# OptimalFlow Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about OptimalFlow Software - reviews, pricing plans, popular comparisons to other Business Performance Management products and more.

Source: https://www.capterra.com/p/10005846/OptimalFlow

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# 

 OptimalFlow Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on September 14, 2025

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

OptimalFlow

## What is OptimalFlow?

OptimalFlow is a BPM software that enables organizations to digitize and automate workflows without writing code. The platform offers a no-code, drag-and-drop interface for designing, managing, and deploying workflows for approval, organizational, and governance processes. Businesses can create custom web applications in days without dedicated IT resources. OptimalFlow's intuitive interface allows users to quickly learn and build workflows without programming experience. Users can create their first workflow applications in less than a week with a good understanding of their business processes. The software offers powerful workflow design and execution capabilities, allowing users to define organizational structure, design processes, create forms, set rules, and deploy workflows. Its notification system and dashboard keep employees informed and engaged. OptimalFlow integrates with other systems, supporting single sign-on, SQL database interactions, and APIs for external tasks. With o

## What is OptimalFlow used for?

[Workflow Management](https://www.capterra.com/workflow-management-software/)[Business Performance Management](https://www.capterra.com/business-performance-management-software/)[No Code Platform](https://www.capterra.com/no-code-platform-software/)

Overall rating

Based on 4 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

€16

Per User, Per Month

Free trial  
not available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### OptimalFlow

5.0 (4)

VS.

[4.4 (15,308)](https://www.capterra.com/p/19319/JIRA/reviews/)

Starting Price

€16

Per User, Per Month

Starting Price

$7.91

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

5.0 (4)

Ease Of Use

4.1 (14,351)

Value For Money

4.8 (4)

Value For Money

4.3 (9,759)

Customer Service

5.0 (4)

Customer Service

4.2 (9,515)

## OptimalFlow alternatives

[4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

Starting price

$10.99

Per User, Per Month

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

[4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting price

$10.00

Per User, Per Month

Highest Rated

[4.7 (3,578)](https://www.capterra.com/p/186749/TaxDome/reviews/)

Starting price

$800.00

Per User, Per Month

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

No-Code

5.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Drag and drop/visual interfaces that allow non-tech users to build without writing code

Progress Tracking

5.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Reporting on how each user, task or process has advanced since its initiation

Task Progress Tracking

5.0 (2)

0.00% of 2 reviewers that rated this feature as important or highly important

Track the status and progress of tasks

Third-Party Integrations

5.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Set up connections to third-party platforms to improve business processes

Workflow Configuration

5.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Alter the default workflow to meet your organization's needs

Commenting/Notes

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Leave comments and notes on documents for others to view

OptimalFlow 57 features

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Generate one-off reports that meet information requirements

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

A record of all activities within the system, including user access, changes made, etc.

Automatically populating fields or sections within a form

Create budgets based on historical data and future projections

Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes

Define and maintain business rules that determine workflow capabilities and criteria

Track and manage schedules and meetings via an integrated calendar

Provides a channel for team members to share media files, communicate, and work together

Leave comments and notes on documents for others to view

Configure existing workflows to meet your organization's needs

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Assembly of graphs and charts for visualizing and tracking statistics/metrics

Automatically retrieve and pull information from documents, websites, images, data sets, and other sources

Import and export data to and from software applications

Combining data from different sources and providing a unified view

Ability to handle large datasets

Graphical representation of data

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Build applications without the use of code

Store, manage and track all forms in a centralized location

Create, design and modify the flow and processes of tasks in a project

Quantifiable metrics to track objectives, gauge milestones, and evaluate the success of a particular activity

Tracking the status of previously identified performance measurements

Access software remotely via mobile devices

Observe and track the demand, usage, progress or quality of a system, product, or user

Drag and drop/visual interfaces that allow non-tech users to build without writing code

Existing templates or individual parts of a bigger design commonly used in software, coding, learning courses etc.

Visually identify, define, and map all details and relationships surrounding business process models and elements

Reporting on how each user, task or process has advanced since its initiation

Receive data and information in real time

Active reporting of data and metrics

Receive system updates as soon as any changes are made

View and track pertinent metrics to find patterns and gain insights from data

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work

Search and filter data across systems to locate required information by entering keywords or certain criteria

Allow users to access multiple services after entering their login credentials once

Create, manage and track all task activities and progression

Track the status and progress of tasks

Set up connections to third-party platforms to improve business processes

Review data from past periods to reveal recurring tendencies and predict future performance

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Track revisions and updates made to files and navigate between different versions

Web form that allows users to enter data that is sent and processed for different reasons

Alter the default workflow to meet your organization's needs

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

5.0 (4)

5.0

Based on 4 reviews

## Pricing

Value for money

4.8 (4)

Basic

€16.00

Per User,Per Month

Value for money

4.8 (4)

4.8

Based on 4 reviews

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

5.0 (4)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

5.0 (4)

5.0

Based on 4 reviews

## User reviews

Overall rating

5.0

Based on 4 reviews

Filter by rating

5(4)

4(0)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

AU

Anonymous User

Project Manager

Computer Software

### "Ottima piattaforma per gestire i processi digitali"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

September 5, 2025

Lo strumento si presenta solido e altamente flessibile. Grazie all’interfaccia di amministrazione intuitiva, è possibile creare rapidamente nuovi flussi operativi senza necessità di scrivere codice. Un punto di forza rilevante è la velocità con cui si passa dall’ideazione alla piena operatività del flusso. Inoltre, il team di sviluppo si è dimostrato disponibile e tempestivo nell’accogliere richieste di integrazione e nel valutare possibili evoluzioni della piattaforma. A differenza di altre software house, il team ha una spiccata attenzione alla User Experience, elemento che si riflette positivamente sull’uso della piattaforma.

Pros

\- Creazione e modifica rapida di flussi in autonomia, in modalità no-code. - Interfaccia user-friendly e intuitiva. - Supporto tecnico reattivo e proattivo.

Cons

Non riscontro svantaggi rilevanti; anzi, sono in fase di sviluppo nuove funzionalità che arricchiranno ulteriormente la piattaforma

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

VF

Valentina F.

Organizzazione e Sistemi Informativi

Financial Services

### "Controllo, presidio e gestione snella di ogni processo bancario"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 28, 2025

Utilizzo lo strumento di workflow da moltissimi anni ed è attualmente lo strumento più apprezzato all'interno della nostra realtà bancaria: dove non arriva il gestionale, arriva e va ben oltre OptimalFlow. La versatilità dello strumento lo ha reso il punto di riferimento dei vari process owner per la messa a punto di tutti i processi bancari.

Pros

Optimalflow mi ha consentito di digitalizzare svariati processi che in banca erano gestiti in modo non strutturato: poter creare con facilità dei flussi di lavoro partendo da editor grafici, ci ha aiutati a condividere con i process owner le nostre considerazioni, in un'ottica di costante miglioramento ed affinamento dei processi. La possibilità di appoggiarsi ai dati dei nostri gestionali ha semplificato il lavoro di moltissimi utenti e contribuito a eliminare quasi del tutto la possibilità do errore.

Cons

Nessuno svantaggio rilevato. Nel corso degli anni il fornitore ha contribuito attivamente all'accoglimento di suggerimenti di migliorie rilasciando frequenti aggiornamenti migliorativi.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

May 29, 2025

Grazie mille Valentina! Il successo di una soluzione dipende tantissimo anche da chi la utilizza e la cala nella propria realtà: complimenti per l'uso che ne fate!

GL

Giovanni L.

Dirigente

Information Technology and Services

### "Ottimo prodotto per regolare il flusso di produzione dei servizi"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

September 19, 2023

Grazie alla software house ci siamo trovati bene e il progetto è stato elaborato in tempi brevi rispetto ad altre soluzioni. Anche l'assistenza ha fatto la differenza.

Pros

Il prodotto è facilmente configurabile secondo le nostre necessità

Cons

al momento nessun inconveniente si è verificato

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

SV

Sergio V.

CEO

Marketing and Advertising

### "Realizzare aree documentali e processi aziendali efficienti con facilità "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

April 12, 2023

Conoscevo già la "suite" intranet WorkTorether da molto tempo, come agenzia l'abbiamo usata per anni e la usiamo tutt'ora. Questo tool vertical sull'automazione di processi critici nei siti che realizziamo è un ulteriore passo avanti per quanto riguarda efficienza ed efficacia. Le alternative sono suite enterprise dal costo proibitivo per i nostri clienti o lo sviluppo custom con tutti i contro del caso.

Pros

Aggiungere funzionalità per noi core in siti B2B è diventato estremamente facile: aree documentali e amministrative nelle extranet delle aziende si realizzano in poco tempo e con una solidità difficile da ottenere con i CMS più commerciali in circolazione.

Cons

Difficile trovare dei difetti, è un tool specializzato e qualche funzionalità può essere ancora aggiunta, ma per il nostro utilizzo da sviluppatori ha comportato solo benefici.

Alternatives considered

[Jamio openwork](https://www.capterra.com/p/237261/Jamio-is-a-no-code-business-process-management-application-builder-solution/)

[Appian](https://www.capterra.com/p/149795/Appian/)

Reasons for choosing OptimalFlow

Soprattutto per costi e l'implementazione è stata semplice e veloce.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Independent research methodology

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[Learn more](https://www.capterra.com/resources/proprietary-data-research/)

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