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Guidebook

by Guidebook

Guidebook is a DIY app builder that allows you to create your own app without any coding skills. Just pick one of dozens of awesome templates, drag & drop any features you want, customize it the way you want, and hit Publish to create your app in minutes. Whether you want an app for your wedding, university, or to power your entire Enterprise, Guidebook has you covered with the most beautiful Android or iPhones apps out there. Just ask the millions who already use Guidebook! Learn more about Guidebook

Guidebook is a DIY app builder that allows you to quickly and easily create your own app without any coding skills. Used by millions. Learn more about Guidebook

You¿ve automated your marketing. Time to automate your events? Event automation begins with the right technology and the right people supporting you and your team. From best in class online registration, to marketing to your attendees, establishing attendee room blocks, on-site check-in, and getting real-time analytics on how your event or meeting is performing, Aventri allows its clients to create valuable in-person experiences, grow influential communities, expand brands and drive ROI. Learn more about Aventri

etouches is now Aventri. Get a 30 min demo to see it in action! Learn more about Aventri

AllSeated

by allseated

AllSeated is world's most innovative event planning platform where venues, clients, and vendors collaborate to create memorable events. Increase ROI and provide efficiency with digital tools and virtual reality capabilities. 360 RealPlans-3D provides vivid visualization through floorplans to-scale customized to reflect every aspect of your space. Offer clients guest lists, seating, virtual walk-throughs and timeline tools while collaborating with vendors, eliminating need for on-site meetings. Learn more about AllSeated

Make your venue come to life! Build and customize event plans and help customers visualize every detail of their event with 3D models. Learn more about AllSeated

events locker

by events locker

Event producers easily manage vendor and sponsor submissions, payments, required docs and logistics via a clean, web-based platform. Learn more about events locker

Event producers easily manage vendor and sponsor submissions, payments, required docs and logistics via a clean, web-based platform. Learn more about events locker

¿¿Akkroo, built for exhibitors. Connect events with your marketing stack: turn conversations into qualified leads and accelerated revenue. ¿¿ ¿¿We¿re at the forefront of event lead capture, replacing outdated, manual methods: business cards, paper forms and rented scanners. ¿¿Working at the intersection of events and MarTech, Akkroo is the bridge between the physical and the digital, empowering you, the exhibitor, to take control of the process at every event, big or small. Learn more about Akkroo

Built for exhibitors. Connect events with your marketing stack: turn conversations into qualified leads and accelerated revenue. Learn more about Akkroo

Bizzabo is the #1 rated event management platform designed to empower midsized and enterprise organization drive strong in-person experiences. Bizzabo enables companies like Forbes, Hubspot, EA Sports reach customer acquisition, retention and brand building through the power of events. Key features include website creation, registration management, white labeled event app, onsite check-in management, email communication - all within a cloud-based, data-driven, user-friendly platform. Learn more! Learn more about Bizzabo

Bizzabo is the #1 rated event management platform designed to enable mid-size and enterprise organizations to reach their event goals. Learn more about Bizzabo

RegFox

by Webconnex

Home of the 99 cent registration! RegFox is the most flexible registration system on the market today. Thousands of the worlds leading brands use RegFox for online registration. Regfox is simple, intuitive yet incredibly powerful. You get total branding control so the registration forms look like your organization. You set whatever convenience/processing fee you'd like, and then you keep 100% of it. RegFox is packed with features like conditional logic, deposits, badge printing and more. Learn more about RegFox

Make more and keep more on your next event! Regfox gives you total control over branding, fees, and more all for 99 cents a registrant Learn more about RegFox

EventMobi

by EventMobi

EventMobi is the trusted event experience platform for over 10,000 event planners in 72 countries. With a fully customizable mobile app, built-in audience response, networking, gamification, registration and reporting tools, EventMobi allows you to engage your attendees like never before. EventMobi has reached over 10,000,000 attendees worldwide. Request a demo or start a free trial to see why EventMobi is the event experience platform of choice for planners worldwide. Learn more about EventMobi

EventMobi is the worlds most powerful and popular mobile-first event technology platform. Learn more about EventMobi

Configio

by Configio

Meet Configio: one robust platform with everything you need to effectively manage your events. This award-winning platform allows you to create, manage and customize individual and group registration rules, your registration website, automated marketing campaigns, surveys, analytics and learning resources. Configio puts you in the driver seat by giving you the ability to configure every aspect of the attendees digital experience through Configios feature-rich dashboard. Learn more about Configio

Configio is an award-winning event management platform with everything you need to effectively manage your events. Learn more about Configio

Event registration software that handles complex requirements and comes with expert one-on-one support to help your events succeed. Ideal for association, university, government and corporate events. Start an account to explore the system or call us to discuss your requirements. Learn more about ePly Event Registration

Registration system for conferences, meetings and business events. Get expert advice, direct support, free form branding and more. Learn more about ePly Event Registration

At Gesture, we help Make Hope Happen for non-profit organizations, schools, hospitals, and many others by providing simple and seamless technology that allows donors to give and support from their mobile phone. Our Guest Management platform is second to none and allows the organization to manage their event from ticket purchase to seating tables. Learn more about Gesture

Works with charities and nonprofit organizations nationwide to maximize revenue for their fundraising. Learn more about Gesture

Gather enables hospitality companies of all sizes to manage and grow successful events businesses. That's why national brands, hospitality groups, and single-location venues & restaurants alike use Gather to power their events. From private-equity backed growth concepts to James Beard award-winning restaurants, we're trusted to serve as the anchor between management, events teams, and their customers. Learn more about Gather

Gather is an all-in-one platform to manage your private events, banquet and catering business from sales to execution. Learn more about Gather

Don't leave money on the table! TicketSpice is different because you keep 100% of the ticketing fees and only pay 99 cents per ticket! We've been in your shoes, and we know what it feels like to be overcharged and under appreciated. Over the past 10 years weve helped over 30,000 customers just like you! Take control of your ticketing... ticket options, pricing, convenience fees, branding, funding and more. Use our free Mobile Ticket Scanning app to scan tickets. Do more, make more & keep more! Learn more about TicketSpice

Quickly and easily sell tickets for your event. Affordable and flexible! You can be up and running instantly. Learn more about TicketSpice

Boomset offers award-winning solutions to enhance the on-site event experience. Used by more than 1,000 organizations in over a dozen countries worldwide. Automate marketing efforts and simplify the registration process with products like on-demand badge & wristband printing, custom-branded self-check-in kiosks, lead retrieval, multi-session management, RFID tracking, and more for a seamless on-site event solution. Ask about the full service event kiosk, Evosk(TM)! Learn more about Boomset

Event Check-in, On-site Badge Printing, RFID Management, Attendee Tracking, Lead Retrieval, Self Check-in Kiosks, reporting +more! Learn more about Boomset

monday.com is an event management tool your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual tool of its kind and shows you exactly where things stand at a single glance. Finally get rid of painfully long email threads, cut down on meetings, and experience the satisfaction of turning things green when they're done. Learn more about monday.com

monday.com is simple event planning tool. Easily plan and coordinate your events. monday.com is fully customizable to fit your needs. Learn more about monday.com

Easiest and most affordable way create mobile apps for events, conferences, meetings, teams or groups. You can create apps in minutes and publish instantly. No coding or design skills are needed. Over 350,000 apps have already been created on Yapp's award-winning, self-service platform for a variety of events such as conferences, annual meetings, sales trainings, employee engagement and more. Yapp's customers range from large enterprises to local nonprofit association. Learn more about Yapp

Easiest and most affordable way create mobile apps for events, conferences, meetings, teams or groups. Learn more about Yapp

ThunderTix

by Thunder Data Systems

ThunderTix streamlines box office tasks with more than ticket sales for general admission or reserved seating. Use our powerful CRM to track season passes, merchandise & gift card sales along with donation history. Automated services provide pre-event reminders or post-event surveys, as well as rewards for frequent customers via our built-in loyalty program. No ticket fees or contracts, and best of all, it's incredibly easy to use. Take a free test drive with no credit card required. Learn more about ThunderTix

One platform for everything: Tickets, Merchandise, Donations, Gift Cards, a Loyalty Program, Subscriptions and Patron Management. Learn more about ThunderTix

allcal

by All Calendars

Do not choose us first. We are not cheap, we are not free, but we are well worth it. We are not for single events. We want to work with organizations that have events and social gatherings all year long. We built social networking features that encourage your members to interact, so you must have that as a need to use our service. We offer multiple types of ticketing solutions including dues, packaged, and individual tickets as well as free and prize tickets. Are you right for us? Learn more about allcal

We are not for single events. We want to work with organizations that have events and social gatherings all year long. Learn more about allcal

GiveSmart

by GiveSmart

Community Brands brought together the best and most innovative event fundraising technology with GiveSmart, Gesture and 501 Auctions. Our new combined platform offers best-of-breed features and a world-class suite of services to simplify event fundraising and help charities exceed their event goals. Learn more about GiveSmart

Our new combined platform offers best-of-breed features and a world-class suite of services to simplify event fundraising. Learn more about GiveSmart

idloom provides all the features necessary for the organisation of an event, from registration of enrolments, to badge creation, right through to billing. An "all in one" solution that lets you focus on the only goal that really matters: making your event such a success that all the participants will be raving about it! Specifically designed for Trade associations, Governments, event organizers, communication agencies... Learn more about idloom-events

Complete and professional tool that manages all the preparations for your event: registrations, reservations, payments, etc Learn more about idloom-events

Arlo is a cloud-based event management system for promoting, selling and delivering physical and online events. Arlo automates manual processes and everyday tasks! It provides streamlined event scheduling, online registrations, invoicing and receipting, runs marketing activities, and manages client records and relationships. Arlo is seamlessly integrated within your website and other business applications to manage the flow of data through your organisation. Learn more about Arlo - for Training Providers

Arlo is a cloud-based event management system for managing, marketing and delivering physical & online events Learn more about Arlo - for Training Providers

Accelevents

by Accelevents

Provide your attendees with an end-to-end experience with our event ticketing platform. Use as a standalone service, or combine with our mobile silent auctions to create a seamless transition from ticket purchase to donation for your donors. Accelevents' ticketing costs only $1 per ticket plus 1% of the ticket sale amount (all fees can be absorbed by your ticket buyers). Create custom ticket types and begin selling online in minutes. Learn more about Accelevents

Use our ticketing and silent auction service to provide your guests with a seamless experience, from ticket purchase to donation. Learn more about Accelevents

ReServe Interactive

by ReServe Interactive

Catering and Event Management software for booking and managing private events. Quickly receive and respond to leads. Proficiently generate proposals, contracts and event orders including e-signature and online payment processing. Efficiently manage tasks and automated workflows using unique Event Lifecycle Technology. Intelligently manage and analyze business with comprehensive reporting tools. Over 20,000 users enjoy the ReServe Cloud® web-based version. Learn more about ReServe Interactive

Cloud-based Catering and Event Management Software for booking and managing private events from inquiry to the final invoice. Learn more about ReServe Interactive

Blerter

by Blerter

Do you have a large, dispersed team? Do you rely on a lot of one-off, occasional and seasonal team members? Blerter is a mobile-first communication and collaboration platform that connects and engaged your dispersed and changing team to create a productive and safe environment for everyone. BLERTER FOR EVENTS: Blerter is especially popular with large, mass-participation events where organizers want to create an amazing experience for everyone involved with the event. Learn more about Blerter

Blerter is a mobile-first communication and collaboration platform that will help you create a productive and safe work environment. Learn more about Blerter

Successful events start with Tix. Find out why thousands of organizations choose Tix for their ticketing needs. Tix specializes in low cost, feature-rich box office and online ticketing solutions. Whether you need an integrated box office and online ticketing system or simply wish to add Internet sales to complement your existing sales methods, Tix has a solution to meet your needs. Contact us for a Free Demo today! Learn more about Tix

Successful events start with Tix. Ticketing solutions for entertainment and sporting events. Free demo. Learn more about Tix

YesEvents

by YesEvents

We have been providing online and advance registration for over 30 years and use a powerful web-based registration system created to manage events simple to complex. We are a people company- we care about your success. Features include Attendee Mgmt., Exhibitors Reg, Interactive Floorplan, Call for Papers with Review, CEU Tracking, Lead Retrieval, Onsite Module, Payment Processing, Customer Service, Badges and Real-time reports. Mobile Apps for Event Managers and Attendee. Learn more about YesEvents

Complete menu of modules and apps to manage your event. YesEvents is not just a software company, we are a people company. Learn more about YesEvents

ClearEvent

by ClearEvent

ClearEvent is a powerful all-in-one event management platform for event planners. Registration and ticketing options. Accept online payments & track your event budget automatically. Manage vendors, volunteer & staff assignments. Share event details with participants using the included Mobile Event App. ClearEvent offers a fresh approach to event planning, team collaboration, and participant engagement. From start-to-finish, ClearEvent makes event management a snap for your entire team! Learn more about ClearEvent

Affordable, all-in-one event management tools to help sell tickets, manage registrations, vendors, budgets, tasks, communication & more Learn more about ClearEvent

Events Management Software for Salesforce users. Built 100% native to Salesforce, Fonteva Events lets you manage all your events, large or small, free or paid, for just one annual fee. In addition, there is no software to install and you get three free upgrades per year. Learn more about Fonteva Events

Fonteva Events is a comprehensive meeting & events management system with a predictable pricing model, 100% native to Salesforce. Learn more about Fonteva Events

Core-apps is the leading mobile app and event technology platform for the trade show and event industry. We offer a suite of comprehensive tools to manage every aspect of your event, convention, trade show, or meeting. Our platform offers both fully configurable event apps with powerful planning and navigation tools and the most comprehensive, easy-to-use, event management software available. Customer care is our priority and we're known for being easy to work with! Learn more about Mobile Event App

A suite of comprehensive tools to manage every aspect of your event, convention, trade show, or meeting. Customer care is our priority! Learn more about Mobile Event App

New Jersey-based Event Technology Company Eventdex offers full stack solutions for your entire event - event registrations, business matchmaking, lead retrieval, onsite management, event mobile apps, custom event websites and much more. Its powerful platform seamlessly integrates with all your workflow systems to help you manage your events from a single interface application. Eventdex has powered more than 1500 events with more than 132,000 users globally and growing. Learn more about Eventdex Event Management Software

Say goodbye to blowing big budgets on event softwares. With us, you're guaranteed to improve your event experience and increase ROI! Learn more about Eventdex Event Management Software

Plan, promote, and execute one or hundreds of events, large and small, efficiently from start to finish. Join companies like Deloitte or Facebook, and drive revenue, save time and increase ROI with a full suite of high-performance tools that streamline operations and maximize engagement. Keep data synchronized in a central location and leverage it to establish lasting relationships. What's more, Event Management Software includes two mobile apps: one for you and one for your attendees. Learn more about Event Management Software

Plan, promote, and execute one or hundreds of events from start to finish efficiently with an award-winning Event Management Software. Learn more about Event Management Software

Senegal is a fully integrated, end-to-end event staffing management platform. With Senegal, you can experience harmony at work. The easy-to-use, responsive platform enables you to manage all aspects of event staffing, management, execution and payment in less time and with less frustration. Senegal takes care of the day-to-day, each day, and lets you focus on what you lovebuilding meaningful relationships and growing your company. Find your balance. Seize your day. Learn more about Senegal Software

Senegal is a fully integrated, end-to-end event staffing management platform. Find your balance. Seize your day. Learn more about Senegal Software

Eventpedia

by Eventpedia

Mobile event app solution that will help take your events to the next level. Personalized schedule and sessions. Speaker, Exhibitor, and Sponsor profiles. In-app monetization and sponsor advertisement. Business matchmaking and networking. Custom branding. Real-time updates and push notifications. Group chats, polls, surveys, event feed, and social media integration. Simple content and data upload, as well as AMS integration. Password protection and admin access. Generate Analytics Reports. Learn more about Eventpedia

Create an interactive mobile event app for events, conferences, trade shows, and meetings. Learn more about Eventpedia

Full scale cloud-based ticketing platform for online presale, marketing, printed tickets and wristbands, social media, and an array of equipment options for selling at the door and scanning tickets. Whether you manage a performing arts center, organize massive festivals, host small events, or you are putting on a fundraiser, you will have everything you need for an easy and successful event through Purplepass Learn more about Purplepass Ticketing

Full scale cloud-based ticketing platform for online presale, marketing, social media, and day-of-event sales and admission management. Learn more about Purplepass Ticketing

EZOfficeInventory

by EZOfficeInventory

Leading asset tracking software, built for event management. Create carts for specific events, schedule services, manage vendors, and customize alerts for greater control. Use mobile apps/external scanners to scan QR Code, Barcode and RFID tags from event locations, lowering equipment loss during events. Full maintenance histories and actionable utilization reports make this a must have for all your event management needs. Try us out for free with a 15 day trial! Learn more about EZOfficeInventory

Asset tracking and management for events can be a pain if you're not on EZOfficeInventory. Free 15-day Trial. Learn more about EZOfficeInventory

Take one step closer to organizing the perfect event with Wrike. Wrike helps you create and adjust event schedules, plan asset and material requirements, balance team workloads and makes sure that no tasks are missed. For your next event, duplicate the project template and you're ready to go. Learn more about Wrike

Plan, track, and manage your events and campaigns in Wrike. Learn more about Wrike

The Event Management module provides tools necessary to create, manage, and market events. Seamless integration with the Membership Management Software module and Website Content Management System streamlines workflows and eliminates bottlenecks. This integration positions the Association Catalyst Event Management module steps above any single Event Management Software program. Learn more about xCatalyst

Provides a complete solution for effectively managing associations and other non-profit events. Learn more about xCatalyst

Create better events and sell tickets directly on your site with no redirects. Sparxo is trusted by event producers who care about retaining the community around their brand. The platform is easy to learn and easy to use making it easy to set up online ticket sales, registration, and onsite check-in. Embed ticket sales on your website, design modern splash pages, and discover your returning customers with our smart guestlists. Sparxo is mobile compatible and easy to use. Learn more about Sparxo

A social registration platform built for event-driven organizations who care about their maintaining their brand. Learn more about Sparxo

rsvpBOOK

by rsvpBOOK.com

Smart, Simple, Customizable. Our online event registration and management software is made to make your life easier. Our powerful but easy to use software brings together all the online registration and event management, marketing, evaluation and attendee feedback reports, online payment processing tools you need into a single place. Versatile enough to handle events of all sizes; affordable for tight budgets. No contract or set up costs. No more spreadsheets. Sign up for your FREE trial now! Learn more about rsvpBOOK

Smart, simple Customizable online event registration and management software with all your tools in one place. FREE trials available. Learn more about rsvpBOOK

Race registration? Event ticketing? Conference enrollment? Whatever your organization's needs may be, let Payscape's registration software streamline the process. By putting everything in one convenient place, you'll eliminate paperwork and reduce overhead, making your events more profitable and strategically planned. Learn more about Payscape Registration

Payscape Registration provides an all-in-one platform catered to meet your every online registration need. Learn more about Payscape Registration

Eventtia

by Eventtia

Eventtia is the most intuitive event management software in the market. We help event organizers to make a bigger impact, work smarter and create better events. From creating an event website to checking attendees and tracking them on site, from sending email marketing campaigns to connecting your attendees with highly quailified one-to-one meetings, we've got you covered. Eventtia's powerful, simple and flexible interface will give you tremendous autonomy. Learn more about Eventtia

Eventtia helps event organizers to create better events with a powerful yet simple and intuitive management platform. Learn more about Eventtia

Thousands of organizations rely on Vendini solutions for event management. The company's suite of applications includes a fully integrated marketing system to promote events via email, social networks and self-service responsive websites as well as mobile apps for ticket sales, patron management, and scanning. Vendini counts many top arts, festivals, and sports venues among its customers. Start a free trial today to see how Vendini simplifies the business of live events. Learn more about Vendini

The integrated solution for general and reserved seating ticket sales, box office management, event promotion, and event logistics. Learn more about Vendini

Grenadine Event Planner

by Grenadine Technologies

Software and mobile apps geared towards conference organizers to help plan and their events. Make your team's life easier by using a hosted tool to assist you in the planning process. Plan and organize your conferences, events and meetings and register your guests. Keep track of speakers, participants, venues, rooms and equipment. View activity in real-time and make last-minute adjustments, even during the conference! Automate routine tasks such as collecting surveys and confirming schedules. Learn more about Grenadine Event Planner

Hosted event planning software, event web sites and mobile apps geared towards conference organizers to help build their event plans. Learn more about Grenadine Event Planner

123Signup

by 123Signup

Streamline the event creation process, encourage attendance, & increase revenue all with Event Manager. Whether you manage conferences, chapter meetings, training events, & beyond, our complete event management solution gives you the flexibility & tools needed to run a successful event. Event Manager even seamlessly integrates with your website, preserving your identity & further simplifying registration. Request a demo today to see how we can tailor our intuitive software to fit your needs. Learn more about 123Signup

A complete web-based solution to instantly accept event registrations & payments securely, build personalized event web pages, & more. Learn more about 123Signup

With atEvent, booth staff and the sales team have their attendee lists and badge scanners on them at all times, so they can capture important insights and transfer them into your CRM and Marketing Automation systems accurately and automatically. Pull in a list of pre-registered users via your MA reg pages and note your interactions with them in atEvent; check in event attendees who visit your booth; and get notified when accounts check in so you can follow up. All from the palm of your hand. Learn more about atEvent

Across all industries and geographies, atEvent provides more and deeper integrations with event organizer APIs than any other solution Learn more about atEvent

Backstage is an end-to-end event management tool that allows organizers, corporations, and non-profit agencies to plan, promote, and run events ranging from large-scale meetings to conferences and trade shows. It comes equipped with a broad range of features, including a multi-language website builder, agenda planner, attendee mobile app, sponsor management, detailed analytics and more. Learn more about Zoho Backstage

An end-to-end event management tool that allows organizers to plan, promote, and run events ranging from meetings to conferences. Learn more about Zoho Backstage

EventsAIR

by Centium Software

EventsAIR is an award-winning, secure platform trusted by meeting planners globally. With a history in leading-edge solutions, EventsAIR has comprehensive functionality to manage all aspects of your events, including attendee registration, mobiles apps, participant engagement, exhibitors, abstracts and more. Support is available 24/7 and the user community is engaged through monthly webinars and annual conferences. EventsAIR continually evolves through customer input and advances in technology. Learn more about EventsAIR

EventsAIR is the award-winning event management platform designed for PCOs and event organizers, designed by meeting planners. Learn more about EventsAIR

DoubleDutch

by DoubleDutch

DoubleDutch is an award-winning provider of mobile event applications and registration, with a unique focus on capturing and surfacing data from live events. The first to bring a data-driven technology approach to the event industry, DoubleDutch believes in the power of digitizing live engagement to supercharge business outcomes. The DoubleDutch Live Engagement Platform powers events, conferences, and trade shows for more than 1,700 customers including Forbes, Humana, LinkedIn. Learn more about DoubleDutch

DoubleDutch is an award-winning provider of registration and mobile event apps focused on capturing and surfacing data from live events Learn more about DoubleDutch

Try the event communications solution trusted by the largest music festivals in the U.S. Avochato is a text messaging line for your next event. We provide a phone number or convert your existing number to an event texting line. Allow attendees to text message your number with keywords to retrieve information. Improve operations by communicating with vendors via text. Your team can view, send, and receive messages from a single shared inbox across everyone's computers and mobile phones. Learn more about Avochato

Avochato is a text messaging solution for event management and production companies. Way better than texting from your personal number. Learn more about Avochato

Localist

by Localist

Localist is the first of its kind, an Event CMS designed for high-performance marketing teams who want to move fast with limited developer involvement. Localist is uniquely positioned to help organizations easily publish, manage and promote not just one, but multiple events. Localists products offer the efficiency of a centralized event repository, the power of multiple branded distribution channels, and the scalability of an enterprise-grade backend to optimize event marketing performance. Learn more about Localist

Localist is an event-specific CMS used by marketing teams who need to publish, brand and distribute multiple events. Learn more about Localist
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What is Event Management Software?

Event Management software automates marketing, registration, coordination and scheduling of events.

Read our Research

Event Management Software Buyers' Guide

1. What is event management software?

Event planners use event management software to simplify and organize the logistics of planning meetings and events. Event management software gives planners a digital space to collaborate with each other, with clients, and with exhibitors and vendors. Application tools manage coordination, attendee registration, marketing, badge creation, calendar generation, and venue space management.

These applications also offer many self-service functions for event attendees such as online registration, content delivery, and fee payment.


2. The benefits of event management software

  • Planning efficiency: Event planning is full of complex logistics, and an oversight in any one area has the potential to derail an event. Event management software keeps all the details in one place. This makes events easier to organize, and keeps planners focused on fulfilling expectations rather than juggling details.

  • Exhibitor and vendor management: Exhibitors pay a lot for booth space and special access, and vendors provide goods and services needed to make events a success. These logistics are critical, and the best event management software applications have dedicated tools to help.

  • Room block and travel management: When event planners invest in dedicated event management apps, room block and travel details become more manageable. Search hotel block rates, create paperless contracts, and record VIP itineraries right in the application. Adding these capabilities can grow event planning businesses to include room blocking and travel management as revenue centers.

3. Typical features of event management software

Typical Features Description
Attendee management Capture and store information about the people attending events, including contact information, food preferences, session sign-ups, VIP status, and arrival plans.
Client management Collaborate with event hosts and consolidate their contact information and preferences in one system.
Exhibitor management Manage table and booth space, sponsorship levels, room reservations, and other exhibitor metrics.
Vendor management Maintain your relationships with AV technicians, IT staff, caterers, janitorial services, and other vendors. These databases store contact information, conversation history, budget data, contract details, etc.
Event scheduling Plan and track venue reservations in event management calendars.
Meeting management Schedule one-on-one meetings, meetups, breakout sessions, planning meetings, and similar networking opportunities during an event.
Reporting and analytics Track metrics for a variety of purposes, including event expenses and revenue for accounting, and online user engagement for social media analytics.
Ticketing Organize, market, sell, distribute, and process event admission tickets and special access packages.
Email marketing Correspond with potential attendees and clients via email with easy guidance for online ticket sales and other calls to action.
Features w/ descriptions
Attendee management: Capture and store information about the people attending events, including contact information, food preferences, session sign-ups, VIP status, and arrival plans.
Client management: Collaborate with event hosts and consolidate their contact information and preferences in one system.
Exhibitor management: Manage table and booth space, sponsorship levels, room reservations, and other exhibitor metrics.
Vendor management: Maintain your relationships with AV technicians, IT staff, caterers, janitorial services, and other vendors. These databases store contact information, conversation history, budget data, contract details, etc.
Event scheduling: Plan and track venue reservations in event management calendars.
Meeting management: Schedule one-on-one meetings, meetups, breakout sessions, planning meetings, and similar networking opportunities during an event.
Reporting and analytics: Track metrics for a variety of purposes, including event expenses and revenue for accounting, and online user engagement for social media analytics.
Ticketing: Organize, market, sell, distribute, and process event admission tickets and special access packages.
Email marketing: Correspond with potential attendees and clients via email with easy guidance for online ticket sales and other calls to action.

The event management software directory lets you filter by feature(s) to only view options that meet your business needs, which can help you narrow your software shortlist.


4. The cost of event management software

Most of the products in the market are priced on a “per user, per month” or “per month” basis, and can be broken down into three pricing tiers based on their “per user, per month” starting price.

Price Ranges:
  • $0 - 20
  • $20 - 200
  • $200+

*The pricing included in the above list is for the entry-level or lowest-priced offering that was found on the vendor website on August 16, 2018.


5. Considerations when purchasing event management software

Beyond the cost, and core features, there are a few more considerations to make sure the software you choose meets all of your event management needs.

  • Ensure the software offers marketing tools that suit your needs: Standard event management software should include an event website designer, social media promotion tools, and email marketing capabilities.

  • Consider software integrations: Software integrations with accounting, membership management, and other software make it easy to share data across different systems. This can speed up workflows and prevent mistakes.

6. Relevant event management software trends

Event management software developers are quickly adopting new technologies. Capterra’s research has identified two key technology trends that will shape the next generation of event management software.

  • Wearable technology: According to our research, 54% of small and midsize businesses say they are using or plan to use wearable computing technology within the next one to two years, and 41% believe that the technology is critical to their business. Big-league events have already moved to ticketing systems built on radio frequency identification (RFID). Event goers just swipe their bracelets, name tags, watches, or other wearables over a scanner. The scanner reads embedded RFID chips to manage admissions, purchases, etc. Soon, however, wearable admission systems will be available at all kinds of events. They turn wearers into sensors. Event planning businesses can gather valuable analytics about guests’ movement through the venue, food and beverage consumption, and more.

  • AI-enabled smart apps: According to our research, 53% of small and midsize businesses say they are using or plan to use AI technology within the next one to two years, and 39% of them believe this technology is critical to their business. Artificial intelligence (AI) is creating smarter software. Broad adoption and increased competition is making AI more affordable. We anticipate that leading software tools will use some kind of adaptive AI over the next couple years. This includes event management applications. Predictive AI tools will soon give event planners better attendance forecasts. Attendees will receive registration guidance that is more relevant to their interests. Facial recognition software may someday preclude the need for tickets and wearables altogether.

Sources

The following sources were used for this document:

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