--- title: "SubBase Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about SubBase Software - reviews, pricing plans, popular comparisons to other Procurement products and more." source_url: "https://www.capterra.com/p/10020966/SubBase/" page_type: "product" language: "en" --- # SubBase Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 31, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) SubBase ## What is SubBase? SubBase is a construction-specific procurement platform built by industry professionals to simplify material management for subcontractors and self-performing GCs. Instead of relying on emails, texts, and spreadsheets, SubBase centralizes procurement workflows into one easy-to-use system that connects the field, office, and vendors. The platform enables subcontractors to track procurement in real time with automated logs and notifications, give field teams visibility through a mobile-friendly material database and real-time communication tools, analyze historical pricing to spot trends and negotiate better vendor terms, streamline vendor communication by placing orders, tracking deliveries, and replicating recurring items in a single click, reconcile invoices with AI by automatically matching line items, verifying cost codes, and simplifying approvals, and eliminate double entry with seamless integrations into accounting systems. SubBase fits into existing workflows without disruption. ## What is SubBase used for? [Purchasing](https://www.capterra.com/purchasing-software/)[Procurement](https://www.capterra.com/procurement-software/)[Spend Management](https://www.capterra.com/spend-management-software/) Top alternative Featured Overall rating Based on 11 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for SubBase?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.subbase.io&name=SubBase) ## SubBase Overview Updated August 2026 AI summary SubBase supports businesses of all sizes in procurement, purchasing, and spend management by providing approval process control, inventory and requisition management, supplier and vendor oversight, and workflow management. Designed for deployment across web and mobile platforms, it offers real-time reporting, order tracking, and integrations with accounting and ERP systems to help organizations coordinate procurement activities and monitor inventory more effectively. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### SubBase 4.8 (11) VS. [4.4 (3,322)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price Contact vendor Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (11) Ease Of Use 4.4 (2,824) Value For Money 4.9 (11) Value For Money 4.2 (2,441) Customer Service 5.0 (11) Customer Service 4.0 (2,330) ## SubBase alternatives Highest Rated [4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/) Starting price $499.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (423)](https://www.capterra.com/p/136321/ProcurementExpress-com/reviews/) Starting price $415.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.5 (109)](https://www.capterra.com/p/136077/Tradogram/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.6 (204)](https://www.capterra.com/p/129758/Procurify/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/10020966/SubBase/alternatives/) ## FAQs about SubBase Overview ### Which roles and teams benefit most from SubBase? SubBase is most used by executives, project management teams, and finance and procurement professionals who need tighter control over subcontractor operations. Presidents and vice presidents use it for oversight and decision-making, while project leaders manage schedules and coordination, and accounting and procurement teams track costs, billing accuracy, and vendor-related workflows. Answer based on 11 reviews Overview ### What company size and specific industries is SubBase built for? SubBase is designed for commercial specialty trade contractors and self-performing general contractors with more than $10 million in annual revenue and multiple active projects. It is aimed at firms in Concrete/Shell, Mechanical, Electrical, Plumbing, and Drywall, making it best suited to larger construction businesses in those trades. Features and Usability ### What are the key features of SubBase? SubBase offers accounting and accounting integration, procurement management, and invoice management for financial and purchasing workflows. It includes approval process control, requisition management, and workflow management, plus inventory control, order management, and warehouse management. Additional features include automated receipt matching, spend analysis, real-time reporting, and mobile receipt upload. Integrations ### Which third-party tools and platforms does SubBase integrate with? SubBase integrates with accounting, ERP, and construction platforms including Acumatica Cloud ERP, CMiC, ComputerEase, Foundation, Microsoft Excel, Procore, QuickBooks Desktop, QuickBooks Enterprise, QuickBooks Online, Sage 300, Viewpoint Spectrum, and Viewpoint Vista. It connects to 10+ third-party tools for job costing, financial management, and project workflows. Getting Started and Support ### What training and onboarding options does SubBase offer? SubBase provides in person training, live online sessions, documentation, and videos to help teams get started. In person and live online formats support guided setup, while documentation offers written reference material and videos provide visual walkthroughs for learning features and processes. Getting Started and Support ### What customer support options does SubBase offer? SubBase provides Email/Help Desk, a Knowledge Base, Phone Support, and Chat. No reviewer feedback on support experience is available, so no claims can be made about response times, helpfulness, or common frustrations. These channels are the only support options listed in the catalog data. ## Features AI summary Based on 987 Procurement reviews Not all procurement software covers every must-have feature. Here is what Capterra reviewers flag as essential when choosing a solution: - **Approval Process Control** (**50%** of reviewers rated this feature as critical) - **Spend Control** (**43%**) - **Purchase Order Management** (**47%**) SubBase supports **Approval Process Control**, giving teams a clear way to route requests, enforce approvals, and maintain oversight across purchasing activities. However, it does not include **Spend Control** or **Purchase Order Management**. Instead, it offers **Workflow Management** (**40%**) and **Inventory Management** (**48%**), which can help businesses coordinate internal purchasing steps and keep closer track of stock levels. Together, these features help teams improve consistency in procurement operations and make more informed purchasing decisions. Approval Process Control 4.3 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Manage the process of evaluating documents or requests submitted for approval Workflow Management 4.7 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Requisition Management 4.7 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Review, approve and cancel requests for goods/services to be purchased Spend Analysis 4.5 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Review and uncover trends in spending activity Supplier Management 4.8 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Manage all supplier data and operations Real-Time Data 4.5 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Receive data and information in real time SubBase 26 features ### All Features - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Automated Receipt Matching: Match digital receipt images or data with corresponding expense entries - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Inventory Control: Monitor product stock levels - Inventory Management: Track and manage inventory levels to maintain proper supply - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Mobile Access: Access software remotely via mobile devices - Mobile Receipt Upload: Scan and upload receipts to a central database using a mobile device - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Order Tracking: Track orders throughout the fulfillment process - Procurement Management: Organize and manage all processes/procedures involved in purchasing goods and/or services - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Real-Time Data: Receive data and information in real time - Real-Time Reporting: Active reporting of data and metrics - Receiving: Manage all receiving processes within a warehouse - Requisition Management: Review, approve and cancel requests for goods/services to be purchased - Rfx Management: The process of submitting requests for quotes, proposals, information, etc. - Spend Analysis: Review and uncover trends in spending activity - Supplier Management: Manage all supplier data and operations - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Warehouse Management: Manage and track operations and inventory within warehouses - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.8 (11) 4.8 Based on 11 reviews ## Pricing Value for money 4.9 (11) SubBase Pricing based on usage It includes: - inventory - warehouse - materials - procurement - construction management Value for money 4.9 (11) 4.9 Based on 11 reviews ## Integrations [ QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)[ Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Procore](https://www.capterra.com/p/56250/Procore/)[ Viewpoint Spectrum](https://www.capterra.com/p/175831/Spectrum/)[ Viewpoint Vista](https://www.capterra.com/p/239335/Vista/)[ Acumatica Cloud ERP](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/)[ Sage 300](https://www.capterra.com/p/180283/Sage-300cloud/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (11) 5.0 Based on 11 reviews ## User reviews Overall rating 4.8 Based on 11 reviews Filter by rating 5(9) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AN Anonymous User Supply Chair Manager Construction ### "Efficient and Reliable Purchasing Platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 17, 2025 My overall experience with SubBase has been very positive. It improves coordination with suppliers, speeds up approvals, and provides clear control over costs and deliveries. It’s a valuable tool for managing purchasing in construction projects. Pros I appreciate how SubBase streamlines the entire purchasing process. It keeps quotes, POs, delivery times, and supplier communication well-organized in one place, making everything faster and more efficient. Cons There’s a small learning curve at the beginning, but it quickly becomes easy to use. The technical support team is excellent and very helpful. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 26, 2025 Thank you for taking the time to provide a thoughtful review of SubBase! OU Omar U. Assistant project manager Construction ### "SubBase Simplicity " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 6, 2025 I've had a great experience with subbase using the system daily. Extremely simple to use compared to other procurement software. Customer service team is available to answer questions and provide assistance. Pros Simplicity and customer support is at the top of the list; SubBase makes material procurement easy, allows you to track orders, manage material, and keeps all record in one place. Cons Better mobile access and electrical material catalog will be beneficial for our material requesters. Switched from [Kojo](https://www.capterra.com/p/253456/Kojo/) Difficulty in set up, little no none customer support Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KB Kevin B. Vice President Construction ### "Thumbs up for Subbase!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2025 Overall experience has been great. Both office staff and plumbers have found this product to be an asset to our organization. Pros Easy to use and the transparency for both the office and field staff. This improved the communication within our company. It also eliminated a lot of phone calls between our staff trying to see if material was received and where it was located. Cons Like with any new software there is a learning curve. However, their staff is spot on and always willing to help when and where necessary. Switched from [FOUNDATION](https://www.capterra.com/p/2032/FOUNDATION/) We needed a more user-friendly platform ...... Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RT Robert T. President Construction ### "Hands-On Experts, Fast ROI" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 20, 2025 We presented SubBase with a unique challenge that didn’t fit neatly into their existing product. They treated it as an opportunity, collaborating closely to design and implement a solution. In the very first month of testing their invoice price checking/verification module, we secured a $24,000 vendor credit for overcharges—clear, measurable ROI and a strong validation of their approach. Pros Direct access to principals and true subject-matter experts. Their personal passion and hands-on involvement meant we weren’t dealing with a low-level intermediary—we were working with decision makers who could move quickly. Cons No meaningful negatives. Our use case initially fell outside their standard product model, but the team embraced it and adapted rapidly. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 28, 2025 Thank you for the thoughtful review. These are the types of use cases we love sharing with everyone! VM Valentina M. Accounting Manager Construction ### "Everything in one place. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 24, 2024 Excellente customer service, we are treated with priority all the time. Pros The fact that we were able to combine multiple procedures in one place. Cons So far we have been able to get everything that we've asked for, so no complains Switched from [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) To have a better communication between the field members and the office. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. IV Ivan V. President Construction ### "Go Subbase! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2024 Great program. Great team. Very accommodating. Pros User friendly and great customer service Cons Does not track estimated versus actual purchased quantities Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AK Anna K P. Accountant Construction ### "Survey Visualscape" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 22, 2024 Great experience, good customer service. Pros The reconciliation between PO and invoice and the integration with QB Cons 1.- Subbase does not have the option to create a PO to one vendor with multiple jobs. 2.- Subbase does not have the ability to have in one place the material for the project and track how many items are pending to buy, etc 3.- After month in closed in QB, Subbase does not sync any invoice if the month is closed. Should have the availability to sync in the current month open Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MS Marcus S. President Construction ### "Plumbing Contractor Feedback" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 30, 2024 We've had a very good experience to date with SubBase. They are quick to implement new features and constantly asking for feedback to improve their product. Pros The user experience. SubBase is intuitive and easy to navigate. Cons We haven't been able to integrate our inventory into SubBase yet but it is on their roadmap so I'm hopeful that it will be released soon. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. HR Harold R. Project Manager Construction ### "Subbase review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 30, 2024 Great experience. Starting to work with newer features Pros Tracking of orders and keeping track of whats been placed. Cons Some venders done respond in timely fashion Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JH Jeffrey H. Project Manager Construction ### "Jobsite Optimization through Subbase" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 3, 2024 We looked into countless different products and Subbase exceeded our expectations while streamlining our work flow from the office to the jobsite. Pros User friendly - very great customer service and phenomenal product. Cons Had to put elbow grease into our superintendents who are used to only making phone calls in the field. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/10020966/SubBase/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.