--- title: "Email Archiving Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Email Archiving Software - reviews, pricing plans, popular comparisons to other Email Archiving products and more." source_url: "https://www.capterra.com/p/10010615/BackAgain/" page_type: "product" language: "en" --- # Email Archiving Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Email Archiving ## What is Email Archiving? Intradyn is your all-in-one tool for email, Text, and social media archiving for compliance and eDiscovery needs. In less than 10 minutes of setup, you will have everything you need for effective and efficient archiving. You will bring yourself in compliance with local, state, and federal regulations. You can promptly fulfill right-to-know and eDiscovery requests. At the same time, it reduces storage on the email server and brings PST into management control. ## What is Email Archiving used for? [Email Archiving](https://www.capterra.com/email-archiving-software/)[Email Management](https://www.capterra.com/email-management-software/) Overall rating Based on 9 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $4 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Email Archiving Overview Updated September 2026 AI summary Email Archiving is a cloud-based solution designed for organizations of all sizes seeking structured management and retention of email records. Covering email archiving and management categories, it provides tagging, access controls, archiving and retention, data recovery, and workflow management. Integrations with major email platforms and compliance-focused features support secure oversight of stored communications and help meet regulatory requirements. ## Email Archiving alternatives Highest Rated [4.9 (14)](https://www.capterra.com/p/275747/Libraesva-Email-Archiver/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.9 (12)](https://www.capterra.com/p/178083/CLEARNETWORK/#reviews) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [ArcTitan Email Archiving](https://www.capterra.com/p/168612/ArcTitan/) [4.7 (20)](https://www.capterra.com/p/168612/ArcTitan/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168612/ArcTitan/) [MailStore Server](https://www.capterra.com/p/168793/MailStore-Server/) [4.5 (24)](https://www.capterra.com/p/168793/MailStore-Server/reviews/) Starting price $295.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168793/MailStore-Server/) [View all alternatives](https://www.capterra.com/p/10010615/BackAgain/alternatives/) ## FAQs about Email Archiving Overview ### What company size and specific industries is Email Archiving built for? Email Archiving is designed for businesses, local governments, and school districts that need archiving for test, email, and social media records. It is best suited to organizations in the public sector and education, along with companies that require documented retention of communication data. Features and Usability ### What are the key features of Email Archiving? Email Archiving includes archiving and retention, automatic backup, backup and recovery, and data recovery for stored messages. It also offers full text search, indexing, audit trail, and eDiscovery for records review, plus access controls, role-based permissions, encryption, policy management, and compliance management for regulated email storage. Integrations ### Which third-party tools and platforms does Email Archiving integrate with? Email Archiving integrates with 6 third-party platforms for communication and productivity, including Gmail, Google Workspace, Google Workspace for Education, Microsoft 365, Microsoft Exchange, and Microsoft Teams. These catalog integrations cover email, collaboration, and enterprise messaging environments. Getting Started and Support ### What training and onboarding options does Email Archiving offer? Email Archiving provides live online sessions, webinars, and documentation to help teams get started. Live online sessions and webinars support guided instruction, while documentation offers written reference material for self-paced learning and review of setup steps and product features. Getting Started and Support ### What customer support options does Email Archiving offer? Email Archiving provides email/help desk, knowledge base, phone support, and chat. No reviewer feedback on support is available, so user experience details such as response speed or helpfulness cannot be confirmed from the catalog data. Support is described only through these listed channels. ## Features AI summary Based on 17,634 Email Archiving reviews According to Capterra reviewers, these are the features buyers prioritize most when evaluating email management software: - **Inbox Management** (**54%** of reviewers rated this feature as critical) - **Search/Filter** (**42%**) - **Email Tracking** (**45%**) Email Archiving includes other capabilities that Capterra reviewers also consider important, such as **Email Monitoring** (**46%**). This feature helps businesses keep visibility into message activity, maintain oversight of archived communications, and support compliance and recordkeeping needs, giving teams a more organized way to manage stored email data. SSL Security 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Data Recovery 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Ability to restore deleted, hidden, or lost data from an email server/system Data Retention Management 5.0 (2) 150.00% of 2 reviewers that rated this feature as important or highly important Manage/customize policies to organize data and determine where data should be stored or archived and for how long. Access Controls/Permissions 5.0 (1) 200.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Archiving & Retention 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Automatic Backup 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Data is backed up automatically to prevent data loss Email Archiving 25 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automatic Backup: Data is backed up automatically to prevent data loss - Backup and Recovery: Create backups and provide methods to recover deleted/lost data - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Data Compression: Encode, restructure, and modify data to reduce its size - Data Import/Export: Import and export data to and from software applications - Data Recovery: Ability to restore deleted, hidden, or lost data from an email server/system - Data Retention Management: Manage/customize policies to organize data and determine where data should be stored or archived and for how long. - Deduplication: Data compression technique for eliminating duplicate copies of repeating data - eDiscovery: Finding, identifying and collecting information for legal proceedings - Email Alerts: Receive and/or send email notifications for urgent updates, requests, or other information - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Monitoring: Ability to oversee and optimize the operations of a mail server - Encryption: Convert data into a code for security - Full Text Search: Search for specific words or phrases within a document or database - Indexing: Compile and organize data into specific metrics - Match & Merge: Looking at data from different sources and finding possible duplicates, or identical matches - Policy Management: Create, manage, and track policies and procedures within an organization - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Storage Management: Store items for a designated period of time - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.7 (9) 4.7 Based on 9 reviews ## Pricing Value for money 4.9 (8) Free Trial Basic $4.00 Per User,Per Month Value for money 4.9 (8) 4.9 Based on 8 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Microsoft Exchange](https://www.capterra.com/p/248250/Microsoft-Exchange/)[ Google Workspace for Education](https://www.capterra.com/p/251185/Google-Workspace-for-Education/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (9) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (9) 4.8 Based on 9 reviews ## User reviews Overall rating 4.6 Based on 9 reviews Filter by rating 5(5) 4(4) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AC Adam C. Senior IT Systems Administrator Utilities ### "Simple and Fast Email Archiver" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 28, 2024 Positive and highly recommend to others when they are looking for an email archive solution. Pros Simple. Set it and forget it. The daily email recaps are quick and easy to read and provide all the information you need. Hands down one of the best products I have used for ease of use and lack of babysitting required to keep it up and running. Cons I wish the SaaS offering was a little closer in price to the on-prem version. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JS John S. Managing Director Financial Services ### "Effective and Cost-Effective Email Archiving Solution" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 28, 2024 Overall, my experience with Intradyn’s email archiving has been positive. It reliably handles our email data and helps us stay compliant with regulations. The setup was a bit tricky, and there are some occasional integration issues, but these are minor compared to the benefits. It’s a solid, cost-effective solution that fits well with our use of Exchange and Microsoft 365. Pros We’ve been using Intradyn with both Exchange and Microsoft 365, and it’s been really effective for us. The features are solid and reasonably priced. It does what we need it to do without any fuss, making it a reliable choice for managing our email data. The compliance and eDiscovery tools are great, helping us stay on top of legal and regulatory requirements. Plus, it works seamlessly with Exchange and Office 365, fitting right into our setup Cons There are a few minor challenges we’ve encountered, like the initial setup being a bit complex and some occasional integration issues. Also, compared to some of the more expensive options, Intradyn lacks a few advanced features. For example, it doesn’t have as many customization options for archiving policies or as extensive analytics and reporting tools. The search performance can also be slower with very large email archives, which might be a drawback if you have a ton of data. But honestly, these issues are pretty minor compared to the overall benefits. Switched from [Global Relay Archive](https://www.capterra.com/p/85993/Global-Relay-Archive/) Price and customer experience. Global Relay was not a great solution at all for a boutique firm like ours. Alternatives considered [Global Relay Archive](https://www.capterra.com/p/85993/Global-Relay-Archive/) Reasons for choosing Email Archiving Price and solution met with our budget and requirements at the time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DH Darren H. Sr. Vice President Construction ### "Simple Setup - Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2024 Setup was a breeze and things work well. Pros Simple, Easy to use. Comprehensive. Search is very easy to use and has quite a few different ways to search. Cons Nothing Really. There are really no cons that I have found. Switched from [Barracuda Message Archiver](https://www.capterra.com/p/168603/Message-Archiver/) Cost - Barracuda is good. But Expensive. Especially for something you rarely use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RF russell F. CEO Financial Services ### "Necessary Evil" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 October 15, 2024 Necessary evil so make it as simple as possible. Pros Ease of use, especially for review purposes (compliance). Cons Takes too long to set up new individuals. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HC Hashan Chandrasekara K. Asset Manager Consumer Goods ### "Save your time with INTRADYN" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 8, 2019 Indeed, it is relatively expensive but the quality of the work it can do is unimaginable. Depending on the circumstances, we have the option to expand the storage capacity, which is a superb feature. Last but not least, this software allows creating multiple access to several end users so that peace of mind exists when using INTRADYN. Pros 1\. A very useful software as it helps to save my time by enabling me to search aged Emails based on various criteria such as attachments, folders, tags, etc.. 2. The dashboard is quite lucrative and well furnished with solid features; hence help to ease to operate the software without a hassle. 3. Another solid feature is data/mail retention methodology, as it allows us to set up the process smoothly without a conflict. Cons I did not come across any serious issues so far. Indeed, price is high; however, it is justifiable since it guarantees the maximum satisfaction for users. Another small drawback is, Messaging Intelligence graphical representation confuse the users, thus it does not impair the quality of this software. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CS Charles S. I.T. Manager Information Technology and Services ### "Great Stable Product with a reasonable price tag" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 22, 2019 Highly recommend. Pros Been a user for the last several years and found the Intradyn Email Archiver to be an extremely stable product. Install and forget type of appliance. Sets up in minutes. Intuitive user interface. Cons I wish it had a more graphical way of displaying social media posts. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Donald R. Substance Abuse Counselor Hospital & Health Care ### "Archiving emails" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 January 21, 2019 Pros It did what was advertised and I was able to sort into easy to find files Cons I can find other software that does the same, and even slightly better for a lower user fee Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KS Kevin S. IT Administration Government Administration ### "Email Archiving" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 3, 2019 We are meeting required retention periods, can easily produce email records when necessary and there are less help-desk calls to locate emails for end users. Pros It works day after day without intervention, locating and exporting emails is fast and easy. End users like the ability to search their emails based on date and specific content without having to manually scroll through long lists. Very seldom have to contact support but when needed their support rocks. Has to be the best I have encountered in my IT years. Cons I have yet to find anything I do not like. This software does what is was purchased for. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TG Tim G. Server & Database Admin Education Management ### "Intradyn Email Archiving" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2018 This is an excellent product. We did a pretty exhaustive evaluation of email archiving products and they have the best price/quality to offer. Also their customer support is the best I've encountered in my 32 years of IT. Pros The best customer support I've ever used. The software works well and has very good compression, stubbing , search and exporting features. It has the ability to provide multi-tenancy which was a requirement for our purchase. Cons Depending on the workload it can take a lot of computing resources. It should be installed on storage with very low latency and have plenty of cpu/mem available to it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.