--- title: "Best Document Management Software for Small Businesses 2026 | Capterra" description: "Find and compare the 2026 best Document Management software for small businesses, using our interactive tool to quickly narrow your choices based on businesses like yours." source_url: "https://www.capterra.com/document-management-software/s/small-businesses/" page_type: "subcategory" language: "en" --- # Best Document Management Software for small-businesses ## altaFlow Rating: 4.6 out of 5 (24 reviews) Profile: [altaFlow](https://www.capterra.com/p/196081/airSlate/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? altaFlow generates custom docs with a click, integrates eSignatures, creates webforms, and more without coding. It’s the ultimate tool #### Rating breakdown - Ease of Use: 4.5 out of 5 - Customer Service: 4.9 out of 5 - Features: 4.5 out of 5 - Value for Money: 4.6 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $399.00 Pricing details: Flat Rate, Per Month Free trial: No Free demo: No ### Features tab #### Highest rated features - Electronic Signature: 4.7 rating - Collaboration Tools: 5.0 rating - Document Storage: 4.0 rating - File Sharing: 4.0 rating #### Lowest rated features - Mobile Access: 2.0 rating - Third-Party Integrations: 4.0 rating - Access Controls/Permissions: 5.0 rating - Archiving & Retention: 5.0 rating #### Feature-related review snippet Reviewer: Sergio M. Reviewer details: Information Technology and Services, 1-10 employees Published: November 3, 2024 > "The use of bots, without requiring any API integration, is very intuitive for workflow creators." ### Gallery tab Ease of use: 4.5 out of 5 (24 reviews) #### Related review snippet Reviewer: Hailey M. R. Reviewer details: Hospital & Health Care, 501-1,000 employees Published: October 15, 2024 > "Overall, I've had a pleasant experience working with airSlate. Though the platform can present challenges and learning curves, airSlate has some amazing capabilities and an awesome team making big things happen." ### Integrations tab altaFlow connects with 39+ software tools. [See all integrations](https://www.capterra.com/p/196081/airSlate/#integrations) #### Most popular integrations - Slack: 4.7 rating - Trello: 4.5 rating - Dropbox: 4.5 rating - Microsoft Excel: 4.8 rating - Mailchimp: 4.5 rating - Jira: 4.4 rating #### Integrations-related review snippet Reviewer: Sergio M. Reviewer details: Information Technology and Services, 1-10 employees Published: November 3, 2024 > "The use of bots, without requiring any API integration, is very intuitive for workflow creators." --- ## MasterControl Quality Excellence Rating: 4.5 out of 5 (539 reviews) Profile: [MasterControl Quality Excellence](https://www.capterra.com/p/148577/MasterControl/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? MasterControl Quality Excellence is the #1 Quality Management System (QMS) in life sciences #### Rating breakdown - Ease of Use: 4.1 out of 5 - Customer Service: 4.5 out of 5 - Features: 4.2 out of 5 - Value for Money: 4.2 out of 5 #### Pros and cons based on reviews Pros: - Integrated quality management platform - Comprehensive regulatory compliance support Cons: - Frequent bugs and technical problems - Cumbersome and inflexible reporting tools #### Starting price Starting price: $25000.00 Pricing details: Other, Per Year Free trial: No Free demo: Yes ### Features tab #### Highest rated features - Document Storage: 4.7 rating - Electronic Signature: 4.7 rating - Access Controls/Permissions: 4.5 rating - Archiving & Retention: 4.6 rating #### Lowest rated features - Reporting & Statistics: 3.7 rating - Audit Trail: 4.2 rating - Compliance Tracking: 4.1 rating - Workflow Management: 4.2 rating #### Feature-related review snippet Reviewer: Nikolas H. Reviewer details: Medical Devices, 11-50 employees Published: April 16, 2026 > "MasterControl Quality Excellence is an excellent eQMS that provides a very easy-to-use UI/UX that effectively manages and maintains documents." ### Gallery tab Ease of use: 4.1 out of 5 (539 reviews) #### Related review snippet Reviewer: Simone B. Reviewer details: Pharmaceuticals, 1,001-5,000 employees Published: May 22, 2026 > "One of its main strengths is the ability to centralize quality processes including CAPA, deviations, change controls, training management, document control and audit management within a single integrated environment." ### Integrations tab MasterControl Quality Excellence connects with 3+ software tools. [See all integrations](https://www.capterra.com/p/148577/MasterControl/#integrations) #### Most popular integrations - Microsoft PowerPoint: 4.3 rating - Microsoft Excel: 4.4 rating - Microsoft Word: 4.0 rating #### Integrations-related review snippet Reviewer: Ethan R. Reviewer details: Pharmaceuticals, 10,001+ employees Published: May 16, 2025 > "The Quality Excellence put on by mastercontrol is very informative and has excellent integration and links across all platforms offered both currently and in the future." --- ## RealTime-CTMS Rating: 4.9 out of 5 (68 reviews) Profile: [RealTime-CTMS](https://www.capterra.com/p/126679/RealTime-CTMS/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Modern electronic document management for clinical research sites and AMCs. Eliminate paper, automate compliance, stay audit-ready. #### Rating breakdown - Ease of Use: 4.7 out of 5 - Customer Service: 4.9 out of 5 - Features: 4.7 out of 5 - Value for Money: 4.9 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $500.00 Pricing details: Other, Per Month Free trial: No Free demo: Yes ### Features tab #### Highest rated features - Audit Trail: 4.5 rating - Activity Dashboard: 5.0 rating - Workflow Management: 5.0 rating - API: 4.0 rating #### Lowest rated features - Access Controls/Permissions: 3.0 rating - Forms Management: 4.0 rating - Reporting & Statistics: 4.0 rating #### Feature-related review snippet Reviewer: Luis M. Reviewer details: Research, 51-200 employees Published: December 1, 2022 > "The UI is clean and intuitive." ### Gallery tab Ease of use: 4.7 out of 5 (68 reviews) #### Related review snippet Reviewer: Diana T. Reviewer details: Medical Practice, 11-50 employees Published: May 13, 2026 > "My experience with RealTime-CTMS is that the information is real time and is available to you quickly on a real time basis, very helpful when is dealing with patient care on a day to day basis." ### Integrations tab RealTime-CTMS connects with 3+ software tools. [See all integrations](https://www.capterra.com/p/126679/RealTime-CTMS/#integrations) #### Most popular integrations - Mailchimp: 4.5 rating - Microsoft Outlook: 4.5 rating - Twilio: 4.4 rating #### Integrations-related review snippet Reviewer: Kristina C. Reviewer details: Hospital & Health Care, 201-500 employees Published: December 24, 2021 > "I like that everything is integrated in one place and it is easy to toggle between each side." --- Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. ## EdgeXperience Capture Service Rating: 5.0 out of 5 (1 reviews) Profile: [EdgeXperience Capture Service](https://www.capterra.com/p/10023693/EdgeXperience-Capture-Service/) Visible tabs: Overview, Features, Gallery ### Overview tab #### What is this product about? EdgeXperience Capture Service is Ricoh's cloud solution for PC-less document scanning and data management. #### Rating breakdown - Ease of Use: 4.0 out of 5 - Customer Service: 4.0 out of 5 - Features: 5.0 out of 5 - Value for Money: 5.0 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $430.00 Pricing details: Other, Per Year Free trial: No Free demo: No ### Features tab #### Highest rated features - Workflow Management: 4.0 rating ### Gallery tab Ease of use: 4.0 out of 5 (1 reviews) --- ## PaperStream Capture Pro Rating: 5.0 out of 5 (4 reviews) Profile: [PaperStream Capture Pro](https://www.capterra.com/p/10023807/PaperStream-Capture-Pro/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? PaperStream Capture Pro is an OCR solution that helps capture data, scan and process documents, create cleaner images, and more. #### Rating breakdown - Ease of Use: 5.0 out of 5 - Customer Service: 4.8 out of 5 - Features: 4.8 out of 5 - Value for Money: 4.8 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $329.99 Pricing details: Per User, Per Year Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Document Storage: 5.0 rating - Workflow Management: 5.0 rating - File Sharing: 4.5 rating - Document Capture: 5.0 rating #### Lowest rated features - Document Review: 5.0 rating - Metadata Extraction: 5.0 rating - Secure Data Storage: 5.0 rating ### Gallery tab Ease of use: 5.0 out of 5 (4 reviews) ### Integrations tab PaperStream Capture Pro connects with 11+ software tools. [See all integrations](https://www.capterra.com/p/10023807/PaperStream-Capture-Pro/#integrations) #### Most popular integrations - Google Drive: 4.8 rating - Dropbox: 4.5 rating - OneDrive: 4.5 rating - Microsoft Teams: 4.5 rating - Box: 4.4 rating - Microsoft SharePoint: 4.4 rating - Amazon S3: 4.7 rating - DocuWare: 4.6 rating - Egnyte: 4.5 rating --- ## PaperStream NX Manager Profile: [PaperStream NX Manager](https://www.capterra.com/p/10023694/PaperStream-NX-Manager/) Visible tabs: Overview, Features, Gallery ### Overview tab #### What is this product about? PaperStream NX Manager is a document scanning solution that enables centralized management of multiple Ricoh scanners. #### Pros and cons based on reviews Not available #### Starting price Starting price: $0.00 Free trial: No Free demo: No ### Features tab #### Most popular features - Document Storage: Available - File Sharing: Available - Secure Data Storage: Available - Access Controls/Permissions: Not available - Collaboration Tools: Not available - Electronic Signature: Not available - Document Generation: Not available - Search/Filter: Not available - Data Import/Export: Available - Offline Access: Not available - Email Management: Not available - Task Management: Available ### Gallery tab --- ## DocOrigin Rating: 4.8 out of 5 (15 reviews) Profile: [DocOrigin](https://www.capterra.com/p/250278/Business-Communications-Center/) Visible tabs: Overview, Features, Gallery ### Overview tab #### What is this product about? Eclipse provides customer communications software to produce enterprise-class e-forms and documents and labels. #### Rating breakdown - Ease of Use: 4.3 out of 5 - Customer Service: 4.5 out of 5 - Features: 4.6 out of 5 - Value for Money: 4.7 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $11250.00 Pricing details: Other, Per Month Free trial: No Free demo: No ### Features tab #### Most popular features - Document Storage: Not available - File Sharing: Not available - Secure Data Storage: Not available - Access Controls/Permissions: Not available - Collaboration Tools: Not available - Electronic Signature: Not available - Document Generation: Available - Search/Filter: Not available - Data Import/Export: Not available - Offline Access: Not available - Email Management: Not available - Task Management: Not available ### Gallery tab Ease of use: 4.3 out of 5 (15 reviews) --- ## Square 9 Rating: 4.5 out of 5 (144 reviews) Profile: [Square 9](https://www.capterra.com/p/161845/Square-9/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Square 9 delivers Intelligent Document Processing solutions that remove the frustration of extracting data from documents. #### Rating breakdown - Ease of Use: 4.3 out of 5 - Customer Service: 4.4 out of 5 - Features: 4.4 out of 5 - Value for Money: 4.3 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $68.00 Pricing details: Per User, Per Month Free trial: No Free demo: Yes ### Features tab #### Highest rated features - Document Storage: 4.7 rating - Secure Data Storage: 4.7 rating - File Sharing: 4.6 rating - Access Controls/Permissions: 4.6 rating #### Lowest rated features - Audit Trail: 3.8 rating - Electronic Signature: 4.0 rating - Full Text Search: 2.0 rating - Customizable Templates: 3.7 rating #### Feature-related review snippet Reviewer: Candace M. Reviewer details: Government Administration, 51-200 employees Published: May 10, 2024 > "Its user-friendly interface, robust features, workflow automation, integration capabilities, and excellent customer support make it a valuable asset for businesses seeking to enhance efficiency, productivity, and compliance in their document processes" ### Gallery tab Ease of use: 4.3 out of 5 (144 reviews) #### Related review snippet Reviewer: Greg C. Reviewer details: Food Production, 51-200 employees Published: January 11, 2026 > "Its performance is solid, and since we primarily use it for the retrieval of finalized AP and AR documents, it has proven to be a reliable system for accessing files when we need them—especially during accounting and tax audits." ### Integrations tab Square 9 connects with 16+ software tools. [See all integrations](https://www.capterra.com/p/161845/Square-9/#integrations) #### Most popular integrations - QuickBooks Desktop: 4.4 rating - NetSuite: 4.2 rating - QuickBooks Payroll: 4.5 rating - Dynamics 365 Business Central: 4.1 rating - Sage CRM: 3.6 rating - Sage 200: 4.3 rating #### Integrations-related review snippet Reviewer: Candace M. Reviewer details: Government Administration, 51-200 employees Published: May 10, 2024 > "Its user-friendly interface, robust features, workflow automation, integration capabilities, and excellent customer support make it a valuable asset for businesses seeking to enhance efficiency, productivity, and compliance in their document processes" --- ## Revver Rating: 4.4 out of 5 (1,020 reviews) Profile: [Revver](https://www.capterra.com/p/123400/revver/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Every file is easily findable through Revver’s advanced search methods. These include OCR and metadata searches #### Rating breakdown - Ease of Use: 4.3 out of 5 - Customer Service: 4.4 out of 5 - Features: 4.2 out of 5 - Value for Money: 4.2 out of 5 #### Pros and cons based on reviews Pros: - Straightforward and quick setup - Flexible cloud-based storage solution Cons: - Frequent technical problems and glitches - Cumbersome user and permission controls #### Starting price Starting price: $25.00 Pricing details: Per User, Per Month Free trial: Yes Free demo: Yes ### Features tab #### Highest rated features - Document Storage: 4.6 rating - Content Management: 4.4 rating - Drag & Drop: 4.6 rating - File Sharing: 4.4 rating #### Lowest rated features - Offline Access: 3.0 rating - File Recovery: 3.4 rating - Mobile Access: 4.0 rating - Data Import/Export: 4.2 rating #### Feature-related review snippet Reviewer: Haamid Ali S. Reviewer details: Computer & Network Security, 201-500 employees Published: June 12, 2026 > "I found the interface user-friendly and responsive. While there is room for minor improvements in speed and customization, it generally provides a smooth and reliable experience." ### Gallery tab Ease of use: 4.3 out of 5 (1,020 reviews) #### Related review snippet Reviewer: Kaleem A. Reviewer details: Computer Software, 51-200 employees Published: May 25, 2026 > "We use it for approvals, operational records, reporting documents and internal file sharing and the search functionality honestly saves a ton of time when trying to locate older files quickly." ### Integrations tab Revver connects with 10+ software tools. [See all integrations](https://www.capterra.com/p/123400/revver/#integrations) #### Most popular integrations - Microsoft PowerPoint: 4.1 rating - Microsoft Excel: 4.3 rating - Salesforce Sales Cloud: 4.4 rating - Microsoft 365: 4.7 rating - Docusign: 5.0 rating - Microsoft Word: 4.7 rating - Microsoft Outlook: 4.7 rating - QuickBooks Online Advanced: 4.4 rating - HRIS: 4.8 rating --- ## Medsender Rating: 4.9 out of 5 (16 reviews) Profile: [Medsender](https://www.capterra.com/p/215989/Medsender/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Medsender’s AI Medical Assistant® unifies faxes, referrals, and patient calls into one automated platform reducing manual work. #### Rating breakdown - Ease of Use: 4.8 out of 5 - Customer Service: 5.0 out of 5 - Features: 4.7 out of 5 - Value for Money: 4.9 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $299.00 Pricing details: Flat Rate, Per Month Free trial: Yes Free demo: Yes ### Features tab #### Highest rated features - Access Controls/Permissions: 5.0 rating - File Sharing: 5.0 rating - Search/Filter: 5.0 rating - Secure Data Storage: 5.0 rating #### Lowest rated features - Document Storage: 4.0 rating ### Gallery tab Ease of use: 4.8 out of 5 (16 reviews) ### Integrations tab Medsender connects with 15+ software tools. [See all integrations](https://www.capterra.com/p/215989/Medsender/#integrations) #### Most popular integrations - Google Drive: 4.8 rating - SimplePractice: 4.6 rating - DrChrono: 3.9 rating - WebPT: 4.2 rating - AdvancedMD EHR: 3.6 rating - PrognoCIS: 4.1 rating - CareCloud: 3.6 rating - Azalea Health: 4.1 rating - Elation: 3.8 rating --- ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (1294) Products: Sort By: Featured Partners * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews Access Controls/Permissions Activity Tracking AI Copilot Alerts/Notifications Archiving & Retention Audit Trail Collaboration Tools Commenting/Notes Compliance Tracking Customizable Templates Data Import/Export Document Capture Document Classification Document Generation Document Storage Drag & Drop Electronic Signature Email Management File Conversion File Recovery File Sharing Full Text Search Generative AI Offline Access Optical Character Recognition Search/Filter Secure Data Storage SSL Security Task Management Third-Party Integrations Version Control Workflow Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Proposal Management Software](https://www.capterra.com/proposal-management-software/)[Forms Automation Software](https://www.capterra.com/forms-automation-software/)[Legal Document Management Software](https://www.capterra.com/legal-document-management-software/)[Content Management Software](https://www.capterra.com/content-management-software/)[Digital Asset Management Software](https://www.capterra.com/digital-asset-management-software/)[Knowledge Management Software](https://www.capterra.com/knowledge-management-software/)[Entity Management Software](https://www.capterra.com/entity-management-software/)[IT Asset Management Software](https://www.capterra.com/it-asset-management-software/) I'm looking for Document Management Software that is: [Free](https://www.capterra.com/document-management-software/s/free/)[For Mac](https://www.capterra.com/document-management-software/s/mac/)