# Best File Sharing Software 2026 | Capterra > Find the top File Sharing software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/file-sharing-software/s/windows --- # Best File Sharing Software Last updated on April 15, 2026 How to find the right File Sharing Software? Learn more from our team about File Sharing Software pricing features and benefits in our File Sharing Buyers Guide Verified Insights Provider data verified by our Software Research team and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) ## What is file sharing software? Researched by: [Capterra](https://www.capterra.com/resources/author/capterra/) Updated on April 15, 2026 [File sharing software](https://www.capterra.com/file-sharing-software/) is a tool designed to store and distribute digital files across an organizational network or over the internet. These tools help users stay in touch with other stakeholders by exchanging relevant data and files. * * * For more information consult our [File Sharing Buyers Guide](#buyers-guide-content) [4.8 (111)](https://www.capterra.com/p/163280/Cerberus-FTP-Server/reviews/) Great for: Features Cerberus FTP Server is an FTP/S, SFTP, and MFT server with support for HTTP/S transfer via on-premise or cloud-integrated installation. [Learn more about Cerberus FTP Server](https://www.capterra.com/p/163280/Cerberus-FTP-Server/) 86% of users recommend this product [4.6 (94)](https://www.capterra.com/p/123016/Cleo/reviews/) The Cleo Integration Cloud keeps ad hoc file sharing easy while allowing for complete control and visibility across all of your data. [Learn more about Cleo Integration Cloud](https://www.capterra.com/p/123016/Cleo/) [4.8 (128)](https://www.capterra.com/p/158210/GoAnywhere-MFT/reviews/) Great for: Value for Money GoAnywhere MFT is an enterprise-ready managed file transfer solution that allows you to simplify, encrypt and automate file transfers. [Learn more about GoAnywhere MFT](https://www.capterra.com/p/158210/GoAnywhere-MFT/) 97% of users recommend this product Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. [4.6 (38)](https://www.capterra.com/p/227959/Virtru/reviews/) Virtru's powerful encryption products allow you to control access to sensitive data shared via emails, files, and apps. [Learn more about Virtru](https://www.capterra.com/p/227959/Virtru/) [3.8 (60)](https://www.capterra.com/p/147972/Mango-Billing/reviews/) Mango secure file sharing is developed by accountants who understand what you need to create a smooth experience for clients – and you. [Learn more about Mango Practice Management](https://www.capterra.com/p/147972/Mango-Billing/) [4.6 (40)](https://www.capterra.com/p/152879/Onehub/reviews/) Manage, share, and collaborate on business files. Offers granular permission control, role assignments and mobile access. [Learn more about Onehub](https://www.capterra.com/p/152879/Onehub/) [4.9 (16)](https://www.capterra.com/p/215989/Medsender/reviews/) Medsender’s AI Medical Assistant® unifies faxes, referrals, and patient calls into one automated platform reducing manual work. [Learn more about Medsender](https://www.capterra.com/p/215989/Medsender/) [4.6 (95)](https://www.capterra.com/p/145411/Zoho/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Zoho WorkDrive is secure, instant file-sharing software enabling seamless collaboration between modern teams. [Learn more about Zoho WorkDrive](https://www.capterra.com/p/145411/Zoho/) [4.7 (1055)](https://www.capterra.com/p/179015/OnBoard-Board-Portal/reviews/) Great for: Document Management OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today. [Learn more about OnBoard](https://www.capterra.com/p/179015/OnBoard-Board-Portal/) 89% of users recommend this product [4.6 (1200)](https://www.capterra.com/p/171884/IDrive/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Great for: Secure Data Storage Protects all your devices, Cloud Applications Data including Office 365, Google Workspace. Also includes S3 Compatible Object Storage [Learn more about IDrive](https://www.capterra.com/p/171884/IDrive/) 83% of users recommend this product [4.8 (26)](https://www.capterra.com/p/228590/ArcESB/reviews/) Next-generation Managed File Transfer, EDI & Application Integration solution with support for secure messaging capabilities. [Learn more about CData Arc](https://www.capterra.com/p/228590/ArcESB/) [5.0 (2)](https://www.capterra.com/p/10029702/Syncplify-Server/#reviews) Syncplify Server! is a cross-platform FTP, SFTP, and HTTPS file server tool that helps businesses manage file sharing across systems. [Learn more about Syncplify Server!](https://www.capterra.com/p/10029702/Syncplify-Server/) [4.7 (50)](https://www.capterra.com/p/78072/Dokmee-Document-Management-Solution/reviews/) Document management solution designed to help businesses store, organize, and manage documents on-premises or in the cloud. [Learn more about Dokmee DMS](https://www.capterra.com/p/78072/Dokmee-Document-Management-Solution/) [4.5 (122)](https://www.capterra.com/p/131751/CapLinked/reviews/) Good for: Value for Money CapLinked has become one of the leading Virtual Data Room platforms available today. https://www.caplinked.com/  [Learn more about CapLinked](https://www.capterra.com/p/131751/CapLinked/) [4.6 (44)](https://www.capterra.com/p/199085/MFT-Server/reviews/) Securely share files with JSCAPE: a reliable, flexible solution designed for modern enterprises. Start for free with a 7 day trial! [Learn more about JSCAPE](https://www.capterra.com/p/199085/MFT-Server/) [## Google Drive](https://www.capterra.com/p/161425/Drive/) [4.8 (28440)](https://www.capterra.com/p/161425/Drive/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Great for: Document Storage Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. [Learn more about Google Drive](https://www.capterra.com/p/161425/Drive/) 92% of users recommend this product [## Slack](https://www.capterra.com/p/135003/Slack/) [4.7 (24059)](https://www.capterra.com/p/135003/Slack/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Great for: Tagging Slack is cloud-based software that unites people, projects, and tools, helping teams work efficiently with productivity & AI features. [Learn more about Slack](https://www.capterra.com/p/135003/Slack/) 86% of users recommend this product [## Trello](https://www.capterra.com/p/211559/Trello/) [4.5 (23495)](https://www.capterra.com/p/211559/Trello/reviews/) Good for: Small Business Trello is a cloud-based project management software that helps teams organize and manage their tasks and projects from anywhere. [Learn more about Trello](https://www.capterra.com/p/211559/Trello/) [## Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) [4.5 (21684)](https://www.capterra.com/p/143068/Dropbox-Business/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Great for: Automatic Backup Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Start a free trial! [Learn more about Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) [## Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17499)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) Great for: Calendar Management Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location. [Learn more about Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) 88% of users recommend this product [## Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) [4.6 (14043)](https://www.capterra.com/p/227157/Microsoft-365/reviews/) Great for: Full Text Search Microsoft 365 is a subscription suite offering apps, cloud storage, and AI tools for personal and family creation and collaboration. [Learn more about Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) 83% of users recommend this product [## Asana](https://www.capterra.com/p/184581/Asana-PM/) [4.5 (13549)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Good for: Enterprise Asana organize, manages, and coordinates work between humans and AI across teams at scale. [Learn more about Asana](https://www.capterra.com/p/184581/Asana-PM/) [## OneDrive](https://www.capterra.com/p/161304/OneDrive/) [4.5 (12644)](https://www.capterra.com/p/161304/OneDrive/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Good for: Document Management Web-based digital asset management solution that allows businesses of all sizes to manage files, collaborate, scan documents, and more. [Learn more about OneDrive](https://www.capterra.com/p/161304/OneDrive/) [## monday.com](https://www.capterra.com/p/147657/monday-com/) [4.6 (5732)](https://www.capterra.com/p/147657/monday-com/reviews/) Great for: Enterprise On monday.com is a platform where teams share files and communicate in context on everything from simple tasks to complex portfolios. [Learn more about monday.com](https://www.capterra.com/p/147657/monday-com/) [## Box](https://www.capterra.com/p/148766/Box/) [4.4 (5624)](https://www.capterra.com/p/148766/Box/reviews/) [Capterra Shortlist](https://www.capterra.com/file-sharing-software/shortlist/) Great for: Data Synchronization Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP.  [Learn more about Box](https://www.capterra.com/p/148766/Box/) Page 1 of 19 Filter (469) Products: Sort By: Sponsored * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews Access Controls/Permissions AI Copilot Alerts/Notifications API Audit Trail Collaboration Tools Content Management Document Storage Drag & Drop Electronic Signature Encryption Generative AI Messaging Mobile Access Real Time Synchronization Search/Filter User Management Version Control Workflow Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Collaboration Software](https://www.capterra.com/collaboration-software/)[Content Management Software](https://www.capterra.com/content-management-software/)[Document Management Software](https://www.capterra.com/document-management-software/)[Portal Software](https://www.capterra.com/portal-software/)[Screen Recording Software](https://www.capterra.com/screen-recording-software/) I'm looking for File Sharing Software that is: [Free](https://www.capterra.com/file-sharing-software/s/free/) Table of Contents - [The benefits of file sharing software](#the-benefits-of-file-sharing-software) - [Typical features of file sharing software](#typical-features-of-file-sharing-software) - [The cost of file sharing software](#the-cost-of-file-sharing-software) - [Considerations when purchasing file sharing software](#considerations-when-purchasing-file-sharing-software) - [Relevant file sharing software trends](#relevant-file-sharing-software-trends) ## The benefits of file sharing software - **Reduced costs:** File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thus reducing overhead expenses associated with maintaining the infrastructure required to store and distribute hard copies.  - **Increased data integrity:** File sharing software provides security for sensitive data, making data less prone to manipulation and corruption. Users can set permissions on the files they share; Recipients can download, view, share, or edit files only if allowed by the established permission settings. - **Collaboration:** File sharing software enables fast collaboration as files can be shared with just a few clicks. - **Real-time visibility:** Keeps users updated on file status through notifications whenever a file is uploaded, downloaded, or edited. * * * ## Typical features of file sharing software - **Collaboration:** Users can work together on projects by communicating and sharing information about specific files within the system. - **Document management:** Collect, store, and share all documents in a central platform. - **Access controls/permissions:** Establish levels of authorization for specific files/folders. - **Encryption:** Mask data using built-in algorithms to enhance protection. - **Real-time synchronization:** Updates such as changes or edits to files/folders are visible to all users in real time. * * * ## The cost of file sharing software Most products in the market are priced on a “per user, per month” basis and can be divided into three pricing tiers based on their starting price: **Price ranges\*:** - $4 - $6 - $6 - $10 - $10+ _\*The pricing included in this list is for the entry-level/lowest-priced offerings found on vendor websites on June 21, 2019. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products._ The above list summarizes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as advanced admin controls, domain insights, file locking, enterprise mobility management support, and file event tracking. * * * ## Considerations when purchasing file sharing software - **Security and confidentiality:** With a growing number of online solutions, data security is becoming a large concern for businesses of all sizes. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing). - **Integration capabilities:** While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilized. To facilitate seamless data flow between your business’ systems (e.g., CRM or ERP software), ask software vendors about integration capabilities. * * * ## Relevant file sharing software trends - **File exchange is getting faster:** With the increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files. - [Data containerization](https://www.dataversity.net/data-containers-demystified-reliable-data-movement-solution/) **is keeping business data safe on personal devices:** “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices. With data containerization, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorized access. This process can be completed using unique PINs, geo-fencing, and IP-fencing. * * * **Sources** Products evaluated for the pricing calculation were taken from [Capterra’s directory page](https://www.capterra.com/file-sharing-software/). The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Capterra’s directory that offer them. The following source was used for this document: 1\. [Data Containers Demystified: A Reliable Data Movement Solution](https://www.dataversity.net/data-containers-demystified-reliable-data-movement-solution/) (Date accessed: July 19, 2019)