# Best Expense Report Software 2026 | Capterra

> Find the top Expense Report software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs.

Source: https://www.capterra.com/expense-report-software/s/mac

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# Best Expense Report Software

Last updated on May 7, 2026

How to find the right Expense Report Software?

Learn more from our team about Expense Report Software pricing features and benefits in our Expense Report Buyers Guide

## What is expense report software and how do I choose the right one?

Researched by: [Sabrina Khoulalène](https://www.capterra.com/resources/author/sabrina-khoulalene/)and reviewed by: [Blake Oliver](https://www.capterra.com/resources/author/blake-oliver/)

Updated on May 7, 2026

Expense report software replaces manual paperwork or spreadsheets with an automated workflow to upload, track, and submit expense claims for approval and reimbursement. 

Accounting professionals use these systems as well as employees who travel for work and need to be able to submit travel expenses.

Most expense report software products are priced on a “per month” subscription basis, that scales based on the amount of features needed, or how many users need access to the system.

An entry level pricing plan starts at $14 per month and can go up to $45 per month for more advanced systems.

Some products offer [free versions](https://www.capterra.com/expense-report-software/s/free/), giving buyers the opportunity to preview the software. However, it should be noted that free versions do not generally include the full range of features.

When acquiring this type of tool, in addition to evaluating price, users should also ask vendors the following questions:

_How easy is it to customize approval workflows for expense claims in this system?_

_Can your software handle different currencies if we’ve global operations?_

_Does this tool offer dashboards to monitor spending limits and track expenses by department or project?_

_Can your software integrate with accounting and project management applications?_ 

_Does this tool use AI to analyze spending patterns and prevent budget overruns?_ 

_Does this system support easy mobile upload of expense receipts?_

For more information consult our [Expense Report Buyers Guide](#buyers-guide-content)

[4.9 (57)](https://www.capterra.com/p/10035709/Mercury/#reviews)

Mercury combines banking, payments, cards, expense reporting, and financial operations into one platform built for growing businesses. [Learn more about Mercury](https://www.capterra.com/p/10035709/Mercury/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[4.6 (198)](https://www.capterra.com/p/129758/Procurify/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

AI-powered receipt capture from mobile, with real-time expense visibility alongside purchasing and AP, all spend tracked in one place. [Learn more about Procurify](https://www.capterra.com/p/129758/Procurify/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

83% recommend this product

[4.7 (422)](https://www.capterra.com/p/171040/TravelPerk/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Eliminate expense report pain with automation, real-time visibility, and compliance built in. [Learn more about Perk](https://www.capterra.com/p/171040/TravelPerk/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

91% recommend this product

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors.

[4.5 (172)](https://www.capterra.com/p/161813/Order-Software/reviews/)

AI-powered expense management that replaces manual reports with real-time visibility and control from purchasing through payment. [Learn more about Order.co](https://www.capterra.com/p/161813/Order-Software/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[4.3 (2244)](https://www.capterra.com/p/380/Concur-Expense/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Spend management solution that helps businesses streamline travel, expense, and invoice processes for businesses of all sizes. [Learn more about SAP Concur](https://www.capterra.com/p/380/Concur-Expense/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[4.6 (1197)](https://www.capterra.com/p/142384/Zoho-Expense/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Zoho Expense helps businesses streamline corporate travel, automate expense reporting, and gain complete control over spend. [Learn more about Zoho Expense](https://www.capterra.com/p/142384/Zoho-Expense/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

85% recommend this product

[4.2 (88)](https://www.capterra.com/p/151364/TripLog-MagicTrip/reviews/)

TripLog is an industry-leading mileage, time, and expense reimbursement solution built to maximize accuracy and efficiency. [Learn more about TripLog Mileage Tracker](https://www.capterra.com/p/151364/TripLog-MagicTrip/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[4.4 (198)](https://www.capterra.com/p/128370/Xpenditure-Expenses/reviews/)

Rydoo is a smart expense management solution that brings greater convenience, control and compliance to the expense reporting process. [Learn more about Rydoo](https://www.capterra.com/p/128370/Xpenditure-Expenses/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

0.0 (0)

Expense 360 is expense management software that helps businesses track and manage expenses across multiple currencies and tax types. [Learn more about Expense 360](https://www.capterra.com/p/10038647/Expense-360/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[4.7 (252)](https://www.capterra.com/p/185441/Business-Payments/reviews/)

Synder is the only bookkeeping platform you need for accurate multichannel reconciliation and GAAP-compliant revenue recognition.  [Learn more about Synder](https://www.capterra.com/p/185441/Business-Payments/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

91% recommend this product

[5.0 (20)](https://www.capterra.com/p/133122/ExpensePath/#reviews)

ExpensePath easily & affordably manages expense reports & company cards. Our team can set you up for any accounting and process needs. [Learn more about ExpensePath](https://www.capterra.com/p/133122/ExpensePath/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[4.5 (4513)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Cloud-based accounting software designed that helps small businesses with invoicing, time tracking, expense management and more. [Learn more about FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)

[4.3 (8431)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

QuickBooks simplifies expense reports with tools to track, categorize & manage expenses.  [Learn more about QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Rippling](https://www.capterra.com/p/172127/Rippling/)

[4.9 (4706)](https://www.capterra.com/p/172127/Rippling/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Rippling Spend: Consolidate your business’s corp cards, bill pay, travel and expense management, into one modern system.  [Learn more about Rippling](https://www.capterra.com/p/172127/Rippling/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

95% recommend this product

[## Xero](https://www.capterra.com/p/120109/Xero/)

[4.4 (3287)](https://www.capterra.com/p/120109/Xero/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Xero is a beautiful online accounting software with expense management solutions for small businesses and accountants in any industry.  [Learn more about Xero](https://www.capterra.com/p/120109/Xero/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Paylocity](https://www.capterra.com/p/86714/WebPay/)

[4.3 (1832)](https://www.capterra.com/p/86714/WebPay/reviews/)

One unified platform for HR, Finance, and IT. Connect people, processes, and data. Automate tasks and drive business growth. [Learn more about Paylocity](https://www.capterra.com/p/86714/WebPay/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Workday HCM](https://www.capterra.com/p/66908/Workday-HCM/)

[4.5 (1746)](https://www.capterra.com/p/66908/Workday-HCM/reviews/)

Workday HCM helps master the transition to a new era of work, with a comprehensive global HR suite for core HR, talent, and benefits. [Learn more about Workday HCM](https://www.capterra.com/p/66908/Workday-HCM/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Wave](https://www.capterra.com/p/178021/Wave-Apps/)

[4.4 (1720)](https://www.capterra.com/p/178021/Wave-Apps/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Accounting solution that helps businesses automate invoicing, payroll management, estimating, invoicing, and bookkeeping tasks. [Learn more about Wave](https://www.capterra.com/p/178021/Wave-Apps/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Expensify](https://www.capterra.com/p/97594/Expensify/)

[4.5 (1327)](https://www.capterra.com/p/97594/Expensify/reviews/)

Expensify automates expense tracking, corporate card management, travel booking, and reimbursements. [Learn more about Expensify](https://www.capterra.com/p/97594/Expensify/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Emburse Expense Professional](https://www.capterra.com/p/99984/Certify-Travel-Expense-Management/)

[4.7 (1284)](https://www.capterra.com/p/99984/Certify-Travel-Expense-Management/reviews/)

Cloud-based expense management software designed for mid-to-large enterprises that helps manage spend, create reports, and more. [Learn more about Emburse Expense Professional](https://www.capterra.com/p/99984/Certify-Travel-Expense-Management/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

90% recommend this product

[## Paycom](https://www.capterra.com/p/130949/Paycom/)

[4.4 (1249)](https://www.capterra.com/p/130949/Paycom/reviews/)

Paycom is the most automated HCM platform, and the only HR and payroll software built on a truly single database that automates the emp [Learn more about Paycom](https://www.capterra.com/p/130949/Paycom/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## webexpenses](https://www.capterra.com/p/140646/webexpenses/)

[4.5 (1105)](https://www.capterra.com/p/140646/webexpenses/reviews/)

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/)

Webexpenses automates expense reporting, saving time, reducing costs, and improving compliance. Full support included. [Learn more about webexpenses](https://www.capterra.com/p/140646/webexpenses/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

81% recommend this product

[## QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)

[4.4 (1041)](https://www.capterra.com/p/189398/QuickBooks-Online/reviews/)

QuickBooks Online Advanced is an accounting software designed to help businesses streamline operations and gain insights. [Learn more about QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

[## Timesheets.com](https://www.capterra.com/p/132754/Timesheets-com/)

[4.7 (849)](https://www.capterra.com/p/132754/Timesheets-com/reviews/)

Timesheets.com offers time tracking, PTO, scheduling, mileage, expenses, and HR document management software for small businesses. [Learn more about Timesheets.com](https://www.capterra.com/p/132754/Timesheets-com/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

87% recommend this product

[## Happay](https://www.capterra.com/p/143249/Happay/)

[4.6 (829)](https://www.capterra.com/p/143249/Happay/reviews/)

A simple and intuitive expense management solution that focuses on people, not on paper. [Learn more about Happay](https://www.capterra.com/p/143249/Happay/)

Expense Report features reviewers most value

Approval Process Control

Audit Trail

Expense Claims

Expense Tracking

Mobile Access

Mobile Receipt Upload

Receipt Management

Reimbursement Management

Spend Control

Page 1 of 16

## Top-rated software of 2026

### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.

Filter (392) Products:

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Free Trial

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85% of professionals opt for a 30-day trial before the software purchase

Other subsciption plans:

Free Version

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Annual Subscription

One-Time License

Key Features

All key features

Popular

We have selected the most important and critical features as defined by Capterra user reviews

[AI Copilot](https://www.capterra.com/expense-report-software/features/721-virtual-assistant/)

[Approval Process Control](https://www.capterra.com/expense-report-software/features/2287-approval-process-control/)

[Audit Trail](https://www.capterra.com/expense-report-software/features/1394-audit-trail/)

[Budgeting/Forecasting](https://www.capterra.com/expense-report-software/features/2909-budgeting-forecasting/)

[Categorization/Grouping](https://www.capterra.com/expense-report-software/features/2999-categorization-grouping/)

[Compliance Management](https://www.capterra.com/expense-report-software/features/98-compliance-management/)

[Corporate Card](https://www.capterra.com/expense-report-software/features/1003-corporate-card/)

[Expense Claims](https://www.capterra.com/expense-report-software/features/2857-expense-claims/)

[Expense Tracking](https://www.capterra.com/expense-report-software/features/1999-expense-tracking/)

[Financial Analysis](https://www.capterra.com/expense-report-software/features/3088-financial-analysis/)

[Generative AI](https://www.capterra.com/expense-report-software/features/2098-ai-content-creation/)

[Mileage Tracking](https://www.capterra.com/expense-report-software/features/2462-mileage-tracking/)

[Mobile Access](https://www.capterra.com/expense-report-software/features/365-mobile-access/)

[Mobile Receipt Upload](https://www.capterra.com/expense-report-software/features/2312-mobile-receipt-upload/)

[Multi-Currency](https://www.capterra.com/expense-report-software/features/264-multi-currency/)

[Receipt Management](https://www.capterra.com/expense-report-software/features/1133-receipt-management/)

[Reimbursement Management](https://www.capterra.com/expense-report-software/features/2455-reimbursement-management/)

[Reporting & Statistics](https://www.capterra.com/expense-report-software/features/266-reporting-statistics/)

[Spend Control](https://www.capterra.com/expense-report-software/features/2243-spend-control/)

[Workflow Management](https://www.capterra.com/expense-report-software/features/3209-workflow-management/)

Deployment

Cloud, SaaS, Web-Based

Desktop Mac

Desktop Windows

Desktop Linux

On-Premise Windows

On-Premise Linux

Desktop Chromebook

Mobile Android

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Related Software Category:

[Tax Preparation Software](https://www.capterra.com/tax-preparation-software/)[Sales Tax Software](https://www.capterra.com/sales-tax-software/)[Telecom Expense Management Software](https://www.capterra.com/telecom-expense-management-software/)[Corporate Tax Software](https://www.capterra.com/corporate-tax-software/)[Procure to Pay Software](https://www.capterra.com/procure-to-pay-software/)[Call Accounting Software](https://www.capterra.com/call-accounting-software/)[Chargeback Management Software](https://www.capterra.com/chargeback-management-software/)[Wireless Expense Management Software](https://www.capterra.com/wireless-expense-management-software/)

I'm looking for Expense Report Software that is:

[Free](https://www.capterra.com/expense-report-software/s/free/)

Table of Contents

-   [Essential expense report software buying information](#essential-expense-report-software-buying-information)
-   [What are the most reviewed expense report software systems?](#what-are-the-most-reviewed-expense-report-software-systems)
-   [What is expense report software?](#what-is-expense-report-software)
-   [Expense report software pricing](#expense-report-software-pricing)
-   [Expense report features rated by users](#expense-report-features-rated-by-users)
-   [Top expense report software benefits identified by users](#top-expense-report-software-benefits-identified-by-users)
-   [Common challenges of expense report software identified by users](#common-challenges-of-expense-report-software-identified-by-users)
-   [What is expense report software used for?](#what-is-expense-report-software-used-for)
-   [Who uses expense report software?](#who-uses-expense-report-software)
-   [Common expense report software integrations](#common-expense-report-software-integrations)
-   [Recent trends in expense report software](#recent-trends-in-expense-report-software)
-   [Learn more about how expense report software can help your business](#learn-more-about-how-expense-report-software-can-help-your-business)

## Essential expense report software buying information

Expense report software assists businesses in tracking and managing their spending. These applications replace manual paperwork and complex spreadsheets with an automated workflow to upload, track, and submit expense claims for approval, reimbursement, and accounting. 

Accounting professionals use these systems most frequently, though employees who travel for work across any business size and industry also commonly use them to submit travel expenses. Business owners and managers find it useful for streamlining approval workflow and ensuring the claims are in line with the company’s expense policy and budgetary allowances.

“People spend a lot of time on expense reports, so automating this process can save a lot of time and money,” says Blake Oliver\[[1](#sources)\], certified public accountant (CPA), specializing in accounting technology and co-host of The Accounting Podcast. “You want software that automates as much as possible.”

Most expense report software solutions on the market are priced on a “per month” basis, and a typical entry level pricing plan starts at $14 per month. Premium and advanced system subscriptions commonly cost about $45 per month.\[[2](#sources)\]

First-time buyers of expense report tools should assess their budget, estimated user base, desired functionalities, use cases, and integrations when evaluating options. Consult with stakeholders on a list of critical questions to hone in on the best systems based on your needs. Discuss questions such as: 

-   How easy is it to customize approval workflows for expense claims in this system?
    
-   Can your software handle different currencies if we’ve global operations?
    
-   Does this tool offer dashboards to monitor spending limits and track expenses by department or project?
    
-   Can your software handle the planning and execution of travel plans, such as transportation and hotel reservations?
    
-   Does your software offer time-tracking capabilities if we take services from external contractors?
    
-   Can your software integrate with accounting and project management applications? 
-   Does this tool use artificial intelligence to analyze spending patterns and prevent budget overruns? If so, how?
    
-   Does this system support easy mobile upload of expense receipts?
    

## What are the most reviewed expense report software systems?

[Capterra Shortlist](https://www.capterra.com/expense-report-software/shortlist/) identifies the top expense report systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective expense report solution for their needs.\[[3](#sources)\] Here are the five most-reviewed products in our Capterra Shortlist for this category:

**Product**

**Overall score**

**Popularity score**

**Ratings score**

[SAP Concur](https://www.capterra.com/p/380/Concur-Expense/)

97/100

50/50

47/50

[Xero](https://www.capterra.com/p/120109/Xero/)

97/100

50/50

47/50

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)

96/100

48/50

48/50

[Zoho Expense](https://www.capterra.com/p/142384/Zoho-Expense/)

87/100

38/50

49/50

[webexpenses](https://www.capterra.com/p/140646/webexpenses/)

75/100

28/50

47/50

These rankings are determined by combining verified user ratings and publicly available web search popularity data: 

-   **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for the number and recency of reviews.
    
-   **Popularity score**: Relative popularity of software based on web search trends and products’ web presence.
    

## What is expense report software?

[Expense report software](https://www.capterra.com/expense-report-software/), also known as expense management software, automates the process of recording, approving, and reimbursing expenses incurred on behalf of the company.

Users can create business expense reports by uploading a photo of the receipt. The software then extracts and categorizes the data, and routes the employee expense claims to managers defined in the approval workflow. If approved, the software initiates reimbursement; if not, it notifies the employee.

According to Capterra’s Travel Survey 2023, more than half of employees traveling for business use mobile apps or expense management tools to record and report expenses, but 47% of companies still rely on spreadsheets to handle the tracking and processing of expense claims.\[[4](#sources)\]

“Especially in larger corporations, expense reporting software is often disliked because it's cumbersome,” says Oliver. “You need software that pulls in transactions, reminds users to attach receipts, enforces policies, and flags issues for correction. This way, your finance team isn't manually following up with people.”

“The system should allow you to set policies for documentation requirements,” Oliver continues. “You need enough detail to ensure compliance with your expense policy but not so much that it discourages people from completing reports. Over-engineering these systems can make them onerous.”

On Capterra, you’ll find 491 products listed in the expense report category, with 7,205 verified user reviews added in the past year alone.\[[5](#sources)\]

## Expense report software pricing

Most expense report software solutions on the market are priced on a “per month” basis, and a typical entry level pricing plan starts at $14 per month. Premium and advanced system subscriptions commonly cost about $45 per month.\[[2](#sources)\]

-   Entry-level expense report systems include the core functionalities, i.e., expense tracking and receipt management.
    
-   A premium or advanced product typically includes additional features such as multi-currency support, global tax law compliance, credit card management, activity dashboard, and fraud management. 

First-time buyers should be aware that: 

-   Implementation, integration, and customization are common upfront costs. 
-   Maintenance and support are common recurring costs.
    

Price transparency and different pricing models can be challenging, suggests Oliver: “You might need everyone to have access, but you don't want to pay for those not using it regularly. Look for dynamic pricing based on actual usage.”

## Expense report features rated by users

All expense report software tools include expense tracking and receipt management features, and most share a variety of common features such as approval process control, mobile receipt upload, reimbursement management, and time and expense tracking. 

### Core expense report features

-   **Expense tracking:** Maintain a detailed log of all business expenses. 90% of reviewers say this is a critical or highly important feature.
    
-   **Receipt management:** Digitize or scan receipts and submit them for approval on a centralized portal. 86% of reviewers rate this as a critical or highly important feature.
    
-   **Approval Process Control:** Manage the process of evaluating documents or requests submitted for approval. 71% of reviewers say this is a critical or highly important feature.
    

### Highly rated common expense report features

-   **Expense claims:** Submit requests for reimbursement for out-of-pocket expenses. 86% of reviewers rate this as a critical or highly important feature.
    
-   **Mobile receipt uploads:** Scan and upload receipts using a mobile device to a central database. 82% of reviewers say this is a critical or highly important feature.
    
-   **Mobile access:** Access the software remotely via mobile devices. 77% of reviewers say this is a critical or highly important feature.
    
-   **Spend control:** Set allowances and ensure employees don't spend more than the allotted amounts. 71% of reviewers say this is a critical or highly important feature.
    
-   **Reimbursement management:** Manage compensation for out-of-pocket expenses incurred by an employee, client, or another party. 68% of reviewers say this is a critical or highly important feature.
    
-   **Audit trail:** A record of all activities within the system, including user access, changes made, etc.
    

## Top expense report software benefits identified by users

**Enhances financial oversight and budget management:** Users say expense report software helps them keep spending in check and track real-time expenses against budgets to alert managers of potential overruns. 

_“Being able to control specific categories of spending and approve purchases in real-time has helped us keep an eye on our spending while speeding up the processes.”_

–Steven F., marketing director, construction

**Improves project communication:** Expense report software makes it easier for everyone involved in a project to talk about expenses and keep track of spending. By giving a clear way to share files and updates, it keeps project teams on the same page and ensures smooth progress. 

_“The collaborative features have improved communication within our procurement team, and the real-time insights have empowered us to make informed decisions.”_

–Shayla B., HR specialist, telecommunications

**Optimizes operational efficiency:** With expense data aggregated from across the organization, providing actionable insights into spending patterns and inefficiencies, reviewers report that expense management software helps them identify areas where money is well spent or wasted.

_“It has significantly optimized our operation, helping us manage our business more effectively.”_

–Zeki G., founder, marketing and advertising

**Reduces administrative overhead:** Users say expense report software cuts down on manual work by processing expense reports quickly through automation leading to less time spent in filling out forms and waiting for money back, and more time for performing core duties. 

_“The automation of the processes has been a real improvement in my day-to-day, saving me time and effort.”_

–Juan B., CEO, tech

**Works well with other business tools:** Expense report software is easy to connect with other systems such as project management tools or HR software. This makes moving information around smoother for users, reducing data entry mistakes and giving a complete financial picture. 

_“The platform offered a wide range of integrations with other business tools, allowing for seamless data flow and automation.”_

–Marek T., CEO, financial services

## Common challenges of expense report software identified by users

Capterra reviewers frequently cite occasional glitches in the software and unresponsive customer service as a primary source of concerns with expense report tools. While these issues may be minor, taking too long to resolve a problem increases user dissatisfaction.

Some users also report challenges with managing their subscriptions, particularly in understanding all the features that are included in a package before making a purchase.

To avoid issues later on in the process, Oliver advises companies to provide training to their users:  “Many of them may not be tech-savvy. Ensuring proper accounting integration is also crucial, as expenses need to be accurately reflected in your general ledger.”

Consult with advisors to get personalized recommendations for your specific business needs, and take product demos and free trials to get a hands-on understanding of how the software works. Notably, 54% of expense report products listed on Capterra offer a free trial. Reach out to vendors with pre-purchase inquiries or support questions to gauge their response time and quality.

## What is expense report software used for?

Analysis of our extensive expense report software reviews highlights the most common use cases:

-   **Monitor business expenses:** Businesses use expense report software to record every expense in detail and maintain clarity on the financial activities of various departments.
    
-   **Streamline expense handling process:** Expense report software helps users file expense claims easily, and send them to relevant authorities for approval and reimbursement, reducing administrative burdens and speeding up reimbursements. 
-   **Organize receipts digitally:** Reviewers say expense report software eliminates the need for storing physical copies by allowing digital uploads of receipts. This makes accessing and auditing receipts easier and more straightforward.
    
-   **Manage employee expenses:** Expense report software helps businesses track expenses by employee, ensuring adherence to spending limits and fairness in reimbursing work-related expenses.
    
-   **Enforce budget compliance:** Businesses use expense report software to set budget limits and get alerts if spending is close to or goes over the limit.
    

## Who uses expense report software?

Expense report software is used in businesses of all sizes, across various industries, due to its critical role in managing finances and operational efficiency. These systems are particularly beneficial for the following job functions: 

-   Administrative
    
-   Finance & accounting
    
-   Sales & business development
    
-   IT & software development
    

While anyone related to the categories above likely uses expense report software, notes from our advisor calls reveal some of the most common kinds of users. The top job titles include owners, CEOs, directors, managers, accountants, presidents, founders and office managers.\[[6](#sources)\]

Notes from our advisor calls also reveal that 55% came from businesses with two to 200 employees. 

Expense report software appears then crucial for SME executives as it can help them save time and money by automating and centralizing processes.

## Common expense report software integrations

We analyzed our extensive reviews database and based on that, we determined the three categories that most often integrate with: [accounting](https://www.capterra.com/accounting-software/), [payroll](https://www.capterra.com/payroll-software/), [payment processing](https://www.capterra.com/payment-processing-software/).

Users tend to have a positive opinion of the possible integrations with expense report solutions. They especially highlight the possibility of integrating them with a wide variety of tools, which facilitates business management.

Reviewers add that they have integrated corporate credit card and travel booking apps for easier recording of transactions and improving compliance monitoring.

A majority (63%) of buyers in the past year requested a standalone solution as integrating this type of software with other tools is so common.\[[5](#sources)\]

## Recent trends in expense report software

**AI and ML capabilities in expense management:** Over 70% of businesses find the use of [artificial intelligence (AI) and machine learning (ML) highly effective](https://www.capterra.com/resources/finance-artificial-intelligence/) in managing expenses. Advances in AI are improving the process of pulling expense information from diverse sources, such as travel booking sites, corporate cards, and email messages.

**Intelligent document processing (IDP) for accurate data extraction:** IDP is revolutionizing how data is extracted from documents.\[[7](#sources)\] By using computer vision, optical character recognition (OCR), and natural language processing (NLP), it can handle structured or unstructured data from various document formats, including handwritten receipts, ensuring accurate data pulling and categorization.

## Learn more about how expense report software can help your business

-   [6 Top-Rated Tools to Include in Your Finance Team Tech Stack](https://www.capterra.com/resources/top-rated-finance-tech-stack/)
    
-   [As Travel Takes Off, Companies Can Avoid Turbulence by Optimizing Travel Processes](https://www.capterra.com/resources/business-travel/)
    

Sources

1.  [Blake Oliver](https://www.linkedin.com/in/blaketoliver/), LinkedIn
    
2.  **Capterra software pricing data:** Only products with publicly available pricing information and qualified software products within the category, as of May 2024, are included in the pricing analysis. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). 
3.  **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology).
    
4.  **Capterra’s Travel Survey:** Capterra’s Travel Survey was conducted in July 2023 among 398 business travelers in the U.S. to learn more about the changing travel economy, how their organization approaches recording and reporting travel expenses, and about business travelers' preference for leisure travel.
    
5.  **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Learn more about our review verification process](https://www.capterra.com/reviews/faqs-verification).
    
6.  **Capterra advisor call notes:** Findings are based on data from telephonic conversations that Capterra’s advisor team had with small-to-midsize businesses seeking expense report tools. For this report, we analyzed interactions from the past year as of the production date. [Read the complete methodology here](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). 
7.  [Impact of Generative AI on Intelligent Document Processing](https://www.gartner.com/document/5177063?ref=solrAll&refval=403401116&), Gartner
    

## 2026 Capterra Shortlist for Expense Report

### Get to a better list with verified ratings & reviews

Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues. Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology)

[

](https://www.capterra.com/p/172127/Rippling/)

## [Rippling](https://www.capterra.com/p/172127/Rippling/)

[

4.9 (4,706)](https://www.capterra.com/p/172127/Rippling/reviews/)[View all reviews](https://www.capterra.com/p/172127/Rippling/reviews/)

[View Profile](https://www.capterra.com/p/172127/Rippling/)Add to compare

Rippling Spend: Consolidate your business’s corp cards, bill pay, travel and expense management, into one modern system. 

Overall Score

97/100

Popularity48/50

Rating49/50

Review Breakdown

Ease of Use

4.9

Customer Service

4.7

Features

4.8

Value for Money

4.8

Paid plans start at

$8.00Per User, Per Month

Free Trial

Free Version

Category features

7/20

Pros and Cons

SV

Stefan V

Mental Health Care, 201 - 500 employeesUsed the software for: 6-12 months.

“The payroll interface is my favorite part because it's clear, updates in a timely manner, can download paystubs, and can look up all the information related to my paty.“

April 8, 2026

CW

Connor W

Financial Services, 51 - 200 employeesUsed the software for: More than 2 years.

“the main gripe is having multiple rippling accounts under personal emails in past with past companies - signing up was a difficult process for each with old accounts associated with the email still“

April 20, 2026

[Read all 4,706 reviews→](https://www.capterra.com/p/172127/Rippling/reviews/)

[

](https://www.capterra.com/p/190778/QuickBooks-Online/)

## [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)

[

4.3 (8,431)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)[View all reviews](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)

[View Profile](https://www.capterra.com/p/190778/QuickBooks-Online/)Add to compare

QuickBooks simplifies expense reports with tools to track, categorize & manage expenses.

Overall Score

94/100

Popularity50/50

Rating44/50

Review Breakdown

Ease of Use

4.2

Customer Service

4.0

Features

4.3

Value for Money

4.2

Paid plans start at

$38.00Flat Rate, Per Month

Free Trial

Free Version

Category features

8/20

Pros and Cons

NC

Nikki C

Construction, 2 - 10 employeesUsed the software for: More than 2 years.

“It handles core tasks like invoicing, expense tracking, and financial reporting efficiently, and the automatic bank syncing helps keep records accurate and up to date. While there is a learning curve and some features can feel a bit complex at first, it becomes much more manageable with regular use.“

April 23, 2026

Kevin H

Construction, 2 - 10 employeesUsed the software for: 1-2 years.

“the dates. if i change a date on an estimate sheet, that carries through to the invoices and if i dont catch it my clients get overdue invoices. “

February 26, 2026

[Read all 8,431 reviews→](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)

[

](https://www.capterra.com/p/207081/Ramp/)

## [Ramp](https://www.capterra.com/p/207081/Ramp/)

[

4.9 (216)](https://www.capterra.com/p/207081/Ramp/reviews/)[View all reviews](https://www.capterra.com/p/207081/Ramp/reviews/)

[View Profile](https://www.capterra.com/p/207081/Ramp/)Add to compare

Ramp is the corporate card and spend management platform built to help you grow efficiently—and get your receipts in under 32 minutes.

Overall Score

89/100

Popularity40/50

Rating49/50

Review Breakdown

Ease of Use

4.9

Customer Service

4.6

Features

4.8

Value for Money

4.8

Paid plans start at

$15.00Per User, Per Month

Free Trial

Free Version

Category features

17/20

Pros and Cons

James L

Computer Software, 11 - 50 employeesUsed the software for: Less than 6 months.

“They have more logical functions as far as integrations and reporting than their competitors, the speed to vendor payment is swift, and they charge in a logical fashion, not some of the inflated rates of other players in the market.“

December 12, 2025

MS

Michelle S

Human Resources, 11 - 50 employeesUsed the software for: More than 2 years.

“Nothing - I think it can be a bit confusing when you are first introduced to the app so I can see it being difficult to learn for non-technical employees.“

March 23, 2026

[Read all 216 reviews→](https://www.capterra.com/p/207081/Ramp/reviews/)

[

](https://www.capterra.com/p/120109/Xero/)

## [Xero](https://www.capterra.com/p/120109/Xero/)

[

4.4 (3,287)](https://www.capterra.com/p/120109/Xero/reviews/)[View all reviews](https://www.capterra.com/p/120109/Xero/reviews/)

[View Profile](https://www.capterra.com/p/120109/Xero/)Add to compare

Xero is a beautiful online accounting software with expense management solutions for small businesses and accountants in any industry.

Overall Score

88/100

Popularity42/50

Rating46/50

Review Breakdown

Ease of Use

4.4

Customer Service

4.0

Features

4.3

Value for Money

4.2

Paid plans start at

$25.00Flat Rate, Per Month

Free Trial

Free Version

Category features

7/20

Pros and Cons

NC

Nikki C

Construction, 2 - 10 employeesUsed the software for: More than 2 years.

“What I like most about Xero is its clean, easy-to-use interface and automation features, especially bank reconciliation and invoicing, which save time and make managing finances much more straightforward.“

April 27, 2026

BN

Bill N

Accounting, 501 - 1,000 employeesUsed the software for: 1-2 years.

“Reporting and workflows aren’t very flexible like some other larger ERP systems, which can be frustrating especially as our company grew in size and required more advanced and granular reporting.“

April 19, 2026

[Read all 3,287 reviews→](https://www.capterra.com/p/120109/Xero/reviews/)

[

](https://www.capterra.com/p/380/Concur-Expense/)

## [SAP Concur](https://www.capterra.com/p/380/Concur-Expense/)

[

4.3 (2,244)](https://www.capterra.com/p/380/Concur-Expense/reviews/)[View all reviews](https://www.capterra.com/p/380/Concur-Expense/reviews/)

[Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/af897ece-6b99-4c23-aa73-a6d200b354f3/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS0yMjBnbHFqYzMtZzJkbS52ZXJjZWwuYXBwL2V4cGVuc2UtcmVwb3J0LXNvZnR3YXJlLw%3D%3D&categoryId=25a68cd2-9442-424b-acba-0486cc603abe&listingPosition=5)Add to compare

Spend management solution that helps businesses streamline travel, expense, and invoice processes for businesses of all sizes.

Overall Score

85/100

Popularity40/50

Rating45/50

Review Breakdown

Ease of Use

4.1

Customer Service

4.1

Features

4.2

Value for Money

4.1

Paid plans start at

$7.00Usage Based, Per Month

Free Trial

Free Version

Category features

16/20

Pros and Cons

Vineet S

Retail, 1,001 - 5,000 employeesUsed the software for: 6-12 months.

“I submit all my travelling expenses through Concur and it is a amazing process to be notified when they got approved, when they were sent for payment and also when they were actually paid.“

January 14, 2026

Cason E

Mental Health Care, 51 - 200 employeesUsed the software for: 6-12 months.

“The online travel booking features are slow, do not provide the same discounts, and have added travel fees.“

April 7, 2026

[Read all 2,244 reviews→](https://www.capterra.com/p/380/Concur-Expense/reviews/)

[

](https://www.capterra.com/p/178021/Wave-Apps/)

## [Wave](https://www.capterra.com/p/178021/Wave-Apps/)

[

4.4 (1,720)](https://www.capterra.com/p/178021/Wave-Apps/reviews/)[View all reviews](https://www.capterra.com/p/178021/Wave-Apps/reviews/)

[View Profile](https://www.capterra.com/p/178021/Wave-Apps/)Add to compare

Accounting solution that helps businesses automate invoicing, payroll management, estimating, invoicing, and bookkeeping tasks.

Overall Score

85/100

Popularity41/50

Rating44/50

Review Breakdown

Ease of Use

4.4

Customer Service

4.0

Features

4.2

Value for Money

4.6

Paid plans start at

$19.00Flat Rate, Per Month

Free Trial

Free Version

Category features

6/20

Pros and Cons

Amber M

Design, Self-employedUsed the software for: 1-2 years.

“The option to create recurring invoices has been amazing, as well as the reports I can pull at the end of each year.“

March 24, 2026

KW

Kristyne W

Hospitality, Self-employedUsed the software for: 1-2 years.

“I tried to set up a way to send invoices and receive payments through Wave, but even after I was approved, they removed my access due to a blanket assumption around travel agencies. “

February 24, 2026

[Read all 1,720 reviews→](https://www.capterra.com/p/178021/Wave-Apps/reviews/)

[

](https://www.capterra.com/p/142390/FreshBooks/)

## [FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)

[

4.5 (4,513)](https://www.capterra.com/p/142390/FreshBooks/reviews/)[View all reviews](https://www.capterra.com/p/142390/FreshBooks/reviews/)

[Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/609270fa-b593-415a-9f57-a6d200b42fbe/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS0yMjBnbHFqYzMtZzJkbS52ZXJjZWwuYXBwL2V4cGVuc2UtcmVwb3J0LXNvZnR3YXJlLw%3D%3D&categoryId=25a68cd2-9442-424b-acba-0486cc603abe&listingPosition=7)Add to compare

Cloud-based accounting software designed that helps small businesses with invoicing, time tracking, expense management and more.

Overall Score

84/100

Popularity38/50

Rating46/50

Review Breakdown

Ease of Use

4.5

Customer Service

4.4

Features

4.3

Value for Money

4.3

Paid plans start at

$21.00Flat Rate, Per Month

Free Trial

Free Version

Category features

9/20

Pros and Cons

Sarthak B

Information Technology and Services, 11 - 50 employeesUsed the software for: 6-12 months.

“Customer support is responsive, and although there are some limitations in advanced features, it works well for small businesses and freelancers.“

April 8, 2026

Jerry L

Computer Hardware, Self-employedUsed the software for: 1-2 years.

“The workflows for accounting reports can feel a bit restricted at times.“

April 9, 2026

[Read all 4,513 reviews→](https://www.capterra.com/p/142390/FreshBooks/reviews/)

[

](https://www.capterra.com/p/76/Intacct/)

## [Sage Intacct](https://www.capterra.com/p/76/Intacct/)

[

4.3 (677)](https://www.capterra.com/p/76/Intacct/reviews/)[View all reviews](https://www.capterra.com/p/76/Intacct/reviews/)

[View Profile](https://www.capterra.com/p/76/Intacct/)Add to compare

Leading provider of best-in-class cloud ERP software.

Overall Score

81/100

Popularity36/50

Rating45/50

Review Breakdown

Ease of Use

4.2

Customer Service

4.0

Features

4.2

Value for Money

4.0

Paid plans start at

Not provided by the vendor

Category features

7/20

Pros and Cons

TZ

Toni Z

Utilities, 11 - 50 employeesUsed the software for: More than 2 years.

“Some of the most likeable pros with Sage Intacct are the cloud access anywhere without VPNs or desktop installs, the growing automation technology being offered and the potential of the dashboard capabilities.“

April 27, 2026

AP

Andrew P

Non-Profit Organization Management, 11 - 50 employeesUsed the software for: More than 2 years.

“During file imports when the import has an issue, the File import error messages are pitiful. “

April 21, 2026

[Read all 677 reviews→](https://www.capterra.com/p/76/Intacct/reviews/)

[

](https://www.capterra.com/p/142384/Zoho-Expense/)

## [Zoho Expense](https://www.capterra.com/p/142384/Zoho-Expense/)

[

4.6 (1,197)](https://www.capterra.com/p/142384/Zoho-Expense/reviews/)[View all reviews](https://www.capterra.com/p/142384/Zoho-Expense/reviews/)

[Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/e0047a88-c9ca-46c6-8277-a6d200b7a22f/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS0yMjBnbHFqYzMtZzJkbS52ZXJjZWwuYXBwL2V4cGVuc2UtcmVwb3J0LXNvZnR3YXJlLw%3D%3D&categoryId=25a68cd2-9442-424b-acba-0486cc603abe&listingPosition=9)Add to compare

Zoho Expense helps businesses streamline corporate travel, automate expense reporting, and gain complete control over spend.

Overall Score

81/100

Popularity34/50

Rating47/50

Review Breakdown

Ease of Use

4.6

Customer Service

4.5

Features

4.5

Value for Money

4.6

Paid plans start at

$3.00Per User, Per Month

Free Trial

Free Version

Category features

18/20

Pros and Cons

SB

Sargam B

Marketing and Advertising, 2 - 10 employeesUsed the software for: Less than 6 months.

“Auto-scan for receipts, multi-currency support, and seamless integration with Zoho Books are standout features.“

April 6, 2026

Drixel G. D

Hospital & Health Care, 11 - 50 employeesUsed the software for: I used a free trial.

“On the flip side, In a world of nation-state hackers and phishing pros, I worry about vulnerabilities in third-party integrations or unpatched APIs.“

April 6, 2026

[Read all 1,197 reviews→](https://www.capterra.com/p/142384/Zoho-Expense/reviews/)

Need a Little Help?

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[

](https://www.capterra.com/p/140646/webexpenses/)

## [webexpenses](https://www.capterra.com/p/140646/webexpenses/)

[

4.5 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/)[View all reviews](https://www.capterra.com/p/140646/webexpenses/reviews/)

[View Profile](https://www.capterra.com/p/140646/webexpenses/)Add to compare

Webexpenses automates expense reporting, saving time, reducing costs, and improving compliance. Full support included.

Overall Score

80/100

Popularity34/50

Rating46/50

Review Breakdown

Ease of Use

4.4

Customer Service

4.4

Features

4.4

Value for Money

4.4

Paid plans start at

Not provided by the vendor

Category features

16/20

Pros and Cons

AU

Alberto U

Construction, 10,001+ employeesUsed the software for: Less than 6 months.

“The system has real-time policy checks and customizable approval flows, which help reduce non-compliant claims and improve turnaround times.“

December 17, 2025

KM

Kate M

Hospital & Health Care, 10,001+ employeesUsed the software for: Less than 6 months.

“No training provided when changing over to webexpenses, therefore delayed requests as not aware of what was required.“

December 15, 2025

[Read all 1,105 reviews→](https://www.capterra.com/p/140646/webexpenses/reviews/)

[

](https://www.capterra.com/p/153384/Holded/)

## [Holded](https://www.capterra.com/p/153384/Holded/)

[

4.6 (348)](https://www.capterra.com/p/153384/Holded/reviews/)[View all reviews](https://www.capterra.com/p/153384/Holded/reviews/)

[View Profile](https://www.capterra.com/p/153384/Holded/)Add to compare

It is a cloud-based management software to control all aspects of your business: accounting, invoicing, inventory, CRM, HR and projects

Overall Score

78/100

Popularity30/50

Rating48/50

Review Breakdown

Ease of Use

4.6

Customer Service

4.2

Features

4.3

Value for Money

4.2

Paid plans start at

€7.50Flat Rate, Per Month

Free Trial

Free Version

Category features

7/20

Pros and Cons

RP

Ryan P

Design, Self-employedUsed the software for: Less than 6 months.

“My favorite aspects of Holded are that it combines accounting, invoicing, CRM, inventory, HR, and projects.“

April 12, 2026

AA

Aroob A

Marketing and Advertising, 11 - 50 employeesUsed the software for: 6-12 months.

“The new update has a very different user interface and it makes it a bit hard for me sometimes to find the pages.“

November 19, 2024

[Read all 348 reviews→](https://www.capterra.com/p/153384/Holded/reviews/)

[

](https://www.capterra.com/p/169591/TripActions/)

## [Navan](https://www.capterra.com/p/169591/TripActions/)

[

4.6 (210)](https://www.capterra.com/p/169591/TripActions/reviews/)[View all reviews](https://www.capterra.com/p/169591/TripActions/reviews/)

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Navan is an all-in-one expense management solution that helps companies save time and money.

Overall Score

78/100

Popularity32/50

Rating46/50

Review Breakdown

Ease of Use

4.5

Customer Service

4.4

Features

4.4

Value for Money

4.2

Paid plans start at

Not provided by the vendor

Category features

17/20

Pros and Cons

RH

Rebecca H

Marketing and Advertising, 201 - 500 employeesUsed the software for: Less than 6 months.

“Much easier than emailing over expenses to then send them over to the Finance team.“

December 9, 2025

Mikey B

Information Technology and Services, 1,001 - 5,000 employeesUsed the software for: Less than 6 months.

“The map interface for viewing hotels was frustrating with some notable glitches i.e. the zoom being reset / map resetting after viewing hotels.“

May 24, 2025

[Read all 210 reviews→](https://www.capterra.com/p/169591/TripActions/reviews/)

[

](https://www.capterra.com/p/200192/Payhawk/)

## [Payhawk](https://www.capterra.com/p/200192/Payhawk/)

[

4.6 (187)](https://www.capterra.com/p/200192/Payhawk/reviews/)[View all reviews](https://www.capterra.com/p/200192/Payhawk/reviews/)

[View Profile](https://www.capterra.com/p/200192/Payhawk/)Add to compare

Payhawk's spend management solution enables you to control employee spend, reimburse mileage, per diem claims and out-of-pocket spend.

Overall Score

77/100

Popularity29/50

Rating48/50

Review Breakdown

Ease of Use

4.6

Customer Service

4.7

Features

4.4

Value for Money

4.5

Paid plans start at

Not provided by the vendor

Category features

17/20

Pros and Cons

Jochanan B

Retail, 201 - 500 employeesUsed the software for: Less than 6 months.

“Easy to make a credit card for your employees, but that's it. But at companies like Revolut you can do this for free.“

April 10, 2026

Carl Olof A

Computer Software, 51 - 200 employeesUsed the software for: Less than 6 months.

“The mail receipt feature doesn't always match receipts.“

February 4, 2025

[Read all 187 reviews→](https://www.capterra.com/p/200192/Payhawk/reviews/)

[

](https://www.capterra.com/p/176776/TeamPay/)

## [Teampay](https://www.capterra.com/p/176776/TeamPay/)

[

4.6 (257)](https://www.capterra.com/p/176776/TeamPay/reviews/)[View all reviews](https://www.capterra.com/p/176776/TeamPay/reviews/)

[View Profile](https://www.capterra.com/p/176776/TeamPay/)Add to compare

Teampay’s proactive approach to spend management eliminates the need for expense reports. It’s company spend, simplified.

Overall Score

77/100

Popularity29/50

Rating48/50

Review Breakdown

Ease of Use

4.6

Customer Service

4.6

Features

4.5

Value for Money

4.5

Paid plans start at

Not provided by the vendor

Category features

16/20

Pros and Cons

SL

Stephanie L

Financial Services, 51 - 200 employeesUsed the software for: Less than 6 months.

“In the beginning it took a while for the reimbursement to come through, however since my expense was the same every month I was pleasantly surprised that it now gave automatic approvals and reimbursement was issued within a week.“

September 26, 2025

TW

Taylor W

Real Estate, 51 - 200 employeesUsed the software for: 1-2 years.

“Like I previously said, this is a nanny software that I guess is good at 'protecting' the company. But if you can't trust your employees to use their own credit cards, knowing that we have to have the expense approved anyway, and not abuse their spending, then the company is already in trouble.“

September 22, 2025

[Read all 257 reviews→](https://www.capterra.com/p/176776/TeamPay/reviews/)

[

](https://www.capterra.com/p/115928/Coupa/)

## [Coupa](https://www.capterra.com/p/115928/Coupa/)

[

4.0 (126)](https://www.capterra.com/p/115928/Coupa/reviews/)[View all reviews](https://www.capterra.com/p/115928/Coupa/reviews/)

[View Profile](https://www.capterra.com/p/115928/Coupa/)Add to compare

Coupa is a spend management platform that helps businesses with direct and indirect spending through real-time insights.

Overall Score

76/100

Popularity32/50

Rating44/50

Review Breakdown

Ease of Use

3.9

Customer Service

3.9

Features

3.9

Value for Money

3.8

Paid plans start at

$2500.00Per Month

Free Trial

Free Version

Category features

9/20

Pros and Cons

CB

Cooper B

Construction, 11 - 50 employeesUsed the software for: Less than 6 months.

“I like the organization that they provide when uploading invoices for our vendors.“

March 5, 2026

SF

Sergi F

Packaging and Containers, 10,001+ employeesUsed the software for: More than 2 years.

“The implementation took longer than we expected, and getting our non-techy staff to actually use it correctly was a struggle.“

January 24, 2026

[Read all 126 reviews→](https://www.capterra.com/p/115928/Coupa/reviews/)

[

](https://www.capterra.com/p/122008/FreeAgent/)

## [FreeAgent](https://www.capterra.com/p/122008/FreeAgent/)

[

4.5 (179)](https://www.capterra.com/p/122008/FreeAgent/reviews/)[View all reviews](https://www.capterra.com/p/122008/FreeAgent/reviews/)

[View Profile](https://www.capterra.com/p/122008/FreeAgent/)Add to compare

FreeAgent - Voted the UK’s #1 bookkeeping software and Client App of the Year 2021 at ICB Luca awards

Overall Score

76/100

Popularity29/50

Rating47/50

Review Breakdown

Ease of Use

4.4

Customer Service

4.5

Features

4.3

Value for Money

4.3

Paid plans start at

£10.00Per User, Per Month

Free Trial

Free Version

Category features

9/20

Pros and Cons

AO

Aidan O

Entertainment, Self-employedUsed the software for: Less than 6 months.

“The way the system learns the more I use it has really helped make the process even quicker and automate most of my bookkeeping.“

April 9, 2026

MH

Matthew H

Facilities Services, 2 - 10 employeesUsed the software for: 1-2 years.

“I think the worst part is the templates they need to bade easier“

February 17, 2026

[Read all 179 reviews→](https://www.capterra.com/p/122008/FreeAgent/reviews/)

[

](https://www.capterra.com/p/129758/Procurify/)

## [Procurify](https://www.capterra.com/p/129758/Procurify/)

[

4.6 (198)](https://www.capterra.com/p/129758/Procurify/reviews/)[View all reviews](https://www.capterra.com/p/129758/Procurify/reviews/)

[Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/fa7373ae-7426-4370-a4ca-a6d200b5e38a/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS0yMjBnbHFqYzMtZzJkbS52ZXJjZWwuYXBwL2V4cGVuc2UtcmVwb3J0LXNvZnR3YXJlLw%3D%3D&categoryId=25a68cd2-9442-424b-acba-0486cc603abe&listingPosition=17)Add to compare

AI-powered receipt capture from mobile, with real-time expense visibility alongside purchasing and AP, all spend tracked in one place.

Overall Score

76/100

Popularity28/50

Rating48/50

Review Breakdown

Ease of Use

4.6

Customer Service

4.5

Features

4.3

Value for Money

4.5

Paid plans start at

Not provided by the vendor

Category features

15/20

Pros and Cons

EL

Edgar L

Financial Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years.

“We have a well-structured system that makes it easy to track each stage of the payment process.“

October 9, 2025

EL

Edgar L

Financial Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years.

“I think sometimes it’s easy to get lost. When I get mentioned in a message, if I don’t click on the notification right away, it’s hard to find it later.“

October 9, 2025

[Read all 198 reviews→](https://www.capterra.com/p/129758/Procurify/reviews/)

[

](https://www.capterra.com/p/152770/Elorus/)

## [Elorus](https://www.capterra.com/p/152770/Elorus/)

[

4.9 (323)](https://www.capterra.com/p/152770/Elorus/reviews/)[View all reviews](https://www.capterra.com/p/152770/Elorus/reviews/)

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Online invoicing, time-tracking, and expense management software for freelancers, SMBs, and digital agencies.

Overall Score

75/100

Popularity25/50

Rating50/50

Review Breakdown

Ease of Use

4.8

Customer Service

4.8

Features

4.6

Value for Money

4.8

Paid plans start at

$9.00Per User, Per Month

Free Trial

Free Version

Category features

5/20

Pros and Cons

GF

George F

Information Services, Self-employedUsed the software for: 6-12 months.

“Overall, Elorus seems to offer a well-rounded and efficient solution for businesses that need invoicing, time tracking, expense management, and project visibility in a single environment.“

March 20, 2026

Nikos M

Information Technology and Services, Self-employedUsed the software for: 6-12 months.

“The AI Functionality needs some improvement as of now not always activated (I guess when can't read properly the invoice data).“

December 2, 2025

[Read all 323 reviews→](https://www.capterra.com/p/152770/Elorus/reviews/)

[

](https://www.capterra.com/p/170784/TravelBank/)

## [TravelBank](https://www.capterra.com/p/170784/TravelBank/)

[

4.7 (251)](https://www.capterra.com/p/170784/TravelBank/reviews/)[View all reviews](https://www.capterra.com/p/170784/TravelBank/reviews/)

[View Profile](https://www.capterra.com/p/170784/TravelBank/)Add to compare

TravelBank delivers the most efficient and delightful all-in-one expense, travel and card management platform.

Overall Score

75/100

Popularity28/50

Rating47/50

Review Breakdown

Ease of Use

4.7

Customer Service

4.7

Features

4.6

Value for Money

4.7

Paid plans start at

Not provided by the vendor

Category features

15/20

Pros and Cons

KR

Kathy R

Real Estate, 501 - 1,000 employeesUsed the software for: More than 2 years.

“Expense reports are so much easier than matching receipts to credit card statements.“

March 13, 2026

PA

Paola A

Entertainment, 501 - 1,000 employeesUsed the software for: More than 2 years.

“Other times some expenses that were on our credit card statement would not populate in Travel Bank so we needed to add the expense manually.“

April 3, 2026

[Read all 251 reviews→](https://www.capterra.com/p/170784/TravelBank/reviews/)

[

](https://www.capterra.com/p/168740/Sage-One-UK/)

## [Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/)

[

4.1 (609)](https://www.capterra.com/p/168740/Sage-One-UK/reviews/)[View all reviews](https://www.capterra.com/p/168740/Sage-One-UK/reviews/)

[View Profile](https://www.capterra.com/p/168740/Sage-One-UK/)Add to compare

Sage Accounting is financial management software that helps small and medium businesses streamline finances and gain insights.

Overall Score

74/100

Popularity30/50

Rating44/50

Review Breakdown

Ease of Use

4.1

Customer Service

3.8

Features

4.0

Value for Money

3.9

Paid plans start at

$20.00Flat Rate, Per Month

Free Trial

Free Version

Category features

7/20

Pros and Cons

AR

Alejandro R

Human Resources, 11 - 50 employeesUsed the software for: 6-12 months.

“Additionally, Sage provides good reporting functionalities, enabling clear visibility into financial performance and supporting informed decision-making.“

April 27, 2026

LF

Lise F

Sports, Self-employedUsed the software for: More than 2 years.

“I'm retired and I do work on a volunteer base for a small and new non-profit organisation and responsible to a board of directors, they feeled that it was too expansive, the only version available at a decent price is the online version but being from the old school I do not like to use the online.“

April 27, 2026

[Read all 609 reviews→](https://www.capterra.com/p/168740/Sage-One-UK/reviews/)

[

](https://www.capterra.com/p/148522/Precoro/)

## [Precoro](https://www.capterra.com/p/148522/Precoro/)

[

4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/)[View all reviews](https://www.capterra.com/p/148522/Precoro/reviews/)

[View Profile](https://www.capterra.com/p/148522/Precoro/)Add to compare

Improve cash flow transparency and control all company expenses. Use budget limits, PO processing, reports, and more in one solution.

Overall Score

72/100

Popularity24/50

Rating48/50

Review Breakdown

Ease of Use

4.7

Customer Service

4.8

Features

4.5

Value for Money

4.7

Paid plans start at

$499.00Flat Rate, Per Month

Free Trial

Free Version

Category features

13/20

Pros and Cons

MA

Michael A

Furniture, 201 - 500 employeesUsed the software for: 1-2 years.

“It has significantly improved our expense management, process tracking, and order management by bringing everything into one centralized system.“

April 27, 2026

VR

Veronica R

Retail, 11 - 50 employeesUsed the software for: 1-2 years.

“I also dont like the several notifications that appear in the top right corner when creating, approving or editing a Purchase Order.“

November 18, 2025

[Read all 255 reviews→](https://www.capterra.com/p/148522/Precoro/reviews/)

[

](https://www.capterra.com/p/92390/ExpensePoint/)

## [ExpensePoint](https://www.capterra.com/p/92390/ExpensePoint/)

[

4.8 (343)](https://www.capterra.com/p/92390/ExpensePoint/reviews/)[View all reviews](https://www.capterra.com/p/92390/ExpensePoint/reviews/)

[View Profile](https://www.capterra.com/p/92390/ExpensePoint/)Add to compare

ExpensePoint is an expense reporting platform that uses machine learning technology to extract information from receipt images.

Overall Score

69/100

Popularity23/50

Rating46/50

Review Breakdown

Ease of Use

4.7

Customer Service

4.9

Features

4.7

Value for Money

4.8

Paid plans start at

$10.50Per User, Per Month

Free Trial

Free Version

Category features

18/20

Pros and Cons

HC

Heather C

Construction, 11 - 50 employeesUsed the software for: 6-12 months.

“The receipt upload makes things easy and clear and the email reminders for approval and other things makes my life easier.“

December 10, 2025

KB

Katrina B

Non-Profit Organization Management, 2 - 10 employeesUsed the software for: 1-2 years.

“One frustration I have is the lag between when a transaction completes in the bank and the transaction comes through ExpensePoint, it can take 3-5 days. “

September 4, 2025

[Read all 343 reviews→](https://www.capterra.com/p/92390/ExpensePoint/reviews/)

[

](https://www.capterra.com/p/171040/TravelPerk/)

## [Perk](https://www.capterra.com/p/171040/TravelPerk/)

[

4.7 (422)](https://www.capterra.com/p/171040/TravelPerk/reviews/)[View all reviews](https://www.capterra.com/p/171040/TravelPerk/reviews/)

[Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/6c1a2592-c728-4105-9bd9-a80400750939/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS0yMjBnbHFqYzMtZzJkbS52ZXJjZWwuYXBwL2V4cGVuc2UtcmVwb3J0LXNvZnR3YXJlLw%3D%3D&categoryId=25a68cd2-9442-424b-acba-0486cc603abe&listingPosition=23)Add to compare

Eliminate expense report pain with automation, real-time visibility, and compliance built in.

Overall Score

69/100

Popularity24/50

Rating45/50

Review Breakdown

Ease of Use

4.7

Customer Service

4.6

Features

4.6

Value for Money

4.5

Paid plans start at

$99.00Flat Rate, Per Month

Free Trial

Free Version

Category features

18/20

Pros and Cons

Claire B

Apparel & Fashion, 2 - 10 employeesUsed the software for: I used a free trial.

“Perk does a great job centralizing trip expenses and invoices into one platform.“

January 8, 2026

Keith O

Computer Hardware, 11 - 50 employeesUsed the software for: I used a free trial.

“I would say the learning curve was bad for some of the team.“

July 25, 2025

[Read all 422 reviews→](https://www.capterra.com/p/171040/TravelPerk/reviews/)

[

](https://www.capterra.com/p/246352/Revolut-for-Business/)

## [Revolut Business](https://www.capterra.com/p/246352/Revolut-for-Business/)

[

4.0 (80)](https://www.capterra.com/p/246352/Revolut-for-Business/reviews/)[View all reviews](https://www.capterra.com/p/246352/Revolut-for-Business/reviews/)

[View Profile](https://www.capterra.com/p/246352/Revolut-for-Business/)Add to compare

The account that does more for your business. Scale — and save — with global payments, multi-currency accounts, and smarter spending.

Overall Score

69/100

Popularity26/50

Rating43/50

Review Breakdown

Ease of Use

4.2

Customer Service

3.0

Features

4.0

Value for Money

3.6

Paid plans start at

£10.00Flat Rate, Per Month

Free Trial

Free Version

Category features

15/20

Pros and Cons

Osman S

Marketing and Advertising, 2 - 10 employeesUsed the software for: Less than 6 months.

“Multiple accounts, currency exchanges, allowing users to have different access roles, and it is a modern banking experience.“

December 15, 2025

DG

Damian G

Computer Software, Self-employedUsed the software for: 6-12 months.

“In the end i think revolut business plans (base one) is to expensive and not giving even one free international paymentm.“

March 21, 2026

[Read all 80 reviews→](https://www.capterra.com/p/246352/Revolut-for-Business/reviews/)

[

](https://www.capterra.com/p/180429/Veryfi/)

## [Veryfi](https://www.capterra.com/p/180429/Veryfi/)

[

4.8 (190)](https://www.capterra.com/p/180429/Veryfi/reviews/)[View all reviews](https://www.capterra.com/p/180429/Veryfi/reviews/)

[View Profile](https://www.capterra.com/p/180429/Veryfi/)Add to compare

APIs to turn Unstructured Documents (receipts, invoices, checks, bank statements) into Structured Data (inc line items) in Seconds.

Overall Score

68/100

Popularity22/50

Rating46/50

Review Breakdown

Ease of Use

4.8

Customer Service

4.8

Features

4.8

Value for Money

4.6

Paid plans start at

Not provided by the vendor

Category features

6/20

Pros and Cons

AS

Ailen S

Computer Software, 2 - 10 employeesUsed the software for: 1-2 years.

“A great, easy-to-use tool with powerful rules, but it could be a little faster when searching for IDs and opening files“

January 27, 2026

Ramnath R

Information Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months.

“All things are good, but i face issues whenever the text on the business card is in faint colours, veryfi OCR is unable to scan it properly and lost some words.“

January 24, 2025

[Read all 190 reviews→](https://www.capterra.com/p/180429/Veryfi/reviews/)

Most Popular

Popularity Score

Popular

Highly Rated

Ratings Score

Highest Rated

To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence.

Date published:January 5, 2026