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ScanStation

by Avantech Software

A front office multiuser document scanning solution with user authentication, audit, OCR, OMR, ICR to file, cloud, DMS, and more. Learn more about ScanStation

A front office multiuser document scanning solution with user authentication, audit, OCR, OMR, ICR to file, cloud, DMS, and more. Learn more about ScanStation

PDF Reader Pro

by PDF Technologies

Helps to manage PDFs across all devices for easy viewing, annotation, signing, creating, converting, and editing of forms. Learn more about PDF Reader Pro

Helps to manage PDFs across all devices for easy viewing, annotation, signing, creating, converting, and editing of forms. Learn more about PDF Reader Pro

The central hub for your recurring contract documents. Learn more about TargetDocs

The central hub for your recurring contract documents. Learn more about TargetDocs

KRYSTAL Document Management

by Primeleaf Consulting

Web-based document management system software. Enables organizations to securely store, manage and retrieve critical business documents Learn more about KRYSTAL Document Management

Web-based document management system software. Enables organizations to securely store, manage and retrieve critical business documents Learn more about KRYSTAL Document Management

Role based permissions can be allotted for viewing and editing of documents Learn more about ProcessMAP Document Management

Role based permissions can be allotted for viewing and editing of documents Learn more about ProcessMAP Document Management

SmartSolve

by Pilgrim Quality Solutions

Complete quality, supplier, compliance, and risk management solutions for life sciences. Learn more about SmartSolve

Complete quality, supplier, compliance, and risk management solutions for life sciences. Learn more about SmartSolve

DocuB@se

by SHUBA Solutions

For organization that deal with large numbers of documents especially in FI, law firms, registration offices. Pls. contact us for DEMO Learn more about DocuB@se

For organization that deal with large numbers of documents especially in FI, law firms, registration offices. Pls. contact us for DEMO Learn more about DocuB@se

Web-based document management tool with a monthly fee that includes an unlimited number of users so it's scalable to meet your needs. Learn more about eBridge Document Management

Web-based document management tool with a monthly fee that includes an unlimited number of users so it's scalable to meet your needs. Learn more about eBridge Document Management

FossLook

by FOSS Software

FossLook is a business automation platform that keeps all aspects of your business together in one place and gives you full visibility Learn more about FossLook

FossLook is a business automation platform that keeps all aspects of your business together in one place and gives you full visibility Learn more about FossLook

Fotopia

by Fotopia Technologies

Fotopia develops ingenious Document Management Solutions that integrate seamlessly with Microsoft SharePoint and Office 365. Learn more about Fotopia

Fotopia develops ingenious Document Management Solutions that integrate seamlessly with Microsoft SharePoint and Office 365. Learn more about Fotopia

Nomadesk

by Nomadesk

Virtual fileserver that enables both online and offline document management built specifically for small businesses and consultants. Learn more about Nomadesk

Virtual fileserver that enables both online and offline document management built specifically for small businesses and consultants. Learn more about Nomadesk

R2 Docuo

by R2 Sistemas

Win back time and increase productivity. The easy to use document management and unique workflow solution chosen by leading companies. Learn more about R2 Docuo

Win back time and increase productivity. The easy to use document management and unique workflow solution chosen by leading companies. Learn more about R2 Docuo

Word Cleaner

by Freshideas.ie

Batch convert your Word and PDF files to HTML and clean up the code. Custom templates give you control over images, CSS and more. Learn more about Word Cleaner

Batch convert your Word and PDF files to HTML and clean up the code. Custom templates give you control over images, CSS and more. Learn more about Word Cleaner

CFR21 part 11 compliant EDMS. Manage all Regulatory, Quality & Clinical documents. Modern web interface. Cloud & on premise deployment. Learn more about Ennov Doc

CFR21 part 11 compliant EDMS. Manage all Regulatory, Quality & Clinical documents. Modern web interface. Cloud & on premise deployment. Learn more about Ennov Doc

Filebound

by Upland Software

FileBound is a cloud-based application that automates the flow of enterprise work. Learn more about Filebound

FileBound is a cloud-based application that automates the flow of enterprise work. Learn more about Filebound

ISNetworld

by ISN Software

ISNs online contractor management platform, ISNetworld, assists its customers with meeting record keeping and compliance requirements. Learn more about ISNetworld

ISNs online contractor management platform, ISNetworld, assists its customers with meeting record keeping and compliance requirements. Learn more about ISNetworld

Scalable web-based ECM system that enables organizations to capture, store, edit, & retrieve information. Learn more about ArcMate Enterprise

Scalable web-based ECM system that enables organizations to capture, store, edit, & retrieve information. Learn more about ArcMate Enterprise

AssaiDCMS

by Assai Software Services

All-around document control & management system for engineering and construction. Used by industry leaders around the world. Learn more about AssaiDCMS

All-around document control & management system for engineering and construction. Used by industry leaders around the world. Learn more about AssaiDCMS

Clust

by Clust Technologies

Small business owners, teams and administrations Learn more about Clust

Small business owners, teams and administrations Learn more about Clust

GLOBODOX

by ITAZ Technologies

GLOBODOX is a document management software that enables medium or large organizations to securely manage and share documents. Learn more about GLOBODOX

GLOBODOX is a document management software that enables medium or large organizations to securely manage and share documents. Learn more about GLOBODOX

Software system designed to simplify document review process and improve document quality control. Learn more about MaxxVault Enterprise

Software system designed to simplify document review process and improve document quality control. Learn more about MaxxVault Enterprise

Nimbus Portal Solutions

by Nimbus Portal Solutions

Cutting-edge cloud document management (CDM) system with integrated client portal, digital document signing and CRM Integration. Learn more about Nimbus Portal Solutions

Cutting-edge cloud document management (CDM) system with integrated client portal, digital document signing and CRM Integration. Learn more about Nimbus Portal Solutions

scdocsorter

by S & C Research

Software that lets you breakdown a PDF into individual PDF pages and then move those pages info a folder with a mouse click. Learn more about scdocsorter

Software that lets you breakdown a PDF into individual PDF pages and then move those pages info a folder with a mouse click. Learn more about scdocsorter

A solution with built-in OCR for scanning and archiving documents, accessible from anywhere, at any time. Learn more about Unistore

A solution with built-in OCR for scanning and archiving documents, accessible from anywhere, at any time. Learn more about Unistore

Ashore

by Ashore

Built for creatives, Ashore is a design approval system that automates the way clients receive, review and approve digital files. Learn more about Ashore

Built for creatives, Ashore is a design approval system that automates the way clients receive, review and approve digital files. Learn more about Ashore

Unique enterprise workflow framework for full-featured process automation and document management. Web-based and Self-service. Learn more about Chronos Workflow Platform

Unique enterprise workflow framework for full-featured process automation and document management. Web-based and Self-service. Learn more about Chronos Workflow Platform

DocSavy

by DocSavy

Cloud-based system designed to store, manage, track, and share documents including project documents, quotes, drawings, and contracts. Learn more about DocSavy

Cloud-based system designed to store, manage, track, and share documents including project documents, quotes, drawings, and contracts. Learn more about DocSavy

Evoq Content

by DNN Software

Evoq Content is an award-winning Web CMS that includes a simple, yet powerful document management capabilities. Learn more about Evoq Content

Evoq Content is an award-winning Web CMS that includes a simple, yet powerful document management capabilities. Learn more about Evoq Content

FilesAnywhere

by FilesAnywhere

Online file storage and sharing for individuals and businesses. Learn more about FilesAnywhere

Online file storage and sharing for individuals and businesses. Learn more about FilesAnywhere

Lets you bring your PDF documents to the web in a friendly and beautiful way while enhancing collaboration. Learn more about FlowPaper

Lets you bring your PDF documents to the web in a friendly and beautiful way while enhancing collaboration. Learn more about FlowPaper

Customer Communications Management solutions are designed to holistically manage customer communications across all lines-of-business. Learn more about Napersoft CCM

Customer Communications Management solutions are designed to holistically manage customer communications across all lines-of-business. Learn more about Napersoft CCM

Designed for the construction and energy industry, to manage the complex content throughout the life cycle of the engineering project. Learn more about PULZ Document Control System

Designed for the construction and energy industry, to manage the complex content throughout the life cycle of the engineering project. Learn more about PULZ Document Control System

QuickSilver

by BroadVision

Enables businesses to create and publish lengthy, complex documents in virtually any language and any format. Learn more about QuickSilver

Enables businesses to create and publish lengthy, complex documents in virtually any language and any format. Learn more about QuickSilver

PDF editor that allows users to create, merge, split, extract, delete, sign, compress, and convert documents. Learn more about Sejda PDF

PDF editor that allows users to create, merge, split, extract, delete, sign, compress, and convert documents. Learn more about Sejda PDF

ShareDocs Enterpriser

by Hridayam Soft Solutions

ShareDocs Enterpriser is an affordable document management solution that facilitates highly secure document management and retrieval. Learn more about ShareDocs Enterpriser

ShareDocs Enterpriser is an affordable document management solution that facilitates highly secure document management and retrieval. Learn more about ShareDocs Enterpriser

Xpertdoc

by Xpertdoc Technologies

We provide an industry-leading Customer Communications Management (CCM) software, delivering improved client retention and growth. Learn more about Xpertdoc

We provide an industry-leading Customer Communications Management (CCM) software, delivering improved client retention and growth. Learn more about Xpertdoc

Archive One

by Paperless Trail

Document management software (DMS) that stores all your data and promotes fast-tracking and reduction of papers. Learn more about Archive One

Document management software (DMS) that stores all your data and promotes fast-tracking and reduction of papers. Learn more about Archive One

CleverPDF

by CleverPDF

20 free online PDF tools including PDF to Office, iWork conversion, Office to PDF, compress PDF, merge/split PDF and more! Learn more about CleverPDF

20 free online PDF tools including PDF to Office, iWork conversion, Office to PDF, compress PDF, merge/split PDF and more! Learn more about CleverPDF

pVault

by Paperless Environments

Enables high-speed scanning, indexing, and electronic storage of paper documents. Learn more about pVault

Enables high-speed scanning, indexing, and electronic storage of paper documents. Learn more about pVault

Enterprise remote and wireless printing and faxing from notebook or wireless device to any printer. Learn more about PrinterOn Enterprise

Enterprise remote and wireless printing and faxing from notebook or wireless device to any printer. Learn more about PrinterOn Enterprise

CDOC manages Document System, automate processes and deliver most collaboration tools. It provides you to search, track and manage. Learn more about CDOC - Complete Document Management System

CDOC manages Document System, automate processes and deliver most collaboration tools. It provides you to search, track and manage. Learn more about CDOC - Complete Document Management System

Online cloud storage platform for businesses. It not only organizes or secures documents, but also shares the control access. Learn more about DocUp

Online cloud storage platform for businesses. It not only organizes or secures documents, but also shares the control access. Learn more about DocUp

e-Redact

by Footprint Solutions

Advanced document redaction solution for irreversibly blanking out (or removing) confidential and sensitive information. Learn more about e-Redact

Advanced document redaction solution for irreversibly blanking out (or removing) confidential and sensitive information. Learn more about e-Redact

eDOCs Reader

by Sheorey Digital Systems

For controlled and secure viewing of electronic documents, forms and information on intranets/ extranets. Learn more about eDOCs Reader

For controlled and secure viewing of electronic documents, forms and information on intranets/ extranets. Learn more about eDOCs Reader

A scalable enterprise content/document management solution designed to organize and process company documents. Learn more about InfiniteECM

A scalable enterprise content/document management solution designed to organize and process company documents. Learn more about InfiniteECM

Access and manage important records, documents, and information with industry-leading records management software from Infolinx. Learn more about Infolinx Records Management

Access and manage important records, documents, and information with industry-leading records management software from Infolinx. Learn more about Infolinx Records Management

MarCom On Demand

by Strata Company

MarCom On Demand is the industry-leading cloud-based solution for managing marketing assets, processes and workflows. Learn more about MarCom On Demand

MarCom On Demand is the industry-leading cloud-based solution for managing marketing assets, processes and workflows. Learn more about MarCom On Demand

OpenKM

by OpenKM

Easy document management system allows sharing, auditing, and finding enterprise documents and registers, filtering access per document Learn more about OpenKM

Easy document management system allows sharing, auditing, and finding enterprise documents and registers, filtering access per document Learn more about OpenKM

ShareArchiver

by ShareArchiver

ShareArchiver is a file archiving & storage management solution that lowers storage costs, improves data access and optimizes backups. Learn more about ShareArchiver

ShareArchiver is a file archiving & storage management solution that lowers storage costs, improves data access and optimizes backups. Learn more about ShareArchiver

SigniFlow

by Signiflow Americas

SigniFlow is a documents, workflow, digital/electronic signatures management tool. Learn more about SigniFlow

SigniFlow is a documents, workflow, digital/electronic signatures management tool. Learn more about SigniFlow

151 - 200 of 597 products

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What is Document Management Software?

Document Management software automates the process of managing documents from creation to storage to distribution throughout an enterprise, increasing efficiency and reducing the cost and clutter of maintaining paper records.


What is document management software?

1. The benefits of document management software

Document management solutions can aid in the digital transformation of your business by eliminating the need for manual paperwork.

Listed below are some advantages of using a document management solution:

  • Access documents anywhere and anytime
  • Collaborate through file sharing 
  • Safeguard business critical documents from unauthorized access, cybercrime, ransomware, and natural disasters
  • Reduce costs related to storing physical documents

2. Typical features of document management software

  • Document capture: Leverage image capture technology to digitize printed documents. Advanced platforms offer optical character reader (OCR) and search functionality.
  • Document storage: Store, access, share, and edit documents in a common platform. 
  • Full text search: Search for relevant files and documents by typing keywords into a search box.
  • Control access/permissions: Manage the document access permissions for specific people or a group, and control who can view and/or edit documents.
  • Collaboration tools: Share documents with individuals or a group of people, and allow them to edit and add comments.
  • Document archive: Create a centralized repository for storing confidential and archived data for future reference.

3. The cost of document management software

Most products in the market are priced on a “per user, per month” basis, and can be broken down into three pricing tiers based on their starting price: 

Price ranges

  • $0 - $4
  • $4 - $15
  • $15+

*The pricing included in this list is for the entry-level/lowest-priced offering that was found on vendor websites on August 1, 2018.

The above list includes pricing for the base plans of these products. An enterprise, or premium product, which is priced higher, may include some additional features such as optical character reader (OCR) integration, version control, workflow automation, and document scanning.


4. Considerations when purchasing document management software

  • Integration capabilities: To make optimal use of a document management solution, users need to integrate it with other key business systems such as accounting, customer relationship management (CRM), HR, and accounting solutions. These integrations not only help you leverage the document storage and sharing capabilities that are offered in the document management system, but also allow you to conduct a company-wide document text search. For example, a document management software integration with an accounting solution helps users index and store accounting and financial documents,  which proves helpful in accessing documents during internal or external audits.
  • Data security: Small businesses face external data-security threats (such as hacking and data breaches) as well as internal data-security threats (such as employee theft). And since document management system is the storage house of the important business documents, these are a lot more susceptible to a data breach. To ensure zero data loss, you should ensure that the document management system you select is equipped with the latest security protocols and methodologies. These include 256-bit Advanced Encryption Standard (AES) security and SSL/TLS (Secure Sockets Layer/Transport Layer Security) encryption.
  • Document scanning and imaging needs: Document scanning and imaging helps users by allowing them to scan paper documents and index them using a set of keywords. Digital storage combined with accurate indexing helps users search for these documents. Some products also offer optical character recognition (OCR), which helps users convert handwritten documents into a digital format. Buyers who work with a lot of physical documentation should shortlist products that include this functionality.

  • Businesses want tighter integrations between project management software and document management software: Collaborations span across different teams within a business. To improve operational efficiency, businesses are moving towards unified tools that save time and effort in toggling between different tools. For this reason, businesses are looking to integrate their project management system with document management system, enabling users to share documents while working on a project.
  • Mobile is the future of document management: With an increase in the use of mobile devices, it’s a priority for small businesses to have mobile capabilities. We can expect vendors to offer more and more mobile services such as mobile responsive interfaces, mobile apps, and client portals. 

Sources

The pricing ranges are calculated from the products listed in the Capterra Top 20 report. Products with freemium pricing models are excluded from evaluation. Features are highlighted on the basis of their importance and relevance, and standard feature offerings by vendors in the document management software directory.

The following sources were used for this document:

  1. Capterra Top 20 - Most Popular, Capterra (Date accessed: August 1, 2018)
  2. 3 Project Management Trends Small Businesses Need to Know About, Software Advice (Date accessed: August 1, 2018)
  3. Top 5 Tech Trends for Small Business, Capterra (Date accessed: August 1, 2018
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