--- title: "XTEN-AV Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about XTEN-AV Software - reviews, pricing plans, popular comparisons to other Proposal Management products and more." source_url: "https://www.capterra.com/p/10008832/XTEN-AV/" page_type: "product" language: "en" --- # XTEN-AV Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) XTEN-AV ## What is XTEN-AV? XTEN-AV is a cloud-based AV Design and Proposal Software that incorporates technology like AI, VR, Automation & Cloud Computing. The software helps AV designers, integrators, installers, end users and sales teams automate their AV Designs and Proposals to achieve 10x more efficiency sales processes! XTEN-AV offers the proposal creation and tracking tool: x.doc, that lets users create winning proposals, customize 100+ free proposal templates, easy access on any device, legally-binding Digital Signatures, Multiple methods of Cost & labor calculations, real-time notifications and tracking and more. It is an all-in-one proposal tool to create winning proposals and stay on top of each and every deal! ## What is XTEN-AV used for? [Diagram](https://www.capterra.com/diagram-software/)[Project Management](https://www.capterra.com/project-management-software/)[Proposal Management](https://www.capterra.com/proposal-management-software/) Top alternative Featured Overall rating Based on 46 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $104.25 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for XTEN-AV?[Manage this product listing](https://www.g2.com/products/xten-av/claim_requests/new?auto=true) ## XTEN-AV Overview Updated September 2026 AI summary XTEN-AV is a cloud-based solution for businesses of all sizes seeking proposal management, diagramming, and project management tools. It combines proposal generation, customizable templates, and AV system drawings with collaboration features, document automation, and pricing customization. Teams value its intuitive interface, ease of use, and the ability to handle proposals, technical documentation, and project coordination in one platform. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### XTEN-AV 4.7 (46) VS. [4.7 (689)](https://www.capterra.com/p/162588/HoneyBook/reviews/) Starting Price $104.25 Per User, Per Month Starting Price $36 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (46) Ease Of Use 4.6 (2,245) Value For Money 4.8 (44) Value For Money 4.6 (1,572) Customer Service 4.9 (41) Customer Service 4.7 (1,384) ## XTEN-AV alternatives [4.7 (565)](https://www.capterra.com/p/144020/Aha/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) [4.5 (2,264)](https://www.capterra.com/p/146136/Lucidchart/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/146136/Lucidchart/) [Visio](https://www.capterra.com/p/201133/Visio/) [4.5 (3,284)](https://www.capterra.com/p/201133/Visio/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/201133/Visio/) Highest Rated [Miro](https://www.capterra.com/p/128955/Miro/) [4.7 (1,705)](https://www.capterra.com/p/128955/Miro/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/128955/Miro/) [View all alternatives](https://www.capterra.com/p/10008832/XTEN-AV/alternatives/) ## FAQs about XTEN-AV Overview ### Which roles and teams benefit most from XTEN-AV? XTEN-AV is most used by AV designers, engineers, and systems specialists who create schematics, equipment layouts, and technical documentation for installations. Project managers and integrators use it to streamline project planning and coordination, while owners and executives benefit from faster proposal development, standardized workflows, and clearer oversight of delivery timelines. Answer based on 46 reviews Overview ### What company size and industries is XTEN-AV built for? XTEN-AV is built primarily for small businesses, which make up 72% of reviewers, and for Information Technology and Services teams at 24%. It serves AV designers, integrators, installers, end users, manufacturers, and sales professionals across commercial AV, residential, retail, higher education, plus Entertainment at 13% and Design at 7%, often for diagramming. Answer based on 46 reviews Features and Usability ### What are the key features of XTEN-AV? XTEN-AV offers project planning and scheduling, task management, workflow management, and status tracking for project coordination. It also includes document management, version control, electronic signature, and approval process control, plus collaboration tools such as commenting, chat/messaging, file sharing, and a client portal. Pricing ### How much does it cost and what fees or limitations are included? XTEN-AV starts at $104.25 per user per month billed annually for the Basic plan, with Business at $111.75 and Enterprise at $126.75. X-PRO add-ons cost $11.25 per user per month. A free trial is available, and reviewers often describe it as good value for the money. Answer based on 6 reviews Integrations ### Which third-party tools and platforms does XTEN-AV integrate with? XTEN-AV integrates with 10 third-party tools and platforms, including Google Workspace and Zoho CRM. Its catalog also includes Microsoft 365, HubSpot CRM, HubSpot Content Hub, HubSpot Sales Hub, Salesforce Platform, QuickBooks Desktop, ConnectWise Automate, monday.com AI Work Platform, and Q360. Answer based on 3 reviews Getting Started and Support ### What training and onboarding options does XTEN-AV offer? XTEN-AV provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation and videos offer self-paced reference material for learning product features and setup steps. Answer based on 3 reviews Getting Started and Support ### What customer support options does XTEN-AV offer? XTEN-AV offers Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users describe support as quick and helpful, with chat operators available, emails answered promptly, and product questions or feature requests handled within about 48 hours. Some also want clearer help documentation. Answer based on 2 reviews Ease of use ### Is XTEN-AV easy to use for AV design work? XTEN-AV makes AV design work easier for many teams with intuitive workflows, connected drawing tools, and centralized documentation. Integrators, consultants, and IT-AV companies often find proposals, diagrams, and system documents straightforward to create, though X-Draw can take time to learn and some users want clearer documentation features. Answer based on 10 reviews ## Features AI summary Based on 1,471 Proposal Management reviews Capterra data shows that buyers of proposal management software rank the following features as their top priorities: - **Proposal Generation** (**59%** of reviewers rated this feature as critical) - **Quotes/Estimates** (**62%**) - **Customizable Templates** (**49%**) XTEN-AV supports all three of the features reviewers consider most important: **Proposal Generation**, **Quotes/Estimates**, and **Customizable Templates**. Together, these capabilities help businesses create proposals faster, produce accurate pricing documents, and tailor content to different clients, allowing teams to improve consistency, respond more quickly, and move deals forward with less manual work. Proposal Generation 4.9 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Create proposals based on costs of labor and materials Quotes/Estimates 4.9 (14) 78.57% of 14 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Customizable Templates 4.5 (12) 75.00% of 12 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Electronic Signature 4.9 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Digitally sign online documents Document Management 4.6 (12) 75.00% of 12 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Task Management 4.4 (22) 68.18% of 22 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression XTEN-AV 59 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Auto Update: Automatic update of information / software - Automatic Formatting: Automatically formats data in a predetermined way - Chat/Messaging: Communicate using direct chat or messages within the system - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Contact Management: Manage, organize, and store contact information - Content Library: Centralized repository to store content and assets - Contract/License Management: Track, store, and access client contracts or licenses - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Design Management: Collaborate on creating a product by sharing and adjusting designs through a shared portal - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Embedding: Embed diagrams directly into documents - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Flowchart: Diagram that represents an algorithm, workflow, or process - Freehand Sketch: The ability to manual sketch/create a diagram - Graphical Data Presentation: Visual representation of data using various graphical elements such as charts, graphs, maps & other visual aids - Graphical Workflow Editor: Create, design and modify the flow and processes of tasks in a project - Image Library: Store and manage images - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Multi-Language: Manage and support multiple languages - Multiple Projects: Ability to handle several projects simultaneously - Network Diagram: Diagram that depicts connections among nodes in a network - Project Planning: Organize and schedule projects - Proposal Generation: Create proposals based on costs of labor and materials - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Data: Receive data and information in real time - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - RFP Management: Manage and process incoming documents detailing requests for proposals - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Task Management: Create, manage and track all task activities and progression - Templates: Sample files or documents that could be customized as needed or used as is - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (46) 4.6 Based on 46 reviews ## Pricing Value for money 4.8 (44) Free Trial [View pricing plan details](https://www.capterra.com/p/10008832/XTEN-AV/pricing/) Basic $104.25 Per User,Per Month It includes: - 1 User - XAVIA- AI Agent for AV - Mobile Apps (iOS & Android) - X-DRAW drawing tool - x.doc proposal tool - My Library - Search Sense - Chatter - Dealer Pricing - Convert to AutoCad & more - 200+ Currencies - Email/Chat Support Business $111.75 Per User,Per Month It includes: - 1-25 Users - XAVIA- AI Agent for AV - All features of Basic Plan - User Access Levels - Team Collaboration - Approval Workflow - Dealer Pricing - Library management by XTEN - API Integrations - Onboarding Support Enterprise $126.75 Per User,Per Month It includes: - 25+ Users - XAVIA- AI Agent for AV - All features of Business Plan - On-demand API Integrations - Unlimited Onboarding & Training - Dedicated CSM - Priority Support - Phone & Zoom support X-PRO for Office Users - Add-on $11.25 Per User,Per Month It includes: - Create tasks and Link them to Events - Clock-in/ Clock-out Functionality - Comprehensive Project ROI Insights - Create and manage Inventory, Purchase Orders and Invoices X-PRO for Field Users - Add on $11.25 Per User,Per Month It includes: - View events and schedule in mobile view - Access drawings on the field - Clock-in/ Clock-out Functionality - Mobile friendly view for easy access on the site Value for money 4.8 (44) 4.8 Based on 44 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/)[ monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[ HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)[ HubSpot Sales Hub](https://www.capterra.com/p/214215/HubSpot-SalesHub/)[ Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/)[ ConnectWise Automate](https://www.capterra.com/p/142789/ConnectWise-Automate/)[ HubSpot Content Hub](https://www.capterra.com/p/201318/HubSpot-CMS/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (41) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (41) 4.9 Based on 41 reviews ## User reviews Overall rating 4.7 Based on 46 reviews Filter by rating 5(33) 4(11) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent NK Navaneeth K. Design Design ### "Happy with the software" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 April 24, 2026 My overall experience with XTEN-AV has been largely positive. It streamlines AV system design with automation that saves a lot of time compared to manual drafting. The interface is fairly user-friendly once you get used to it, and generating proposals, drawings, and documentation in one place is a big advantage. Pros XTEN-AV impressed me with its intuitive design automation, fast workflows, and precise AV drawings!! Cons What stood out as a drawback in XTEN-AV is that it can feel a bit limiting when you need highly customized designs or niche configurations. Some advanced features take time to learn, and occasional lag or glitches can interrupt the workflow. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SV Shane V. Senior Design Engineer Information Technology and Services ### "XTEN-AV Workflow Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 I have been working with this tool for a few years now and I like it's ease of use and the professionlism of the schematic I can create. Pros The ability to make changes quickly on the fly as I'm working on a project. The shortcuts I'm able to create is also really helpful. Cons Not having the ability to crop the product images as I need them to be per project. Some objects need to be scaled down and the visual regions cropped so a project conforms to my workflow. Switched from [Visio](https://www.capterra.com/p/201133/Visio/) XTEN-AV has a more professional and a more in depth product. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CV Clay V. Audio Visual Designer Design ### "XTen's X-Draw alone is worth the price" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 17, 2025 The XTen-AV support is great. When I have a question, a living chat operator is there. E-mails are replied to, and if I would like an obscure piece added to the library, the team is quick to add it. Usually within 48 hours. Pros The X-Draw component of XTen-AV integrates nicely with Q360, which KCAV uses for our Customer Success Management software. The block library maintained by XTen is expansive and makes drawing extremely quick. Cons Lack of true lines and measurements in X-Draw are a drawback. But it's getting better all the time, it seems. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MT Marc T. Sr AV Specialist Education Management ### "Great software for making complex av systems in a easy to use UI" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 10, 2025 very positive. the tutorial gives you the basics and you can figure out the rest. the support persons are fast to respond and are very helpful Pros Easy to use. support is quick to respond. allows me to design a project much faster than using a flowchart or AutoCAD. Cons prices and new devices are not correct in the library. but since they are easy to edit and make your own library it not much of a con. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CP Christian P. Project manager Information Technology and Services ### "Effective and Helpfull" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 18, 2024 Pros Easy to use, help a lot for our planning Cons Not in French for the Docs part. Lot of products don't have the connections done. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TP Travis P. Associate Design Engineer Construction ### "XTEN AV for a new design engineer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 3, 2024 I like XTEN, its making my work flow faster Pros I like how it makes single line drawings super easy just by uploading a BoM Cons I do wish there was some more flexibility in the designer Alternatives considered [D-Tools Cloud](https://www.capterra.com/p/10011460/D-Tools-Cloud/) Reasons for choosing XTEN-AV People on our team had more experience with XTEN AV in the past and recommended it Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MP Michael P. Business Development Manager Information Technology and Services ### "XTEN Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 September 23, 2024 Overall I think that this product is fantastic. I am starting to leverage other capabilities that we had not in the past and find it very helpful in tracking progress of opportunities. Pros I really appreciate that this product provides the ability to create a complete design from nothing to complete technical drawings. This is very helpful in my role. Cons I am still struggling with pulling in client floor plans into the design tool. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. HF Heather F. Accounting Facilities Services ### "XTEN-AV is a MUST!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 16, 2024 My experience has been wonderful. You are given a dedicated agent from XTEN-AV to work with and they have live agent chat if you need help answering any questions! Pros It's a very detailed program. You can keep track of your project from all stages. Cons I really haven't found any issues that I do not like about XTEN-AV. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RT Rick T. Owner Entertainment ### "Great tool for AV integrators" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 September 15, 2024 We've been really happy with the system design and documentation functionality. Pros Comprehensive database, easy to use, well priced. Cons Nothing major, it would be good to have a speaker dispersion tool for floor plans. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JR Jay R. Sales Manager Hospitality ### "Fantastic..." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 13, 2024 I'd recommend XTEN-AV to everyone in the A/V industry. Pros Very user friendly. It's great using XTEN-AV for our design and quotes. Cons Not much bad things to say. Once you get use to it. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/10008832/XTEN-AV/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Lucidchart vs XTEN-AV](https://www.capterra.com/compare/146136-10008832/Lucidchart-vs-XTEN-AV)