--- title: "Magic Heidi Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Magic Heidi Software - reviews, pricing plans, popular comparisons to other Billing and Invoicing products and more." source_url: "https://www.capterra.com/p/10020344/Magic-Heidi/" page_type: "product" language: "en" --- # Magic Heidi Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 4, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Magic Heidi ## What is Magic Heidi? Magic Heidi is an accounting software designed specifically for self-employed individuals and freelancers in Switzerland. It automates invoicing, expense tracking, tax estimation, and accounting. Key features include generating QR code invoices, scanning receipts with AI, importing bank statements, estimating taxes, tracking revenue and expenses, customizing invoices, and syncing data across devices. ## What is Magic Heidi used for? [Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Accounting](https://www.capterra.com/accounting-software/)[Bookkeeper](https://www.capterra.com/bookkeeper-software/) Top alternative Featured Overall rating Based on 9 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price CHF30 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Magic Heidi?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://magicheidi.ch&name=Magic Heidi) ## Magic Heidi Overview Updated September 2026 AI summary Magic Heidi provides small businesses and independent professionals with billing, invoicing, and accounting tools to manage invoices, expenses, and taxes. It covers invoice creation, online invoicing, quotes, reminders, and financial management, with optional features like customizable branding, multi-currency, and API access. The platform is available on web, desktop, and mobile devices, and integrates with third-party apps via Zapier. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Magic Heidi 4.7 (9) VS. [4.4 (3,322)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price CHF30 Flat Rate, Per Month Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (9) Ease Of Use 4.4 (7,752) Value For Money 4.6 (9) Value For Money 4.2 (6,661) Customer Service 4.9 (8) Customer Service 4.0 (6,366) ## Magic Heidi alternatives Highest Rated [4.6 (1,478)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.2 (2,067)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.0 (624)](https://www.capterra.com/p/174753/Sage-50cloud/reviews/) Starting price $124.42 Per User, Per Month Pricing Options Free Trial Free Version User Rating 76% of reviewers rated it above 4 stars [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) [4.3 (8,518)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) Starting price $38.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/190778/QuickBooks-Online/) [View all alternatives](https://www.capterra.com/p/10020344/Magic-Heidi/alternatives/) ## FAQs about Magic Heidi Overview ### What company size and specific industries is Magic Heidi built for? Magic Heidi is designed for freelancers, sole proprietors, and self-employed professionals in Switzerland who need one app to manage invoicing, expenses, and taxes. It is aimed at very small businesses and independent workers rather than larger companies, and it is not tied to a specific industry. Features and Usability ### What are the key features of Magic Heidi? Magic Heidi offers billing and invoicing features such as invoice creation, online invoicing, customizable invoices, hourly billing, quotes and estimates, credit notes, and invoice history. It also includes financial management tools like accounts payable, accounts receivable, bank reconciliation, general ledger, expense tracking, tax calculation, and financial reporting. Integrations ### Which third-party tools and platforms does Magic Heidi integrate with? Magic Heidi connects natively to Zapier, giving it access to many third-party apps and platforms through automation workflows. This integration supports connections across business, productivity, and collaboration tools without adding a long native integration list. Getting Started and Support ### What training and onboarding options does Magic Heidi offer? Magic Heidi offers live online training sessions for teams getting started with the product. These sessions support guided instruction and allow participants to ask questions during setup and early use. Getting Started and Support ### What customer support options does Magic Heidi offer? Magic Heidi provides email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live rep, and chat. No reviewer feedback about support experience is available in the catalog data, so support quality, response times, and helpfulness cannot be assessed here. ## Features AI summary Based on 16,165 Billing and Invoicing reviews Capterra data shows that buyers of billing and invoicing software rank the following features as their top priorities: - **Invoice Processing** (**53%** of reviewers rated this feature as critical) - **Invoice Creation** (**55%**) - **Quotes/Estimates** (**56%**) Magic Heidi supports all three features that reviewers rate most highly: **Invoice Processing**, **Invoice Creation**, and **Quotes/Estimates**. Together, these capabilities help businesses create invoices quickly, manage billing tasks accurately, and prepare quotes before work begins, allowing teams to handle the full billing cycle with less manual effort and better financial control. Invoice Creation 4.8 (5) 100.00% of 5 reviewers that rated this feature as important or highly important Create invoices from scratch or have recurring invoices Invoice History 4.5 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Store and view prior invoices for each account/client Online Invoicing 4.4 (5) 100.00% of 5 reviewers that rated this feature as important or highly important Create, send, and view electronic invoices Financial Management 4.6 (5) 100.00% of 5 reviewers that rated this feature as important or highly important Plan, manage, and track the financial activities of an individual or organization Client Management 4.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Manage contact details and communication with clients Customizable Invoices 3.0 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Invoices that can be tailored according to company's branding, payment terms and personalized information Magic Heidi 34 features ### All Features - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Accounts Payable: Track money owed to a company's creditors/suppliers - Accounts Receivable: Track outstanding invoices and the money owed from clients - API: Application programming interface that allows for integration with other systems/databases - Backup and Recovery: Create backups and provide methods to recover deleted/lost data - Bank Reconciliation: Compare and match accounting/financial records with corresponding bank statements - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Client Management: Manage contact details and communication with clients - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Credit Note: Legal document used by sellers & buyers to adjust invoice values in case of wrong billing, damaged goods etc. - Currency Conversion: Change one currency to another based on real-time rates/values - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Invoices: Invoices that can be tailored according to company's branding, payment terms and personalized information - Encryption: Convert data into a code for security - Estimating: Estimate expected cost based on various factors before a project begins - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Financial Reporting: Generate reports to assess the financial performance of an organization - General Ledger: Centralized accounting record which tracks all financial transactions - Hourly Billing: Business model that charges based on the amount of time spent on an hourly basis - Invoice Creation: Create invoices from scratch or have recurring invoices - Invoice History: Store and view prior invoices for each account/client - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Mobile Access: Access software remotely via mobile devices - Multi-Currency: Manage and handle various international currencies - Multi-Language: Manage and support multiple languages - Online Invoicing: Create, send, and view electronic invoices - Projections: Estimate or forecast of a future scenario based on the study of present trends - Quotes/Estimates: Generate quotes or estimates for customers - Receipt Management: Upload, track, and submit receipts in a central database - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Tax Calculation: Calculate tax and make deductions on gross income from sources like wages, investments or self-employment - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing --- Get Advice We can help you find the software with the features you need. Features 4.6 (9) 4.6 Based on 9 reviews ## Pricing Value for money 4.6 (9) Free Trial Free Version Magic Heidi Pro CHF30.00 Flat Rate,Per Month Value for money 4.6 (9) 4.6 Based on 9 reviews ## Integrations [ Zapier](https://www.capterra.com/p/130182/Zapier/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (8) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (8) 4.9 Based on 8 reviews ## User reviews Overall rating 4.7 Based on 9 reviews Filter by rating 5(6) 4(3) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent BH Beth H. Doctor Medical Practice ### "Thanks Magic Heidi " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 29, 2026 Pros I love the interface its clear and simple to use. The invoices are professional. I find it user friendly. Cons I would like my bank feed to automatically import together with the attatched reciepts. Also connecting to AI would be nice Switched from [Xero](https://www.capterra.com/p/120109/Xero/) Its cheaper and more user friendly and better for swiss buisnesses Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SA Steven A. Taxi Transportation/Trucking/Railroad ### "Best app for invoices" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 August 22, 2026 Pros Best app for invoices, perfect customer care experience,love all of this app. Easy to use,easy to learn! Cons I don’t have any cons,this app is really good! Thanks a lot for this,for me that I’m a beginner in this role it help me a lot! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SP Sandro P. Gardening Environmental Services ### "Best program " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 31, 2026 Pros Super easy to use and mostly everything you need. Analytics are fantastic andvery helpful. The work from 7 months I made in 4-5 hours. Cons Would be great if there was the possibility to scan invoices when you make them with another program. (or simply old invoices instead of creating new ones) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SB Saliou B. CFO Consumer Services ### "Easy Accounting tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 July 21, 2026 Overall, my experience with Magic Heidi has been excellent. The app is easy to use, reliable, and has made managing my bookkeeping much simpler and more efficient. It saves me time, keeps everything organized, and has worked smoothly from the start. I would definitely recommend it to anyone looking for a practical and user-friendly bookkeeping solution. Pros What I liked most about Magic Heidi is how intuitive and easy it is to use. The interface is clean, the features are well organized, and it saves me a lot of time in my daily bookkeeping. It makes managing finances much more efficient and less stressful. Overall, it’s a reliable and user-friendly app that I would gladly recommend. Cons So far, I haven’t encountered any real downsides. My experience with Magic Heidi has been very positive, and everything has worked smoothly. If I notice any issues in the future, I’ll update my feedback, but at this point I don’t have any cons to report. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AB Anthony B. CEO Fine Art ### "Good for one man band" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 12, 2026 Very easy and fast to create new invoices. The Ai recipt recognition is super good! The app is also for every plateform available! Pros Very easy to use. Very fast to creat new bills. No limits of contacts or invoices with the basic plan. Cons As far as I went, I coudn't personalised a lot the invoices to fit my CI/CD. The good thing is that i didn't loose much time! Switched from [easybill](https://www.capterra.com/p/184928/easybill/) Easybill doesn't have a swiss tax solution. Alternatives considered [bexio](https://www.capterra.com/p/153203/bexio/) Reasons for choosing Magic Heidi The price and I'm a solo entrepreneur, I only need one access. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PB Philippe B. Sr. Consultant Digital Marketing Internet ### "Great API to create Swiss invoices" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 I use the API to integrate with n8n and generate invoices for my small association. It works like a charm. The API is we Pros I use the API in an integration. The API is well documented and easy to use. The staff is very responsive and friendly to interact with. Cons N/A: the product is fulfilling my needs. Maybe more customisation in the invoice design my be required for some users, but not very important in my case. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NG Nathalie G. Service de nettoyage Individual & Family Services ### "Très bon programme pour PME " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 13, 2025 J'utilise Magic Heidi pour la gestion de mes clients, adresses, facturation, devis, mais aussi pour toutes mes dépenses. La réactivité pour avoir de l'aide auprès du support est rapide, claire et très professionnelle. Pros Simplicité d'utilisation, après quelques réglages des paramètres. Gestion des clients, facturation, devis et dépenses. Cons Je ne trouve rien à reprocher à ce programme. Toutes mes questions auprès du support ont été traitées très rapidement. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SK Steffen K. Fotograf Videograf Motion Pictures and Film ### "Einfach, schnell, intuitiv" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 October 13, 2025 Ich habe bisher lediglich Belege/Ausgaben gescannt und hochgeladen. Es hat immer alles einwandfrei erfasst, ich musste nichts korrigieren. Pros Sehr intuitiv und einfach zu bedienen. Alles funktioniert zuverlässig und ohne dass man lange Anleitungen lesen muss. Cons Bisher habe ich wirklich nichts zu beanstanden. Alles funktioniert reibungslos, schnell und völlig unkompliziert. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EC Eugenio C. CEO Hospitality ### "Una herramienta profesional, moderna y fácil de usar. Gracias por todo - Pro-Casa Hausmanagament Sagl" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 13, 2025 Mi experiencia ha sido muy positiva. Magic Heidi ha mejorado notablemente la organización y la gestión de las facturas diarias. Es una herramienta fiable, bien diseñada y pensada para facilitar las operaciones de fattura y contabilidad. La recomiendo sin duda a otros profesionales del sector. Pros La interfaz es moderna e intuitiva, muy fácil de usar. Destaco la rapidez con la que se pueden gestionar las facturas y la atención al detalle en cada función. Además, el soporte técnico responde de forma ágil y eficaz. Cons Al principio requiere un poco de tiempo para familiarizarse con todas las opciones, pero una vez entendido el flujo, resulta muy práctico. Switched from [Invoice2go](https://www.capterra.com/p/81858/Invoice2go/) Porque Invoice2go no se adapta a las normas y estándares actuales de Suiza (por ejemplo, el sistema de facturación con código QR o los requisitos fiscales locales). Además, el soporte al cliente es muy deficiente: llevo más de un año esperando una respuesta a un correo, lo que demuestra una falta total de atención hacia los usuarios. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.