--- title: "Practice by Numbers Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Practice by Numbers Software - reviews, pricing plans, popular comparisons to other Dental products and more." source_url: "https://www.capterra.com/p/10003188/Practice-by-Numbers/" page_type: "product" language: "en" publication_date: "2026-10-21" --- # Practice by Numbers Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on October 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Practice by Numbers ## What is Practice by Numbers? Practice by Numbers is all-in-one software solution designed to help dental practices, groups, and organizations to consolidate, streamline, and improve their day-to-day operations. We offer a full suite of Analytics, Patient Communication, Reputation Management, Online Scheduling, Online Payments, Digital Forms, Insurance Verification, and more…all in a single platform. Founded by Dentists - Built for Dentists ## What is Practice by Numbers used for? [Dental](https://www.capterra.com/dental-software/)[Patient Management](https://www.capterra.com/patient-management-software/) Top alternative Featured Overall rating Based on 7 user reviews Reviews sentiment Positive \- Neutral \- Negative \- ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Practice by Numbers?[Manage this product listing](https://www.g2.com/products/practice-by-numbers/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Practice by Numbers 5.0 (7) VS. [4.4 (285)](https://www.capterra.com/p/98688/Curve-Dental-Hero/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (7) Ease Of Use 4.4 (225) Value For Money 5.0 (7) Value For Money 4.3 (210) Customer Service 4.9 (7) Customer Service 4.5 (219) ## Practice by Numbers alternatives [4.4 (83)](https://www.capterra.com/p/160904/RevenueWell/reviews/) Starting price $189.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars Highest Rated [4.7 (112)](https://www.capterra.com/p/60250/ABELDent/reviews/) Starting price $400.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (47)](https://www.capterra.com/p/212426/Cloud-9-Ortho/reviews/) Starting price $500.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (708)](https://www.capterra.com/p/141842/Weave/reviews/) Starting price $199.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/10003188/Practice-by-Numbers/alternatives/) ## FAQs about Practice by Numbers Features and Usability ### What are the key features of Practice by Numbers? Practice by Numbers offers appointment management, automated scheduling, and booking management for patient scheduling, plus confirmations, reminders, and SMS messaging. It also includes billing and invoicing, electronic payments, patient records management, treatment planning, referral tracking, reporting and statistics, document storage, web forms, and third-party integrations. Integrations ### Which third-party tools and platforms does Practice by Numbers integrate with? Practice by Numbers connects natively to Dentrix, Eaglesoft, Open Dental, QuickBooks Online, GoTo Connect, Mango Voice, and RingEX. These integrations cover dental practice management, accounting, and phone systems, giving the platform compatibility with seven third-party tools and platforms. Getting Started and Support ### What training and onboarding options does Practice by Numbers offer? Practice by Numbers provides live online sessions, webinars, documentation, and videos for training. Live online sessions and webinars support guided instruction, while documentation and videos give teams self-paced materials for reference and learning features. Getting Started and Support ### What customer support options does Practice by Numbers offer? Practice by Numbers provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Support is offered through these channels for users seeking answers and product assistance. ## Features AI summary Based on 1,648 Dental reviews Capterra data shows that buyers of dental software rank the following features as their top priorities: - **Patient Records Management** (**55%** of reviewers rated this feature as critical) - **Treatment Planning** (**53%**) - **Appointment Management** (**58%**) Practice by Numbers supports all three of the features reviewers consider most important: **Patient Records Management**, **Treatment Planning**, and **Appointment Management**. Together, these capabilities help dental practices keep patient information organized, map out care clearly, and manage scheduling efficiently, allowing teams to deliver more consistent service and keep daily operations on track. Patient Records Management 5.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Managing different types of patient records, including paper documents, digital files, billing information, and scheduling details Treatment Planning 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Create treatment plans that document interventions and outcomes to track patient progress Appointment Management 5.0 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Manage various aspects of appointments including booking, rescheduling, canceling Confirmations/Reminders 5.0 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Automated reminders and confirmations for booked appointments and events via text or email Dental Practice Management 5.0 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Managing day-to-day operations of dental practices such as scheduling appointments, generating reports, and more. Records Management 5.0 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Ability to record, store, update, and retrieve information Practice by Numbers 33 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Confirmations/Reminders: Automated reminders and confirmations for booked appointments and events via text or email - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customer History: Access previous interactions or concerns to maintain customer relationships - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Dental Practice Management: Managing day-to-day operations of dental practices such as scheduling appointments, generating reports, and more. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Electronic Payments: Electronically collect payments for goods or services - Email Reminders: Reminders sent via email - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Live Chat: Ability to chat online in real time - Multi-Location: Manage and support multiple locations - Patient Records Management: Managing different types of patient records, including paper documents, digital files, billing information, and scheduling details - Records Management: Ability to record, store, update, and retrieve information - Referral Tracking: Log and store the source of contacts/leads - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Scheduling: Plan availability and assign specific time slots for tasks and resources - SMS Messaging: Send messages via SMS - Task Scheduling: Track and manage the scheduling of tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Treatment Planning: Create treatment plans that document interventions and outcomes to track patient progress - Web Forms: Web form that allows users to enter data that is sent and processed for different reasons --- Get Advice We can help you find the software with the features you need. Features 5.0 (7) 5.0 Based on 7 reviews ## Pricing Value for money 5.0 (7) ### Starting price Free trial not available Value for money 5.0 (7) 5.0 Based on 7 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ RingEX](https://www.capterra.com/p/242188/RingCentral-MVP/)[ GoTo Connect](https://www.capterra.com/p/163604/GoTo-Connect/)[ Dentrix](https://www.capterra.com/p/2329/Dentrix/)[ Eaglesoft](https://www.capterra.com/p/60064/EagleSoft-13-00/)[ Mango Voice](https://www.capterra.com/p/249548/Mango-Voice/)[ Open Dental](https://www.capterra.com/p/122350/Open-Dental/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (7) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (7) 4.9 Based on 7 reviews ## User reviews Overall rating 5.0 Based on 7 reviews Filter by rating Counts reflect reviews available in this feed. 5(7) 4(0) 3(0) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful Sean A. Dentist Used the software for: 3-5 years ### "PBN is a Lifesaver" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 September 17, 2026 Pros The robustness of the software allowed us to consolidate multiple vendors into one. The ability to tailor the information to fit our personal practice needs is excellent Cons Lacking some integrations still. Would love to see them pair with an electronic RX feature to obtain patient pharmacy information and be able to write prescriptions through that collaboration Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Practice Manager Used the software for: 1-3 years ### "Practice Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 14, 2026 My overall experience has been mixed, with useful communication capabilities but some frustration around configuration and getting specific workflows to function as expected. Our priority is to reduce administrative work, not simply add more software features, so the platform’s value depends on how easily those features fit into our day. I appreciate the convenience of mobile access and centralized communication, but would like everyday settings to be more straightforward. A smoother setup experience, especially for calls and after-hours availability, would make the platform more useful for our practice. Pros I appreciate the convenience of having patient communication tools and practice information in one platform. The mobile app is helpful for checking communication activity when I am away from the office. As a small dental practice, we value tools that help us stay organized, maintain patient follow-up, and understand where our administrative processes need attention. Having these capabilities connected to our daily operations is a major part of the platform’s appeal. Cons Some settings could be more intuitive, particularly the phone system and after-hours call routing. I had difficulty getting incoming calls to ring on my mobile device while outside the office. Even after adjusting the settings, calls continued going to voicemail, and I received missed-call notifications rather than being able to answer. Clearer setup instructions and an easier way to verify how calls will be routed would help. With a small team, troubleshooting these details takes time away from patients and other responsibilities. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Office Manager Used the software for: 1-3 years ### "Practice by Numbers Has Truly Changed the Way We Manage Our Practice" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 8, 2026 Practice by Numbers has become an incredibly valuable tool for our dental practice. It has completely changed the way we look at our numbers and make decisions. Instead of simply looking at our production and collections at the end of the month, we can see what is happening in our practice in real time and identify opportunities much earlier. One of the biggest benefits has been being able to use the data to make smarter staffing and scheduling decisions. For example, our hygiene metrics helped us recognize the opportunity to add a fourth hygienist. That additional hygiene capacity has allowed us to see more patients, improve access to appointments, and ultimately increase the profitability of our practice. PBM has also been extremely helpful in evaluating our hygiene department. We can monitor hygiene production, scheduling, reappointment rates, and other key metrics, which has helped us hold ourselves accountable and identify areas where we can improve. Having the numbers clearly presented makes it much easier to have productive conversations with our team and set meaningful goals. Another major benefit has been the insight we've gained into our new-patient opportunities. After making the decision to go out of network with a large insurance carrier last year, we wanted to understand how that change was affecting our practice. PBM has helped us see that we have actually created more availability for new patients, which has given us greater opportunity to schedule new patients and, importantly, have more treatment accepted. Pros The biggest thing PBN has solved for us is the ability to make business decisions based on actual data rather than gut instinct. It has helped us identify opportunities to improve profitability, maximize our hygiene department, evaluate our scheduling capacity, and better understand our new-patient and treatment-acceptance trends. It has also helped our entire team become more aware of how their day-to-day performance contributes to the success of the practice. We now have much more visibility into what is working, where we have opportunities, and whether the changes we make are actually producing results. Overall, Practice by Numbers has been a game changer for us. It has helped us become a much more data-driven, proactive, and profitable practice, and I would highly recommend it to any dental practice that wants to better understand their numbers and use them to make smarter decisions. Cons There is a lot of information available, and it can be overwhelming at first to determine which reports and metrics are most important for your particular practice. It does take some time to learn how to use the platform effectively. However, once you understand the reports and start incorporating them into your regular practice management routine, the value is tremendous. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Joshua W. Dentist Used the software for: 3-5 years ### "Happy 7 year customer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 9, 2023 I can strongly say that Practice by Numbers has allowed us to grow from one practice to seven. Pros We have goals we set to create a team environment, which are easily measurable in Practice by Numbers. I can be away from my computer and see schedules. Cons I wish there was a Facebook and Instagram integration within Practice by Numbers. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer CEO/Dentist Used the software for: 3-5 years ### "PBN has taken the place of quite a few other programs that I had and does it all better." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 10, 2023 Everything from onboarding to customer support has been top notch. They seek input in their development and are very responsive to requests for added features. Fantastic company! Pros It is all in one and does each thing better then the previous companies that I worked with. Cons Nothing, even if I did have a least they would most likely fix it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Ankur G. Dentist/Owner Used the software for: Less than 1 year ### "Practice by Numbers has completely transformed my office" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 10, 2023 I have used a LOT of practice management and patient communication softwares. This is easily the best! Pros Our office has three dentists, and four hygienists. An average day is quite busy, but we have ONLY TWO team members at the front desk. How? PBN! It is like having an extra employee. Cons I wish they had an app for my phone, but considering how innovative and responsive they have been thus far, that is probably going to happen at some point. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Zachary S. Owner Used the software for: 3-5 years ### "Been Using Since the Beginning" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 9, 2023 We use it for my four dental offices. All my managers use it everyday from everything to scheduling new patients online, trying to collect old balances, to tracking KPIs! Pros Does exactly what it says. I've been using for 6+ years. It was so new the owner himself helped me get it running. Well the other day I called because I was having an issue and guess who answered the phone? The \[sensitive content hidden\] ! He said all the techs were busy so he couldn't just let it ring. They love their customers. Cons It doesn't come with fried chicken and a large Mountain Dew! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. 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