# Best Equipment Maintenance Software 2026 | Capterra > Find the top Equipment Maintenance software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/equipment-maintenance-software/s/windows --- # Best Equipment Maintenance Software Last updated on April 2, 2026 How to find the right Equipment Maintenance Software? Learn more from our team about Equipment Maintenance Software pricing features and benefits in our Equipment Maintenance Buyers Guide Verified Insights Provider data verified by our Software Research team and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) ## What is equipment maintenance software? Researched by: [Capterra](https://www.capterra.com/resources/author/capterra/) Updated on April 2, 2026 [Equipment maintenance software](https://www.capterra.com/equipment-maintenance-software/) helps facility managers track equipment and automates the process of managing equipment usage, distribution, and preventive maintenance schedules. Equipment maintenance software integrates disparate business functions such as [accounting](https://www.capterra.com/accounting-software/), [contract management](https://www.capterra.com/contract-management-software/), [invoicing](https://www.capterra.com/billing-and-invoicing-software/), and [customer relationship management](https://www.capterra.com/customer-relationship-management-software/) into one convenient tool. * * * For more information consult our [Equipment Maintenance Buyers Guide](#buyers-guide-content) Page 1 of 14 Filter (350) Products: Sort By: Sponsored * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews AI Copilot Asset Lifecycle Management Audit Trail Billing & Invoicing Calibration Management Equipment Tracking Fixed Asset Management Generative AI Inspection Management Inventory Control Inventory Management Inventory Tracking Job Management Maintenance Scheduling Mobile Access Multi-Location Preventive Maintenance Reporting/Analytics Vendor Management Warranty Tracking Work Order Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad I'm looking for Equipment Maintenance Software that is: [Free](https://www.capterra.com/equipment-maintenance-software/s/free/) Table of Contents - [The benefits of equipment maintenance software](#the-benefits-of-equipment-maintenance-software) - [Typical features of equipment maintenance software](#typical-features-of-equipment-maintenance-software) - [The cost of equipment maintenance software](#the-cost-of-equipment-maintenance-software) - [Considerations when purchasing equipment maintenance software](#considerations-when-purchasing-equipment-maintenance-software) - [Relevant equipment maintenance software trends](#relevant-equipment-maintenance-software-trends) ## The benefits of equipment maintenance software - **Keeps everyone informed about scheduled maintenance and repairs:** Equipment maintenance software can generate alerts at each stage of the maintenance schedule, sending customized emails/notifications to relevant stakeholders so they remain aware of when the equipment will be unavailable and for how long. - **Streamlines equipment maintenance:** To have an effective, smooth workflow, businesses need functioning equipment. Sudden mechanical failures/unavailability can halt productivity. Equipment maintenance solutions can help avoid this by streamlining maintenance schedules, sending alerts and repair information to reduce machinery downtime.  - **Procurement planning:** Equipment maintenance software allows managers to document anticipated and actual equipment lifespans, enabling the design of an equipment procurement strategy to ensure a continuous supply for daily tasks. * * * ## Typical features of equipment maintenance software - **Equipment tracking:** Track the location of specific equipment at all times. - **Maintenance scheduling:** Schedule advance or ad hoc maintenance services and labor requests. - **Inventory control:** Monitor stock levels of spare parts and other items. - **Preventive maintenance:** Schedule advance maintenance based on date/time or event-based triggers. - **Reporting/analytics:** View and track pertinent equipment metrics. * * * ## The cost of equipment maintenance software Most products in this market are priced on a “per user, per month” basis. They can be divided into three pricing tiers based on their starting price. **Price ranges\*:** - $15 - $30 - $30 - $44 - $44+ _\*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on December 10, 2019. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products._ The above list summarizes pricing for the base plans of most products. An enterprise product that is priced higher may include additional features such as automated workflows, unlimited equipment assets, multiple locations, asset lockout tagout, advanced reporting, and Slack integration. * * * ## Considerations when purchasing equipment maintenance software - **Mobility options:** Mobility is a critical selection factor when choosing the right equipment maintenance software, especially for technicians working with a fleet of vehicles. Consider investing in a solution that provides a mobile application to ensure your users in the field can access work orders, generate new orders, track inventory, and perform other valuable tasks on the go.  - **Implementation and customer support:** When selecting equipment maintenance software, ask the vendor about their implementation process and timeframe, as well as what customer support options will be available post-purchase. Select a solution that fits your timeframe requirements and provides comprehensive support for any troubleshooting you may require down the line. * * * ## Relevant equipment maintenance software trends - [**3D printing is alleviating operation disruption:**](https://www.advancedtech.com/blog/can-3d-printing-help-machines-live-long-prosper/) For older machines and equipment, it can be difficult to locate spare parts. 3D printing can help by creating custom replacement parts, even discontinued ones. Continued adoption of this technology will [reduce inventory costs, extend the lifespan of outdated assets, and alleviate disruption caused by unavailable spare parts](https://www.newequipment.com/plant-operations/three-ways-apply-3d-printing-maintenance-management).   - [**Internet of things (IoT)-enabled predictive maintenance is a game-changer**](https://www.capterra.com/resources/top-5-small-business-tech-trends/)**:** Manufacturers are increasingly using sensor-based internet-connected equipment that automates the data-collection process to make more informed, strategic decisions. Enabled equipment helps managers anticipate component failures in advance, thus reducing reactive maintenance costs, unplanned outages, and equipment downtime. [Predictive maintenance](https://www.gartner.com/en/newsroom/press-releases/2017-02-07-gartner-says-8-billion-connected-things-will-be-in-use-in-2017-up-31-percent-from-2016) is one of the top use cases driving IoT market growth through 2020. * * * **Sources** Products evaluated for the pricing calculation were taken from [Capterra’s directory](https://www.capterra.com/equipment-maintenance-software/). The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in [Capterra’s directory](https://www.capterra.com/equipment-maintenance-software/) that offer them. The following sources were used for this document: 1\. [Can 3D Printing Help Your Manufacturing Equipment Live Long and Prosper?, ATS](https://www.advancedtech.com/blog/can-3d-printing-help-machines-live-long-prosper/) (Date accessed: December 10, 2019) 2\. [Three Ways to Apply 3D Printing to Maintenance Management, New Equipment Digest](https://www.newequipment.com/plant-operations/three-ways-apply-3d-printing-maintenance-management) (Date accessed: December 10, 2019) 3\. [Top 5 Tech Trends for Small Business, Capterra](https://www.capterra.com/resources/top-5-small-business-tech-trends/) (Date accessed: December 10, 2019) 4\. [Internet Of Things Market To Reach $267B By 2020, Forbes](https://www.forbes.com/sites/louiscolumbus/2017/01/29/internet-of-things-market-to-reach-267b-by-2020/#5089af39609b) (Date accessed: December 10, 2019) 5\. [Gartner Says 8.4 Billion Connected "Things" Will Be in Use in 2017, Up 31 Percent From 2016, Gartner](https://www.gartner.com/en/newsroom/press-releases/2017-02-07-gartner-says-8-billion-connected-things-will-be-in-use-in-2017-up-31-percent-from-2016) (Date accessed: December 10, 2019)