--- title: "Best Free Meeting Room Booking System Software Solutions 2026 | Capterra" description: "Find and compare the 2026 best free Meeting Room Booking System software solutions, using our interactive tool to quickly narrow your choices based on businesses like yours." source_url: "https://www.capterra.com/meeting-room-booking-system-software/s/free/" page_type: "subcategory" language: "en" --- # Best Meeting Room Booking System Software for free ## AeriCast Profile: [AeriCast](https://www.capterra.com/p/251760/AeriCast/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Wireless presentations from your laptop. Turn screens to digital signage when room not in use. #### Pros and cons based on reviews Not available #### Starting price Starting price: $19.99 Pricing details: Per Feature, Per Month Free trial: No Free demo: No ### Features tab #### Most popular features - Online Booking: Not available - Multi-Location: Not available - Visitor Management: Not available - Payment Processing: Not available - Utilization Reporting: Not available - Digital Signage: Available - Internal Meetings: Not available - Third Party Booking: Not available - Vendor Management: Not available - AI Copilot: Not available - Generative AI: Not available ### Gallery tab ### Integrations tab AeriCast connects with 4+ software tools. [See all integrations](https://www.capterra.com/p/251760/AeriCast/#integrations) #### Most popular integrations - Instagram: 4.7 rating - Google Chrome: 4.8 rating - Twitter/X: 4.5 rating - YouTube: 4.7 rating --- ## anny Rating: 4.8 out of 5 (21 reviews) Profile: [anny](https://www.capterra.com/p/231920/anny/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Meeting room bookings with real-time displays, interactive maps, Outlook Add-In and Calendar-Sync. Customise and control your bookings. #### Rating breakdown - Ease of Use: 4.5 out of 5 - Customer Service: 5.0 out of 5 - Features: 4.7 out of 5 - Value for Money: 4.7 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: €5.00 Pricing details: Usage Based, Per Month Free trial: Yes Free demo: Yes ### Features tab #### Highest rated features - Online Booking: 5.0 rating - Room Booking: 5.0 rating - Payment Processing: 5.0 rating - Room Availability Schedule: 5.0 rating #### Lowest rated features - Calendar Management: 5.0 rating - Customizable Branding: 5.0 rating - Meeting Management: 5.0 rating - Visitor Management: 5.0 rating ### Gallery tab Ease of use: 4.5 out of 5 (21 reviews) ### Integrations tab anny connects with 14+ software tools. [See all integrations](https://www.capterra.com/p/231920/anny/#integrations) #### Most popular integrations - Google Workspace: 5.0 rating - Microsoft 365: 5.0 rating - Microsoft Teams: 4.5 rating - Google Calendar: 4.8 rating - Stripe: 5.0 rating - Microsoft Outlook: 4.7 rating - Personio: 4.3 rating - Microsoft Entra ID: 4.7 rating - weclapp: 4.1 rating --- ## Envoy Rating: 4.8 out of 5 (428 reviews) Profile: [Envoy](https://www.capterra.com/p/143721/Envoy/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Envoy Rooms provides an easy solution to book meeting rooms, free up unused space, and gain insight. #### Rating breakdown - Ease of Use: 4.8 out of 5 - Customer Service: 4.8 out of 5 - Features: 4.7 out of 5 - Value for Money: 4.6 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $131.00 Pricing details: Other, Per Month Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Alerts/Notifications: 5.0 rating - Online Booking: 5.0 rating - Third-Party Integrations: 5.0 rating - Room Availability Schedule: 4.0 rating #### Feature-related review snippet Reviewer: Mark E. Reviewer details: Packaging and Containers, 51-200 employees Published: May 17, 2022 > "Everything - It has a great user interface with great features." ### Gallery tab Ease of use: 4.8 out of 5 (428 reviews) #### Related review snippet Reviewer: Verified Reviewer Reviewer details: Textiles, 51-200 employees Published: July 25, 2025 > "I love the feature that alerts you when a guest arrives for you, and that it allows us to track all visitors and their signed forms in one place." ### Integrations tab Envoy connects with 40+ software tools. [See all integrations](https://www.capterra.com/p/143721/Envoy/#integrations) #### Most popular integrations - Google Drive: 4.8 rating - Slack: 5.0 rating - Dropbox: 4.5 rating - Microsoft 365: 4.6 rating - OneDrive: 4.5 rating - Webex Suite: 4.4 rating #### Integrations-related review snippet Reviewer: Mark T. Reviewer details: Telecommunications, 51-200 employees Published: December 27, 2024 > "Integration options are amazing" --- Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. ## Koalendar Rating: 4.8 out of 5 (153 reviews) Profile: [Koalendar](https://www.capterra.com/p/218443/Koalendar/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Easy scheduling software with the most generous Free Forever plan on the market: unlimited bookings and meeting links. #### Rating breakdown - Ease of Use: 4.9 out of 5 - Customer Service: 4.8 out of 5 - Features: 4.5 out of 5 - Value for Money: 4.8 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $6.99 Pricing details: Per User Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Online Booking: 5.0 rating - Booking Management: 5.0 rating - Access Controls/Permissions: 5.0 rating - Customizable Branding: 5.0 rating #### Lowest rated features - Reminders: 3.0 rating - Room Availability Schedule: 5.0 rating - Room Booking: 5.0 rating #### Feature-related review snippet Reviewer: Gabriel A. Reviewer details: E-Learning, 1-10 employees Published: March 12, 2026 > "Great customizations and integrations to streamline my day and my communication with my students." ### Gallery tab Ease of use: 4.9 out of 5 (153 reviews) #### Related review snippet Reviewer: Gabriel A. Reviewer details: E-Learning, 1-10 employees Published: March 12, 2026 > "Great customizations and integrations to streamline my day and my communication with my students." ### Integrations tab Koalendar connects with 19+ software tools. [See all integrations](https://www.capterra.com/p/218443/Koalendar/#integrations) #### Most popular integrations - Google Drive: 4.8 rating - Zoom Workplace: 5.0 rating - Gmail: 4.8 rating - Google Meet: 4.8 rating - Microsoft Teams: 4.5 rating - Wix: 4.4 rating #### Integrations-related review snippet Reviewer: Oksana D. Reviewer details: Accounting, 1-10 employees Published: November 11, 2024 > "Ease of use, low cost, ease of integrations" --- ## WorkInSync Rating: 4.8 out of 5 (141 reviews) Profile: [WorkInSync](https://www.capterra.com/p/215113/Work-in-Sync/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? A Meeting Room Booking System for companies to effectively utilize their meeting rooms and convert their offices into hybrid workplaces #### Rating breakdown - Ease of Use: 4.8 out of 5 - Customer Service: 4.7 out of 5 - Features: 4.7 out of 5 - Value for Money: 4.7 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $2.50 Pricing details: Per User, Per Month Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Online Booking: 4.8 rating - Room Availability Schedule: 4.7 rating - Room Booking: 4.7 rating - Multi-Location: 4.6 rating #### Lowest rated features - Availability Indicator: 4.2 rating - Visitor Management: 4.5 rating - Digital Signage: 4.6 rating - Approval Process Control: 4.0 rating #### Feature-related review snippet Reviewer: Sachin A. Reviewer details: E-Learning, 1,001-5,000 employees Published: February 1, 2023 > "A very user-friendly tool." ### Gallery tab Ease of use: 4.8 out of 5 (141 reviews) #### Related review snippet Reviewer: krishnakumar V. Reviewer details: Marketing and Advertising, 201-500 employees Published: December 20, 2024 > "This very Helpful to analyze an employee and how to improve his work efficiency. and helpful to plan my meeting rooms. " ### Integrations tab WorkInSync connects with 6+ software tools. [See all integrations](https://www.capterra.com/p/215113/Work-in-Sync/#integrations) #### Most popular integrations - Slack: 5.0 rating - Google Workspace: 5.0 rating - Microsoft 365: 4.0 rating - Microsoft Teams: 4.8 rating - Workday HCM: 4.5 rating - Okta: 5.0 rating --- ## Othership Rating: 4.8 out of 5 (132 reviews) Profile: [Othership](https://www.capterra.com/p/266602/Othership/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Othership's meeting room booking software works the way you want! #### Rating breakdown - Ease of Use: 4.9 out of 5 - Customer Service: 4.9 out of 5 - Features: 4.8 out of 5 - Value for Money: 4.8 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: £0.00 Pricing details: Other, Per Year Free trial: Yes Free demo: No #### Pricing review snippet Reviewer: Shiloh M. Reviewer details: Writing and Editing, 1-10 employees Published: September 17, 2025 > "I think Othership is an intuitive software providing value for money." ### Features tab #### Highest rated features - Online Booking: 4.9 rating - Room Booking: 4.9 rating - Room Availability Schedule: 4.8 rating - Multi-Location: 4.8 rating #### Lowest rated features - Meeting Management: 4.7 rating - Digital Signage: 4.0 rating - Booking Management: 4.5 rating - Alerts/Notifications: 4.8 rating #### Feature-related review snippet Reviewer: Antonelina A. Reviewer details: Writing and Editing, Self-employed Published: September 26, 2023 > "User-Friendly Interface: Easy navigation and clear feature access." ### Gallery tab Ease of use: 4.9 out of 5 (132 reviews) #### Related review snippet Reviewer: Sam R. Reviewer details: Security and Investigations, 11-50 employees Published: June 18, 2025 > "Othership really helps my team manage their work time in office and remote as well as share status information with the rest of the team to foster better collaborative work." ### Integrations tab Othership connects with 6+ software tools. [See all integrations](https://www.capterra.com/p/266602/Othership/#integrations) #### Most popular integrations - Slack: 5.0 rating - Microsoft Teams: 5.0 rating - Google Calendar: 5.0 rating - Microsoft Outlook: 5.0 rating - Workday HCM: 4.5 rating - Auth0: 4.7 rating #### Integrations-related review snippet Reviewer: Uzochukwu O. Reviewer details: Non-Profit Organization Management, Self-employed Published: March 20, 2024 > "The ease of scheduling an online event and easy integration with my Google Calendar." --- ## Tidaro Rating: 4.8 out of 5 (116 reviews) Profile: [Tidaro](https://www.capterra.com/p/253988/Parkanizer/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Tidaro is an intuitive desk, room, and parking spot booking app that makes office visits a breeze. #### Rating breakdown - Ease of Use: 4.9 out of 5 - Customer Service: 4.8 out of 5 - Features: 4.6 out of 5 - Value for Money: 4.8 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: €1.18 Pricing details: Per User, Per Month Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Room Booking: 5.0 rating - Room Availability Schedule: 4.7 rating - Booking Management: 5.0 rating - User Management: 4.0 rating #### Lowest rated features - Multi-Location: 5.0 rating - Online Booking: 5.0 rating - Reminders: 5.0 rating - Single Sign On: 5.0 rating #### Feature-related review snippet Reviewer: Renato S. Reviewer details: Consumer Services, 201-500 employees Published: May 27, 2026 > "The platform is intuitive, reliable, and useful for improving workflow management." ### Gallery tab Ease of use: 4.9 out of 5 (116 reviews) #### Related review snippet Reviewer: Klaudia S. Reviewer details: Real Estate, 10,001+ employees Published: April 14, 2026 > "The most value as the Tidaro Application User, I see with clear and immediate visibility of steps I need to follow while booking a parking slot." ### Integrations tab Tidaro connects with 7+ software tools. [See all integrations](https://www.capterra.com/p/253988/Parkanizer/#integrations) #### Most popular integrations - Google Workspace: 4.7 rating - Stripe: 4.6 rating - Microsoft Outlook: 5.0 rating - Okta: 4.7 rating - OneLogin: 4.6 rating - Microsoft Entra ID: 4.7 rating #### Integrations-related review snippet Reviewer: Salvatore R. Reviewer details: Construction, 51-200 employees Published: June 9, 2025 > "It is an app which facilitated life in the office." --- ## elia Rating: 4.7 out of 5 (57 reviews) Profile: [elia](https://www.capterra.com/p/247727/ELIA/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? All-in-one workplace software for booking desks, managing space, and running a smarter office. Easy for employees, powerful for admins. #### Rating breakdown - Ease of Use: 4.9 out of 5 - Customer Service: 4.9 out of 5 - Features: 4.6 out of 5 - Value for Money: 4.7 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: CA$1000.00 Pricing details: Flat Rate, Per Month Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Multi-Location: 5.0 rating - Utilization Reporting: 4.5 rating - Online Booking: 5.0 rating - Real-Time Updates: 5.0 rating #### Lowest rated features - Room Availability Schedule: 4.0 rating - Usage Tracking/Analytics: 5.0 rating ### Gallery tab Ease of use: 4.9 out of 5 (57 reviews) ### Integrations tab elia connects with 4+ software tools. [See all integrations](https://www.capterra.com/p/247727/ELIA/#integrations) #### Most popular integrations - Slack: 5.0 rating - Google Workspace: 4.7 rating - Microsoft Teams: 5.0 rating - Microsoft Outlook: 5.0 rating --- ## Whatspot Rating: 4.7 out of 5 (56 reviews) Profile: [Whatspot](https://www.capterra.com/p/219633/Whatspot/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Smart, scalable booking system for desks, rooms, parking, and more — easy to use, multilingual, and perfect for small teams. #### Rating breakdown - Ease of Use: 4.8 out of 5 - Customer Service: 4.8 out of 5 - Features: 4.4 out of 5 - Value for Money: 4.7 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: $2.50 Pricing details: Usage Based, Per Month Free trial: Yes Free demo: No ### Features tab #### Highest rated features - Online Booking: 4.9 rating - Room Availability Schedule: 4.9 rating - Room Booking: 4.9 rating - Booking Management: 4.6 rating #### Lowest rated features - Third Party Booking: 3.0 rating - Internal Meetings: 4.0 rating - Reporting & Statistics: 4.0 rating - Vendor Management: 3.0 rating #### Feature-related review snippet Reviewer: Anoush S. Reviewer details: Civic & Social Organization, 51-200 employees Published: April 13, 2026 > "User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support." ### Gallery tab Ease of use: 4.8 out of 5 (56 reviews) #### Related review snippet Reviewer: mirari M. Reviewer details: Research, 51-200 employees Published: March 26, 2026 > "I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...)" ### Integrations tab Whatspot connects with 3+ software tools. [See all integrations](https://www.capterra.com/p/219633/Whatspot/#integrations) #### Most popular integrations - Google Calendar: 5.0 rating - Microsoft Outlook: 4.5 rating - Calendar 365 for Dynamics: 4.0 rating --- ## desk.ly Rating: 4.6 out of 5 (44 reviews) Profile: [desk.ly](https://www.capterra.com/p/252082/deskly/) Visible tabs: Overview, Features, Gallery, Integrations ### Overview tab #### What is this product about? Intuitive workplace management: Book desks, rooms & parking ✔ Boost collaboration ✔ Utilization analytics ✔ ISO27001 certified ✔ #### Rating breakdown - Ease of Use: 4.8 out of 5 - Customer Service: 4.8 out of 5 - Features: 4.3 out of 5 - Value for Money: 4.5 out of 5 #### Pros and cons based on reviews Not available #### Starting price Starting price: €1.65 Pricing details: Per User, Per Month Free trial: No Free demo: No ### Features tab #### Highest rated features - Online Booking: 4.7 rating - Room Availability Schedule: 4.7 rating - Single Sign On: 4.8 rating - Room Booking: 4.5 rating #### Lowest rated features - Real-Time Updates: 4.0 rating - Activity Dashboard: 4.5 rating - Utilization Reporting: 4.5 rating - Calendar Sync: 5.0 rating ### Gallery tab Ease of use: 4.8 out of 5 (44 reviews) ### Integrations tab desk.ly connects with 26+ software tools. [See all integrations](https://www.capterra.com/p/252082/deskly/#integrations) #### Most popular integrations - Google Workspace: 5.0 rating - Microsoft 365: 3.7 rating - Microsoft Teams: 4.5 rating - Google Calendar: 4.8 rating - BambooHR: 4.6 rating - Microsoft Outlook: 5.0 rating - Zoho People: 4.4 rating - Personio: 4.5 rating - Microsoft Entra ID: 4.7 rating --- ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (49) Products: Sort By: Featured Partners * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews AI Copilot Digital Signage Generative AI Internal Meetings Multi-Location Online Booking Payment Processing Third Party Booking Utilization Reporting Vendor Management Visitor Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Resource Management Software](https://www.capterra.com/resource-management-software/)[Space Management Software](https://www.capterra.com/space-management-software/)[Meeting Software](https://www.capterra.com/meeting-software/)[Board Management Software](https://www.capterra.com/board-management-software/)[Event Booking Software](https://www.capterra.com/event-booking-software/)[IWMS Software](https://www.capterra.com/iwms-software/)[Reservations Software](https://www.capterra.com/reservations-software/)