--- title: "XTEN-AV Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about XTEN-AV Software - reviews, pricing plans, popular comparisons to other Proposal Management products and more." source_url: "https://www.capterra.com/p/10008832/XTEN-AV/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # XTEN-AV Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) XTEN-AV ## What is XTEN-AV? XTEN-AV is a cloud-based AV Design and Proposal Software that incorporates technology like AI, VR, Automation & Cloud Computing. The software helps AV designers, integrators, installers, end users and sales teams automate their AV Designs and Proposals to achieve 10x more efficiency sales processes! XTEN-AV offers the proposal creation and tracking tool: x.doc, that lets users create winning proposals, customize 100+ free proposal templates, easy access on any device, legally-binding Digital Signatures, Multiple methods of Cost & labor calculations, real-time notifications and tracking and more. It is an all-in-one proposal tool to create winning proposals and stay on top of each and every deal! ## What is XTEN-AV used for? [Diagram](https://www.capterra.com/diagram-software/)[Project Management](https://www.capterra.com/project-management-software/)[Proposal Management](https://www.capterra.com/proposal-management-software/) Top alternative Featured Overall rating Based on 46 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $104.25 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for XTEN-AV?[Manage this product listing](https://www.g2.com/products/xten-av/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### XTEN-AV 4.7 (46) VS. [4.5 (2,269)](https://www.capterra.com/p/146136/Lucidchart/reviews/) Starting Price $104.25 Per User, Per Month Starting Price $10 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (46) Ease Of Use 4.4 (2,250) Value For Money 4.8 (44) Value For Money 4.4 (1,577) Customer Service 4.9 (41) Customer Service 4.3 (1,388) ## XTEN-AV alternatives [4.7 (2,934)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [5.0 (2)](https://www.capterra.com/p/255292/Twenty5/#reviews) Starting price $6250.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (695)](https://www.capterra.com/p/162588/HoneyBook/reviews/) Starting price $36.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.7 (566)](https://www.capterra.com/p/144020/Aha/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/10008832/XTEN-AV/alternatives/) ## FAQs about XTEN-AV Overview ### Which roles and teams benefit most from XTEN-AV? XTEN-AV is most used by AV project managers, systems engineers, design engineers, and integration specialists who create system designs, proposals, and documentation for installation projects. Sales and pre-sales teams prepare client-facing quotes, while owners, presidents, and operations leaders oversee project scope, costs, and delivery progress. Answer based on 46 reviews Overview ### What company size and industries is XTEN-AV built for? XTEN-AV is built primarily for small businesses, which represent 72% of reviewers, and Information Technology and Services organizations at 24%. It caters to AV designers, integrators, installers, end users, manufacturers, and sales professionals across commercial AV, residential, retail, and higher education, with diagram creation as a common use case. Answer based on 46 reviews Features and Usability ### What are the key features of XTEN-AV? XTEN-AV offers project planning/scheduling, workflow management, and task management for project coordination, plus proposal generation, quotes/estimates, and RFP management for sales documents. It also includes document automation, version control, file sharing, electronic signature, reporting & statistics, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? XTEN-AV starts at $104.25 per user/month billed annually for the Basic plan, with Business at $111.75 and Enterprise at $126.75. A free trial is available. Add-ons for Office Users or Field Users cost $11.25 per user/month each, also billed annually. Answer based on 6 reviews Integrations ### Which third-party tools and platforms does XTEN-AV integrate with? XTEN-AV integrates with 10 third-party platforms, including Microsoft 365, monday.com AI Work Platform, Zoho CRM, HubSpot CRM, HubSpot Sales Hub, HubSpot Content Hub, Salesforce Platform, Salesforce Education Cloud, ConnectWise Automate, and Q360. Answer based on 1 reviews Getting Started and Support ### What training and onboarding options does XTEN-AV offer? XTEN-AV provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation and videos provide written and visual reference materials for self-paced learning and feature review. Answer based on 3 reviews Getting Started and Support ### What customer support options does XTEN-AV offer? XTEN-AV offers Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users describe support as quick and willing to answer questions, with chat and email responses often arriving promptly and help with product features or library updates usually handled without long delays. Answer based on 2 reviews Ease of use ### How easy is XTEN-AV to use for AV system design? XTEN-AV makes AV design approachable for installers and IT teams with connected drawings, proposals, and documentation. Users often find diagramming and setup straightforward after initial use, while X-DRAW can require extra practice before teams work efficiently. Responsive support helps users learn features and resolve workflow questions. Answer based on 10 reviews ## Features AI summary Based on 1,471 Proposal Management reviews Capterra data shows that buyers of proposal management software rank the following features as their top priorities: - **Proposal Generation** (**59%** of reviewers rated this feature as critical) - **Quotes/Estimates** (**62%**) - **Customizable Templates** (**49%**) XTEN-AV supports all three of the features reviewers consider most important: **Proposal Generation**, **Quotes/Estimates**, and **Customizable Templates**. Together, these capabilities help businesses create proposals faster, produce accurate pricing documents, and tailor content to different clients, allowing teams to improve consistency, respond more quickly, and move deals forward with less manual work. Proposal Generation 4.9 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Create proposals based on costs of labor and materials Quotes/Estimates 4.9 (14) 78.57% of 14 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Customizable Templates 4.5 (12) 75.00% of 12 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Electronic Signature 4.9 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Digitally sign online documents Document Management 4.6 (12) 75.00% of 12 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Task Management 4.4 (22) 68.18% of 22 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression XTEN-AV 59 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Auto Update: Automatic update of information / software - Automatic Formatting: Automatically formats data in a predetermined way - Chat/Messaging: Communicate using direct chat or messages within the system - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Contact Management: Manage, organize, and store contact information - Content Library: Centralized repository to store content and assets - Contract/License Management: Track, store, and access client contracts or licenses - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Design Management: Collaborate on creating a product by sharing and adjusting designs through a shared portal - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Embedding: Embed diagrams directly into documents - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Flowchart: Diagram that represents an algorithm, workflow, or process - Freehand Sketch: The ability to manual sketch/create a diagram - Graphical Data Presentation: Visual representation of data using various graphical elements such as charts, graphs, maps & other visual aids - Graphical Workflow Editor: Create, design and modify the flow and processes of tasks in a project - Image Library: Store and manage images - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Multi-Language: Manage and support multiple languages - Multiple Projects: Ability to handle several projects simultaneously - Network Diagram: Diagram that depicts connections among nodes in a network - Project Planning: Organize and schedule projects - Proposal Generation: Create proposals based on costs of labor and materials - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Data: Receive data and information in real time - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - RFP Management: Manage and process incoming documents detailing requests for proposals - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Task Management: Create, manage and track all task activities and progression - Templates: Sample files or documents that could be customized as needed or used as is - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (46) 4.6 Based on 46 reviews ## Pricing Value for money 4.8 (44) Free Trial [View pricing plan details](https://www.capterra.com/p/10008832/XTEN-AV/pricing/) Basic $104.25 Per User,Per Month It includes: - 1 User - XAVIA- AI Agent for AV - Mobile Apps (iOS & Android) - X-DRAW drawing tool - x.doc proposal tool - My Library - Search Sense - Chatter - Dealer Pricing - Convert to AutoCad & more - 200+ Currencies - Email/Chat Support Business $111.75 Per User,Per Month It includes: - Onboarding Support - 1-25 Users - XAVIA- AI Agent for AV - All features of Basic Plan - User Access Levels - Team Collaboration - Approval Workflow - Dealer Pricing - Library management by XTEN - API Integrations Enterprise $126.75 Per User,Per Month It includes: - Priority Support - Dedicated CSM - XAVIA- AI Agent for AV - All features of Business Plan - On-demand API Integrations - Unlimited Onboarding & Training - 25+ Users - Phone & Zoom support X-PRO for Office Users - Add-on $11.25 Per User,Per Month It includes: - Clock-in/ Clock-out Functionality - Create and manage Inventory, Purchase Orders and Invoices - Create tasks and Link them to Events - Comprehensive Project ROI Insights X-PRO for Field Users - Add on $11.25 Per User,Per Month It includes: - Access drawings on the field - View events and schedule in mobile view - Mobile friendly view for easy access on the site - Clock-in/ Clock-out Functionality Value for money 4.8 (44) 4.8 Based on 44 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/)[ monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[ HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)[ HubSpot Sales Hub](https://www.capterra.com/p/214215/HubSpot-SalesHub/)[ Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/)[ ConnectWise Automate](https://www.capterra.com/p/142789/ConnectWise-Automate/)[ HubSpot Content Hub](https://www.capterra.com/p/201318/HubSpot-CMS/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (41) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (41) 4.9 Based on 41 reviews ## User reviews Overall rating 4.7 Based on 46 reviews Filter by rating Counts reflect reviews available in this feed. 5(33) 4(11) 3(2) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer Design Used the software for: Less than 1 year ### "Happy with the software" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 April 27, 2026 My overall experience with XTEN-AV has been largely positive. It streamlines AV system design with automation that saves a lot of time compared to manual drafting. The interface is fairly user-friendly once you get used to it, and generating proposals, drawings, and documentation in one place is a big advantage. Pros XTEN-AV impressed me with its intuitive design automation, fast workflows, and precise AV drawings!! Cons What stood out as a drawback in XTEN-AV is that it can feel a bit limiting when you need highly customized designs or niche configurations. Some advanced features take time to learn, and occasional lag or glitches can interrupt the workflow. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Senior Design Engineer Used the software for: 3-5 years ### "XTEN-AV Workflow Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 23, 2026 I have been working with this tool for a few years now and I like it's ease of use and the professionlism of the schematic I can create. Pros The ability to make changes quickly on the fly as I'm working on a project. The shortcuts I'm able to create is also really helpful. Cons Not having the ability to crop the product images as I need them to be per project. Some objects need to be scaled down and the visual regions cropped so a project conforms to my workflow. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Verified Reviewer AV Project Manager Used the software for: Less than 1 year ### "MCA XTEN Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 15, 2024 Pros We love the ease of use and the interconnectivity with the drawing module. Cons None at the moment. We are loving all the new updates and revisions. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Max M. Owner Used the software for: 1-3 years ### "Xten-AV are go to propsal design platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 28, 2024 Extend has really change the way we create proposals and gives us many options for all the different types of clients that we service. Pros We loved drawing options to include in our proposals. Cons Just getting started with any new platform can be daunting, and if I had to say what I didn't like, it would be the initial set up. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Owner and System Integrator Used the software for: Less than 1 year ### "Xten AV - Good starting software. " 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 May 15, 2024 Overall, it's a good software and great toolkit. It reduces costs for smaller companies by eliminating the need for 4 or 5 other software into a single package. Pros It's relatively easy to use, full featured, and covers all the basics for an IT and AV company. Cons I don't like that my documents are paywalled if my payment lapses. I should have access to my completed documents even if payment lapses. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Owner Used the software for: 1-3 years ### "Awesome Cloud Base Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 1, 2024 It has been a great experience using XTENAV compared to D-Tools and I have been a long time user of D-Tools. XTENAV is such a better tools to work with and easy to generate proposal much faster. Pros Easy to use and learn very quickly. Easy to generate proposal with saved templates. Great library. Cons Nothing really it was a great deal which made lots of sense to switch from D-Tools to XTENAV. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer AV Network Engineer Used the software for: Less than 1 year ### "Sound Advice Review" 4.0 July 1, 2024 Overall, I think it is a good product that offers unique flexibility to create diagrams and designs for our customers. Pros I like how easy it is to add new items to our drawings through their database and that they let us create a database of our own. I also like that I they will add items to their database that I specifically request. Cons I really do not like the fact that there is no hierarchy structure for user permissions. I would like them to have administrator users who have full control over regular users and their projects. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Systems Engineer Used the software for: 1-3 years ### "Great platform for rapid project development" 5.0 March 7, 2024 Overall, it has been a very positive experience. Support requests some times go unanswered, but the product is good enough to overcome some minor shortcomings. Pros The best feature is the pre-built device library and symbols. This greatly reduces build times. Cons There are some minor issues with the cable schedule. There is no way to assign unique device names to devices which results in extra time spent for creating cable labels. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Project Managment Used the software for: Less than 1 year ### "One of the better options" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 8, 2024 Pros The ability to easily create drawings and replicate designs. Cons Xdraw isn't the most intuitive software, so there is a learning curve and takes a little time to figure out how to be efficient with it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Audio Visual Designer Used the software for: 1-3 years ### "XTen's X-Draw alone is worth the price" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 21, 2025 The XTen-AV support is great. When I have a question, a living chat operator is there. E-mails are replied to, and if I would like an obscure piece added to the library, the team is quick to add it. Usually within 48 hours. Pros The X-Draw component of XTen-AV integrates nicely with Q360, which KCAV uses for our Customer Success Management software. The block library maintained by XTen is expansive and makes drawing extremely quick. Cons Lack of true lines and measurements in X-Draw are a drawback. But it's getting better all the time, it seems. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/10008832/XTEN-AV/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Lucidchart vs XTEN-AV](https://www.capterra.com/compare/146136-10008832/Lucidchart-vs-XTEN-AV)