# 8 Best Free Electronic Medical Records Software 2026 | Capterra

> Learn about and compare the 8 best free Electronic Medical Records software in 2026. Understand the pros and cons and cost of each tool to narrow your choices.

Source: https://www.capterra.com/electronic-medical-records-software/s/free

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# Best Free Electronic Medical Records (EMR) Software in 2025

Last updated on September 30, 2025

Written by [Lisa Morris](https://www.capterra.com/resources/author/lmorris/)

Writer

Edited by [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)

Editor

Need help?

Tell us your requirements and get a personalized shortlist of the best software.

Small medical practices face many of the same challenges as large healthcare organizations, with the added burden of operating on a tighter budget. Because it is required that medical practices who participate in Medicare or Medicaid use a certified EMR, these practices must find room in the budget to account for these systems. Fortunately, there is electronic health records software on the market with either a free plan or free trial that offer core features like record management, medical histories, and patient demographics. To give you an idea of how many of these free products there are, we feature over 250 on our site.

## 8 best free or free trial electronic medical records software

[

Remedly

](#7e63d9fe-211d-4f92-8a80-a98f00455128)

Highly Rated for Customer Support

4.6 (77)

[

CharmHealth

](#cd9c380c-e297-4c68-b365-a6d200b32f27)

Highly Rated for Patient Records Management

4.2 (151)

[

SimplePractice

](#b8b2d31f-a889-444a-8fdf-a6d200b68847)

Highly Rated for Charting

4.6 (2826)

[

Practice EHR

](#4c1dfde7-894a-4263-ab59-a70c01349734)

Highly Rated for HIPAA Compliance

4.3 (80)

[

Medesk

](#2ce855d2-e166-49b5-b366-a7d10075058f)

Highest Rated with Free Trial

4.6 (115)

[

Carepatron

](#1c690d10-968a-4b28-a6fc-3b388468fc4d)

Highest Rated with Free Version

4.4 (855)

[

TheraPlatform

](#540fe6c2-b3be-47cc-8f21-a785007eb123)

Highest Rated for Therapists

4.4 (79)

[

MDnet EHR

](#97855bfc-c7ea-45ee-b2eb-f396c1de0366)

Highly Rated for Patient Scheduling

4.7 (53)

[Explore our full Electronic Medical Records solutions](https://www.capterra.com/electronic-medical-records-software/)

## How we picked the software on this list

All the tools listed below are featured in the [2024 Capterra Shortlist for Electronic Medical Records](https://www.capterra.com/electronic-medical-records-software/shortlist/). To qualify, each tool offers either a forever free plan or free trial, at least 20 user reviews in the past two years as of January 2025, and an overall rating of 4 and above. Preference is given to products that are always free over those simply offering a free trial.

Our analysis of thousands of user reviews highlights key insights about user experiences with these platforms, offering valuable feedback on functionality, ease of use, customer support, and value for money.

* * *

[### Carepatron](https://www.capterra.com/p/195467/Care-Patron/)

[4.4 (855)](https://www.capterra.com/p/195467/Care-Patron/reviews/)

Highest Rated with Free Version

Highest Rated with Free Version

[View Profile](https://www.capterra.com/p/195467/Care-Patron/)

Starting Price:

Not provided by vendor

Free Trial

Free Version

Top rated feature:

HIPAA Compliant

Based on 129 reviews

User rating:

KV

57% of reviewers rated it 5 stars

Carepatron is a comprehensive practice management software designed for healthcare professionals. It offers a range of features, including customizable templates, electronic signatures, scheduling, billing, client management, and secure telehealth capabilities. The platform supports efficient documentation, note-taking, and client communication. Carepatron integrates with tools like Google Calendar and Zoom, providing appointment management and reminders. It is HIPAA compliant, ensuring secure handling of patient information. The software is suitable for solo practitioners and larger teams, offering a free plan with essential features and affordable upgrades for additional functionalities. Carepatron continuously updates its features based on user feedback.

Features

Features reviewers most value

**SMS reminders**

Reviewers appreciate Carepatron's SMS reminders for their helpfulness in reminding clients of appointments, especially those with memory issues or traumatic brain injuries. They rate this feature 4.8 out of 5 stars, and they find this capability valuable for clients on the go. Some users report not receiving SMS reminders, but overall, they indicate satisfaction with this aspect of Carepatron, noting it meets their needs.

**Template management**

Reviewers rate Carepatron's template management 4.6 out of 5 stars, and say it allows for strong development of personalized templates and easy editing of pre-existing ones. They appreciate the ability to group templates for ease of access and the community resource section for sharing. Users find it easy to add logos and integrate templates into client accounts, though some mention complications with pasting existing templates and desire larger text options.

**Patient intake**

Users report Carepatron's patient intake capability streamlines the process by sending emails with links for patients to fill out contact details, which sync directly to the database. They rate this feature 4.6 out of 5, and they find it easy to send and store digitally signed confidentiality agreements, appreciating the HIPAA compliance. Reviewers highlight the time-saving aspect and the ease of inputting information, though some note confusion with re-sending documents.

Pros & Cons

LM

Logan M.

Mental Health Care, 11-50 employees

Used the software for: 1-2 years

"Carepatron makes it easy for us to deliver high quality assessment, counselling, and therapy services by automating the bulk of admin, from schedule and appointment management to client file organization and meeting reminders."

SG

Shea G.

Mental Health Care, Self-employed

Used the software for: 6-12 months

"CarePatron allows me to securely store notes, schedule appointments, manage private pay patient fee collection, and more, from a single platform that's mostly intuitive to use."

MT

Megan T.

Mental Health Care, Self-employed

Used the software for: 1-2 years

"Automatic return to weekly calendar (no matter the setting), when scheduling clients - it seems as there are a lot of selections to click before confirmation, and creating a document template is difficult for computer challenged users (myself)."

IK

Inge K.

Mental Health Care, Self-employed

Used the software for: 1-2 years

"Not as intuitive as the leading platform in Canada when it comes to setting up how clients view calendar availability/scheduling, but I’m still learning this. When creating templates it’s sometimes hard to shift things around in sections (so you have to delete the whole section and start again if the order isn’t right… but maybe I’m doing something wrong here). Although PIPEDA compliant, I would prefer if the data was stored in Canada, and I wish the PIPEDA compliance was a bit clearer on the website."

Pricing

Carepatron offers a forever-free plan that includes many of the same features available with their paid plans, though with some limitations, such as storage capacity. Free plan subscribers will be able to use features to support scheduling, documentation, communication, billing, reporting and analytics, security and compliance, and IT support. For users who want to upgrade to paid plans in order to access more features, the Essential plan costs $14 per user per month, the Plus plan costs $19 per user per month, and the Advanced plan costs $24 per user per month, though some discounts may apply.

[Learn more about Carepatron pricing plans](https://www.capterra.com/p/195467/Care-Patron/pricing/)

Integrations

**Popular Integrations**

-   **QuickBooks Online** is an accounting system that allows Carepatron users to create invoices for their patients, collect payments, and track expenses more easily. 
-   **FreshBooks** is a cloud-based accounting software that helps small or independent practices manage invoicing, time tracking, expense management, and more.
    
-   **Stripe** is a payment processing platform that enables Carepatron users to accept payments via credit cards, debit cards, and other popular payment methods.
    

[Learn more about Carepatron](https://www.capterra.com/p/195467/Care-Patron/)

* * *

[### Medesk](https://www.capterra.com/p/166286/Medesk/)

[4.6 (115)](https://www.capterra.com/p/166286/Medesk/reviews/)

Highest Rated with Free Trial

Highest Rated with Free Trial

[View Profile](https://www.capterra.com/p/166286/Medesk/)

Starting Price:

$19.00

Per Feature,

Per Month

Free Trial

Free Version

Top rated feature:

Patient Records Management

Based on 24 reviews

User rating:

OO

RO

74% of reviewers rated it 5 stars

Medesk is a cloud-based software designed to streamline the management of medical practices. It offers functionalities for scheduling appointments, managing patient records, and handling administrative tasks. The platform facilitates the digitization of medical records and the creation of custom templates. It supports teleconsultation and online appointments, enhancing patient interaction and loyalty. Medesk provides analytics for better decision-making and integrates with various tools to centralize information. The software is customizable to meet specific needs and includes technical support, ensuring implementation and ongoing assistance. It is suitable for both small practices and larger medical institutions.

Features

Features reviewers most value

**Appointment management**

Allows healthcare providers to easily book, modify, and track appointments, offering tools like calendar views, automated reminders, and waitlist management. Users rate this feature 4.2 out of 5 stars, as this feature helps reduce no-shows, optimize scheduling efficiency, and improve patient satisfaction by ensuring a smooth and organized appointment process. Additionally, it often integrates with other EMR functionalities, such as billing and patient records, to provide a comprehensive practice management solution.

**Billing and invoicing**

Users rate this feature 4 out of 5 stars and appreciate how it streamlines the financial operations of healthcare practices by automating the creation, management, and tracking of patient bills and invoices. These features facilitate accurate billing by integrating with patient records and appointment schedules, ensuring that charges reflect the services provided. They often include functionalities for processing insurance claims, generating detailed financial reports, and sending electronic invoices to patients. By enhancing efficiency and reducing errors, these features help practices maintain financial health and improve patient payment experiences.

**Online booking**

Users like this feature as it empowers patients to schedule appointments conveniently via a web-based platform, and they rate it 3.97 out of 5. This functionality allows patients to view available time slots, select preferred dates and times, and receive instant confirmation, all from the comfort of their devices. For healthcare providers, it reduces administrative workload by minimizing phone calls and manual scheduling tasks. Online booking enhances patient engagement and satisfaction by offering flexibility and accessibility, while also helping practices optimize their appointment management and reduce scheduling conflicts.

Pros & Cons

TC

Taylor C.

Management Consulting, 1,001-5,000 employees

Used the software for: 1-2 years

"Makes my daily work life easier and my patients also have records and payments at their fingertips!"

SH

Sarah H.

Medical Practice, 1-10 employees

Used the software for: Less than 6 months

"Very user friendly system with lots of shortcuts to help make duplicate tasks much more streamlined. "

TC

Taylor C.

Management Consulting, 1,001-5,000 employees

Used the software for: 1-2 years

"Seems to have less customization than similar programs."

Anish A.

Health, Wellness and Fitness, 1-10 employees

Used the software for: Less than 6 months

"lack of support and not user friendly.sms functionlaity is outsourced and very cumbersome.whiotellable option is non-exiistent waited for over 6 weeks to get white lablelled portal with no help from team."

Pricing

Medesk offers a free trial that lasts 14 days and includes full access to its features, including scheduling, patient management, and billing, without requiring a credit card. However, once the trial ends, users will then need to select from one of the following plans: Mini, Pro, or Premium. The Mini plan starts at $12 per month for 3 users and allows up to 50 appointments. The Pro plan starts at $18 per month, billed annually, for unlimited users and allows up to 100 appointments. The Premium plan’s pricing is available upon request from the vendor.

Integrations

**Popular Integrations**

-   **Google Calendar** is a scheduling application that allows users to manage their calendars, schedule appointments, RSVP, track tasks, and more. 
-   **Stripe** is a payment processing system that lets users accept payments using popular methods like credit or debit cards.
    
-   **Xero** is an online accounting system that helps users manage their billing, collect and track payments, etc.
    

[Learn more about Medesk](https://www.capterra.com/p/166286/Medesk/)

* * *

[### TheraPlatform](https://www.capterra.com/p/203711/TheraPlatform/)

[4.4 (79)](https://www.capterra.com/p/203711/TheraPlatform/reviews/)

Highest Rated for Therapists

Highest Rated for Therapists

[View Profile](https://www.capterra.com/p/203711/TheraPlatform/)

Starting Price:

$39.00

Flat Rate,

Per Month

Free Trial

Free Version

Top rated feature:

Charting

Based on 4 reviews

User rating:

AA

68% of reviewers rated it 5 stars

TheraPlatform is a comprehensive software solution designed for online therapy services, suitable for private practices, school districts, and other institutions. It offers HIPAA-compliant video conferencing, interactive whiteboards, and the ability to upload and store various resources. The platform integrates appointment scheduling, billing, EHR, and invoicing, making administrative tasks seamless. Users can access the software from multiple devices and benefit from features like secure document storage, customizable forms, and therapy apps. TheraPlatform provides responsive customer support, video tutorials, and a user-friendly interface, facilitating easy setup and use. It supports teletherapy with tools and activities for diverse therapy needs.

Features

Features reviewers most value

**HIPAA compliance**

Reviewers appreciate TheraPlatform's HIPAA-compliant capabilities, rating it 5 out of 5 stars. They report that it provides assurance that client information is protected, which is legally required for practices. They find it essential for telehealth services, bringing peace of mind to both practitioners and clients. Users highlight that all consent forms are conveniently located in one area. They say this aspect is crucial for therapy practices, especially compared to less secure options like Zoom or Skype.

**EMR/EHR**

Reviewers indicate TheraPlatform's EMR/EHR capabilities are tailored for mental health practitioners, allowing thorough documentation to be completed quickly. They rate this feature 4.2 out of 5 stars, and they find it useful for business operations, billing, and client access. Users appreciate the ability to manage files both in the office and at home. However, some reviewers mention issues with document loss. They say once the system is set up, it simplifies documentation processes.

**Electronic payments**

Reviewers find TheraPlatform's electronic payment capabilities helpful for submitting invoices directly and allowing clients to pay easily, rating it 3 out of 5 stars. They appreciate the integration with insurance providers, including Medicare. Users report that payments are automatically reflected in patient accounts, and the connection with Stripe ensures security. However, some reviewers experienced significant billing issues and delays. They say the system assists with accurate and timely claims submission, although a few prefer manual data entry.

Pros & Cons

KG

Kashish G.

Computer Software, 5,001-10,000 employees

Used the software for: Less than 6 months

"It streamlines practice management by integrating EHR, telehealth, scheduling, and billing into one platform, making daily tasks more efficient. While there's a small learning curve, the benefits in organization and client management are worth it."

SG

Sheryle G.

Mental Health Care, Self-employed

Used the software for: 2+ years

"I believe this has been one of my best business decisions, as the platform provides for appointment scheduling with reminders, virtual appointments, EHR, creating and sending invoices, and billing both clients and insurance companies, including Medicare. "

VG

Vanessa G.

Mental Health Care, 11-50 employees

Used the software for: 2+ years

"Setting up my availability can be a bit tedious, since I might have some changes and if I delete one date of availability, it deletes all future dates as well."

Morassa F.

Medical Practice, Self-employed

Used the software for: I used a free trial

"I think the monthly fee is a bit expensive. and some times the video may freeze when the internet is not strong."

Pricing

TheraPlatform offers a 30-day free trial with no credit card required, no processing fees, and the ability to cancel anytime. Users can explore their full suite of features during this trial before ultimately deciding between one of the following pricing plans: Basic, Pro, or Pro Plus. The Basic plan costs $39 per month for unlimited clients, scheduling, documentation, and billing. The Pro plan costs $69 per month for everything in the Basic plan, plus automated billing, insurance documentation, telehealth tools, and other add-ons. Users will pay $39 for each additional provider. The Pro Plus plan costs $79 for everything in the Pro plan, plus provider reports and interactive therapy apps. Users will pay $49 for each additional provider.

[Learn more about TheraPlatform pricing plans](https://www.capterra.com/p/203711/TheraPlatform/pricing/)

Integrations

**Popular Integrations**

-   **Stripe** is a payment processing application that enables users to collect payments using popular methods, such as credit or debit cards. 
-   **Google Calendar** is a schedule management application that lets users view and manage their calendars, create and invite others to appointments, and RSVP to events.
    

[Learn more about TheraPlatform](https://www.capterra.com/p/203711/TheraPlatform/)

* * *

[### Practice EHR](https://www.capterra.com/p/159036/Practice-EHR/)

[4.3 (80)](https://www.capterra.com/p/159036/Practice-EHR/reviews/)

Highly Rated for HIPAA Compliance

Highly Rated for HIPAA Compliance

[View Profile](https://www.capterra.com/p/159036/Practice-EHR/)

Starting Price:

$179.00

Per User,

Per Month

Free Trial

Free Version

Top rated feature:

HIPAA Compliant

Based on 15 reviews

User rating:

MS

KG

65% of reviewers rated it 5 stars

Practice EHR is designed for small private practices, offering integration with billing companies for easy claim submission and e-prescribing. The software is customizable, allowing users to create templates suited to their specialty. It features a patient dashboard for managing new and existing patients, scheduling, and insurance information. The system supports professional medical documentation and direct faxing of medical records. Practice EHR provides API documentation and a Sandbox environment, facilitating integration. Customer service is responsive and helpful, assisting with template customization and technical support. The software is noted for its affordability and ease of use.

Features

Features reviewers most value

**Scheduling**

Users rate this feature 4.9 out of 5 stars as it allows healthcare providers to easily book, reschedule, and cancel appointments while offering tools like automated reminders and conflict alerts to ensure optimal time management. This feature enhances practice efficiency, reduces no-shows, and improves patient satisfaction by facilitating a smooth and accessible scheduling experience. Additionally, it often integrates with other EMR components, such as billing and patient records, for comprehensive practice management.

**Customizable forms**

Allows healthcare providers to tailor documentation forms to meet specific clinical and administrative needs. This feature is rated 4.6 out of 5 by users, and it enables practitioners to modify form fields, layouts, and content, ensuring that they capture relevant patient information efficiently during consultations. Customizable forms enhance workflow flexibility, support various specialties, and maintain consistency in record-keeping. By adapting forms to suit individual practice requirements, this feature helps improve data accuracy and streamline the documentation process.

**EMR/EHR**

Electronic Medical Records (EMR) and Electronic Health Records (EHR) store comprehensive patient information, including medical history, diagnoses, medications, treatment plans, immunization dates, and test results. Users rate this feature  4.5 out of 5 as it enhances healthcare delivery by providing quick access to accurate patient data, facilitating coordinated care, and improving decision-making. EMR/EHR systems often include tools for charting, documentation, e-prescribing, and interoperability with other healthcare systems, ultimately supporting efficient and high-quality patient care.

Pros & Cons

MP

Matt P.

Mental Health Care, Self-employed

Used the software for: Less than 6 months

"The EHR is comprehensive, intuitive and makes it a breeze to manage all scheduling, billing and patient management tasks."

GC

Grace C.

Medical Practice, 1-10 employees

Used the software for: 2+ years

"Practice EHR help us in the documention of our medical records/charts effectively and efficiently. "

KG

Kinjal G.

Medical Practice, Self-employed

Used the software for: Less than 6 months

"Software is slightly slow, sometimes prescription does not go through, the support team customizes template for you, but you will have to teach them every micro details like you’re teaching a computer which is very frustrating."

CT

Chris T.

Information Technology and Services, 11-50 employees

Used the software for: 6-12 months

"The absence of webhooks in Practice EHR has limited our ability to establish real-time data exchange and automate certain processes when integrating with external systems. While the platform offers standard APIs for integration, the lack of webhooks means we are unable to receive immediate updates or trigger actions based on specific events within the EHR."

Pricing

Practice EHR offers a 30-day free trial to test out its features, so users can decide which plan works best for them. They offer three pricing tiers, Standard, Pro, and Enterprise, with pricing broken out in each tier for their standalone practice management, standalone EMR, combined PM and EMR, and revenue cycle management. 

Pricing is only publicly available for their Standard tier, which breaks down to $199 a month per provider for their practice management system, $179 a month per provider for their EHR, and $299 a month per provider for their combined practice management and EHR system. All other pricing is available upon request.

[Learn more about Practice EHR pricing plans](https://www.capterra.com/p/159036/Practice-EHR/pricing/)

Integrations

**Popular Integrations**

-   **West Corp** is an appointment reminder system that sends alerts to patients to keep them from forgetting scheduled appointments and reduce the number of no-shows.
    
-   **Quest Diagnostics** is a lab integration that lets users assign diagnostic tests to patients and receive, review, and share results with patients. 
-   **Global Payments Integrated** is a billing tool that provides medical users with features to support invoicing, payment collection, and other accounting processes.
    

[Learn more about Practice EHR](https://www.capterra.com/p/159036/Practice-EHR/)

* * *

[### MDnet EHR](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/)

[4.7 (53)](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/reviews/)

Highly Rated for Patient Scheduling

Highly Rated for Patient Scheduling

[View Profile](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/)

Starting Price:

$250.00

Per User,

Per Month

Free Trial

Free Version

Top rated feature:

HIPAA Compliant

Based on 12 reviews

User rating:

WA

SN

75% of reviewers rated it 5 stars

MDnet EHR is designed to streamline private practice operations, allowing physicians to focus on patient care. It features patient records and a multi-provider schedule view for easier appointment management. The software supports billing processes, capturing patient balances, and facilitating instant communication with insurers. Users appreciate the ease of navigation and the minimal computer knowledge required. Customer service is noted for its helpfulness and timely support, addressing technical issues promptly. The system also provides insights into revenue changes and offers suggestions for improvement.

Features

Features reviewers most value

**Charting**

Reviewers appreciate MDnet EHR's charting capabilities, rating it 3.3 out of 5. They report that the electronic charts allow for comprehensive documentation, which helps in achieving error-free billing. Users find the charting system maintains patient information together and enables easy access to all necessary details. They say the process is seamless, straightforward, and time-saving. However, some reviewers feel the charting aspect is very difficult and not user-friendly at all.

**HIPAA compliance**

Reviewers indicate that MDnet EHR's HIPAA compliance is a valuable aspect, with a rating of 3 out of 5 stars. They report that the software enforces protection and privacy for patients' medical information, making them feel that their patients' personal documents are secure. Users highlight that patient privacy is critical and that MDnet EHR keeps them legal and safe. They appreciate that the software takes HIPAA compliance very seriously, ensuring that their operations adhere to necessary regulations.

Pros & Cons

ss

stefany s.

Medical Practice, 1-10 employees

Used the software for: 1-2 years

"I like the fact that if you need help around the emr , customer service is great at helping you every step of the way ,."

MC

Maggie C.

Medical Practice, 51-200 employees

Used the software for: 2+ years

"My overall experience with MDnet EHR has been positive. Whenever we have any issues, support and help us resolve the issues in a timely manner."

AV

Anjali V.

Hospital & Health Care, 1-10 employees

Used the software for: 2+ years

"I am usually blamed for the reasons that the software does not work at the moment I am not able to access the prescriptions so my patients are suffering, it is unacceptable"

AV

Anjali V.

Hospital & Health Care, 1-10 employees

Used the software for: 2+ years

"There are other options such as practice, fusion and Kareo at a much lower price. Unless you have a huge practice with a high volume, this does not make sense."

Pricing

Enable Healthcare offers a 30-day free trial for users to test out their MDnet EHR platform risk-free. After that first month, users can select from the following pricing plans: Essential, Pro, or Enterprise. The Essential plan costs $250 per month for enhanced EHR features with basic patient engagement and reporting for streamlined operations and improved care. The Pro plan costs $400 per month for advanced analytics, care coordination tools, and extensive personalization for mid-to-large practices, enhancing support and efficiency. The Enterprise plan costs $550 per month for a comprehensive EHR solution for large or multi-site practices, offering full-system integration, advanced analytics, priority support, and custom solutions.

[Learn more about MDnet EHR pricing plans](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/pricing/)

Integrations

**Popular Integrations**

MDnet EHR doesn’t provide information on integrations.

[Learn more about MDnet EHR](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/)

* * *

[4.6 (77)](https://www.capterra.com/p/180647/Remedly/reviews/)

Highly Rated for Customer Support

Highly Rated for Customer Support

Starting Price:

$89.00

,

Per Month

Free Trial

Free Version

Top rated feature:

HIPAA Compliant

Based on 13 reviews

User rating:

CE

75% of reviewers rated it 5 stars

Remedly is a software designed to streamline and automate daily tasks for medical practices, particularly in dermatology, plastic surgery, and medical spas. It offers features for scheduling, record-keeping, financial activity tracking, and patient communication. The platform simplifies the management of appointments, billing, and patient records. Remedly supports customization to meet specific practice needs and includes a patient portal for pre-appointment form completion. The software is continually updated based on user feedback, enhancing its functionality and user experience. Additionally, Remedly provides customer support and training resources to help users maximize the system's capabilities.

Features

Features reviewers most value

**Appointment scheduling**

Reviewers appreciate Remedly's appointment scheduling capabilities, rating it an outstanding 5 out of 5 stars. They find it easy to customize messaging for confirmations or cancellations via email or text. Users report that it is user-friendly and simple to train new staff to set and modify appointments. They say it is easy to see the whole day at a glance, with color-coded providers and customizable room names. They also highlight the self-scheduling ability and the ease of adding desired aspects to the EHR and practice management software.

**HIPAA compliance**

Reviewers indicate that Remedly's HIPAA compliance is valuable for ensuring the privacy of sensitive data, especially in medical spa and dermatology practices. They rate this feature 5 out of 5, and often report that the software is set up for easy HIPAA compliance with accessible electronic forms and photography consents. Users emphasize the importance of client data privacy and appreciate that Remedly meets these needs. They also mention that it is web-based and suitable for handling text, web, and email information securely.

**Charting**

Reviewers highlight Remedly's charting capabilities as efficient and easy to use, with a rating of 4.9. They report that the software allows providers to quickly fill out charts and procedure notes using dot phrase macros, which improves charting efficiency. Users find the note templates easy to build and customize, making charting straightforward. They also appreciate the intuitive and customizable nature of the charting system, which enhances the overall user experience.

Pros & Cons

David F.

Medical Devices, 201-500 employees

Used the software for: 1-2 years

"I like it because you can have all the medical records of each patient in a very orderly manner so that when the patient is attended to, the service is faster and more professional."

David F.

Medical Devices, 201-500 employees

Used the software for: 1-2 years

"It facilitates daily programming, thus streamlining daily activities and automating tasks that are repetitive and take up valuable time."

Vânia R.

Alternative Medicine, 1-10 employees

Used the software for: Less than 6 months

"Some features could be easier to customize and the customer support is a bit difficult to reach and solve the problems."

GK

Garry K.

Health, Wellness and Fitness, 1-10 employees

Used the software for: 2+ years

"Navigating between modules feels very archaic. "

Pricing

In addition to a free demo option, Remedly offers a seven-day free trial of its EHR and practice management software. After that, users can contact their sales team to discuss pricing options.

Integrations

**Popular Integrations**

-   **Google Calendar** is a calendar management application that integrates with Remedly to allow users to view, edit, and manage their schedules, make and RSVP to appointments, etc.
    

[Learn more about Remedly](https://www.capterra.com/p/180647/Remedly/)

* * *

[4.6 (2826)](https://www.capterra.com/p/130710/SimplePractice/reviews/)

Highly Rated for Charting

Highly Rated for Charting

Starting Price:

$49.00

Flat Rate,

Per Month

Free Trial

Free Version

Top rated feature:

HIPAA Compliant

Based on 26 reviews

User rating:

JY

66% of reviewers rated it 5 stars

SimplePractice is a practice management software designed for healthcare professionals. It offers features such as scheduling, billing, documentation, and secure client communication. Users can manage client forms, progress notes, and insurance authorizations while also benefiting from customizable templates and automated reminders. The platform supports telehealth, credit card processing through Stripe, and HIPAA-compliant storage of patient information. SimplePractice facilitates a paperless practice with a client portal for online intake and document sharing. It is suitable for solo practitioners and small group practices, providing tools to streamline administrative tasks and improve overall practice efficiency.

Features

Features reviewers most value

**Appointment scheduling**

Reviewers appreciate SimplePractice's appointment scheduling aspect for its ease of use and simplicity, rating it 4.3 out of 5. They report that patients can self-schedule, which is beneficial, although some note the inability to select virtual vs in-person appointments. Users like the integrated calendar system, which helps avoid missed appointments and keeps everything in one place. They find it user-friendly and efficient, though some mention the lack of alerts for overbooking and issues with recent POS coding changes.

**HIPAA compliance**

Reviewers indicate that SimplePractice's HIPAA-compliant aspect provides peace of mind regarding the security and confidentiality of patient information. They rate it 4.3 out of 5, and they appreciate that all features and add-ons comply with HIPAA regulations, which is crucial for their practice. Users feel safe using the software, although some express concerns about the lack of multi-factor authentication. They value the secure storage of documents and the privacy filters available when working in shared spaces.

**Online booking**

Users report that SimplePractice's online booking feature is user-friendly and efficient for both practitioners and clients, with a rating of 4.1. They like that clients can see their calendar online, which reduces the need for constant email exchanges. Reviewers find it easy to book, reschedule, or cancel appointments and appreciate the ability to navigate different session codes. They mention that while online booking works well, the extra steps required for new consultations can be cumbersome.

Pros & Cons

JY

Jessica Y.

Mental Health Care, Self-employed

Used the software for: 2+ years

"It offers all the features I need as a medical provider: customizable templates, ability to add various codes, built in billing, analytics, secure messaging, questionaries which can be scheduled to be sent to patients prior to each appointment."

Christine B.

Health, Wellness and Fitness, Self-employed

Used the software for: 1-2 years

"Works great for virtual appointments: automated appointment reminders via phone, text and email that seemlessly link to opening up the app for video appointments."

RR

Robyn R.

Mental Health Care, 1-10 employees

Used the software for: 2+ years

"In addition there are constantly cost raises with very little notice so you have like 30 days to decide if you accept the cost or have the time to do research and find a new platform."

JG

John G.

Accounting, 1-10 employees

Used the software for: I used a free trial

"Limited customization/reporting, lacking full API integrations."

Pricing

SimplePractice offers two free trial options. First, users can sign up for a 7-day trial and then start a paid plan at 50% off their monthly bill for the first three months. The second option is a free 30-day trial, after which users will select from one of their paid plans and pay full price. SimplePractice offers the following plans: Starter, Essential, and Plus. Starter costs $49 per month, Essential $79 per month, and Plus $99 per month.

[Learn more about SimplePractice pricing plans](https://www.capterra.com/p/130710/SimplePractice/pricing/)

Integrations

**Popular Integrations**

-   **Google Calendar** is a calendar management system that allows users to view their calendars, schedule appointments, RSVP to invitations, etc. 
-   **Stripe** is a payment processing platform that lets users accept payments from patients via credit card, debit card, or other popular payment methods. 
-   **Microsoft Outlook** is a combined email and calendar solution that lets users send, receive, and manage email, plus track appointments and events.
    

[Learn more about SimplePractice](https://www.capterra.com/p/130710/SimplePractice/)

* * *

[4.2 (151)](https://www.capterra.com/p/120340/ChARM-EHR/reviews/)

Highly Rated for Patient Records Management

Highly Rated for Patient Records Management

Starting Price:

$25.00

Usage Based,

Per Month

Free Trial

Free Version

Top rated feature:

HIPAA Compliant

Based on 20 reviews

User rating:

KK

56% of reviewers rated it 5 stars

CharmHealth is an electronic health record (EHR) system designed for small to medium-sized practices. It offers features such as customizable templates, integrated billing, patient management, and telehealth capabilities. The software supports clinical workflows. Users can access patient data, manage appointments, and communicate securely through a mobile app. CharmHealth includes a library of templates for various medical needs and supports HIPAA-compliant messaging. The platform allows for integration with labs, electronic prescribing, and inventory management.

Features

Features reviewers most value

**HIPAA compliance**

With a rating of 4.8 out of 5, reviewers appreciate CharmHealth's HIPAA-compliant capabilities. They highlight the secure handling of patient records and the ability to upload and download legal documents and lab results efficiently. Users report that CharmHealth ensures the protection of PHI, which they find essential for their practice. They feel reassured by the system's compliance, noting it as one less thing to worry about. Some reviewers mention the need for a paid version to obtain a BAA, but overall, they value the security provided by CharmHealth.

**Charting**

Reviewers indicate that CharmHealth's charting capabilities are user-friendly and customizable, rating it 4.4 out of 5 stars. They appreciate the availability of SOAP and custom templates, which streamline the note-taking process. Users report that charting is accessible to all staff, making it easy to input and retrieve comments. However, some find the setup of templates clunky and wish for better integration of lab results. Despite these minor issues, they feel that CharmHealth makes charting efficient and effective for their needs.

**Patient records management**

Users report that CharmHealth's patient records management is easy to use and secure, giving it a rating of 4.4 out of 5. They highlight the ability to quickly find and document records, which is particularly helpful for practices with frequently moving patients. Reviewers appreciate the customizability and the ease of directing patients to set up portal access. They say that information is readily available and electronic records are easily stored. Overall, they find CharmHealth's patient records management capabilities valuable for maintaining organized and accessible patient information.

Pros & Cons

YP

Yatra P.

Hospital & Health Care, 501-1,000 employees

Used the software for: 2+ years

"It is easily accessible for both healthcare practitioner and the patient while managing their privacy and security."

DH

Daniel H.

Health, Wellness and Fitness, 1-10 employees

Used the software for: Less than 6 months

"I like the appointment reminders feature and the integration ease for websites to enable self-booking for patients."

DB

Dr Aaron B.

Alternative Medicine, Self-employed

Used the software for: 2+ years

"Liked the idea of a fully integrated EHR and scheduling and payment system. But the tech issues and lack of support recently and overpriced payment processing platform is adding up to more hassle than value at this time."

YP

Yatra P.

Hospital & Health Care, 501-1,000 employees

Used the software for: 2+ years

"CharmHealth might lag few times during rush times and the customer service can take long to respond back."

Pricing

CharmHealth offers an always-free plan that limits users to 50 encounters per month, includes 1 provider and 5 users, limits up to 1,000 patients, up to 5 GB of document storage, limits 200 email appointment reminders per month, and limits 50 insurance claims per month. Users may also choose a flexible pricing plan at a cost of $0.50 per patient encounter each month, with a $25 monthly minimum, or a fixed price plan at $350 per provider, per month for access to the full suite of features.

[Learn more about CharmHealth pricing plans](https://www.capterra.com/p/120340/ChARM-EHR/pricing/)

Integrations

**Popular Integrations**

-   **Zoom Workplace** is a secure video conferencing platform that enables medical providers to conduct telehealth appointments with patients.
    
-   **Zoho CRM** is a customer relationship management tool that helps practices with sales force automation, process management, journey orchestration, marketing automation, and more.
    
-   **QuickBooks Online Advanced** is an accounting software that helps practices manage their finances, collect payments from patients, and gain insights into their accounts through detailed reporting and analytics tools.
    

[Learn more about CharmHealth](https://www.capterra.com/p/120340/ChARM-EHR/)

* * *

## Top free electronic medical records software at a glance

Vendor

Highly rated

Starting Price

[Remedly](https://www.capterra.com/p/180647/Remedly/)[4.6 (77)](https://www.capterra.com/p/180647/Remedly/reviews/)

Highly Rated for Customer Support

$89.00

Per Month

[CharmHealth](https://www.capterra.com/p/120340/ChARM-EHR/)[4.2 (151)](https://www.capterra.com/p/120340/ChARM-EHR/reviews/)

Highly Rated for Patient Records Management

$25.00

Per Month

[SimplePractice](https://www.capterra.com/p/130710/SimplePractice/)[4.6 (2826)](https://www.capterra.com/p/130710/SimplePractice/reviews/)

Highly Rated for Charting

$49.00

Per Month

[Practice EHR](https://www.capterra.com/p/159036/Practice-EHR/)[4.3 (80)](https://www.capterra.com/p/159036/Practice-EHR/reviews/)

Highly Rated for HIPAA Compliance

$179.00

Per Month

[Learn More](https://www.capterra.com/p/159036/Practice-EHR/)

[Medesk](https://www.capterra.com/p/166286/Medesk/)[4.6 (115)](https://www.capterra.com/p/166286/Medesk/reviews/)

Highest Rated with Free Trial

$19.00

Per Month

[Learn More](https://www.capterra.com/p/166286/Medesk/)

[Carepatron](https://www.capterra.com/p/195467/Care-Patron/)[4.4 (855)](https://www.capterra.com/p/195467/Care-Patron/reviews/)

Highest Rated with Free Version

$0.00

[Learn More](https://www.capterra.com/p/195467/Care-Patron/)

[TheraPlatform](https://www.capterra.com/p/203711/TheraPlatform/)[4.4 (79)](https://www.capterra.com/p/203711/TheraPlatform/reviews/)

Highest Rated for Therapists

$39.00

Per Month

[Learn More](https://www.capterra.com/p/203711/TheraPlatform/)

[MDnet EHR](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/)[4.7 (53)](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/reviews/)

Highly Rated for Patient Scheduling

$250.00

Per Month

[Learn More](https://www.capterra.com/p/10009831/Enable-Healthcare-EHR/)

Explore our 536 Electronic Medical Records solutions[Browse Directory](https://www.capterra.com/electronic-medical-records-software/)

## Our methodology

Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information and verified user ratings and reviews as of January 2025.

To be considered for this list, products had to:

-   Appear in the [Capterra Shortlist for Electronic Medical Records](https://www.capterra.com/electronic-medical-records-software/shortlist/).
    
-   Show evidence of offering required functionality for a given software category as demonstrated by publicly available sources, such as the vendor’s website.
    
-   Offer either a forever free version or a free trial period.
    
-   In certain cases, depending on the market, we may expand the criteria for selection of products based on our market insights to ensure we’re providing the best options for buyers. 

We took the highest-rated products in each of the listed parameters a product is “best for” unless that product already appeared on our list. In these cases, we feature the next highest-rated product. 

In our descriptions of each featured product, we include the following details: 

**Most valued features**: Our research team analyzed verified EMR software reviews on Capterra to identify each product’s highest-rated features (among features with at least five reviews). We then summarized user sentiment using real reviews for each feature. Please note: Some of the highest-rated features for a given product may not be included in its free version. 

**Review excerpts selection**: Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, sentiment, topic coverage, and thematic relevance. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar.

**Popular integrations**: We identified integrations from our internal database and selected products considered as “most popular” based on how often they were cited by users as integrating with products in the category.

## What is electronic medical records software?

[Electronic medical records software](https://www.capterra.com/electronic-medical-records-software/) is a system in which users can securely create, edit, store, and manage patient charts. Apart from this essential function of EMRs, these systems also offer additional features like coding assistance, e-prescribing, insurance claims management, and patient portals to help providers more easily keep track of patient information and create the best patient experiences.  

EMRs are similar to yet distinct from electronic health records (EHRs) in that they do not typically offer interoperability, which is a core function of electronic health records. EMRs are designed to be used by one practice, whereas EHRs are designed to facilitate secure exchange of patient information between different providers. 

Electronic medical records software is used by medical practitioners of various specialties and sizes. Often these systems integrate with billing tools to make payment collection and claims management simpler, practice management suites to help manage appointments and employees, telehealth systems to facilitate remote patient care, and pharmacies to enable electronic prescription management. 

## What is “free” EMR software?

When considering free electronic medical records software, you may come across two options: free forever versions, and free trials. Free forever EMRs will give you access to their basic features for as long as you want, where free trials let you use the full suite of features included in their system for a limited time. 

#### Forever-free options (free versions with limited features)

Forever-free electronic medical records software is a great option for practices that are just getting started. These EMRs will enable you to access the most basic features, charting and patient record management, with a limited number of providers. If you have a small staff and you want to take your time establishing your patient base before shelling out for a more robust EMR, this may be an ideal solution. 

A forever-free EMR won’t put a clock on you, so you’ll be able to use the system until you’re good and ready to consider paid options with extra features to make your life easier. To help get you started, we feature [86 profiles](https://www.capterra.com/electronic-medical-records-software/?pricing_options=FREE_VERSION) for EMR products with free versions on our website. 

#### Free trial options (time-limited free access)

On the other hand, practices that are ready to commit to a paid EMR but want to explore all of their options first should take advantage of those with a free trial. By doing so, you’ll be able to gain hands-on experience actually using the systems on your shortlist to help you determine which is the best fit. It’s an opportunity for you to evaluate each vendor’s features and see how well their system actually integrates with your existing software. 

We feature [242 individual profiles](https://www.capterra.com/electronic-medical-records-software/?pricing_options=FREE_TRIAL) for products with free trials on our site, so you have plenty of choices when it comes to evaluating different EMRs.

## Features included with free electronic medical records software

Electronic medical records software products include core features that you can expect to see in every system, like charting and patient records management, as well as common features, like e-prescribing and insurance eligibility verification, that you may or may not see in every product on the market. 

When shopping for free EMRs, you must carefully vet the features list so you can be completely sure which features you’ll have access to without having to pay the vendor.  

### Core features of free electronic medical records software

-   **Patient records management:** This feature lets users manage different types of patient information, including patient records, digital files, billing information, and scheduling details. 92% of users rate this feature as critical or highly important. 
-   **Charting:** This feature lets users manage patient documentation describing protected health information (PHI) from all clinical interactions, diagnoses, procedures, medications, etc. 92% of users rate this feature as critical or highly important.
    

### Common features of free electronic medical records software

-   **Medical billing:** This feature lets users manage billing and payments. 64% of users rate this feature as critical or highly important.
    
-   **Claims management:** This feature helps users get better results from insurance claims by automating the process of submitting and following up on claims. 61% of users rate this feature as critical or highly important. 
-   **Lab integration:** This feature lets users receive, view, and share lab results with patients electronically. 
-   **Coding assistance:** This feature automatically generates E/M codes based on information collected during patient charting. 

#### Features not typically included in free electronic medical records software

For EMR features, the distinction between free and paid versions has more to do with the limitations of the features than it does with access to the features themselves. Some features will often be reserved for paid tiers, such as:

-   **E-prescribing:** This feature lets users transmit prescriptions to pharmacies electronically. 74% of users rate this feature as critical or highly important.
    
-   **Insurance eligibility verification:** This feature lets users automatically check eligibility of patients for different insurance claims before rendering care. 
-   **Patient portal:** This feature is an online portal where patients can access information such as health records, treatment plants, etc.
    

However, a more common differentiator between free and paid EMRs is that free versions will limit the number of patients, the amount of storage, or the number of encounters you can document each month. 

## Key benefits of using free EMR software

Among the 2,685 medical practices our advisors spoke to in the past year who currently have no EMR software in place, 31% cited efficiency as one of their biggest pain points. That also holds true for 60% of practices who currently use manual charting methods.[\[1\]](#footnotes)

Using a free EMR system can help practices improve efficiency by reducing administrative tasks, improving data management, and enhancing patient care processes. However, it's important to ensure that the chosen EMR meets the specific needs of the practice and complies with relevant regulations and standards.

Other notable benefits of using a free electronic medical records system, especially for small or independent practices, include: 

### Cost savings

With free EMRs, users aren’t obligated to pay the licensing fees and subscription costs associated with commercial EMR systems. This frees up critical room in the budget which healthcare providers can then allocate to other important areas such as patient care, staff salaries, or facility improvements.

### Accessibility and ease of use

Many free EMR systems are designed to be user-friendly and accessible, often with straightforward interfaces that require minimal training. This can be beneficial for practices that may not have dedicated IT staff or the resources to invest in extensive training programs. Additionally, free EMRs can often be accessed from multiple devices, allowing for flexibility in how and where healthcare providers manage patient information.

### Community support and customization

Free EMR systems, especially those that are open-source, often have active user communities that contribute to ongoing development, troubleshooting, and support. This can provide users with a wealth of shared knowledge and resources. Furthermore, open-source EMRs can be customized to fit the specific needs of a practice, allowing for greater flexibility in how the system is used and adapted over time.

While these benefits are significant, it's important to also consider potential drawbacks, such as limited features compared to paid versions, potential security concerns, and the need for technical support and maintenance. All of these considerations make it important to find the right free EMR for your practice.

## What to look for in free electronic medical records software

When selecting a free electronic medical records system, it's crucial to carefully evaluate certain factors to ensure it meets the needs of your practice. Here are three of the most important considerations:

### Compliance and security

One of your first considerations should be whether the EMR system complies with relevant healthcare regulations, such as HIPAA rules. Ensuring patient data privacy and security is paramount, so the system should have robust security measures, including data encryption, user authentication, and regular security updates. Compliance with legal and regulatory standards is essential to protect both the practice and its patients.

### Features and functionality

Assess the features offered by the free EMR system to ensure they align with the specific needs of your practice. While your requirements may vary, you will undoubtedly want a system with excellent patient record management tools. Beyond that, features like appointment scheduling, billing and invoicing, e-prescribing, and reporting may be worth your time. It's also important to evaluate the user interface and ease of use, as a system that is intuitive and easy to navigate can significantly enhance productivity and reduce the learning curve for staff.

### Support and community

While free EMR systems can be cost-effective, they may offer limited formal support compared to paid solutions. Therefore, it's important to evaluate the availability of support resources, such as user manuals, tutorials, and customer service. Additionally, consider the strength and activity of the user community, especially for open-source EMRs. An active community can be a valuable resource for troubleshooting, sharing best practices, and contributing to ongoing system improvements.

By carefully considering these factors, practices can select a free EMR system that not only meets their operational needs but also ensures patient data is handled securely and efficiently.

## How to choose free electronic medical records software for your practice

While every software selection process will be different depending on the type of software and the problems you’re looking to fix, you can follow this basic guide to help you select the right free EMR for your practice. 

### 1\. Define your requirements

First, identify the essential features your practice needs, such as patient scheduling, billing, e-prescribing, and reporting. Next, consider budgeting factors such as the size of your practice, the number of users, how many patients you see, and any specialty-specific requirements you may face in your field of medicine. Once you have a good concept of what you need, you can move on to the next step. 

### 2\. Research options and create a shortlist

In this step of the process, you’ll conduct research to identify available free EMR systems. You can use a variety of sources to help you in this process, such as online reviews, recommendations from colleagues, or medical industry resources. Once you’ve identified the free EMR products that meet your initial criteria, create a shortlist of 3 - 5 products to evaluate further. 

### 3\. Evaluate compliance and security

In this step, you must ensure each shortlisted EMR complies with relevant regulations, such as HIPAA, to protect patient data. You’ll also want to check the security features of each system, including data encryption and user authentication. If any product fails these checks, eliminate it from your shortlist and move on to the next. 

### 4\. Test usability and features

Because these systems are free, you won’t need to look for free trials or demos to fully explore the products; instead, you should be able to create a login and explore the features at will. Spend this time making sure the features work in the ways you want and expect them to, while also paying attention to the usability of the product. If others on your staff will be using the software, make sure they have an opportunity to explore the system at this stage as well. 

### 5\. Assess support and integrations

Evaluate the support resources available, such as documentation and community forums, to make sure you’ll have plenty of resources in case you run into issues using the software. You should also consider the system's ability to integrate with existing tools and its scalability to grow with your practice, as both will be critical for long-term success. 

By following these five steps, you can efficiently evaluate and select a free EMR tool that aligns with your practice's needs and enhances operational efficiency.

## Common limitations of using free electronic medical records software

While free electronic medical records software is a great option for many practices, it can have certain limitations that make it difficult to use in every situation.

-   **Restrictions on the number of users**: Many free EMRs limit the number of users or patient encounters you can have each month with their software, which can be a challenge for larger or mid-sized practices. 
-   **Feature constraints**: Often EMR providers with free versions will not make their full feature set available to users who don’t pay, meaning you won’t have access to the full functionality of your system. 

Additionally, many users find the convenience of a dedicated support team to be worth the cost of a paid EMR compared to the typical method of crowdsourcing questions for free EMR systems. 

## When to consider free vs. paid EMR software

A free electronic medical records system is a great option for smaller medical practices with limited budgets, who still need to use a certified EMR to qualify for Medicaid and Medicare. It also works well for practices that are just opening as a way to help them get their bearings before locking into a contract for a paid EMR system. 

However, there are situations where a free EMR simply won’t work. You should consider a paid EMR system if: 

-   Free EMRs lack the billing codes you frequently use in your specialty or general practice
    
-   The number of users on your staff or monthly patient encounters exceeds the limit of free software
    
-   The free EMR does not adequately integrate with other existing systems in place
    

It’s always worth noting that many free versions of EMR systems can easily upgrade you to a paid tier that will unlock these features. 

## What is the cost to upgrade from free electronic medical records software to a paid package?

Paid EMR systems are usually available in tiered pricing plans—with those on the lower end of the cost spectrum offering limited access to features, and options increasing parallel to costs. On average, the basic tiers will cost around $274, the mid-tiers will cost $3,308, and the most advanced tiers will cost $8,964 per month.[\[2\]](#footnotes)

Data from our advisor calls with over 7,700 medical practices in the past year show that most (46%) budget between $400 and $600 for monthly software costs.

## FAQs

What’s the difference between EMR and EHR?

An EMR (Electronic Medical Record) is a digital version of a patient's chart specific to one practice, focusing on diagnosis and treatment. An EHR (Electronic Health Record) is a comprehensive, interoperable record that includes information from multiple providers, offering a holistic view of a patient's health history across different healthcare practices.

How long does it take to implement an EHR system?

Implementing an EHR system typically takes several months to over a year, depending on the practice size, system complexity, and customization needs. The process involves planning, data migration, staff training, and testing to ensure seamless integration. Smaller practices may complete implementation in 3-6 months, while larger organizations might require 12-18 months or more.

Are electronic medical records kept forever?

Electronic medical records are generally retained for a specific period, often dictated by legal and regulatory requirements, which can vary by region. Typically, records are kept for at least 5 to 10 years after the last patient encounter or until a patient reaches a certain age. Long-term retention policies ensure compliance with healthcare regulations and support ongoing patient care.

How does EMR work?

An EMR works by digitally storing and managing patient health information, accessible via secure software. It allows healthcare providers to record medical histories, diagnoses, treatments, and prescriptions. EMRs facilitate efficient data retrieval, updates, and sharing among authorized users, enhancing clinical workflows, decision-making, and patient care. Integration with other systems supports comprehensive healthcare management and interoperability.

How much does an EHR cost per month?

While there are many free EHRs available for use on the market, users can expect to pay on average around $274 per month for basic EMR plans, $3,308 for mid-tier plans, and $8,964 for advanced plans.

**Sources**

1.  **Capterra advisor call notes**: Findings are based on data from telephonic conversations that Capterra’s advisor team had with small-to-midsize practices seeking medical tools. For this report, we analyzed phone interactions from the past year of the research. Research was conducted in January 2025. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology).
    
2.  **Capterra software pricing data**: Only products with publicly available pricing information and qualified software products within the category, as of the research date, are included in the pricing analysis. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology).
    

[Lisa Morris](https://www.capterra.com/resources/author/lmorris/)

Lisa Morris is an associate principal analyst at Capterra, covering the healthcare and medical industry, with a focus on technologies impacting independent practices and mental healthcare, such as electronic medical records and practice management tools. Lisa’s research and analysis is informed by more than 15,000 authentic user reviews on Capterra and over 20,000 interactions between Capterra software advisors and medical software buyers. Lisa also regularly analyzes market sentiment by...

[Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)

Caroline Rousseau is a content editor at Capterra. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with a small and midsize business audience in mind. Her content has been featured in French tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications. Her previous experience as a graphic designer, translator, and LQA specialist in various industries...

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    SimplePractice](#b8b2d31f-a889-444a-8fdf-a6d200b68847)
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    Practice EHR](#4c1dfde7-894a-4263-ab59-a70c01349734)
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    Medesk](#2ce855d2-e166-49b5-b366-a7d10075058f)
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    Carepatron](#1c690d10-968a-4b28-a6fc-3b388468fc4d)
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    TheraPlatform](#540fe6c2-b3be-47cc-8f21-a785007eb123)
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Talk to a Capterra advisor for free and get results within 15 minutes.