--- title: "Notebird Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Notebird Software - reviews, pricing plans, popular comparisons to other Church Management products and more." source_url: "https://www.capterra.com/p/10019047/Notebird/" page_type: "product" language: "en" --- # Notebird Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Notebird ## What is Notebird? Notebird is easy-to-use pastoral care software for leaders and their teams. With Notebird, pastoral care teams can store updates about visits with congregants, note important milestones and set up recurring reminders, as well as set and assign tasks to team members. Teams can sort congregants into customizable groups and restrict access to information using Notebird’s flexible permission settings. Information appears on congregant profiles and also in a feed format so everyone on the team stays up to date. Finally, care teams can use Notebird’s Reports feature to assess their care data and gain important insight into the impact their work is having in their ministry. Notebird is thrilled to have integrations with Breeze, Church Windows and Planning Center! ## What is Notebird used for? [Church Management](https://www.capterra.com/church-management-software/)[Note-Taking](https://www.capterra.com/note-taking-software/) Top alternative Featured Overall rating Based on 64 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $12 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Notebird?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.notebird.app&name=Notebird) Rating Breakdown 4.9 +− Features4.6 Value for Money4.7 Ease of Use4.9 Customer Service4.9 Rating Breakdown 4.9 Features4.6 Value for Money4.7 Ease of Use4.9 Customer Service4.9 ## Notebird Reviewers Verdict Updated August 2026 AI summary - Notebird is a strong fit for small church pastoral care teams and ministry leaders seeking to centralize member care and follow-up. - Positive feedback centers around responsive customer support, easy integration with church management tools, and helpful milestone reminders. - Teams benefit from organizing member data, tracking visits, and staying on top of key dates and care tasks in daily ministry work. - Buyers may need to accept some trade-offs in manual data syncing with other systems and consider per-user costs, especially for smaller budgets. - It suits churches prioritizing member care coordination but may be less ideal for those needing deeper database integrations or cost scalability. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Notebird 4.9 (64) VS. [4.9 (167)](https://www.capterra.com/p/184192/Chmeetings/reviews/) Starting Price $12 Per User, Per Month Starting Price $12 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (64) Ease Of Use 4.8 (1,929) Value For Money 4.7 (58) Value For Money 4.9 (1,184) Customer Service 4.9 (55) Customer Service 4.9 (1,036) ## Notebird alternatives [4.7 (1,138)](https://www.capterra.com/p/76708/Planning-Center/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (214)](https://www.capterra.com/p/142350/Continue-to-Give/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.5 (4)](https://www.capterra.com/p/231391/Sunergo/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.3 (716)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/10019047/Notebird/alternatives/) ## FAQs about Notebird Overview ### Which roles and teams benefit most from Notebird? Notebird is most used by pastors, ministry leaders, and church care teams who need to organize sermon notes, track pastoral care, and manage follow-up across congregations. Executive pastors, ministry coordinators, and administrative staff benefit from centralizing member information, documenting interactions, and keeping communication, visitation, and care workflows consistent. Answer based on 64 reviews Overview ### What company size and industries is Notebird built for? Notebird is for pastoral care teams at small organizations, with 97% of reviewers from small businesses and 86% from religious institutions. It also appears in nonprofit organization management at 9%, with limited use in larger companies. The most common use case is church management, representing 69% of reviewers. Answer based on 64 reviews Features and Usability ### What are the key features of Notebird? Notebird includes core pastoral care tools like note tracking, meeting notes, milestones and reminders, task management, and member profiles with contact history. Differentiating features include team collaboration through updates, notifications, commenting, and role-based permissions, plus mobile access and integrations with church management systems such as Planning Center. Answer based on 22 reviews Overview ### How does Notebird help with pastoral care? Notebird supports pastoral care by giving church teams a shared, confidential place to record visits, prayer needs, and follow-up actions. Pastors, solo ministry leaders, and multi-staff churches use it to coordinate care, avoid missed needs, and keep everyone informed. Some teams still want easier data imports or more automated prayer list management. Answer based on 21 reviews Integrations ### Which third-party tools and platforms does Notebird integrate with? Notebird integrates with Planning Center, Tithely Church Management, Church Windows, and Breeze ChMS. Reviewer feedback most often confirms Planning Center for syncing member data, directories, scheduling, and reminders, while Church Windows and Tithely support church database connections. Breeze ChMS is also mentioned for congregation list syncing. Answer based on 20 reviews Getting Started and Support ### What training and onboarding options does Notebird offer? Notebird provides live online sessions, webinars, documentation, and videos for training and onboarding. Live online sessions and webinars support guided instruction, while documentation and videos offer self-paced reference materials for teams learning the product and reviewing steps as needed. Answer based on 1 reviews Getting Started and Support ### What customer support options does Notebird offer? Notebird provides email/help desk support, FAQ/forum resources, a knowledge base, and chat. Users describe customer care as responsive, quick, and helpful, especially for setup, customization, and sync issues. Support is often seen as easy to work with and efficient when questions or problems arise. Answer based on 6 reviews Features and Usability ### Is Notebird easy to learn and use? Notebird feels easy to learn and navigate for most church staff and volunteer care teams. Many users describe the layout as simple, intuitive, and quick to set up, even for less technical users. Some teams mention a learning period for categories, tags, or mobile web access since a dedicated app is limited. Answer based on 22 reviews Note tracking ### How well does Notebird track pastoral care notes? Notebird keeps pastoral care notes organized in one place with timelines, reminders, tasks, and follow-up history. Pastors, church staff, and care teams value the clear record of visits, health concerns, and member needs. Some users want deeper integrations, more note-level security, or easier handling of notes affecting whole families. Answer based on 22 reviews ## Features AI summary Based on 1,814 Church Management reviews Capterra data shows that buyers of Church Management software rank the following features as their top priorities: - **Membership Management** (**47%** of reviewers rated this feature as critical) - **Mobile Access** (**43%**) - **Donation Management** (**53%**) Notebird supports all three features that reviewers value most: Membership Management, Mobile Access, and Donation Management. Together, these capabilities help churches keep member records organized, give staff and volunteers access from anywhere, and track contributions more efficiently, allowing teams to manage daily operations, communication, and giving in one system. Membership Management 4.6 (26) 69.23% of 26 reviewers that rated this feature as important or highly important With this capability, you can track member engagement, manage visits, and organize pastoral care efficiently. Reviewers appreciate the integration with Planning Center and Breeze, ease of updating records, and the ability to assign tasks and monitor team activities. Mobile Access 4.7 (36) 80.56% of 36 reviewers that rated this feature as important or highly important It gives you the flexibility to update and access information on the go from any device. Users think mobile access is valuable for real-time updates, quick note-taking after visits, and appreciate compatibility with iPhone, iPad, and web-app, though some request a dedicated app. Member Communication 4.3 (14) 85.71% of 14 reviewers that rated this feature as important or highly important Contact members listed in the database through email, SMS, social, phone, etc. For Religious Organizations 5.0 (42) 88.10% of 42 reviewers that rated this feature as important or highly important Primarily serving churches and religious organizations Reporting & Statistics 4.3 (20) 75.00% of 20 reviewers that rated this feature as important or highly important Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Data Import/Export 4.2 (19) 89.47% of 19 reviewers that rated this feature as important or highly important Import and export data to and from software applications Notebird 30 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contact Management: Manage, organize, and store contact information - Customizable Reports: Alter the layout and content of reports - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - For Religious Organizations: Primarily serving churches and religious organizations - Full Text Search: Search for specific words or phrases within a document or database - Meeting Notes: Create and share notes/annotations taken during meetings - Member Communication: Contact members listed in the database through email, SMS, social, phone, etc. - Member Directory: Comprehensive list that contains information and details of all the members associated with a particular organization or group - Membership Management: With this capability, you can track member engagement, manage visits, and organize pastoral care efficiently. Reviewers appreciate the integration with Planning Center and Breeze, ease of updating records, and the ability to assign tasks and monitor team activities. - Mobile Access: It gives you the flexibility to update and access information on the go from any device. Users think mobile access is valuable for real-time updates, quick note-taking after visits, and appreciate compatibility with iPhone, iPad, and web-app, though some request a dedicated app. - Multi-Device Support: Support multiple types of devices - Notes Management: Allow users to create, edit, and sort multiple notes - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Small Group Management: Organize members and schedule recurring small group meetings - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Tagging: Add labels or tags to tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Volunteer Management: Manage volunteer information and direct volunteer resources --- Features 4.6 (64) 4.6 Based on 64 reviews ## Pricing Value for money 4.7 (58) Free Trial Simple Pricing $12.00 Per User,Per Month Value for money 4.7 (58) 4.7 Based on 58 reviews ## Integrations [ Planning Center](https://www.capterra.com/p/76708/Planning-Center/)[ Church Windows](https://www.capterra.com/p/2670/Church-Windows-Software/)[ Tithely Church Management](https://www.capterra.com/p/132513/Breeze-ChMS/) ## Support, customer service and training options Customer Service 4.9 (55) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (55) 4.9 Based on 55 reviews ## User reviews Overall rating 4.9 Based on 64 reviews Filter by rating 5(57) 4(7) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent LT Luke T. Fusion Engineer Oil & Energy ### "Notebird Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 January 12, 2026 My experience with Notebird is very positive, I enjoy the ease of use and the ability to produce documents to encapsulate my thoughts and finding Pros Using notebook is a very good way to keep track of clear outcomes you have recorded, I use it mostly for note taking and reporting. Cons As there are fewer users compared to the Microsoft equivalent it makes collaborative working a bit slower Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LC Lisa C. Parish Nurse Religious Institutions ### "Fantastic App for Church Care Ministries" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 October 20, 2025 Our church changed computer systems and we had to find a new way to keep up with our growing Care needs at the church. After some research I came across Notebird and found that it was among the top new apps for churches. It has worked out beautifully for our church and is so easy to use. Easy note taking and customer support has good response times. I would highly recommend this to any church looking for a confidential and consise place to keep up with caring for your congregation. Pros This is one of the most efficient apps for your church to keep up with Care needs in your congregation. You can customize it for your needs so everyone who is involved with care can stay up to date. Cons Notebird has been little slow with software updates and requested changes but overall it's a great system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 30, 2025 Thank you so much Lisa for the kind and generous review! Can't wait for you to experience all the awesome updates coming in the next 12 months! -Thomas MM MARY M. The Rev. Dn Religious Institutions ### "Notebird has been a game changer for us." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 25, 2025 Since we have started using Notebird we are hearing from the congregation how much our pastoral care has improved and they are so grateful. Yes, we have made some positive changes in the team, but the secret is a lot of the improvement is because of Notebird. Pros Notebird has been incredible for us in helping us track and take care of our pastoral care needs. The pastoral care team can easily see what is happening across our congregation. It is easy to talk with each other using the app about questions and leave reminders for team members. We have easily tailored the categories to our needs. The reporting is fast and easy to use. We had almost no learning curve-it is very user friendly and it is well priced. If we have had questions or issues the customer care team is very responsive and helpful. Cons I wish we could up-load data from an excel spread sheet. But this is not a huge issue. We use Realm for our parishioner data--we do not want pastoral care in Realm in order to make sure there is a firewall. But it would be nice to upload data from Realm. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) It was clunky and very hard to use. It ended up being not used well. Alternatives considered [Realm](https://www.capterra.com/p/146265/Realm/) Reasons for choosing Notebird We were using the test version of Notebird and Realm couldn't match it. In the end because of the sensitivity of the data we wanted a completely different system so there would not be any accidents. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ME Mandy E. Ministry and Care Associate Religious Institutions ### "Game Changer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 26, 2024 This product has been so helpful in making our pastoral care systems more manageable and more efficient. Our whole team can stay up to date on each member we are caring for without waiting. It makes collaboration easier and we are able to communicate needs and work together to meet them. Most of our team onboarded very easily and is using Notebird as a part of their daily routine. We are so grateful for this tool that is helping us care for our members and not let people fall through the cracks! Pros The pulse indicators that we can set at desired times - these are very helpful. I like the option to view by people or by activity. I like that I can follow certain people and that I can not only archive, but I can Unarchive someone to bring back all of the notes from a previous time period. Cons The limited number of groups we can create. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JB Joey B. Chaplain Entertainment ### "An indispensable tool for employee care " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Exceptional and indispensable tool when caring for people. Many times it has saved me when I was trying to recall an event, encounter, or detail of a person's life. Pros This application cuts out the clutter of a church / employee management software while also allowing multiple users to record content. Cons The reporting has room for improvement in data manipulation. Having a user defined dropdown list in profiles would be helpful. Switched from [Zoho Creator](https://www.capterra.com/p/211755/Zoho-Creator/) As an absolute database novice I was attempting to create my own employee care database and tracking with Zoho. It was nearly identical to Notebird but had a completely inefficient user interface. Desperate for a better solution, I was intensely searching when I read an article several years old about pastoral care which mentioned use of Care Notebook. Notebird's predecessor. The rest is history. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TC Thomas C. Pastor Religious Institutions ### "Pastoral Care Must-Have " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Pros It's so easy in Notebird to keep a running history of my pastoral care of each church member to pull up for future reference. The milestone reminders are also a helpful feature. It's also very easy to group members and customize your update subject fields. Cons Synching Notebird with our church management software was a bit of a trick, but Notebird's customer service was remarkably responsive and got everything running smoothly in short order. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AH Andrew H. Care Pastor Religious Institutions ### "Notebird gets the worm! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Pros Easy to use, great functionality and features, Notebird customer support has been wonderful at customizing options for us! Cons It does cost per user, but I believe the value is worth it! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CA Cody A. Associate Pastor Religious Institutions ### "Notebird is a necessity for church!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 April 19, 2024 We love Notebird and feel it is a vital part of our ministry! Pros This site helps us to keep track of our members, to know what is going on in their lives and health, and to have a team who can track and reach out to those in need. Cons I wish they had a mobile app that was easy to use. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TR Tim R. Pastor Religious Institutions ### "Great Pastor Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 April 19, 2024 I don't know how I'd get by without it. It makes my job as a pastor so much easier. Pros Very easy to create notes, reminders, tasks, etc keep track of my parishioners' needs. I like that I can generate reports showing the kinds of visits I do as well. Cons I wish there was an app instead of just going to the website, but it is still very easy to use. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SW Scooter W. Associate Pastor Religious Institutions ### "Great Pastoral Care Mgmt Tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 19, 2024 We like it and know that it will Continue to improve as developers hear feedback from users and implement changes to make it better. Pros The milestone feature is super helpful to remember important dates for members of congregation. It has opened the door to deeper relationships in our church. Cons Some of the limitations on interfacing with the app. The address input is sometimes annoying because it tries to add without zip code and we need zip codes. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/10019047/Notebird/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Microsoft OneNote vs Notebird](https://www.capterra.com/compare/227211-10019047/Microsoft-OneNote-vs-Notebird)[Notion vs Notebird](https://www.capterra.com/compare/186596-10019047/Notion-vs-Notebird) [Planning Center vs Notebird](https://www.capterra.com/compare/76708-10019047/Planning-Center-vs-Notebird)