--- title: "Pencil Spaces Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Pencil Spaces Software - reviews, pricing plans, popular comparisons to other Whiteboard products and more." source_url: "https://www.capterra.com/p/10008619/Pencil-Spaces/" page_type: "product" language: "en" --- # Pencil Spaces Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 9, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Pencil Spaces ## What is Pencil Spaces? Pencil Spaces is a complete virtual classroom — video calls, unlimited whiteboards, chats, file uploads, breakout rooms, web viewer, apps, and more — in one place. No tabs, no windows, no distractions! There’s nothing to download or install. Joining class is just one click away. And scheduling is a breeze with an integrated calendar that sends invites and tracks attendance.Thousands of hands-on teaching tools, AI class summaries, an intuitive interface, including tools for special needs. ## What is Pencil Spaces used for? [Tutoring](https://www.capterra.com/tutoring-software/)[Virtual Classroom](https://www.capterra.com/virtual-classroom-software/)[Whiteboard](https://www.capterra.com/whiteboard-software/) Overall rating Based on 5 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $19 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Pencil Spaces?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.pencilspaces.com/&name=Pencil Spaces) ## Pencil Spaces Overview Updated September 2026 AI summary Pencil Spaces offers organizations of all sizes a cloud-based solution for virtual classrooms, tutoring, and collaborative meetings. Covering whiteboard, video conferencing, and tutoring software categories, it provides a digital canvas with collaboration tools, brainstorming, drag-and-drop, and diagramming features. Integration with education and productivity platforms, plus screen recording, supports interactive teaching and group work across devices. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Pencil Spaces 5.0 (5) VS. [### Wise: Tutor Management Software](https://www.capterra.com/p/264506/Wise/) [5.0 (20)](https://www.capterra.com/p/264506/Wise/reviews/) Starting Price $19 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (5) Ease Of Use 4.8 (20) Value For Money 4.8 (5) Value For Money 4.8 (20) Customer Service 5.0 (5) Customer Service 4.7 (20) ## Pencil Spaces alternatives [MeritHub](https://www.capterra.com/p/216035/MeritHub/) [5.0 (6)](https://www.capterra.com/p/216035/MeritHub/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/216035/MeritHub/) [Webex Suite](https://www.capterra.com/p/237272/Webex/) [4.4 (7,413)](https://www.capterra.com/p/237272/Webex/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/237272/Webex/) [Zoho Meeting](https://www.capterra.com/p/202121/Zoho-Meeting/) [4.6 (947)](https://www.capterra.com/p/202121/Zoho-Meeting/reviews/) Starting price $2.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/202121/Zoho-Meeting/) [HPE MyRoom](https://www.capterra.com/p/173162/MyRoom/) [4.0 (2)](https://www.capterra.com/p/173162/MyRoom/#reviews) Starting price $144.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 50% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/173162/MyRoom/) [View all alternatives](https://www.capterra.com/p/10008619/Pencil-Spaces/alternatives/) ## FAQs about Pencil Spaces Overview ### What company size and specific industries is Pencil Spaces built for? Pencil Spaces is designed for tutoring companies, individual tutors, online schools, colleges, universities, professional development programs, occupational therapists, online proctoring providers, tutoring marketplaces, and learning scientists. It fits education and training organizations of many sizes, from solo tutors to larger academic and professional development programs. Features and Usability ### What are the key features of Pencil Spaces? Pencil Spaces offers virtual classroom and meeting tools, including video conferencing, screen sharing, breakout rooms, live chat, and two-way audio and video. It also includes interactive whiteboard, digital canvas, sketching and annotation tools, assessment management, assignment management, attendance tracking, reporting, and LMS integration. Integrations ### Which third-party tools and platforms does Pencil Spaces integrate with? Pencil Spaces integrates with 7 third-party tools and platforms, including education and productivity apps such as ClassLink, Google Classroom, Google Drive, Microsoft Exchange, OneDrive, TutorCruncher, and Zapier. These catalog integrations cover classroom management, file storage, email, tutoring operations, and broader app connectivity. Getting Started and Support ### What training and onboarding options does Pencil Spaces offer? Pencil Spaces provides in person training, live online sessions, webinars, documentation, and videos. These formats support guided instruction, group learning, self-paced reference, and on-demand viewing for teams getting started with the product. Getting Started and Support ### What customer support options does Pencil Spaces offer? Pencil Spaces provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. No reviewer feedback on support is available here, so user experience with response speed, helpfulness, or common frustrations cannot be described from the supplied data. ## Features AI summary Based on 1,286 Whiteboard reviews Capterra data shows that buyers of whiteboard software rank the following features as their top priorities: - **Collaboration Tools** (**51%** of reviewers rated this feature as critical) - **Brainstorming** (**51%**) - **Drag & Drop** (**51%**) Pencil Spaces supports all three of the features reviewers value most: **Collaboration Tools**, **Brainstorming**, and **Drag & Drop**. Together, these capabilities help teams share ideas in real time, build and organize concepts quickly, and move content around with less effort, allowing teams to work faster and turn discussions into clear next steps. Interactive Whiteboard 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Virtual whiteboards allow instructors to share information with students in real-time Learning Management 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Organize and track educational activities Reporting/Analytics 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Screen Sharing 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Digitally share screen view with others Two Way Audio & Video 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Presenter can see and hear participants and vice versa. Attendance Tracking 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track the attendance of specific individuals or groups Pencil Spaces 85 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - API: Application programming interface that allows for integration with other systems/databases - Assessment Management: Creation, administration, and evaluation of assessments or tests - Assignment Management: Assign issues and tasks based on availability or required skills - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Blended Learning: Supports learning paths that combine in-person classes with online/virtual courses - Brainstorming: Group collaboration to solve ideas in a productive and concentrated manner. - Breakout Rooms: Sub-room created within virtual meeting/class - Categorization/Grouping: Organize and group data or items based on various criteria - Chat/Messaging: Communicate using direct chat or messages within the system - Class Scheduling: Schedule in-person or online classes - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Content Library: Centralized repository to store content and assets - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Diagramming: Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. - Digital Canvas: Canvas that can be used to create and collaborate in person and online. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - File Transfer: Move files across different systems or networks - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Ideation: The creation, development, and sharing of potentially innovative new ideas - Image Library: Store and manage images - In-Browser: Product is available as an in-browser application. - Interactive Content: Allow the audience to interact or engage with the content - Interactive Whiteboard: Virtual whiteboards allow instructors to share information with students in real-time - Learning Management: Organize and track educational activities - Live Chat: Ability to chat online in real time - LMS Integration (LTI): Integration with LMS system - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Mind Maps: Diagram used to organize information in a hierarchical way to show relationships - Multi-Department/Project: Manage the accounting and financial aspects of multiple operations and departments or ongoing projects from a single location - Polls/Voting: Enable custom polls/voting to facilitate decision-making or increase engagement - Presentation Streaming: Broadcast live or pre-recorded presentations, including slides, videos, and multimedia content, over the internet - Presentation Tools: Share and present designs - Progress Reports: Document and report the progress of ongoing projects - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Templates: Pre-designed project plans that can be customized - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Raise Hand: Notify presenter that attendee wishes to speak - Real-time Broadcasting: Broadcast live video streams - Real-Time Chat: Engage in direct, instant messaging with customers, users, etc. - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduling: Plan availability and assign specific time slots for tasks and resources - Screen Recording: Record and save a video file of what is happening on a computer screen - Screen Sharing: Digitally share screen view with others - Self-paced Learning: Identifying your own learning needs, setting goals, finding the necessary resources, and evaluating your own knowledge - Session Recording: Record active support and chat sessions for auditing and training - Sharing: Templates of text snippets and abbreviations can be shared easily with another person - Single Sign On: Allow users to access multiple services after entering their login credentials once - Sketching and Annotation Tools: Create, draw, and annotate graphical content directly within the software application - Student Management: Database of students to track personal information of individuals and families - Synchronous Learning: Real-time, interactive learning experiences where participants engage in learning activities simultaneously - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Technical Support: Offers 24/7 availability of technical support that is easily accessible via e-mail or phone call - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Templates: Sample files or documents that could be customized as needed or used as is - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Two Way Audio & Video: Presenter can see and hear participants and vice versa. - Two-Way Audio & Video: Presenter can see and hear participants and vice versa - Version Control: Track revisions and updates made to files and navigate between different versions - Video Call Recording: Record and playback video calls - Video Conferencing: Connect with meeting participants remotely over video - Video Management: Store and manage online video content - Video Streaming: Allows users to view videos without downloading media files - Video Support: Supports various video file formats - Virtual Classroom: Classes/sessions accessible via web browser of built-in video conferencing - Whiteboard: Allows multiple users to simultaneously annotate on a digital whiteboard - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 5.0 (5) 5.0 Based on 5 reviews ## Pricing Value for money 4.8 (5) Free Trial Free Version Pro $19.00 Per User,Per Month Value for money 4.8 (5) 4.8 Based on 5 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Google Classroom](https://www.capterra.com/p/186631/Google-Classroom/)[ TutorCruncher](https://www.capterra.com/p/145838/TutorCruncher/)[ Microsoft Exchange](https://www.capterra.com/p/248250/Microsoft-Exchange/)[ ClassLink](https://www.capterra.com/p/31848/ClassLink/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (5) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (5) 5.0 Based on 5 reviews ## User reviews Overall rating 5.0 Based on 5 reviews Filter by rating 5(5) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent SG Shiv G. Managing Director E-Learning ### "Love Pencil Spaces!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 18, 2025 We've bounced between Zoom, Google Meets and other tutoring tools, but Pencil Spaces is the first platform that actually feels designed for educators and learners alike. The team is very responsive to our needs and super capable of delivering technically. They've even made features for us that don't exist on Zoom yet! The all-in-one setup has made out sessions smoother, and the 24/7 live support team keeps rolling out updates that actually matter. Pros Truly all-in-one: video, infinite whiteboards, breakout rooms, AI summaries & cloud recording in one tab. One-click access—no downloads—makes it effortless for students of every age and ability to join. Fast, friendly support and flexibility to customize the product for our needs. Cons Would love deeper calendar/scheduling tools like shift management and shift swaps. New users take some time to switch over from Zoom or Google Meets. Switched from [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Lack of automatic cloud breakout room recordings in zoom Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Student Education Management ### "Pencil Spaces - Best Online Learning Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 13, 2025 Overall, what I like most is that Pencil Spaces is very easy to use. It also has a lot of use outside of just my tutoring lessons. I've used it for game nights, group calls, and it's fun to just fiddle around with on my own with all of the different tools and integrations. As somebody who did online school during the pandemic, Pencil Spaces especially resonates with me because I believe that this would have been so useful and effective during that time. It's clear that this is a platform made with students and learning in mind. Pros As both a student and a tutor, what I like most about Pencil Spaces is how well it supports both roles. What stood out most to me was how seamless and intuitive it was. When I use it as a student, everything I need to follow along and understand material quickly is right there, and there isn't any kind of learning curve to it. As a tutor, the platform really shines because of all of the integrations that allow me to share resources, control what my students are seeing, and create different boards that help me pace my lessons and save our progress. Both learning and teaching are much more enjoyable with Pencil Spaces. Cons There isn't very much that I dislike. The one thing that I would maybe ask for would be more customization or personalization for each Space, but it's less of a flaw and more of a wishlist to me. Functionally, Pencil works great. Switched from [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Zoom is not made for education, more for corporate conference calls. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KS Kirstin S. Founder Education Management ### "The most inclusive and intuitive virtual classroom out there" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 9, 2025 I’ve worked with many platforms across hybrid, virtual, and in-person settings. Pencil Spaces stands out not only for its technical reliability but for its ethos: inclusive by design, with a clear understanding of how real learners and educators operate. It’s my go-to recommendation for schools and communities ready to build online learning environments that actually work. Pros Pencil Spaces is hands-down the most inclusive, intuitive virtual classroom I’ve used. It blends personalisation, accessibility, and innovation seamlessly without any gimmicks or unnecessary complexity. It’s built to empower learners and educators, not just to showcase tech for tech’s sake. Cons Honestly, very little. If anything, I’d love to see deeper integrations with scheduling tools like Calendly, but I think this is in the pipeline. Alternatives considered [ClassIn](https://www.capterra.com/p/229034/ClassIn/) [Lessonspace](https://www.capterra.com/p/214057/Lessonspace/) Reasons for choosing Pencil Spaces More features for differentiation and safeguarding for neurodiversity Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JC Jay C. Assistant manager Education Management ### "Very Convenient Tool for Online and Offline Classes" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 9, 2025 I find Pencil Spaces very convenient and useful. I would totally recommend it to my peer teachers... Pros Video conferencing, whiteboard, document sharing, and web tools are in a single space. There is no need to switch between tabs so it is very convenient during the virtual class... Cons Sometimes YouTube stops playing. There is no offline mode—everything must be accessed in real time... Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AG Aaron G. Tutor E-Learning ### "Why choose any other platform?" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 4, 2025 I have tried all other tutoring platforms before Pencil Spaces , but found fault in many of them: clunky, not intuitive, poor quality resources, whiteboard as an afterthought...but not with Pencil Spaces. I have found that my working practice has become more fluid, interactive and effective using this platform. Continual updates make the experience more and more enjoyable. Pros Pencil Spaces is an intuitive marvel crammed with everything I need for my tutoring business: rooms, boards, breakout rooms, easy scrolling, AI companion, distraction alerts, cloud recording, and much more. Cons Honestly, nothing. Any issue I have ever had has been dealt with by the troubleshooting team promptly and effectively! Switched from [Google Classroom](https://www.capterra.com/p/186631/Google-Classroom/) Much better features all in one place. It was an easy decision. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.