# Keycafe Pricing 2026 | Capterra > Learn more about Keycafe pricing plans including starting price, free versions and trials. Source: https://www.capterra.com/p/10014102/Keycafe/pricing --- # Pricing for Keycafe [4.9 (192)](https://www.capterra.com/p/10014102/Keycafe/reviews/) Write a Review! [View Alternatives](https://www.capterra.com/p/10014102/Keycafe/alternatives/) ## [Keycafe](https://www.capterra.com/p/10014102/Keycafe/) has **3** pricing plans - Yes, has free trial - No free version **Credit Card Required:** Yes ### Lite $59 **Pricing Model:** Flat Rate **Payment Frequency:** Per Month Lite plan includes: - 1 Location - Unlimited Keys - Unlimited Users - 1 Co-Admin - 2 Key Groups ### Premium $115 **Pricing Model:** Flat Rate **Payment Frequency:** Per Month Premium plan includes: - Multiple Locations - Unlimited Groups - Unlimited Managers - 1 Org Admin - Programmable Alerts ### Business Pro $175 **Pricing Model:** Flat Rate **Payment Frequency:** Per Month Business Pro plan includes: - Unlimited Org Admins - Multi-Organization - Reservations - Cloud Video Storage - Logo and Theme Customization ## Popular alternatives to [Keycafe](https://www.capterra.com/p/10014102/Keycafe/) Looking to learn more about Key Management software similar to Keycafe? 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Value For Money[4.8(192)](https://www.capterra.com/p/10014102/Keycafe/reviews/) Pros Cons [Read All 192 Reviews](https://www.capterra.com/p/10014102/Keycafe/reviews/) Read Full Reviews Below Alan H. Associate Director, Student Housing Higher Education, 11-50 employees Used the software for: Less than 6 months ** Overall Rating 5.0 ** Ease of Use 5.0 Customer Service 5.0 Features 4.0 Value for Money 5.0 Likelihood to Recommend 100% 10/10 Reviewer Source Source: Capterra May 31, 2026 "Keycafe is ideal for Student Housing" **Overall:** We are really happy with Keycafe. We hope that they will expand their product offerings to include some larger bins, as we do sometimes have key sets that are too large for the current bin size. **Pros:** We love the simplicity of the Keycafe system for our Student Housing operation. The web interface is clean and easy to use. Users accessing the key box can do so independently and without training. Making sure that all of the keys are returned on-time is far simpler now! **Cons:** When keys are not removed from the system and the bin is closed, it can be challenging to find the keys and put them back into circulation. We have also had some challenges with bins not opening properly and would like to see an option for users to get help directly on the panel (like a 'something is wrong' button when picking up so that they can try to release the bin latch again). **Alternatives Considered:** [KeyWatcher Fleet](https://www.capterra.com/p/191834/KeyWatcher-Fleet/) **Reasons for Choosing Keycafe:** Locally produced, simplicity of use, clean form-factor, and overall cost were deciding factors. Andrew M. Shop, Fleet Manager and Mechanic Architecture & Planning, 11-50 employees Used the software for: 6-12 months ** Overall Rating 5.0 ** Ease of Use 5.0 Customer Service 5.0 Features 5.0 Value for Money 5.0 Likelihood to Recommend 100% 10/10 Reviewer Source Source: Capterra April 24, 2026 "Extremely Satisfied" **Overall:** From initial VTC consultation to kickoff, our experience is just what we needed. We are a landscaping company with 20+ assets. Before Keycafe - keys were routinely lost or misplaced. Now we know where the keys are, who has the keys and when they were last checked out. Keycafe is well worth the money spent!! **Pros:** The peace of mind of knowing keys are stored securely and easy usage. The mobile app is stellar - I am able manage access or create new users within seconds using my phone as well as see the history of the keys. **Cons:** No real con comes to mind. The only con would be if there is a huge key fob with a bunch of keys attached to it - that it may be a little too big to fit into the box. We had this issue, but found out that all except two of the keys needed to actually be there and it all fits now. [Read All 192 Reviews](https://www.capterra.com/p/10014102/Keycafe/reviews/) ## How should I be thinking about software pricing? [ Be an Informed Buyer: Understanding the True Cost of Business Software It's not just you-budgeting for business software is complicated. We're here to break it down. ](https://www.capterra.com/resources/business-software-cost/)