# Wiplist Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Wiplist Software - reviews, pricing plans, popular comparisons to other Project Management products and more. Source: https://www.capterra.com/p/10022593/Wiplist --- # Wiplist Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Wiplist ## What is Wiplist? Project planning: Get a visual representation of project timelines and dependencies, allowing you to efficiently map and schedule tasks, minimising the risk of overlapping tasks and missed deadlines. Manage workflows: Workflows allow you to define and customise the sequence of tasks, set milestones, and establish procedures unique to each project type. By having workflows tailored to project types, teams can follow a predefined path that reduces guesswork and streamlines processes, leading to increased efficiency and productivity. Real-time project analytics: Generate reports to gain key insights by drawing real-time data from multiple sources such as project, estimates, resources, timesheets and more into customizable reports with just a few clicks. Filter, sort, hide and reorganise the columns to highlight important statistics for each project and produce interactive charts that help you focus on insights that matter most. Got questions, let us show you around! ## What is Wiplist used for? [Project Management](https://www.capterra.com/project-management-software/)[Reporting](https://www.capterra.com/reporting-software/)[Creative Management](https://www.capterra.com/creative-management-software/) Top alternative Featured Overall rating Based on 37 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $30 Flat Rate, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Wiplist?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.wiplist.com/&name=Wiplist) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Wiplist 4.6 (37) VS. [4.4 (15,367)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price $30 Flat Rate, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (37) Ease Of Use 4.1 (14,410) Value For Money 4.3 (36) Value For Money 4.3 (9,814) Customer Service 4.5 (36) Customer Service 4.2 (9,570) ## Wiplist alternatives [4.5 (861)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (6,035)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (3,506)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (13,570)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/10022593/Wiplist/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Multiple Projects 4.7 (23) 100.00% of 23 reviewers that rated this feature as important or highly important Ability to handle several projects simultaneously Reporting/Project Tracking 4.3 (19) 100.00% of 19 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Customizable Templates 4.2 (17) 94.12% of 17 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Document Management 3.6 (14) 85.71% of 14 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Availability Management 3.8 (12) 91.67% of 12 reviewers that rated this feature as important or highly important Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Data Import/Export 3.9 (12) 91.67% of 12 reviewers that rated this feature as important or highly important Import and export data to and from software applications Wiplist 85 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems One-off queries made on an as-needed basis Generate one-off reports that meet information requirements Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Manage the process of evaluating documents or requests submitted for approval Collection of all assets in the system Assign issues and tasks based on availability or required skills Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, manage, and send invoices or bills to customers Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Track and manage schedules and meetings via an integrated calendar Communicate using direct chat or messages within the system Manage contact details and communication with clients Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Configure existing workflows to meet your organization's needs Manage, organize, and store contact information Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Add customized logos and colors to align with company branding Alter the layout and content of dashboards Customize data fields to support various needs and use cases Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Creation and customization of dashboards Connect to big data sources Import and export data to and from software applications Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Graphical representation of data Specify or track the date/time a project, task, etc., is due for completion Manage digital assets Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Create, save, and store files Public or private sharing of digital files such as documents, audio/video, images, and more Generate reports to assess the financial performance of an organization Form predictions based on past and present data/trends Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Identify and respond to unexpected problems or failures (ie. "negative events") Visualization tool to organize and optimize tasks and track their status at every stage of workflow Reports specific to marketing and associated campaigns Monitor task progress and planned accomplishments to better manage project status Allows users to manage data from a number of sources Ability to handle several projects simultaneously A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Arrange tasks based on the level of priority or urgency Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Monitor the progress of projects from start to finish Share pre-configured sets of data organized and presented in a specific manner with the organization Preview and make real-time changes in the web content Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Provide support to your customers and employees remotely over a shared network Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Process of planning, scheduling and executing the optimal and effective use of human capital across projects Set & manage permission levels based on user roles and restrict access to only authorized individuals Reports specific to sales analysis for trends and strategies Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Track the status over time for a request, process, asset, or transaction Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) A digital list of items that need to be completed Review data from past periods to reveal recurring tendencies and predict future performance Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track revisions and updates made to files and navigate between different versions Supports various video file formats Interact with data visualization elements, such as charts and graphs, to drill down into data Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.2 (37) 4.2 Based on 37 reviews ## Pricing Value for money 4.3 (36) Free Version Monthly Subscription $30.00 Flat Rate,Per Month It includes: - Online support - Knowledge Base - Billed monthly - No lock-in contract - Adjust number of users at any time Value for money 4.3 (36) 4.3 Based on 36 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/)[ MYOB Business](https://www.capterra.com/p/183867/MYOB-Business/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (36) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (36) 4.5 Based on 36 reviews ## User reviews Overall rating 4.6 Based on 37 reviews Filter by rating 5(21) 4(16) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AB Alex B. Senior Electrical Engineer Construction ### "Great all-round value" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 13, 2025 Great product would recommend for small to medium businesses. My overall experience with Wiplist was positive. It was a relatively easy migration from our previous Software. Pros Great customer support, easy to use and great value. The ability to bi-directional sync with accounting platforms is a great feature. Cons No mobile application at present. This is a limitations much using Wiplist in the field a little more difficult. Switched from [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/) Closure of WFM and WFM not delivering similar services Alternatives considered [Scoro](https://www.capterra.com/p/142042/Scoro/) Reasons for choosing Wiplist Ease of implementation and Value for money Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 26, 2025 Hi Alex, Thank you for taking the time to review Wiplist. We're excited to hear that it has been a great experience, and our support team has been there when you need them. We're listening to our users about a mobile app and are hoping to have some good news in 2026, stay up to date with our product feature updates via the in-app messaging to take advantage when it launches. AU Anonymous User Account Manager Marketing and Advertising ### "Easy to use, functional and convenient " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 13, 2025 Really positive, love how easy it is to use and visually how it looks. Would recommend to other businesses. Pros Ease of use, the ability to have so much flexibility and source the information you need so quickly. Cons The reporting functionality takes a bit to get use to. As well as the ability to export time reports via months. Switched from [JobBag](https://www.capterra.com/p/191295/JobBag/) Senior business decision, I wasn't apart of the decision making. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Remzle Jefferson G. Motion Graphic Designer Broadcast Media ### "Productivity in Uniqueness" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 10, 2025 So far, so good. Wiplist has a unique design and workflow that takes some time to get used to, but once you do, it becomes a very effective tool. The real-time updates make collaboration seamless, and it keeps everyone on the same page without constant back-and-forth messaging. It’s a bit of a learning curve at first, but the productivity boost makes it worth it. Pros I really like how Wiplist makes project management easier with its real-time updates. It’s smooth and responsive, so I can track progress instantly without refreshing or switching tabs. It also feels modern and different from other project management tools, which makes it stand out. Cons Because it’s so unique, the user experience can feel a bit unusual at first. There are no clear guides or tutorials, so you have to figure out how to use its features on your own, which can slow down the learning process. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) [monday.com](https://www.capterra.com/p/147657/monday-com/) I made the switch from Trello and Monday.com to Wiplist because I wanted something that felt more dynamic and adaptable to my workflow. Trello is great for simplicity, and Monday.com offers a lot of structure, but Wiplist combines the best of both while adding unique features like real-time updates, customizable templates, and a smoother way to manage multiple projects in one place. It also feels more lightweight and faster in terms of responsiveness, which is important when juggling tasks. Even though it has a learning curve, once I got used to its unique interface, it proved to be more efficient for my needs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 31, 2025 Thank you for your detailed review Remzle, we're really pleased to hear you're having a great experience and it's made such an impact to your working day and efficiency. Thanks for the feedback on the guides and tutorial, it sounds like you might have missed one of our product updates from earlier in the year, we now have a full catalogue of Help Centre articles available inside the app via the blue chat function in the bottom right of your screen. In here, you can search articles, speak with our AI support chat bot and have access to direct messaging to our online support team - we're hoping this improvement keeps all of our users up to date with devs and updates. Reach out if you have any troubles locating this and we'd be happy to jump on a call and show you around. Please email team@wiplist.io and we can set this up. Chris M. Managing Director Marketing and Advertising ### "Wiplist just Works for us." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 4, 2025 I think it suits where we are at as an Agency, Im sure there are ways to improve the platform, but this comes over time and the feedback from clients. Pros Wiplist was always aimed at improving our internal admin by staff across all areas of our Agency. As MD I get to assess the data/reports to ensure i understand the ebbs and flows of the business and how we can improve outcomes. Cons I think initially, we struggled with moving from Brief Case \[old platform\] in to Wiplist, but after some quality training sessions this became a non-issue. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 31, 2025 Thanks for taking the time to submit this review Chris, we appreciate it. We're glad Wiplist is giving you access to the information you need, while improving admin for your team. If you, or your team have any suggested optimisations, we're always keen to hear them and you're welcome to submit it directly via the support chat, or sending us an email to team@wiplist.io CR Carla R. Director Graphic Design ### "Great intuitive product that doesn't cost the earth! " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 July 30, 2025 My experience with the project was very positive. I found the process clear and well-structured, and the quality of the output exceeded my expectations. The communication was consistent and efficient, which made everything run smoothly. Overall, I walked away feeling very positive about both the outcome and the collaboration. Pros It’s both intuitive and aesthetically pleasing, combining seamless functionality with thoughtful design. The interface is easy to navigate, ensuring users can quickly understand how to interact with it without the need for extensive guidance. Every element feels purposeful, from the layout to the typography, colour palette, and spacing, all contributing to a cohesive visual experience. It balances beauty with usability, enhancing engagement while supporting efficiency. The design not only looks good—it works well, reinforcing the idea that form and function are not mutually exclusive. It invites interaction while making each step of the journey feel natural and enjoyable. Cons It needed to deliver significantly more in terms of its capability—particularly around resourcing, schedule management, and timeline creation. The existing functionality was too limited to support the complexity and scale of modern project demands. There was a clear gap in how effectively it could allocate resources, manage dependencies, and adjust timelines dynamically. Teams require tools that not only visualise a plan but also adapt to real-time changes, accommodate shifts in availability, and streamline collaboration. To be truly effective, it had to go beyond basic planning and offer a robust, flexible system that could support end-to-end project delivery with confidence and clarity. Switched from [Streamtime](https://www.capterra.com/p/133010/Streamtime/) The reason I used Wiplist was simply because it was the platform the company had chosen to adopt. Left to my own devices, I wouldn’t have made the switch from Streamtime, as I found it far more intuitive, reliable, and better suited to my workflow. Streamtime offered a more seamless experience, particularly when it came to scheduling, resourcing, and time tracking—it just worked. Transitioning to Wiplist felt like a step backward in terms of functionality and user experience. However, I adapted because it was important to align with the broader team and maintain consistency across the company’s project management systems. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Andy D. General Manager Design ### "Excellent Design project management software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 29, 2025 Wiplist has been a game-changer for streamlining my workflow. Its intuitive interface makes tracking designers' work a breeze, with clear visibility into project progress and task assignments. The budgeting and invoicing features are seamless, allowing me to manage finances effortlessly and keep projects on track. Timesheet tracking is equally straightforward, saving me hours of manual work. Powerful reporting gives insight that provides valuable data to help make informed decisions. Overall, this software simplifies complex processes, boosts efficiency, and has significantly reduced my stress—highly recommend it for any design team! Pros Wiplist is very easy to use because of it's fantastic user interface. Onboarding is quick and painless. Reporting is great and time tracking is excellent. Cons As easy to use as Wiplist is, some designers in my team struggle to see how much time is allocated to a task that they have been assigned. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) [ClickUp](https://www.capterra.com/p/158833/ClickUp/) [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reasons for choosing Wiplist The ease of transfer from Briefcase. Also, as an Australian Design agency, it's fantastic to work with the Australian based Wiplist! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 31, 2025 Thank you so much for the detailed and thoughtful review Andy, we’re thrilled to hear Wiplist has made such a positive impact on your business and workflow! It’s great to know the interface, reporting, and time tracking are working well, and that onboarding has been smooth. We also love hearing that the budgeting and invoicing features are helping you stay on top of finances with less effort, that’s exactly what we aim for. We appreciate the note about designers needing clearer visibility into their allocated time. That’s something we’re actively exploring to improve, so your feedback is timely. And finally, it means a lot to us to support fellow Australian teams, thank you for choosing Wiplist and for being part of our growing community! AJ Amy J. Account Manager Design ### "Now our most valued project management tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 27, 2025 Really great, Wiplist have provided excellent support and been extremely collaborative with our team and its needs. Pros The ability to set up custom reporting for individual team members. This has meant we've been able to move away from spreadsheets and project tracking that was time consuming and inaccurate. Cons We currently use a project scheduling app to manage our workflow and schedule projects, and while Wiplist has some similar features, it doesn't provide quite the same functionality (but this is in development). Switched from [Harvest](https://www.capterra.com/p/75598/Harvest/) We needed better project reporting and wanted to reduce the administration of setting up and tracking projects Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Amy, we are so glad to hear that you’re enjoying Wiplist and it’s added more ease and accuracy into your day. We've released our revamped Scheduling module and are yet to activate it across all of our users, if you would like to take a look at this new feature and get this activated on your account, please reach out via the support chat and we can set up a time. Renee L. Graphic Artist Owner Graphic Design ### "Perfect organisation tool for creatives." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 26, 2025 I've been using Wiplist for a few years, I love that there are so many different things I can do, like templates for quotes, pricelists to make quoting quicker, and notes on my supplier contacts. Pros Wiplist is perfect for me as a sole trader because I can keep track of my projects, quotes and invoices all in one place. Cons I like to give my regular clients special prices on certain products. There's a discount function on Wiplist, however calculations need to be made manually and then they don't display properly on the client invoice. My other issue is that I sometimes invoice through Paypal for credit card payments. With Wiplist, GST is calculated at a different point than what Paypal does which means that the final price on the Wiplist estimate differs to the Paypal total. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 7, 2025 Hi Renee, thanks so much for your feedback, we're glad to hear that Wiplist is making admin easier for you! We've taken on board feedback from our users about discounts, and we have good news that a new and improved feature is scheduled for release in the next few months, so keep an eye out in our product updates. We also appreciate you flagging the issue with GST and PayPal. Our team is currently investigating, GST is calculated per line item, and we’ve seen that issues can arise due to limitations on other platforms. We'll keep you posted on what we find. Thanks again for taking the time to share your experience! ZJ Zach J. Creative Director Graphic Design ### "Great Tool for my Design Studio" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 July 26, 2025 Great experience and an invaluable tool for my business, allowing me to do all my own bookwork with minimal left for my Bookkeeper to do to complete my company accounts. Pros Covers all needs for my Design Business Admin, from tracking projects, progress & Tasks, all the way through to billing. Cons No cons, the continuous development of the software has corrected any slight issues before they became an inconvenience. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Zach, we appreciate you taking the time to review Wiplist and are happy to hear that you’ve had a positive experience. Thank you for being a part of the Wiplist community. SC Sophie C. Project Manager Graphic Design ### "A brilliant studio management tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 26, 2025 Their customer service is exceptional, they are always wanting feedback to their products and incorporate good user suggestions in future releases. I'd be more than happy to discuss Wiplist with anyone looking to use the product. Pros We've been using Wiplist for a number of years in our design studio of 10 people. I highly recommend Wiplist for time tracking, estimating and invoicing. Cons I don't have anything negative to say, the product is both simple enough to use efficiently and detailed enough to use thoroughly. Alternatives considered [Streamtime](https://www.capterra.com/p/133010/Streamtime/) Reasons for choosing Wiplist Better features and reporting in Wiplist Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Sophie, we are so happy to hear that you’ve been enjoying your experience with Wiplist and had positive experiences with our customer service team. Thank you for being a part of the Wiplist community! DR Dalida R. Senior Graphic Designer Design ### "A good workflow tracking platform" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 July 25, 2025 Wiplist is the simplest and most effective to-do app I’ve used. It’s super fast, super minimal, it allows me to type what I need to get done and keep track of my workload. It helps me stay focused, especially when I’m juggling a multiple projects. The UI design is clean, allowing me to keep track of what I’m working on. Pros Easy to track time spent on jobs, allows me to see how much cost has gone into labour and stay on top of client billing Cons can't easily find names of jobs sometimes if they have similar names, I'd like to find it through the job number specific code. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Dalida, we are so glad to hear that you’re enjoying your experience with Wiplist, and it’s adding ease into your day. We understand the searching through similarly named projects can be difficult, that's why you have the ability to conduct a general broad search, or use advanced features as search categories and strong searches we would recommend doing a keyword search that also included other. You have the ability to search with various fields such as clients, labels or workflow stages. If you need any help, you're welcome to reach out via the chat function and we can do a quick call to show you how to maximise your search results. If you'd prefer to explore on your own you can refer to the following Help Centre article: https://help.wiplist.io/en/articles/10434282-search-functionality RM Roni M. Geotechnical Engineer Civil Engineering ### "Wiplist Feedback" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 25, 2025 Pros This product is easy to use, and its features are very intuitive. It's helpful in keeping track of project budget and allocations. Cons The occasional bug when creating estimates where the window refreshes on its own and all unsaved changes get lost and aren't retrievable. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Roni, Thank you for taking the time to review Wiplist, we are delighted to hear that you’re having a positive experience and you're finding it easy to use. We appreciate you mentioning your friction point about being logged out, this happens either as a security protocol when there is a period of inactivity, a new release or a drop in your internet connection - be sure to hit the blue Save Changes button so you don't lose any work. Thank you for being a part of the Wiplist community! RS Ros S. Account Director Design ### "Project Management Made More Efficient ;)" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 25, 2025 Great. I have used a few workflow management systems and this one is easy to use once you get the hang of it! Pros easy to navigate, great for keeping track of where jobs are at and keeping all project members updated. Cons the activity section can become a bit like your email - a bucket of to-do's that go on forever and get lost.... Switched from [Streamtime](https://www.capterra.com/p/133010/Streamtime/) you were more cost effective to use and we had come from Briefcase Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 20, 2025 Hi Ros, thank you for taking the time to leave us a lovely review, we truly appreciate it! Thanks for the insight of your experience with the activity section, we will be sure to include this feedback in our next roadmap session to see how we can improve the experience here, one of the team may reach out with questions. Thanks for being part of the Wiplist community! SC Shy C. Admin Assistant Marketing and Advertising ### "Wiplist: One Tag Ahead, Two Ticks Behind" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 24, 2025 Wiplist serves as a solid tool for overall project management. While a few features require some getting used to, most are quite intuitive and easy to navigate. Some functions can be a bit tricky at first, but they’re manageable once you spend a little time exploring them. Pros One feature I really appreciate is the ability to communicate and tag colleagues directly within a specific project. This makes collaboration much more efficient, as everything stays organised and context-specific. Cons I find the timesheet system quite challenging to use compared to WorkflowMax. With WorkflowMax, tracking time was more straightforward and intuitive, allowing me to log hours efficiently and review them quickly. Switched from [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/) It's about the quality and value for money. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 7, 2025 Hi Shy, thank you for the thoughtful review! We're pleased to hear that the collaboration is a valuable feature for your team. It's also great to hear that features feel intuitive and easy to navigate once you're familiar with them. We're always working to improve the Wiplist experience, and feedback helps guide us with these. Thanks again for sharing your experience — we’re glad to have you on board! DP David P. Creative Director Graphic Design ### "Keep doing what your doing. " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 24, 2025 A fundamental business tool that we can't do without. Since the early days there's been numerous and gradual updates and improvements. It's a joy knowing that this software improves with every iteration. This is a pivotal piece for our small businesses operations. Pros Once you get the hang of it. It makes everything easier. I love how easy it is to put together complicated estimates and proposals. Cons Font styling is an issue. The body of the parts need the ability to create better information hierarchies. Also duplicating Parts would make it so much more convenient and save time. This was a request I placed and I believe it will be implemented at the end of the year. The adding of tasks and timesheets is still very tedious, not sure how to make this less so though. Alternatives considered [MYOB Business](https://www.capterra.com/p/183867/MYOB-Business/) Reasons for choosing Wiplist We considered lots. I actually cant remember which ones ast it was over 5 years ago. Just put Myob, because it wouldn't let me put 'I don't know. Seemed more suited towards a creative business and at the time was cost competitive. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi David, we are so happy to hear that Wiplist is acting as a pivotal support tool for your work day! We have great news for you, in our latest update, we have released additional styling and duplicating parts have been released a few months early! Please reach out to the support team either via the chat function or send an email to team@wiplist.io with instructions for the additional styling requirements and we can get these set up for you ASAP. You can duplicate parts by clicking on the 3 dots and 'duplicate parts' show as an option in the drop-down menu. GS Georgina S. Environmental Scientist Environmental Services ### "georgie wiplist review " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 July 24, 2025 overall I think wiplist is good, really its just annoying that there is no mobile app and I would say that is my biggest issue with it Pros easy to use and find job info, its very fast and if my colleagues put something up and I can find it very quickly, it helps keep things organized Cons you cant really use it on your phone, adding the function to be able to update your timesheets on your phone would be great or creating a mobile app Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Georgina, we are glad to hear that you are having a positive experience with Wiplist and you’re finding it functional and easy to use. We hear you on the mobile app and we are exploring ways to bring a complex and detail rich platform into a positive mobile experience and will be in touch when we have good news to share. SM Shirhan M. Senior Animator Animation ### "Great app, with a few minor tweaks it could be perfect." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 24, 2025 Overall, it's been a positive experience. The platform makes it easy to manage projects efficiently, stay organised, and keep track of progress. The user interface is intuitive, and it really helps streamline collaboration and task management. Pros A really helpful tool for staying organised and on top of tasks. This app has made time management so much easier, whether it's planning my day, setting priorities, or tracking deadlines, it keeps everything in one place. Highly recommend for anyone looking to be more productive. Cons The app logs out too frequently, which disrupts workflow and is frustrating during longer sessions. Also, there’s an issue where assets can’t be dragged and dropped into the post comment sections. This really limits functionality and slows down the process. Hoping these bugs get fixed soon. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Internal software management that seamlessly integrates with other apps for a more connected and efficient workflow. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DB Damon B. Managing Director Design ### "Wiplist - Awesome just doesn't cut it" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 24, 2025 I've been using Wiplist and its previous incarnation for probably over 10 years. The evolution of the product has always kept pace with my needs and the support and team behind it have always listened and worked with us to resolve any queries or issues we've had. Pros Seamless processes make it's dead easy to manage our projects, costings, expenses and billings. I love the integration with my account software too, the ease of use and the management of clients, team members and the templates. I also love the fact that we can have multi-currencies, multi-currency templates for invoices and so much more. I can't really recommend this software and \[sensitive content hidden\] and his team enough. They've always been great at providing me with support and advice and also listened when I've faced a problem or need something changed or added. They're always looking at ways to improve and listen to their customers before adding a load of features that just are not needed. The extra little bit of a personal touch from them has made me be loyal customer for so long, plus of course the software is awesome and exceptionally well priced. Cons Never really had any problems with Wiplist. It's always done exactly what I needed. Having moved to an online hosted software has also improved access so no complaints from me. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Damon, thank you for leaving us such a glowing review! We're thrilled to hear that you’re enjoying your experience with Wiplist (and for 10 years!), its great to hear its providing flexibility for your business needs and our team are there when you need us. Thank you for being part of the Wiplist community! EO Erin O. Senior Account and Operations Manager Marketing and Advertising ### "Would Recommend but some features need updating" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 July 24, 2025 It's much better than the old software we used. I like the layout and most of the features. We don't use everything available but it does everything we need. Pros The Estimate to Invoice features work really well We use scheduling every week to plan our designers time and that's super useful All the tracking and report views prove helpful Cons The Project Overview table within a project is annoying. I have a preferred layout for these tables, but it doesn't carry across all projects, so when there are over 300 projects that I look at, it's annoying to have to set a default for each. Being able to have some line items as billed and some as retainer would be useful. Sometimes when moving time around in the schedule it does a weird 5 minute interval which offsets the rest of the day. Some of our designers have responsibilities each week that remain the same time and day. It would be good if this could be pre-populated. Logs me out regularly Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Hi Erin, thank you for taking the time to review Wiplist, we are glad to hear that it is suitable for your business needs. Thank you for your feedback on your user experience and outlining the benefits you would see if you were able to pre-set layouts and elements. To address some of the feedback: - The latest update to the project overview table, admins can set a default so might be good to speak with your internal administrator to get this resolved - We were advised of a similar bug in the Schedule feature which should have been resolved. - Logging out, we completely understand this can be frustrating but it's a result of security protocols which might include inactivity, a feature release and sometime a drop in internet connection. I'll pass on your feedback about reoccurring tasks and see if that is something we can include in our roadmap. If you want any help with the table default, feel free to send a message via the chat function and we can set this up. SA Sam A. Managing Director Design ### "A game-changer for our small studio. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 24, 2025 We have really enjoyed the transition to Wiplist from our old project management systems. We would recommend it strongly for anyone considering how to tighten up project administration and management. Pros Wiplist has been a game-changer for us. It has helped us streamline project management and reporting. We have a much cleared view of project metrics from initiation and project setup, right through to invoicing and receipt of payments. Integration with out accounting package is seamless and trouble free. Cons We are excited for more feature to be released - particularly around project resourcing and allocation of time and project forecasting. Switched from [Harvest](https://www.capterra.com/p/75598/Harvest/) We were wating better reporting and simpler project setup Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reasons for choosing Wiplist Wiplist seemed simpler and easier to use / setup Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 29, 2025 Thank you for your glowing review Sam, we're excited to hear this has much such a difference in your business. There are some fabulous developments due for release in the next few weeks on resourcing and allocating projects, so be sure to keep an eye out on the product updates. VT Vanessa T. Managing, Creative Director Graphic Design ### "Happy with Wiplist" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 24, 2025 Its user friendly, easy to transition from the old system to this one. It's the only program i use for all of my job trafficing purposes. Really happy with it. Pros It's online and I can access it from any computer. I like the simple layout. It was an easy transition from Briefcase to WipList. Cons The mobile version isn't really that friendly. works best on a larger screen. If the price could be reduced that would be great. cost of living and everything going to subscription hurts the back pocket. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 29, 2025 Thanks for your feedback Vanessa! We're glad to hear that you’ve been enjoying your experience with Wiplist. SY Shing Y. Geotechncial Engineer Civil Engineering ### "Good software" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 24, 2025 I have used wiplist for several years now after transitioning from a different software. Using it to create estimates and invoices, and fill in timesheets. Pros Easy to use and manage data. Easy to track and manage performance of other personnel. All information is centralised in one location. Cons having to specify which subgroup a search term fits within. e.g. name:, project number: etc. instead of being able to directly type in a search term. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 29, 2025 Shing, thank you for taking the time to leave us a positive review. There have been major enhancements to the search functionality which you may not be across. The search box acts as a general search field to locate items in a natural, unformatted way, simply enter your information and hit return and a broad response will return. For more advanced search you can use the magnifying glass to search via criteria, or string together by using a semi-colon between each category to fine tune the results. If you need any assistance, send us a message via the chat bot and we can set up a session. CT Catherine T. Executive Producer Entertainment ### "The multi-functional production platform " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 24, 2025 Since its inception, the platform has made leaps and bounds in terms of capabilities to tailor it to our growing needs. We are really please with the platform overall, as well as its UX and aesthetic. Pros Wiplist as a multi-functional production tool allows the team to work across multiple projects - scheduling, cost tracking, estimating and timeline tracking with ease, along with reporting as a business tool. Cons There can be a few bugs - which is understandable is start up phase. Ideally we could also add Callsheets to the capability which links to the deal memos / PO's sent so we can track the crew on set too. And send live callsheets to each member (like studio binder). Switched from [Trello](https://www.capterra.com/p/211559/Trello/) other platforms we used too but needed to consolidate Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 29, 2025 Thank you for taking the time to review Wiplist Catherine, we’re glad to hear that you’ve had a positive experience. It’s great to hear that the product is working well, we appreciate the feedback on callsheets and will add this as a discussion point in our upcoming roadmap review to see how we can further support here. JB Jordan B. Chief Engineer Electrical/Electronic Manufacturing ### "Well thought out and executed platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 9, 2025 Wiplist has been a breath of fresh air for our business. Every feature works exceptionally and the support team are second to none. My only wish is for more user customization options. Pros Every feature of Wiplist works perfectly. The system and its tools are very well thought out and exceptionally executed. Cons Some advanced configurations are unavailable to power users, but can be addressed through conversations with support. Switched from [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/) Wiplist offered a well thought out and executed platform. WFM was full of bugs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 17, 2025 Hi Jordan, thank you for your kind review! We're glad to hear that you’re enjoying your experience with Wiplist, and our support team will be very happy to hear your feedback. We hear you on the customisation front, there are developments planned for release in the coming months so keep an eye out on your messages to stay up to date as they roll out. Thank you for being a valued part of the Wiplist community! SW Sam W. Creative Director Marketing and Advertising ### "Wiplist = good" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 June 25, 2025 Its one of the best digital timesheet experiences I've had. It's simple to use and makes doing timesheets slightly less painful. Pros I like how simple it is for me to input my time, and that it can be prefilled by the people who have control over the various projects I work across. Cons As I only interact with the timesheet function of Wiplist, the UX is quite busy for my needs. I'd love a simplified version of the app only for timesheets. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 17, 2025 Thanks for your feedback Sam, we understand that timesheets are usually the least favourite part of many people's workday, so to know this is the best experiences you've had, makes the hard work pay off. We appreciate your feedback on a user perspective when limited to timesheets functionality and will be sure to include in future enhancements. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Clockify vs Wiplist](https://www.capterra.com/compare/169607-10022593/Clockify-vs-Wiplist)[Jira vs Wiplist](https://www.capterra.com/compare/19319-10022593/JIRA-vs-Wiplist) [Asana vs Wiplist](https://www.capterra.com/compare/184581-10022593/Asana-PM-vs-Wiplist)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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