--- title: "Magic Heidi Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Magic Heidi Software - reviews, pricing plans, popular comparisons to other Billing and Invoicing products and more." source_url: "https://www.capterra.com/p/10020344/Magic-Heidi/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # Magic Heidi Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Magic Heidi ## What is Magic Heidi? Magic Heidi is an accounting software designed specifically for self-employed individuals and freelancers in Switzerland. It automates invoicing, expense tracking, tax estimation, and accounting. Key features include generating QR code invoices, scanning receipts with AI, importing bank statements, estimating taxes, tracking revenue and expenses, customizing invoices, and syncing data across devices. ## What is Magic Heidi used for? [Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Bookkeeper](https://www.capterra.com/bookkeeper-software/)[Accounting](https://www.capterra.com/accounting-software/) Top alternative Featured Overall rating Based on 12 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price CHF30 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Magic Heidi?[Manage this product listing](https://www.g2.com/products/magic-heidi/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Magic Heidi 4.8 (12) VS. [4.4 (3,332)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price CHF30 Flat Rate, Per Month Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (12) Ease Of Use 4.4 (26,672) Value For Money 4.7 (12) Value For Money 4.2 (20,510) Customer Service 4.9 (11) Customer Service 4.0 (20,769) ## Magic Heidi alternatives [4.6 (1,487)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.2 (2,080)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars Highest Rated [PayPal](https://www.capterra.com/p/207944/PayPal/) [4.6 (26,694)](https://www.capterra.com/p/207944/PayPal/reviews/) Starting price $0.29 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/207944/PayPal/) [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) [4.3 (8,547)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) Starting price $38.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/190778/QuickBooks-Online/) [View all alternatives](https://www.capterra.com/p/10020344/Magic-Heidi/alternatives/) ## FAQs about Magic Heidi Overview ### Which roles and teams benefit most from Magic Heidi? Magic Heidi is most used by small-business owners, finance leaders, and directors who manage invoicing, expenses, and day-to-day business records. Field service providers, including cleaning, pest-control, gardening, and taxi operators, use it for customer billing, while creative professionals, consultants, and medical practitioners track work and prepare invoices. Answer based on 12 reviews Overview ### What company size and industries is Magic Heidi built for? Magic Heidi is for Swiss freelancers, sole proprietors, and self-employed professionals, with 100% of reviewers representing small businesses. Its reviewer base includes Commercial Real Estate, Consumer Services, and Environmental Services, each at 8%. The most common use case is billing and invoicing, reported by 71% of reviewers. Answer based on 12 reviews Features and Usability ### What are the key features of Magic Heidi? Magic Heidi offers billing and invoicing features such as invoice creation, online invoicing, customizable invoices, billing, and hourly billing. It also includes accounting tools like general ledger, accounts payable, accounts receivable, bank reconciliation, and financial reporting, plus time and expense tracking, quotes and estimates, tax calculation, and mobile access. Integrations ### Which third-party tools and platforms does Magic Heidi integrate with? Magic Heidi integrates with Zapier for connecting to third-party apps and automating workflows across supported platforms. Getting Started and Support ### What training and onboarding options does Magic Heidi offer? Magic Heidi provides live online training sessions for teams getting started. These sessions support guided setup and allow participants to ask questions and review product features in real time. Getting Started and Support ### What customer support options does Magic Heidi offer? Magic Heidi provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. No reviewer feedback is available here, so support quality, response times, and user satisfaction cannot be described from user reports. ## Features AI summary Based on 16,388 Billing and Invoicing reviews Capterra data shows that buyers of billing and invoicing software rank the following features as their top priorities: - **Invoice Processing** (**53%** of reviewers rated this feature as critical) - **Invoice Creation** (**55%**) - **Quotes/Estimates** (**55%**) Magic Heidi supports all three of the features reviewers rate most highly: **Invoice Processing**, **Invoice Creation**, and **Quotes/Estimates**. Together, these capabilities help businesses create invoices faster, manage billing tasks more accurately, and prepare quotes before turning them into billable work, allowing teams to keep cash flow moving and reduce manual admin work. Invoice Creation 4.9 (7) 100.00% of 7 reviewers that rated this feature as important or highly important Create invoices from scratch or have recurring invoices Invoice History 4.6 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Store and view prior invoices for each account/client Online Invoicing 4.5 (6) 100.00% of 6 reviewers that rated this feature as important or highly important Create, send, and view electronic invoices Financial Management 4.8 (8) 100.00% of 8 reviewers that rated this feature as important or highly important Plan, manage, and track the financial activities of an individual or organization Client Management 4.5 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Manage contact details and communication with clients Customizable Invoices 3.5 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Invoices that can be tailored according to company's branding, payment terms and personalized information Magic Heidi 34 features ### All Features - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Accounts Payable: Track money owed to a company's creditors/suppliers - Accounts Receivable: Track outstanding invoices and the money owed from clients - API: Application programming interface that allows for integration with other systems/databases - Backup and Recovery: Create backups and provide methods to recover deleted/lost data - Bank Reconciliation: Compare and match accounting/financial records with corresponding bank statements - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Client Management: Manage contact details and communication with clients - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Credit Note: Legal document used by sellers & buyers to adjust invoice values in case of wrong billing, damaged goods etc. - Currency Conversion: Change one currency to another based on real-time rates/values - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Invoices: Invoices that can be tailored according to company's branding, payment terms and personalized information - Encryption: Convert data into a code for security - Estimating: Estimate expected cost based on various factors before a project begins - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Financial Reporting: Generate reports to assess the financial performance of an organization - General Ledger: Centralized accounting record which tracks all financial transactions - Hourly Billing: Business model that charges based on the amount of time spent on an hourly basis - Invoice Creation: Create invoices from scratch or have recurring invoices - Invoice History: Store and view prior invoices for each account/client - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Mobile Access: Access software remotely via mobile devices - Multi-Currency: Manage and handle various international currencies - Multi-Language: Manage and support multiple languages - Online Invoicing: Create, send, and view electronic invoices - Projections: Estimate or forecast of a future scenario based on the study of present trends - Quotes/Estimates: Generate quotes or estimates for customers - Receipt Management: Upload, track, and submit receipts in a central database - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Tax Calculation: Calculate tax and make deductions on gross income from sources like wages, investments or self-employment - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing --- Get Advice We can help you find the software with the features you need. Features 4.7 (12) 4.7 Based on 12 reviews ## Pricing Value for money 4.7 (12) Free Trial Free Version Magic Heidi Pro CHF30.00 Flat Rate,Per Month Value for money 4.7 (12) 4.7 Based on 12 reviews ## Integrations [ Zapier](https://www.capterra.com/p/130182/Zapier/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (11) 4.9 Based on 11 reviews ## User reviews Overall rating 4.8 Based on 12 reviews Filter by rating 5(9) 4(3) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent MH Matthias H. Gitarrist Music ### "Buchhaltung endlich einfach gemacht :)" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 1, 2026 Es ist übersichtlich und sehr intuitiv. Ich kann Rechnungen/Beleg schnell erstellen/verschicken per Handy. Pros Ich bin Berufsmusiker und brauche die App für meine Buchhaltung. Es funktioniert wunderbar und erleichtert mir meinen Alltag massiv! Cons Der Name ist manchmal erklärungsbedürftig. Das kann gerade per Mail dazu führen, dass eine Rechnung aus Versehen im Spam landet. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RW Rainer W. Schädlingsbekämpfungstechniker Public Safety ### "Magische Heidi positive Bewertung " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 28, 2026 Es funktioniert einwandfrei ohne Probleme. Kinderleichte Handhabung sehr übersichtlich und logisch gestaltet. Pros Das Gesamtpaket und die leichte Handhabung. Sehr übersichtlich man kann sofort damit arbeiten es ist leicht zu verstehen und kann dem Kunde sofort vor Ort Rechnungen stellen. Cons Ich kann bis jetzt nichts negatives feststellen das was versprochen wurde wird eingehalten. Es funktioniert tadellos. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GC Giuseppe C. Direttore Commercial Real Estate ### "consigliatissimo" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 14, 2026 Ottima esperienza programma intuitivo e semplice e soprattutto la flessibilità nel adeguarlo alle proprie esigenze Pros Il programma e di facile intuizione e con semplicità si riesce a gestire la contabilità. l'assistenza tecnica è rapida e professionale. Cons nessun riscontro negativo, si sono presentate alcune problematiche che sono state tempestivamente risolte da parte del servizio tecnico Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BH Beth H. Doctor Medical Practice ### "Thanks Magic Heidi " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 29, 2026 Pros I love the interface its clear and simple to use. The invoices are professional. I find it user friendly. Cons I would like my bank feed to automatically import together with the attatched reciepts. Also connecting to AI would be nice Switched from [Xero](https://www.capterra.com/p/120109/Xero/) Its cheaper and more user friendly and better for swiss buisnesses Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SA Steven A. Taxi Transportation/Trucking/Railroad ### "Best app for invoices" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 August 22, 2026 Pros Best app for invoices, perfect customer care experience,love all of this app. Easy to use,easy to learn! Cons I don’t have any cons,this app is really good! Thanks a lot for this,for me that I’m a beginner in this role it help me a lot! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SP Sandro P. Gardening Environmental Services ### "Best program " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 31, 2026 Pros Super easy to use and mostly everything you need. Analytics are fantastic andvery helpful. The work from 7 months I made in 4-5 hours. Cons Would be great if there was the possibility to scan invoices when you make them with another program. (or simply old invoices instead of creating new ones) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SB Saliou B. CFO Consumer Services ### "Easy Accounting tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 July 21, 2026 Overall, my experience with Magic Heidi has been excellent. The app is easy to use, reliable, and has made managing my bookkeeping much simpler and more efficient. It saves me time, keeps everything organized, and has worked smoothly from the start. I would definitely recommend it to anyone looking for a practical and user-friendly bookkeeping solution. Pros What I liked most about Magic Heidi is how intuitive and easy it is to use. The interface is clean, the features are well organized, and it saves me a lot of time in my daily bookkeeping. It makes managing finances much more efficient and less stressful. Overall, it’s a reliable and user-friendly app that I would gladly recommend. Cons So far, I haven’t encountered any real downsides. My experience with Magic Heidi has been very positive, and everything has worked smoothly. If I notice any issues in the future, I’ll update my feedback, but at this point I don’t have any cons to report. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AB Anthony B. CEO Fine Art ### "Good for one man band" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 12, 2026 Very easy and fast to create new invoices. The Ai recipt recognition is super good! The app is also for every plateform available! Pros Very easy to use. Very fast to creat new bills. No limits of contacts or invoices with the basic plan. Cons As far as I went, I coudn't personalised a lot the invoices to fit my CI/CD. The good thing is that i didn't loose much time! Switched from [easybill](https://www.capterra.com/p/184928/easybill/) Easybill doesn't have a swiss tax solution. Alternatives considered [bexio](https://www.capterra.com/p/153203/bexio/) Reasons for choosing Magic Heidi The price and I'm a solo entrepreneur, I only need one access. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PB Philippe B. Sr. Consultant Digital Marketing Internet ### "Great API to create Swiss invoices" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 I use the API to integrate with n8n and generate invoices for my small association. It works like a charm. The API is we Pros I use the API in an integration. The API is well documented and easy to use. The staff is very responsive and friendly to interact with. Cons N/A: the product is fulfilling my needs. Maybe more customisation in the invoice design my be required for some users, but not very important in my case. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NG Nathalie G. Service de nettoyage Individual & Family Services ### "Très bon programme pour PME " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 13, 2025 J'utilise Magic Heidi pour la gestion de mes clients, adresses, facturation, devis, mais aussi pour toutes mes dépenses. La réactivité pour avoir de l'aide auprès du support est rapide, claire et très professionnelle. Pros Simplicité d'utilisation, après quelques réglages des paramètres. Gestion des clients, facturation, devis et dépenses. Cons Je ne trouve rien à reprocher à ce programme. Toutes mes questions auprès du support ont été traitées très rapidement. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SK Steffen K. Fotograf Videograf Motion Pictures and Film ### "Einfach, schnell, intuitiv" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 October 13, 2025 Ich habe bisher lediglich Belege/Ausgaben gescannt und hochgeladen. Es hat immer alles einwandfrei erfasst, ich musste nichts korrigieren. Pros Sehr intuitiv und einfach zu bedienen. Alles funktioniert zuverlässig und ohne dass man lange Anleitungen lesen muss. Cons Bisher habe ich wirklich nichts zu beanstanden. Alles funktioniert reibungslos, schnell und völlig unkompliziert. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EC Eugenio C. CEO Hospitality ### "Una herramienta profesional, moderna y fácil de usar. Gracias por todo - Pro-Casa Hausmanagament Sagl" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 13, 2025 Mi experiencia ha sido muy positiva. Magic Heidi ha mejorado notablemente la organización y la gestión de las facturas diarias. Es una herramienta fiable, bien diseñada y pensada para facilitar las operaciones de fattura y contabilidad. La recomiendo sin duda a otros profesionales del sector. Pros La interfaz es moderna e intuitiva, muy fácil de usar. Destaco la rapidez con la que se pueden gestionar las facturas y la atención al detalle en cada función. Además, el soporte técnico responde de forma ágil y eficaz. Cons Al principio requiere un poco de tiempo para familiarizarse con todas las opciones, pero una vez entendido el flujo, resulta muy práctico. Switched from [Invoice2go](https://www.capterra.com/p/81858/Invoice2go/) Porque Invoice2go no se adapta a las normas y estándares actuales de Suiza (por ejemplo, el sistema de facturación con código QR o los requisitos fiscales locales). Además, el soporte al cliente es muy deficiente: llevo más de un año esperando una respuesta a un correo, lo que demuestra una falta total de atención hacia los usuarios. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.