# events500i Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about events500i Software - reviews, pricing plans, popular comparisons to other Venue Management products and more. Source: https://www.capterra.com/p/10002618/events500i --- # events500i Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) events500i ## What is events500i? Trusted by hundreds of venues, Events500 helps simplify admin processes, freeing up time to focus on increasing productivity and delivering outstanding events. Customised set-up means it is suitable and scalable for any venue(s). Combined with complementary modules and 3rd party software integration, venues can create their ideal system. Feature-rich, Events500 delivers an intuitive UI, first class support and forward-thinking, customer-led development ensuring Events500 is the best solution. ## What is events500i used for? [Venue Management](https://www.capterra.com/venue-management-software/) Top alternative Featured Overall rating Based on 23 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Contact vendor for pricing Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for events500i?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.events500.co.uk/&name=events500i) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### events500i 4.9 (23) VS. [4.2 (146)](https://www.capterra.com/p/164715/ROLLER/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (23) Ease Of Use 4.3 (146) Value For Money 4.8 (21) Value For Money 4.0 (126) Customer Service 4.9 (23) Customer Service 4.2 (143) ## events500i alternatives [4.6 (69)](https://www.capterra.com/p/141909/IVvy/reviews/) Starting price $250.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars Highest Rated [4.8 (78)](https://www.capterra.com/p/266878/Perfect-Venue/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (573)](https://www.capterra.com/p/118047/Tripleseat/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.8 (20)](https://www.capterra.com/p/148762/Event-Booking-Engines/reviews/) Starting price $100.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/10002618/events500i/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Event Scheduling 4.9 (18) 100.00% of 18 reviewers that rated this feature as important or highly important Plan an event's time and location Billing & Invoicing 4.9 (16) 75.00% of 16 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Event Management 4.9 (16) 93.75% of 16 reviewers that rated this feature as important or highly important Schedule and manage the logistics of activities and other gatherings Sales Management 4.8 (13) 92.31% of 13 reviewers that rated this feature as important or highly important Managing activities & processes related to planning, coordination, implementation, control, and evaluation of sales performance. Contract/License Management 4.8 (11) 90.91% of 11 reviewers that rated this feature as important or highly important Track, store, and access client contracts or licenses Food & Beverage Management 4.7 (10) 80.00% of 10 reviewers that rated this feature as important or highly important For businesses handling food & beverage operations events500i 29 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Application programming interface that allows for integration with other systems/databases Create, manage, and send invoices or bills to customers Create, update, and manage bookings, itineraries, and reservations Track and manage schedules and meetings via an integrated calendar Manage, organize, and store contact information Track, store, and access client contracts or licenses Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Store and organize information about customers and previous interactions Add customized logos and colors to align with company branding Track products that are for sale at a reduced price or part of coupon promotions Electronically collect payments for goods or services Create and send email blasts/campaigns Pre-made examples and templates for emails Schedule and manage the logistics of activities and other gatherings Plan an event's time and location Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk For businesses handling food & beverage operations Automatically identify and save contact information of potential customers Access software remotely via mobile devices Designed to facilitate operations for more than one facility. Receive data and information in real time Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Process of planning, scheduling and executing the optimal and effective use of human capital across projects Managing activities & processes related to planning, coordination, implementation, control, and evaluation of sales performance. Schedule shifts for staff/employees, track hours worked, and manage staff payroll Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Features 4.6 (23) 4.6 Based on 23 reviews ## Pricing Value for money 4.8 (21) ### Starting price Contact vendor for pricing Free trial not available Value for money 4.8 (21) 4.8 Based on 21 reviews ## Integrations [ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ Global Payments Integrated](https://www.capterra.com/p/121910/OpenEdge/)[ Sage 200](https://www.capterra.com/p/227604/Sage-200cloud/)[ Worldpay for Business](https://www.capterra.com/p/154146/Payment-Processing/) ## Support, customer service and training options Customer Service 4.9 (23) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (23) 4.9 Based on 23 reviews ## User reviews Overall rating 4.9 Based on 23 reviews Filter by rating 5(21) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent PF Paul F. Director Events Services ### "Highly Recommended. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 13, 2026 Excellent. We migrated from a US-based events booking system which was far more rigid, but have found Events500 to be far more flexible and adaptable, which suits our needs perfectly, as a multi-purpose venue. Pros Customer support is excellent and very responsive. Easy to use. Very adaptable to suit our organisation. Offers excellent value for money. Cons We haven't found anything yet! Anything which doesn't work as we would have hoped has been discussed with the support team and quickly/efficiently rectified. Switched from [EventPro](https://www.capterra.com/p/124538/EventPro/) Due to the functionality enhancements Event500 offered. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AH Ashlie H. Head of Events Hospitality ### "Great System!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 22, 2025 I have used many different Event systems within my career, however this is by far the simplest. It is visual and self explanatory. Easy to update or edit to your preference if you want something specific. Pros So very easy to use and self explanatory. Easy to update and edit anything back of house. Easily accessible as it is Web based instead of Desktop Cons Only con i can think of is when printing function sheets, if you batch print them and one falls over several days, it prints day 1 - day 5 individually rather than as one whole function sheet. Which for us as a business isn't useful Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. GB Georgia B. Sales Manager Hospitality ### "Events 500 review from DN4Events" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 15, 2025 Fabulous, the documents that go out to clients look very professional so helpful the reports do make my job so much easier and save me so much time. Pros Events500 is easy to use and so detailed. The best thing about it is the support team they get back to you in minutes and are so helpful with step by step instructions with screen shots. Cons That we cannot remove items we no longer use Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 19, 2025 Hi Georgia, Thank you for your wonderful feedback! We're delighted to hear that Events500 has been easy to use and that our support team has been helpful with quick responses and step-by-step guidance. We do have a way to deactivate Items so they don't appear in your Items list so I've asked one of our support team to get in touch to advise. We look forward to continuing to support DN4Events! - Michelle Bridge LM Louise M. Corporate Events Manager Leisure, Travel & Tourism ### "Great Conferencing System" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 10, 2025 All great, we had issues with the invoicing and Xero but this was sorted to the companies needs Pros Its easy to use, clear to use and has everything in one place, such contract, invoice, customer summary. Cons Can't think of anything that I don't like. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 19, 2025 Hi Louise, Thank you for your kind words about Events500. We're glad to hear it’s been easy to use and meets your needs with everything in one place. We look forward to continuing to support your venue's needs! - Michelle Bridge MS Malene S. Director of Venues and Events Higher Education ### "A welcomed change" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 10, 2025 Working with Events 500 has been a refreshing and positive experience. From the moment we reached out for a demo to signing the contract, going live and the months that have followed their attitude towards us has not wavered. There has always been clear communication, engagement and a sound understanding of our requirements which has ensured effective collaboration. Pros \- We have really appreciated how open they are to working with us and our industry-bespoke practices. - They are quick to respond to all emails; whether support issues, system queries or development requests. - The look and feel of the system. - Table Planner has wowed the whole team. We're excited to monitor the potential this feature can offer as it already adds value to us and our clients by enabling them an element of control over their dining events. - Our finance set up in non-negotiable, the team took time to understand this and develop a solution that works for us. - Having a live "working quote", rather than having to save multiple versions - this has saved a lot of time-consuming processes for the team and helps us to ensure accuracy in that we're always working with and reporting on actual revenue. - Dashboard feature has been very well received by the team. A great tool for us to monitor performance against targets through visual means. Having a full reporting suite that sits behind this enables us to delve further into specific fields if required. Cons Our set up can perhaps be considered more complex than most but adding catering items to bookings has proven a time-consuming task for the team. For similar reasons unique to our business, if a booking changes from Internal to External there's no easy way to switch the items over. Switched from [KxResidential](https://www.capterra.com/p/127089/KxResidential/) Procurement review for which we had to review our system requirements and reach out to a number of event management system solutions. They were all scored against our requirements before a decision was made based on the outcomes. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 19, 2025 Hi Malene, Thank you for your detailed and positive feedback. We're thrilled to hear how well Events500 has supported your team and we truly value your insights. It’s been a pleasure working with you so far, and we look forward to continuing to build on our successful partnership. - Michelle Bridge JG Jessica G. Senior Events Executive Sports ### "Great experience " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 8, 2025 Very positive, the support team are very efficient and always quick to respond Pros The flexibility to change it to suit your needs, the multitude of different reports available and the reliability of the system Cons Too many layers sometimes to do something simple like add a contact Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 15, 2025 Dear Jessica, Thank you very much for taking the time to leave us a review. I'm glad you feel the switch to Events500 has been a great experience especially with our support team. I have asked one of the support team to get in touch re your comment about adding a contact in case we can offer any ways to make this easier for you. SH Sandon H. Operations Manager Events Services ### "Indispensable at this point" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 8, 2025 While there are still many features yet to explore, implementing Events500 has proven to be one of the best decisions we’ve made—both for our team and the wedding couples we support. Pros As our business continued to grow, we recognised the need for a system that could be tailored to our venue and bring greater clarity and efficiency to our team. Our goal was to manage everything within a single, integrated platform—from initial enquiry through to billing and document management. After exploring a wide range of platforms across various price points, we chose Events500 following an online demonstration and video consultation. It offered all the core functionality we required, along with invaluable additional features such as table planning and menu selection, which have significantly reduced administrative workload across the team. It’s also worth noting that we introduced the added complexity of operating within Google Workspace as our primary communication and storage solution—unlike the majority of users who rely on Windows and Outlook. The Events500 team worked closely with us to navigate this and delivered tailored solutions that ensured a smooth and successful integration. Cons Naturally, no solution is entirely off-the-shelf. A considerable amount of time was invested in configuration and customisation, but more than a year on, we consider the system indispensable. Switched from [Pipefy](https://www.capterra.com/p/144848/Pipefy/) Pipefy just didn't have the functionality we needed Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 15, 2025 Thank you for such a fantastic review! We strive to work in partnership with our customers to support them through the transition to a new system and beyond as their business evolves, so we're pleased to hear that your experience has been so positive in this regard. We look forward to a continued successful relationship. JJ Jess J. Wedding Manager Events Services ### "Easy to use and helpful for tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 8, 2025 It has made a huge difference in keeping track of our enquiries, we are now able to run reports and look at our revenue easily. Pros Being able to keep track of following up enquiries and the use of the task diary. Cons It would be great to be able to edit a function sheet quicker, rather than going into items booked and clicking individual items. Not really an issue just a nice to have! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 15, 2025 Dear Jess, Thank you very much for your review. I'm pleased to hear you're seeing the benefit of being able to effectively track and respond to your enquiries in particular. I believe our support team has been in touch to tell you about our Meeting View which should be a quicker way to edit your function sheets so I hope that helps. TF Terrie F. Conference and Events Sales Office Supervisor Hospitality ### "Catering for unique business requirements." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 7, 2025 The best aspect is not only the software, but the staff who support this. This was invaluable particularly in the beginning and has led to a close relationship where we feel our needs and questions are important and there has been no such thing as a silly question. The screenshots and visual aids, along with the help videos are a great tool for the software. Despite still learning our way around, we are extremely pleased that we made the change. Pros Flexibility so we can cater many aspects to our specific business needs, which has been particularly important as we are quite a unique business model. Gives our clients more insight into their bookings which makes them feel valued. Features can be quite advanced, however you can utilise as much or as little as you need due to it's user friendly toolbars. Cons We found the configuration quite difficult due to our unique business model, however we feel that it didn't help that we had a lack of experience with the product. We felt a more thorough demo could have helped with initial teething questions. Going forward, it would be useful to have some help files as PDF's rather than videos as sometimes it may not always be the appropriate medium to use if you want to find a quick answer. EG FAQs section of documents rather than purely videos. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 15, 2025 Dear Terrie, Thank you very much for taking the time to leave such a thorough review. It's great to hear you've had such a good experience with our team and that you see the switch from your old system as a positive change. I have also passed on your feedback re support documents. SC Sheldon C. Events Co-Ordinator Government Administration ### "Events Co-ordinator " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 3, 2025 We have been using E500 since September 2023, the whole experience has been extremely positive, from the training, system set up, to using the software on a day-to-day basis. The support given by the E500 team is responsive and all questions and queries are answered very quickly and efficiently. Requests from us to change the system in various ways, has been met positively, with the E500 team carrying out various enhancements for us. The whole experience of using the events 500 software and working with their team has been extremely good and is highly recommended. Pros The software is fast and reliable and very flexible, we can set up venues, rooms, items relating to bookings, the software moulds to our business and way of working. A highlight of the system for us is the way it deals with customer contracts which can be signed electronically. We have added our own sales and cost prices to bookings which gives us the ability to produce very detailed profit and loss statements for every booked event. Multiple room bookings can be made very easily with little duplication of work, which has saved an enormous amount of time. The task system on the software has become an invaluable way of allocating time and resources for our team to complete key objectives throughout the booking process. Cons E500 has a large number of preset reports, the E500 team have been happy to add any new reports that we have requested, it would be nice if the report writer could be amended by the user so we could create our own reports. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 15, 2025 Dear Sheldon, Thank you very much for taking the time to leave such a detailed review. It's great to hear that you've had such a positive experience. It's been a pleasure to work with you and look forward to our continued partnership. [View all Reviews](https://www.capterra.com/p/10002618/events500i/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. 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