--- title: "KALENA Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about KALENA Software - reviews, pricing plans, popular comparisons to other Meeting Room Booking System products and more." source_url: "https://www.capterra.com/p/10001947/KALENA/" page_type: "product" language: "en" --- # KALENA Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 15, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) KALENA ## What is KALENA? Kalena is a software application that allows you to manage the booking of meeting rooms in your office, at any time and from anywhere. With Kalena you can use the calendar view or the floor plan view to book a meeting room. You will dynamically visualize the availability and occupation of the meeting room, and you will be able to check its characteristics, location, capacity and a lot of features more. ## What is KALENA used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Parking Management](https://www.capterra.com/parking-management-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) Top alternative Featured Overall rating Based on 11 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €20 Other, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for KALENA?[Manage this product listing](https://www.g2.com/products/kalena/claim_requests/new?auto=true) ## KALENA Overview Updated September 2026 AI summary KALENA is a cloud-based solution designed for organizations of all sizes seeking to manage meeting rooms, desks, and parking spaces efficiently. It offers online booking, real-time room availability schedules, and utilization reporting, along with support for internal meetings, multi-location management, third-party bookings, and visitor management, making it suitable for businesses needing flexible space and resource scheduling. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### KALENA 4.3 (11) VS. [4.8 (226)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/) Starting Price €20 Other, Per Month Starting Price $249 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (11) Ease Of Use 4.8 (224) Value For Money 3.9 (10) Value For Money 4.8 (177) Customer Service 4.3 (10) Customer Service 4.8 (192) ## KALENA alternatives [Whatspot](https://www.capterra.com/p/219633/Whatspot/) [4.7 (56)](https://www.capterra.com/p/219633/Whatspot/reviews/) Starting price $22.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/219633/Whatspot/) Highest Rated [Flexopus](https://www.capterra.com/p/275380/Flexopus/) [5.0 (10)](https://www.capterra.com/p/275380/Flexopus/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/275380/Flexopus/) [Othership](https://www.capterra.com/p/266602/Othership/) [4.8 (132)](https://www.capterra.com/p/266602/Othership/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/266602/Othership/) [hybo](https://www.capterra.com/p/268554/hybo/) [4.7 (73)](https://www.capterra.com/p/268554/hybo/reviews/) Starting price $0.80 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/268554/hybo/) ## FAQs about KALENA Overview ### Which roles and teams benefit most from KALENA? KALENA is most used by project managers, PMO leaders, and innovation teams that need to coordinate initiatives, track progress, and keep stakeholders aligned. Sales and business development leaders use it to support planning and follow-up, while administrative, executive support, and IT-oriented roles rely on it to organize workflows and information. Answer based on 11 reviews Overview ### What company size and industries is KALENA built for? KALENA is for small businesses with hybrid work models, with 45% of reviewers from small companies and 36% from IT services. It also serves midsize businesses at 36% and enterprises at 18%, with additional adoption in banking and higher education, each representing 9% of reviewers. Answer based on 11 reviews Features and Usability ### What are the key features of KALENA? KALENA offers desk, room, and space booking, plus calendar management, scheduling, and calendar sync for office reservations. It includes availability management, floor plans and maps, occupancy management, and resource allocation. Additional features include reporting and analytics, alerts and notifications, Microsoft Outlook integration, mobile access, and access controls. Getting Started and Support ### What training and onboarding options does KALENA offer? KALENA provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation and videos offer self-paced reference materials for reviewing steps and features as needed. Getting Started and Support ### What customer support options does KALENA offer? KALENA provides Email/Help Desk support for customer questions and issue resolution. No reviewer feedback about support quality, response times, or helpfulness is available in the catalog data, so only the listed support channel can be confirmed. ## Features AI summary Based on 940 Meeting Room Booking System reviews Capterra data shows that buyers of meeting room booking systems rank the following features as their top priorities: - **Booking Management** (**53%** of reviewers rated this feature as critical) - **Online Booking** (**49%**) - **Resource Management** (**70%**) KALENA supports all three of the features reviewers value most: **Booking Management**, **Online Booking**, and **Resource Management**. Together, these capabilities help businesses coordinate room reservations, let employees book spaces quickly online, and manage shared resources more effectively, allowing teams to make better use of meeting spaces and reduce scheduling conflicts. Booking Management 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Online Booking 5.0 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform User Management 3.5 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Space Reservation 5.0 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Manage the reservation of workspaces Desk Reservation 5.0 (5) 20.00% of 5 reviewers that rated this feature as important or highly important Reserve a desk space that is available Availability Indicator 4.5 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Indication whether a resource is available or protected from allocation KALENA 67 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Car Park Monitoring: Maintains regular surveillance over parked vehicles, security, incoming and leaving vehicles - Categorization/Grouping: Organize and group data or items based on various criteria - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Desk Availability Schedule: A calendar or map that shows occupied and available desks - Desk Reservation: Reserve a desk space that is available - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Employee Directory: Access names, contact information, and roles of employees in a centralized repository - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - Historical Reporting: Information, data and reports that are being tracked over time - Hot Desking: Multiple employees utilizing a singular physical workstation at varying intervals - Internal Meetings: For use in meetings within the company - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Parking Management: Manage, optimize, and automate tasks related to parking operations - Parking Zone Management: Split the parking lot into zones and define user access - QR Codes: Matrix barcode that stores information - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Shelf Planning: Process of arrangement and optimization of product placement on retail shelves using data-driven insights - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Surveys & Feedback: Gauge satisfaction and receive information for improvement and success - Third Party Booking: Allows bookings to be made through a third party service - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visitor Registration: Make a list and register visitors --- Get Advice We can help you find the software with the features you need. Features 4.1 (11) 4.1 Based on 11 reviews ## Pricing Value for money 3.9 (10) Basic €20.00 Other,Per Month Value for money 3.9 (10) 3.9 Based on 10 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (10) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (10) 4.3 Based on 10 reviews ## User reviews Overall rating 4.3 Based on 11 reviews Filter by rating 5(5) 4(5) 3(0) 2(1) 1(0) Mentioned topic Sorted by most recent ID ISABEL D. Secretaria Direccion Information Technology and Services ### "Sencillo de Utilizar " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 21, 2023 Pros Es muy sencillo de utilizar y muy eficaz en la reserva de plazas de parking y salas de reuniones Cons No es fácil recuperar los datos de antiguas reservas. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JJ Julio J. Quimico Security and Investigations ### "Ideal para reserva de puestos de trabajos con alta demanda" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 7, 2023 Pros Muy fácil de utilizar y muy útil. En nuestro centro, cada persona utiliza varios puesto de trabajo a lo largo del día, por características de las funciones que realizamos. Gracias al software hemos incrementado el rendimiento Cons Esta todo correcto, tanto la utilidad como la estética. De manejo fácil Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CR Carlos R. Director de Ventas Information Technology and Services ### "Uso muy sencillo y mejor precio por recurso del mercado" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 6, 2023 Nos ha ayudado a la gestión de los espacios de trabajo de la empresa, es muy fácil de usar en el día a día. Pros El uso es muy sencillo e intuitivo, fue muy fácil de implantar. Poder cargar o eliminar planos y nuevos usuarios o recursos sin necesidad de soporte técnico en solo unos minutos. Cons En móvil cuando haces zoom sobre plano y seleccionas una parte del plano, la pantalla modal emergente no se ve, hay que deshacer el zoom Reasons for choosing KALENA Precio, funcionalidades del producto y trato comercial durante el proceso de venta y post venta. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VM Victor M. PMO Logistics and Supply Chain ### "Difícil y caro realizar cambios" 2.0 Overall Rating 2.0 2.0 Ease of Use 2.0 2.0 Features 2.0 2.0 Customer Service 2.0 2.0 Likelihood to Recommend 0/10 February 6, 2023 Muy mala:Explicamos los requerimientos al principio y nos dijeron que la herramienta los cumplía, que pagásemos el producto para darnos atención. Lo hicimos y después nos dijeron que no se cumplían los requerimientos que se requería un desarrollo con un coste extra muy elevado. Pros Facilidad de instalación del producto base. Cons No hemos podido implementar las mejoras por que suponían un coste inasumible.Al principio del proyecto no se pusieron pegas a esos requerimientos pero a la hora del desarrollo se informó del tiempo y el coste. Desaconsejable. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. OG Olga G. CONSULTORÍA Information Technology and Services ### "Uso de Kalena" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 1, 2023 Muy buena!! Pros La facilidad de reservar a través de los planos Cons algún informe más específico, para la visualización global de las reservas Reasons for choosing KALENA Porque encajaba muy bien con nuestras necesidades Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. EV Elena V. selección de perfiles it Information Technology and Services ### "Kalena" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 February 1, 2023 Buena Pros Es fácil de utilizar, a la hora de reservar un espacio en la oficina y tener siempre a mano para reservar de salas, valido como control de asistencia a la oficina Cons a la hora de elegir una franja horaria de varias sedes, que en plano se vaya al principio Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. LP Luisa P. Especialista en Desarrollo de Negocio & Smart Mobility Industrial Automation ### "Uso aplicación parking" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 2.0 2.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 January 31, 2023 La ventaja es que aquellos empleados sin plaza de parking asignada, puedan aparcar dentro de las instalaciones utilizando las plazas libres de aquellos que las liberan Pros Que nos ha dado la posibilidad de gestionar el parking de nuestra empresa Cons Creo que faltan algunas funcionalidades para que la herramienta sea un poco más flexible y eficiente en cuanto a realizar las reservas, como por ejemplo:- Que los usuarios con plaza no tengan plazos para liberar, pero que los usuarios que no tienen sí.- Que se puedan seleccionar varios días de una vez para liberar la plaza y no de uno en uno.- Botón de "anterior" y "siguiente" para actualizar la fecha, y no tener que seleccionarla en el calendario- Que el sistema envíe recordatorios de vez en cuando a los usuarios con plaza para que liberen los días que no las van a utilizar Reasons for choosing KALENA Fue la que nos pareció más intuitiva en cuanto a uso y la persona que nos explicó el producto la que más confianza nos dio. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AG Antonia G. Administrativo Higher Education ### "Buena herramienta para la gestión de espacios" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 January 31, 2023 Reservas de salas Pros No es muy dificil de usar, intuitiva y sin fallos Cons El tema de gestionar el cheking es facil que se olvide Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MC Mauricio C. Innovación y Proyectos Insurance ### "Reserva de puestos y salas en Pandemia" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 31, 2023 Excelente. Pros Me gusta la forma en que puedo reservar mi lugar de trabajo en la empresa. De esa manera puedo ir tranquilo a trabar de manera presencial y cuidándome con todos los protocolos de bioseguridad que la situación actual demanda. Cons Hay ciertos momentos, muy ocasionales, en que no se envía el correo de alguna notificación. Pero no repercute en la utilización del software. Reasons for choosing KALENA No verifique otros proveedores, me quede con Kalena por costo - beneficio. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DB Daniel B. CIO Banking ### "Kalena como gestor de espacios de aparcamiento." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 31, 2023 Facilidad de reparto de recursos . Pros La rápida implementación. Creación de planos personalizados. Cons Sería genial contar con una app para los terminales móviles y no sólo la web. No es ágil la gestión de zonas de parking cuando hay que compartir como, por ejemplo, moticicletas Reasons for choosing KALENA Por precio y plazo de instalación. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/10001947/KALENA/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.