Narrow results by:

Recommended Filters

Top 20 Reports

Pricing Options

Popular Features

Users

Deployment

Why Capterra is free

Highly scalable electronic document management for one to as many users as your organization requires. Installed on-premise or hosted. Learn more about Treeno Document Management

Highly scalable electronic document management for one to as many users as your organization requires. Installed on-premise or hosted. Learn more about Treeno Document Management

Automates exchange of business documents between customers, business partners and suppliers. Learn more about Esker DeliveryWare

Automates exchange of business documents between customers, business partners and suppliers. Learn more about Esker DeliveryWare

Self hosted, enterprise-ready, powerful, elegant, easy to use, document manager and DAM for your website. Learn more about FileRun

Self hosted, enterprise-ready, powerful, elegant, easy to use, document manager and DAM for your website. Learn more about FileRun

IFC DMS is specially designed to include the requirement for ISO / OHSAS / HACCP / TS / GMP / FDA document control. Learn more about IFC DMS

IFC DMS is specially designed to include the requirement for ISO / OHSAS / HACCP / TS / GMP / FDA document control. Learn more about IFC DMS

Enable large-scale content repositories, complex collaboration, case management and document-centric workflows Learn more about IntraLinks VIA Elite

Enable large-scale content repositories, complex collaboration, case management and document-centric workflows Learn more about IntraLinks VIA Elite

Enables you to safe your documents, route to colleagues, add comments and retrieve the documents anywhere at anytime. Learn more about Jogobu Document Management

Enables you to safe your documents, route to colleagues, add comments and retrieve the documents anywhere at anytime. Learn more about Jogobu Document Management

MPS IntelliVector

by Multipass Solutions

Enterprise grade solution that utilizes micro-tasking and crowdsourcing to simplify and speed up document, check and forms processing. Learn more about MPS IntelliVector

Enterprise grade solution that utilizes micro-tasking and crowdsourcing to simplify and speed up document, check and forms processing. Learn more about MPS IntelliVector

An integrated research management suite that seamlessly retains your notes, ranking assessments, and documents. Learn more about RedQuarry RMS

An integrated research management suite that seamlessly retains your notes, ranking assessments, and documents. Learn more about RedQuarry RMS

CANEA Document helps organizations find, share and secure all types of documents and information from a life-cycle perspective. Learn more about CANEA Document

CANEA Document helps organizations find, share and secure all types of documents and information from a life-cycle perspective. Learn more about CANEA Document

eBiziiMS

by BridgeSol

Information management system with multi-user support, multi-level security framework, archiving and workflow management components. Learn more about eBiziiMS

Information management system with multi-user support, multi-level security framework, archiving and workflow management components. Learn more about eBiziiMS

Sirma Go Digital

by Sirma Enterprise Systems

Sirma Go Digital is an end-to-end document management solution that creates a paperless office. Learn more about Sirma Go Digital

Sirma Go Digital is an end-to-end document management solution that creates a paperless office. Learn more about Sirma Go Digital

RightsManager

by FileOpen Systems

Protects confidential and valuable documents from unauthorized sharing and redistribution. Learn more about RightsManager

Protects confidential and valuable documents from unauthorized sharing and redistribution. Learn more about RightsManager

AccuAccount

by AccuSystems

Bank document and exception management software with the ability to set up the various typical exceptions and parameters automatically. Learn more about AccuAccount

Bank document and exception management software with the ability to set up the various typical exceptions and parameters automatically. Learn more about AccuAccount

AmbirScan Pro

by Ambir Technology

Imaging software that includes kiosk mode, page merging, instant printing, automated and manual scanning capabilities. Learn more about AmbirScan Pro

Imaging software that includes kiosk mode, page merging, instant printing, automated and manual scanning capabilities. Learn more about AmbirScan Pro

CARA

by Generis

Generis CARA is a fast, friendly and flexible user interface for content management systems including Documentum, Alfresco and Oracle. Learn more about CARA

Generis CARA is a fast, friendly and flexible user interface for content management systems including Documentum, Alfresco and Oracle. Learn more about CARA

CloudEQMS

by P4P Compliance Management

CloudEQMS Enterprise Quality Management Software All-In-One Business Optimisation Software to Manage Documents HSEQ Risk & Compliance Learn more about CloudEQMS

CloudEQMS Enterprise Quality Management Software All-In-One Business Optimisation Software to Manage Documents HSEQ Risk & Compliance Learn more about CloudEQMS

CloudFuze

by CloudFuze

Offers single sign in access to different cloud storage services with file migration features between cloud services. Learn more about CloudFuze

Offers single sign in access to different cloud storage services with file migration features between cloud services. Learn more about CloudFuze

Company Data Archive

by Professional Advantage

End-to-end solution for staffing organizations from resume parsing to generating financial statements. Learn more about Company Data Archive

End-to-end solution for staffing organizations from resume parsing to generating financial statements. Learn more about Company Data Archive

Complion

by Complion

eRegulatory & Document Management Platform for Clinical Research Sites Learn more about Complion

eRegulatory & Document Management Platform for Clinical Research Sites Learn more about Complion

Constellio

by Constellio

Unifying platform with features such as Enterprise Search Engines, Document management, and Record Management. Learn more about Constellio

Unifying platform with features such as Enterprise Search Engines, Document management, and Record Management. Learn more about Constellio

DocControl

by QMS ECommerce Solutions

Compliant and secure cloud based document management for research laboratories. Learn more about DocControl

Compliant and secure cloud based document management for research laboratories. Learn more about DocControl

DocLogix

by DocLogix

Adaptable, configurable, and easy-to-scale document and business process management solution. Learn more about DocLogix

Adaptable, configurable, and easy-to-scale document and business process management solution. Learn more about DocLogix

Docsmore

by Docsmore

Secure, cloud-based, solution streamlining documents which require completion, filing, organization, and retrieval of forms and data. Learn more about Docsmore

Secure, cloud-based, solution streamlining documents which require completion, filing, organization, and retrieval of forms and data. Learn more about Docsmore

DocuLynx

by DocuLynx

DocuLynx solutions allow you to manage your enterprise information, regardless of where it resides. Easy to deploy and administer. Learn more about DocuLynx

DocuLynx solutions allow you to manage your enterprise information, regardless of where it resides. Easy to deploy and administer. Learn more about DocuLynx

Document Pro

by Omnex Systems

Web-based document management software to help achieve and maintain FDA, QS/TS/ and ISO certification. Learn more about Document Pro

Web-based document management software to help achieve and maintain FDA, QS/TS/ and ISO certification. Learn more about Document Pro

DynaFile

by Blue Ribbon Technologies

DynaFile's scan to cloud document management software lets you go paperless fast and manage your files more efficiently from anywhere. Learn more about DynaFile

DynaFile's scan to cloud document management software lets you go paperless fast and manage your files more efficiently from anywhere. Learn more about DynaFile

Echo Publish

by Echo Central Ventures

Generate DOCX, PDF, HTML & other document types from templates that your users create. Simple API for integration into your application Learn more about Echo Publish

Generate DOCX, PDF, HTML & other document types from templates that your users create. Simple API for integration into your application Learn more about Echo Publish

Document management software designed to scan, categorize, store, and retrieve your documents digitally. Learn more about eDoc Organizer

Document management software designed to scan, categorize, store, and retrieve your documents digitally. Learn more about eDoc Organizer

eStudio

by Same-Page.com

Project management software, collaboration tools and group scheduling calendars that coordinate coworkers, vendors and clients. Learn more about eStudio

Project management software, collaboration tools and group scheduling calendars that coordinate coworkers, vendors and clients. Learn more about eStudio

Enterprise performance platform with ECM module used to organize, acquire, catalog, and access documents and files of all types. Learn more about ETCETERA ECM

Enterprise performance platform with ECM module used to organize, acquire, catalog, and access documents and files of all types. Learn more about ETCETERA ECM

Experdocs

by Archevos

Review, organize, share, and collaborate on documents and images with one easy to use tool. Experdocs, the simple and secure solution. Learn more about Experdocs

Review, organize, share, and collaborate on documents and images with one easy to use tool. Experdocs, the simple and secure solution. Learn more about Experdocs

File Explorer

by Geminid Systems

File management tool designed to download, view, and export your files in Salesforce. Learn more about File Explorer

File management tool designed to download, view, and export your files in Salesforce. Learn more about File Explorer

Suite of records management, data governance, and business process automation solutions built to manage physical and digital documents. Learn more about FileBRIDGE

Suite of records management, data governance, and business process automation solutions built to manage physical and digital documents. Learn more about FileBRIDGE

FileChimp

by Latitude IT

Use our solution to file emails into Outlook sub folders or network folders such as client or project folders. Learn more about FileChimp

Use our solution to file emails into Outlook sub folders or network folders such as client or project folders. Learn more about FileChimp

A comprehensive web-based document management solution extensive security, version control, checkin/out, web-based viewing and markup. Learn more about ImageSite

A comprehensive web-based document management solution extensive security, version control, checkin/out, web-based viewing and markup. Learn more about ImageSite

infinitrac

by Infinitrac

Provides continuous, secure access to your documents and processes with team collaboration, timeliness and technical advantage. Learn more about infinitrac

Provides continuous, secure access to your documents and processes with team collaboration, timeliness and technical advantage. Learn more about infinitrac

Intelledox

by Intelledox

Intelledox's Adaptive Engagement solutions help companies rapidly develop and deliver mobile-ready business processes Learn more about Intelledox

Intelledox's Adaptive Engagement solutions help companies rapidly develop and deliver mobile-ready business processes Learn more about Intelledox

MAUS HR Policies

by MAUS Business Systems

The MAUS HR Policies Manual allows you to simply create your own fully compliant HR Policies Manual Learn more about MAUS HR Policies

The MAUS HR Policies Manual allows you to simply create your own fully compliant HR Policies Manual Learn more about MAUS HR Policies

Noggle

by Noggle

Personal Knowledge Assistant: The application provides tools for indexing and searching docs across a plurality of storage locations. Learn more about Noggle

Personal Knowledge Assistant: The application provides tools for indexing and searching docs across a plurality of storage locations. Learn more about Noggle

Paper Tiger

by The Monticello Corporation

Helps you better manage your office and get organized to stay on top of the virtual mountain of paperwork. Learn more about Paper Tiger

Helps you better manage your office and get organized to stay on top of the virtual mountain of paperwork. Learn more about Paper Tiger

Paperless Overnight

by Paperless Overnight

A web-based document management system, and complete office workflow solution. Learn more about Paperless Overnight

A web-based document management system, and complete office workflow solution. Learn more about Paperless Overnight

Mobile app converter that is used to enable PDFs to be edited in different, more user friendly format. Learn more about PDF Converter Ultimate

Mobile app converter that is used to enable PDFs to be edited in different, more user friendly format. Learn more about PDF Converter Ultimate

PDF24 Creator

by geek software

The PDF24 Creator is a collection of tools for solving PDF related problems. It's an installable desktop solution for Windows. Learn more about PDF24 Creator

The PDF24 Creator is a collection of tools for solving PDF related problems. It's an installable desktop solution for Windows. Learn more about PDF24 Creator

Helps to manage, view, annotate, fill forms, and sign any PDF documents that your business needs. Learn more about PSPDFKit SDK

Helps to manage, view, annotate, fill forms, and sign any PDF documents that your business needs. Learn more about PSPDFKit SDK

RecordMinder

by RecordMinder

Recordminder allows you to centralize, secure, share, and track documents in the cloud. Learn more about RecordMinder

Recordminder allows you to centralize, secure, share, and track documents in the cloud. Learn more about RecordMinder

RicohDocs

by Ricoh India

An intuitive document management system designed and developed with modular approach by Ricoh India. Learn more about RicohDocs

An intuitive document management system designed and developed with modular approach by Ricoh India. Learn more about RicohDocs

S4i Express

by S4i Systems

Reduce costs of labor, paper, forms, and distribution utilizing software and modernized software technology. Learn more about S4i Express

Reduce costs of labor, paper, forms, and distribution utilizing software and modernized software technology. Learn more about S4i Express

SetTags

by Aleka Consulting

Escape the tyranny of filesystem folders! Use SetTags to easily access any type of file by customer, invoice or quote. Learn more about SetTags

Escape the tyranny of filesystem folders! Use SetTags to easily access any type of file by customer, invoice or quote. Learn more about SetTags

SirruX sxCLOUD Engineering

by SirruX Cloud Solutions

Simple, cost-effective hosted engineering drawing and document management for small-to-mid-size organizations, both public and private Learn more about SirruX sxCLOUD Engineering

Simple, cost-effective hosted engineering drawing and document management for small-to-mid-size organizations, both public and private Learn more about SirruX sxCLOUD Engineering

SiteSupervisor

by SiteSupervisor

SiteSupervisor delivers value to every architect, consultant, contractor & subcontractor. Collaboration across Construction. Solved. Learn more about SiteSupervisor

SiteSupervisor delivers value to every architect, consultant, contractor & subcontractor. Collaboration across Construction. Solved. Learn more about SiteSupervisor

201 - 250 of 597 products

Filter Results (597)

Product Rating

Users

Deployment

Features


What is Document Management Software?

Document Management software automates the process of managing documents from creation to storage to distribution throughout an enterprise, increasing efficiency and reducing the cost and clutter of maintaining paper records.


What is document management software?

1. The benefits of document management software

Document management solutions can aid in the digital transformation of your business by eliminating the need for manual paperwork.

Listed below are some advantages of using a document management solution:

  • Access documents anywhere and anytime
  • Collaborate through file sharing 
  • Safeguard business critical documents from unauthorized access, cybercrime, ransomware, and natural disasters
  • Reduce costs related to storing physical documents

2. Typical features of document management software

  • Document capture: Leverage image capture technology to digitize printed documents. Advanced platforms offer optical character reader (OCR) and search functionality.
  • Document storage: Store, access, share, and edit documents in a common platform. 
  • Full text search: Search for relevant files and documents by typing keywords into a search box.
  • Control access/permissions: Manage the document access permissions for specific people or a group, and control who can view and/or edit documents.
  • Collaboration tools: Share documents with individuals or a group of people, and allow them to edit and add comments.
  • Document archive: Create a centralized repository for storing confidential and archived data for future reference.

3. The cost of document management software

Most products in the market are priced on a “per user, per month” basis, and can be broken down into three pricing tiers based on their starting price: 

Price ranges

  • $0 - $4
  • $4 - $15
  • $15+

*The pricing included in this list is for the entry-level/lowest-priced offering that was found on vendor websites on August 1, 2018.

The above list includes pricing for the base plans of these products. An enterprise, or premium product, which is priced higher, may include some additional features such as optical character reader (OCR) integration, version control, workflow automation, and document scanning.


4. Considerations when purchasing document management software

  • Integration capabilities: To make optimal use of a document management solution, users need to integrate it with other key business systems such as accounting, customer relationship management (CRM), HR, and accounting solutions. These integrations not only help you leverage the document storage and sharing capabilities that are offered in the document management system, but also allow you to conduct a company-wide document text search. For example, a document management software integration with an accounting solution helps users index and store accounting and financial documents,  which proves helpful in accessing documents during internal or external audits.
  • Data security: Small businesses face external data-security threats (such as hacking and data breaches) as well as internal data-security threats (such as employee theft). And since document management system is the storage house of the important business documents, these are a lot more susceptible to a data breach. To ensure zero data loss, you should ensure that the document management system you select is equipped with the latest security protocols and methodologies. These include 256-bit Advanced Encryption Standard (AES) security and SSL/TLS (Secure Sockets Layer/Transport Layer Security) encryption.
  • Document scanning and imaging needs: Document scanning and imaging helps users by allowing them to scan paper documents and index them using a set of keywords. Digital storage combined with accurate indexing helps users search for these documents. Some products also offer optical character recognition (OCR), which helps users convert handwritten documents into a digital format. Buyers who work with a lot of physical documentation should shortlist products that include this functionality.

  • Businesses want tighter integrations between project management software and document management software: Collaborations span across different teams within a business. To improve operational efficiency, businesses are moving towards unified tools that save time and effort in toggling between different tools. For this reason, businesses are looking to integrate their project management system with document management system, enabling users to share documents while working on a project.
  • Mobile is the future of document management: With an increase in the use of mobile devices, it’s a priority for small businesses to have mobile capabilities. We can expect vendors to offer more and more mobile services such as mobile responsive interfaces, mobile apps, and client portals. 

Sources

The pricing ranges are calculated from the products listed in the Capterra Top 20 report. Products with freemium pricing models are excluded from evaluation. Features are highlighted on the basis of their importance and relevance, and standard feature offerings by vendors in the document management software directory.

The following sources were used for this document:

  1. Capterra Top 20 - Most Popular, Capterra (Date accessed: August 1, 2018)
  2. 3 Project Management Trends Small Businesses Need to Know About, Software Advice (Date accessed: August 1, 2018)
  3. Top 5 Tech Trends for Small Business, Capterra (Date accessed: August 1, 2018
Loading...
Back to Top

Need something else?


Related Categories