 employeesUsed the software for: I used a free trial.
“Also, there are certain high-level automation workflows that are difficult to master, and in some cases, the search function is not always relevant when dealing with very large collections of documents.“
June 27, 2026
[Read all 1,021 reviews→](https://www.capterra.com/p/123400/revver/reviews/)
[
](https://www.capterra.com/p/214700/Plumsail-Documents/)
## [Plumsail Documents](https://www.capterra.com/p/214700/Plumsail-Documents/)
[
4.7 (80)](https://www.capterra.com/p/214700/Plumsail-Documents/reviews/)[View all reviews](https://www.capterra.com/p/214700/Plumsail-Documents/reviews/)
[](https://www.capterra.com/p/214700/Plumsail-Documents/)Add to compare
Plumsail Documents is a document automation software. It allows you to generate custom documents from templates.
Overall Score
67/100
Popularity19/50
Rating48/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.6
Features
4.6
Value for Money
4.2
Paid plans start at
$25.00Flat Rate, Per Month
Free Trial
Free Version
Category features
11/32
Pros and Cons
AM
Asiye M
Non-Profit Organization Management, 51 - 200 employeesUsed the software for: Less than 6 months.
“PDF generation and form filling are straightforward and saved significant development time.“
May 21, 2026
KS
Kendall S
Automotive, 51 - 200 employeesUsed the software for: Less than 6 months.
“Not sure how to maximize my usage because there's not much guidance on the website with use cases or anything.“
July 21, 2026
[Read all 80 reviews→](https://www.capterra.com/p/214700/Plumsail-Documents/reviews/)
[
](https://www.capterra.com/p/197116/Klyck/)
## [Klyck](https://www.capterra.com/p/197116/Klyck/)
[
4.9 (29)](https://www.capterra.com/p/197116/Klyck/reviews/)[View all reviews](https://www.capterra.com/p/197116/Klyck/reviews/)
[](https://www.capterra.com/p/197116/Klyck/)Add to compare
A modern, intelligent document management platform with AI metadata, workflows, approvals, forms, and secure governance.
Overall Score
63/100
Popularity15/50
Rating48/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.9
Features
4.9
Value for Money
4.9
Paid plans start at
$10.00Per User, Per Month
Free Trial
Free Version
Category features
25/32
Pros and Cons
AJ
Ajit J
Human Resources, 11 - 50 employeesUsed the software for: Less than 6 months.
“Klyck's intuitive design and user-friendly interface make it accessible to users of all technical proficiency levels, allowing anyone to easily manage and share content without requiring extensive technical expertise.“
June 14, 2024
[Read all 29 reviews→](https://www.capterra.com/p/197116/Klyck/reviews/)
[
](https://www.capterra.com/p/153199/Qualityze-EQMS-Suite/)
## [Qualityze Suite](https://www.capterra.com/p/153199/Qualityze-EQMS-Suite/)
[
4.9 (71)](https://www.capterra.com/p/153199/Qualityze-EQMS-Suite/reviews/)[View all reviews](https://www.capterra.com/p/153199/Qualityze-EQMS-Suite/reviews/)
[](https://www.capterra.com/p/153199/Qualityze-EQMS-Suite/)Add to compare
Qualityze delivers document management system software to centralize documents, manage versions, and automate workflows.
Overall Score
63/100
Popularity14/50
Rating49/50
Review Breakdown
Ease of Use
4.9
Customer Service
5.0
Features
4.9
Value for Money
4.9
Paid plans start at
Not provided by the vendor
Category features
23/32
Pros and Cons
Melissa N
Consumer Goods, 51 - 200 employeesUsed the software for: 1-2 years.
“We implemented eight modules, NC, CAPA, Complaint, Document, Change, Training, SCAR and Audit, which have enabled us to level up our internal processes.“
July 17, 2026
JW
Joshua W
Construction, 2 - 10 employeesUsed the software for: I used a free trial.
“Really poor Customer service They do work with you they collaborate with you Just need some work To make better“
August 18, 2025
[Read all 71 reviews→](https://www.capterra.com/p/153199/Qualityze-EQMS-Suite/reviews/)
[View all Document Management Software](#all-products)
Most Popular
Popularity Score
Popular
Highly Rated
Ratings Score
Highest Rated
To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence.
Date published:January 5, 2026