--- title: "Notebird Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Notebird Software - reviews, pricing plans, popular comparisons to other CRM products and more." source_url: "https://www.capterra.com/p/10019047/Notebird/" page_type: "product" language: "en" --- # Notebird Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Notebird ## What is Notebird? Notebird is easy-to-use pastoral care software for leaders and their teams. With Notebird, pastoral care teams can store updates about visits with congregants, note important milestones and set up recurring reminders, as well as set and assign tasks to team members. Teams can sort congregants into customizable groups and restrict access to information using Notebird’s flexible permission settings. Information appears on congregant profiles and also in a feed format so everyone on the team stays up to date. Finally, care teams can use Notebird’s Reports feature to assess their care data and gain important insight into the impact their work is having in their ministry. Notebird is thrilled to have integrations with Breeze, Church Windows and Planning Center! ## What is Notebird used for? [Church Management](https://www.capterra.com/church-management-software/)[Note-Taking](https://www.capterra.com/note-taking-software/)[CRM](https://www.capterra.com/customer-relationship-management-software/) Top alternative Featured Overall rating Based on 64 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $12 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Notebird?[Manage this product listing](https://www.g2.com/products/notebird/claim_requests/new?auto=true) Rating Breakdown 4.9 +− Features4.6 Value for Money4.7 Ease of Use4.9 Customer Service4.9 Rating Breakdown 4.9 Features4.6 Value for Money4.7 Ease of Use4.9 Customer Service4.9 ## Notebird Reviewers Verdict Updated September 2026 AI summary - Notebird is designed for pastoral care teams, ministry leaders, and church staff managing member care and follow-up. - Positive feedback centers around its ease of use, effective pastoral care tracking, milestone reminders, and integration with church management tools. - It helps teams organize visits, maintain care records, and coordinate support for congregation needs day-to-day. - Buyers report negative points such as per-user pricing, which may impact affordability for smaller ministries or teams. - Notebird suits churches prioritizing pastoral care coordination, but teams needing broader communication tools may want to weigh alternatives. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Notebird 4.9 (64) VS. [4.7 (1,138)](https://www.capterra.com/p/76708/Planning-Center/reviews/) Starting Price $12 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (64) Ease Of Use 4.4 (1,932) Value For Money 4.7 (58) Value For Money 4.5 (1,185) Customer Service 4.9 (55) Customer Service 4.6 (1,038) ## Notebird alternatives [4.3 (716)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [4.3 (620)](https://www.capterra.com/p/102088/NeonCRM/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) [4.6 (1,982)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/) Starting price $7.20 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/227211/Microsoft-OneNote/) Highest Rated [Notion](https://www.capterra.com/p/186596/Notion/) [4.7 (2,816)](https://www.capterra.com/p/186596/Notion/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/186596/Notion/) [View all alternatives](https://www.capterra.com/p/10019047/Notebird/alternatives/) ## FAQs about Notebird Overview ### Which roles and teams benefit most from Notebird? Notebird is most used by pastors, ministry leaders, and church care teams that manage sermon notes, pastoral follow-up, and member care. Executive pastors and ministry coordinators use it to organize communication, track needs, and support discipleship workflows, while administrative staff benefit from centralized records and clearer coordination across church operations. Answer based on 64 reviews Overview ### What company size and industries is Notebird built for? Notebird is for pastoral care teams at small businesses, which make up 97% of reviewers, primarily in Religious Institutions at 86%. It also serves Non-Profit Organization Management at 9%, with limited midsize and enterprise use at 2% each, and is commonly used for Church Management. Answer based on 64 reviews Features and Usability ### What are the key features of Notebird? Notebird includes core pastoral care tools like note tracking, member management, milestones and reminders, and task management for follow-up visits and care needs. Differentiating features include team collaboration through shared updates and notifications, role-based permissions for confidential notes, mobile access, reporting, and integrations with church management systems such as Planning Center. Answer based on 22 reviews Overview ### Is Notebird good for managing pastoral care? Notebird helps churches manage pastoral care clearly by centralizing updates, reminders, contact history, and team communication. Pastoral staff, solo pastors, and multi-pastor teams use it to coordinate visits and prayer needs, though some ministries still want easier data imports and more automation for prayer list assignments. Answer based on 21 reviews Integrations ### Which third-party tools and platforms does Notebird integrate with? Notebird integrates with Planning Center, Tithely Church Management, Church Windows, and Breeze ChMS. Reviewer feedback most often confirms Planning Center and Tithely for syncing member records, while Church Windows and Breeze ChMS are used for contact data, directories, tasks, and church staff communication. Answer based on 20 reviews Getting Started and Support ### What training and onboarding options does Notebird offer? Notebird provides live online sessions, webinars, documentation, and videos for training. Live online sessions and webinars support guided instruction, while documentation and videos offer written and visual reference materials for self-paced review and setup. Answer based on 1 reviews Getting Started and Support ### What customer support options does Notebird offer? Notebird offers email/help desk, FAQ/forum, knowledge base, and chat support. Users describe the support team as responsive, helpful, and quick to resolve setup or customization questions, with good response times and efficient help during implementation and day-to-day use. Answer based on 6 reviews Features and Usability ### Is Notebird easy to learn and use? Notebird makes daily note-taking and care coordination easy for most church staff and volunteers. Many reviewers describe a simple, intuitive layout with a low learning curve, including less tech-comfortable users, though some teams mention a short setup period for categories and prefer a dedicated mobile app over the web version. Answer based on 22 reviews Features and Usability ### How well does Notebird track care notes and follow-ups? Notebird keeps care notes, visit history, reminders, and follow-up tasks organized in one shared timeline. Pastors, counselors, and church care teams value the chronological records, reporting, and person-level tracking, though some want deeper integrations, stronger note-level security, or easier ways to duplicate notes across family members. Answer based on 22 reviews ## Features AI summary Based on 1,839 CRM reviews Capterra data shows that buyers of Church Management software rank the following features as their top priorities: - **Communication Management** (**47%** of reviewers rated this feature as critical) - **Membership Management** (**47%**) - **Donation Management** (**53%**) Notebird includes **Membership Management** and **Donation Management**, giving church teams a way to keep member records organized and track contributions accurately. However, it does not offer **Communication Management**. Its support for **Membership Management** and **Donation Management** helps churches maintain up-to-date congregation information, manage giving records, and support day-to-day administrative work more efficiently. Membership Management 4.6 (26) 69.23% of 26 reviewers that rated this feature as important or highly important With this capability, you can track member engagement, manage visits, and organize pastoral care efficiently. Reviewers appreciate the integration with Planning Center and Breeze, ease of updating records, and the ability to assign tasks and monitor team activities. Mobile Access 4.7 (36) 80.56% of 36 reviewers that rated this feature as important or highly important It gives you the flexibility to update and access information on the go from any device. Users think mobile access is valuable for real-time updates, quick note-taking after visits, and appreciate compatibility with iPhone, iPad, and web-app, though some request a dedicated app. For Religious Organizations 5.0 (42) 88.10% of 42 reviewers that rated this feature as important or highly important Primarily serving churches and religious organizations Reporting & Statistics 4.3 (20) 75.00% of 20 reviewers that rated this feature as important or highly important Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Data Import/Export 4.2 (19) 89.47% of 19 reviewers that rated this feature as important or highly important Import and export data to and from software applications Notes Management 4.8 (18) 88.89% of 18 reviewers that rated this feature as important or highly important Allow users to create, edit, and sort multiple notes Notebird 30 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contact Management: Manage, organize, and store contact information - Customizable Reports: Alter the layout and content of reports - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - For Religious Organizations: Primarily serving churches and religious organizations - Full Text Search: Search for specific words or phrases within a document or database - Meeting Notes: Create and share notes/annotations taken during meetings - Member Communication: Contact members listed in the database through email, SMS, social, phone, etc. - Member Directory: Comprehensive list that contains information and details of all the members associated with a particular organization or group - Membership Management: With this capability, you can track member engagement, manage visits, and organize pastoral care efficiently. Reviewers appreciate the integration with Planning Center and Breeze, ease of updating records, and the ability to assign tasks and monitor team activities. - Mobile Access: It gives you the flexibility to update and access information on the go from any device. Users think mobile access is valuable for real-time updates, quick note-taking after visits, and appreciate compatibility with iPhone, iPad, and web-app, though some request a dedicated app. - Multi-Device Support: Support multiple types of devices - Notes Management: Allow users to create, edit, and sort multiple notes - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Small Group Management: Organize members and schedule recurring small group meetings - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Tagging: Add labels or tags to tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Volunteer Management: Manage volunteer information and direct volunteer resources --- Get Advice We can help you find the software with the features you need. Features 4.6 (64) 4.6 Based on 64 reviews ## Pricing Value for money 4.7 (58) Free Trial Simple Pricing $12.00 Per User,Per Month Value for money 4.7 (58) 4.7 Based on 58 reviews ## Integrations [ Planning Center](https://www.capterra.com/p/76708/Planning-Center/)[ Church Windows](https://www.capterra.com/p/2670/Church-Windows-Software/)[ Tithely Church Management](https://www.capterra.com/p/132513/Breeze-ChMS/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (55) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (55) 4.9 Based on 55 reviews ## User reviews Overall rating 4.9 Based on 64 reviews Filter by rating 5(57) 4(7) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent LT Luke T. Fusion Engineer Oil & Energy ### "Notebird Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 January 12, 2026 My experience with Notebird is very positive, I enjoy the ease of use and the ability to produce documents to encapsulate my thoughts and finding Pros Using notebook is a very good way to keep track of clear outcomes you have recorded, I use it mostly for note taking and reporting. Cons As there are fewer users compared to the Microsoft equivalent it makes collaborative working a bit slower Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LC Lisa C. Parish Nurse Religious Institutions ### "Fantastic App for Church Care Ministries" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 October 20, 2025 Our church changed computer systems and we had to find a new way to keep up with our growing Care needs at the church. After some research I came across Notebird and found that it was among the top new apps for churches. It has worked out beautifully for our church and is so easy to use. Easy note taking and customer support has good response times. I would highly recommend this to any church looking for a confidential and consise place to keep up with caring for your congregation. Pros This is one of the most efficient apps for your church to keep up with Care needs in your congregation. You can customize it for your needs so everyone who is involved with care can stay up to date. Cons Notebird has been little slow with software updates and requested changes but overall it's a great system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 30, 2025 Thank you so much Lisa for the kind and generous review! Can't wait for you to experience all the awesome updates coming in the next 12 months! -Thomas MM MARY M. The Rev. Dn Religious Institutions ### "Notebird has been a game changer for us." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 25, 2025 Since we have started using Notebird we are hearing from the congregation how much our pastoral care has improved and they are so grateful. Yes, we have made some positive changes in the team, but the secret is a lot of the improvement is because of Notebird. Pros Notebird has been incredible for us in helping us track and take care of our pastoral care needs. The pastoral care team can easily see what is happening across our congregation. It is easy to talk with each other using the app about questions and leave reminders for team members. We have easily tailored the categories to our needs. The reporting is fast and easy to use. We had almost no learning curve-it is very user friendly and it is well priced. If we have had questions or issues the customer care team is very responsive and helpful. Cons I wish we could up-load data from an excel spread sheet. But this is not a huge issue. We use Realm for our parishioner data--we do not want pastoral care in Realm in order to make sure there is a firewall. But it would be nice to upload data from Realm. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) It was clunky and very hard to use. It ended up being not used well. Alternatives considered [Realm](https://www.capterra.com/p/146265/Realm/) Reasons for choosing Notebird We were using the test version of Notebird and Realm couldn't match it. In the end because of the sensitivity of the data we wanted a completely different system so there would not be any accidents. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ME Mandy E. Ministry and Care Associate Religious Institutions ### "Game Changer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 26, 2024 This product has been so helpful in making our pastoral care systems more manageable and more efficient. Our whole team can stay up to date on each member we are caring for without waiting. It makes collaboration easier and we are able to communicate needs and work together to meet them. Most of our team onboarded very easily and is using Notebird as a part of their daily routine. We are so grateful for this tool that is helping us care for our members and not let people fall through the cracks! Pros The pulse indicators that we can set at desired times - these are very helpful. I like the option to view by people or by activity. I like that I can follow certain people and that I can not only archive, but I can Unarchive someone to bring back all of the notes from a previous time period. Cons The limited number of groups we can create. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JB Joey B. Chaplain Entertainment ### "An indispensable tool for employee care " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Exceptional and indispensable tool when caring for people. Many times it has saved me when I was trying to recall an event, encounter, or detail of a person's life. Pros This application cuts out the clutter of a church / employee management software while also allowing multiple users to record content. Cons The reporting has room for improvement in data manipulation. Having a user defined dropdown list in profiles would be helpful. Switched from [Zoho Creator](https://www.capterra.com/p/211755/Zoho-Creator/) As an absolute database novice I was attempting to create my own employee care database and tracking with Zoho. It was nearly identical to Notebird but had a completely inefficient user interface. Desperate for a better solution, I was intensely searching when I read an article several years old about pastoral care which mentioned use of Care Notebook. Notebird's predecessor. The rest is history. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TC Thomas C. Pastor Religious Institutions ### "Pastoral Care Must-Have " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Pros It's so easy in Notebird to keep a running history of my pastoral care of each church member to pull up for future reference. The milestone reminders are also a helpful feature. It's also very easy to group members and customize your update subject fields. Cons Synching Notebird with our church management software was a bit of a trick, but Notebird's customer service was remarkably responsive and got everything running smoothly in short order. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AH Andrew H. Care Pastor Religious Institutions ### "Notebird gets the worm! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Pros Easy to use, great functionality and features, Notebird customer support has been wonderful at customizing options for us! Cons It does cost per user, but I believe the value is worth it! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CA Cody A. Associate Pastor Religious Institutions ### "Notebird is a necessity for church!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 April 19, 2024 We love Notebird and feel it is a vital part of our ministry! Pros This site helps us to keep track of our members, to know what is going on in their lives and health, and to have a team who can track and reach out to those in need. Cons I wish they had a mobile app that was easy to use. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TR Tim R. Pastor Religious Institutions ### "Great Pastor Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 April 19, 2024 I don't know how I'd get by without it. It makes my job as a pastor so much easier. Pros Very easy to create notes, reminders, tasks, etc keep track of my parishioners' needs. I like that I can generate reports showing the kinds of visits I do as well. Cons I wish there was an app instead of just going to the website, but it is still very easy to use. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SW Scooter W. Associate Pastor Religious Institutions ### "Great Pastoral Care Mgmt Tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 19, 2024 We like it and know that it will Continue to improve as developers hear feedback from users and implement changes to make it better. Pros The milestone feature is super helpful to remember important dates for members of congregation. It has opened the door to deeper relationships in our church. Cons Some of the limitations on interfacing with the app. The address input is sometimes annoying because it tries to add without zip code and we need zip codes. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/10019047/Notebird/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Microsoft OneNote vs Notebird](https://www.capterra.com/compare/227211-10019047/Microsoft-OneNote-vs-Notebird)[Notion vs Notebird](https://www.capterra.com/compare/186596-10019047/Notion-vs-Notebird) [Planning Center vs Notebird](https://www.capterra.com/compare/76708-10019047/Planning-Center-vs-Notebird)