# Keycafe Pricing 2026 | Capterra

> Learn more about Keycafe pricing plans including starting price, free versions and trials.

Source: https://www.capterra.com/p/10014102/Keycafe/pricing

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# Pricing for Keycafe

[4.9 (175)](https://www.capterra.com/p/10014102/Keycafe/reviews/)

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## [Keycafe](https://www.capterra.com/p/10014102/Keycafe/) has **3** pricing plans

-   Yes, has free trial
-   No free version

**Credit Card Required:** Yes

**Discount:** By Plan Frequency

### Lite

$59

**Pricing Model:** Flat Rate

**Payment Frequency:** Per Month

Lite plan includes:

-   1 Location
-   Unlimited Keys
-   Unlimited Users
-   1 Co-Admin
-   2 Key Groups

### Premium

$115

**Pricing Model:** Flat Rate

**Payment Frequency:** Per Month

Premium plan includes:

-   Multiple Locations
-   Unlimited Groups
-   Unlimited Managers
-   1 Org Admin
-   Programmable Alerts

### Business Pro

$175

**Pricing Model:** Flat Rate

**Payment Frequency:** Per Month

Business Pro plan includes:

-   Unlimited Org Admins
-   Multi-Organization
-   Reservations
-   Cloud Video Storage
-   Logo and Theme Customization

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## What do others say about [Keycafe](https://www.capterra.com/p/10014102/Keycafe/) pricing?

Pricing RatingN/A

Value For Money[4.8(175)](https://www.capterra.com/p/10014102/Keycafe/reviews/)

Pros

Cons

[Read All 175 Reviews](https://www.capterra.com/p/10014102/Keycafe/reviews/)

Read Full Reviews Below

Jessica F.

Assistant Director of Housing

Education Management, 1-10 employees

Used the software for: 6-12 months

**

Overall Rating

4.0

**

Ease of Use

5.0

Customer Service

5.0

Features

5.0

Value for Money

5.0

Likelihood to Recommend

80%

8/10

Reviewer Source

Source: Capterra

January 29, 2026

"Great for Our Needs"

**Overall:** Overall, the Keycafe and smart boxes meet our basic needs. They were easy to install and set up. Customer Support is great at assisting and informing you of system errors. The only true downfall we've run into is that our student staff have managed to get keys/keycards stuck in the box slots on several occasions. To remedy the situation, we have to dismount the box and open the back. Other than that, it's working great.

**Pros:** We have really enjoyed the value for money, customer support, and the easy setup. The app access and being able to monitor when keys are out and not returned is super helpful.

**Cons:** We've only noticed a couple of downsides, which are the learning curve for our student staff members, and troubleshooting when items are stuck in the bins of the smartbox.

Jerimy W.

Director, Finance and Administration

Mental Health Care, 51-200 employees

Used the software for: 6-12 months

**

Overall Rating

5.0

**

Ease of Use

5.0

Customer Service

5.0

Features

4.0

Value for Money

4.0

Likelihood to Recommend

100%

10/10

Reviewer Source

Source: Capterra

December 1, 2025

"Director, Finance & Administration"

**Pros:** The Keycafe has been extremely helpful in organizing and keeping track of our keys. Prior to implementation, we were constantly hunting for fleet keys, and there was little to no accountability for missing or lost keys. Now, we know in real-time who has each key. The process to implement the system was about as easy as it could be. Not only is the system simple to use, the customer service and training provided by the company was great.

**Cons:** We've only experienced two challenges worth mentioning, and neither are all that significant. The first is the system's accessibility in the event of a network and/ or power outage. Yes, there are ways to access the keys in these situations, but they are not easy by any means. In fact, they did not work for us and we ended up having to wait for functionality to be restored. The other issue pertains to what I'd consider the intelligence of the system. If a user opens a bin, leaves that bin open, then puts the key back in that bin and closes the door, the system thinks the key is still checked out and it causes confusion. The system has no way of knowing if a bin is occupied outside of the check out/ check in process. We've just had to train and re-train on this exception.

[Read All 175 Reviews](https://www.capterra.com/p/10014102/Keycafe/reviews/)

## How should I be thinking about software pricing?

[

Be an Informed Buyer: Understanding the True Cost of Business Software

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](https://www.capterra.com/resources/business-software-cost/)