--- title: "Prospero Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Prospero Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/10026791/Prospero/" page_type: "product" language: "en" --- # Prospero Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Prospero ## What is Prospero? Prospero is scheduling software built exclusively for performing arts organizations. Theaters, ballet companies, symphonies, and university programs use it to replace spreadsheets with a single production calendar their entire team works from. Schedule rehearsals, performances, and meetings to the minute. Attach locations, people, roles, equipment, and tags to every event. Detect conflicts before they happen. Bulk edit across hundreds of events in seconds. Share auto-updating calendar views with your team, password-protected for sensitive schedules. Sync live to Google Calendar and Outlook. Export polished PDFs for the stage manager's binder. Manage venue rentals end to end from booking request and triage to offers, invoices, and resource rate cards. Accept reservations through branded booking portals that connect directly to your master calendar. Display live schedules on lobby TVs with zero setup. ## What is Prospero used for? [Scheduling](https://www.capterra.com/scheduling-software/)[Calendar](https://www.capterra.com/calendar-software/) Top alternative Featured Overall rating Based on 1 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $495 Flat Rate, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Prospero?[Manage this product listing](https://www.g2.com/products/prospero-labs-prospero/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Prospero 5.0 (1) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $495 Flat Rate, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (1) Ease Of Use 4.7 (4,208) Value For Money 5.0 (1) Value For Money 4.5 (2,963) Customer Service 5.0 (1) Customer Service 4.6 (2,652) ## Prospero alternatives [4.6 (1,486)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.6 (498)](https://www.capterra.com/p/153475/FieldPulse/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars Highest Rated [4.7 (3,658)](https://www.capterra.com/p/153752/Vagaro/reviews/) Starting price $23.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (1,621)](https://www.capterra.com/p/136078/Float/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars ## FAQs about Prospero Features and Usability ### What are the key features of Prospero? Prospero offers event scheduling and event management, along with appointment scheduling, booking management, and resource scheduling. It also includes team calendars, calendar sync, room booking, availability management, access controls/permissions, customizable branding, alerts/notifications, and reporting & statistics for tracking scheduling activity. Pricing ### How much does it cost and what fees or limitations are included? Prospero starts at $495 per month for the Prospero Platform, a flat-rate plan customized to each organization. It includes personal onboarding, migration planning, custom module configuration, flexible billing, no per-user pricing, and unlimited admin users. Most licenses are offered on an annual term, and a free trial is available. Integrations ### Which third-party tools and platforms does Prospero integrate with? Prospero integrates with 2 third-party tools for calendar management: Google Calendar and Microsoft Outlook. These integrations connect scheduling and event tracking across two widely used platforms, giving Prospero users direct compatibility with common personal and business calendars. Getting Started and Support ### What training and onboarding options does Prospero offer? Prospero provides live online training sessions to help teams get started. These sessions support guided setup and feature walkthroughs with an instructor, giving users a chance to ask questions and follow along in real time. Getting Started and Support ### What customer support options does Prospero offer? Prospero provides email/help desk and chat support. These channels give users direct ways to ask questions and resolve issues. No reviewer feedback about support experience is available, so support response speed, helpfulness, and common frustrations cannot be assessed from the provided data. ## Features AI summary Based on 10,099 Scheduling reviews Capterra reviewers highlight these as the features buyers care about most when choosing calendar software: - **Calendar Management** (**57%** of reviewers rated this feature as critical) - **Email Management** (**64%**) - **Scheduling** (**56%**) Prospero supports **Calendar Management** and **Scheduling**, so teams can organize events, manage availability, and coordinate meetings more efficiently. However, it does not offer **Email Management**. Instead, it provides other important features that reviewers also value, including **Calendar/Reminder System** (**54%**), **Calendar Sync** (**55%**), and **Access Controls/Permissions** (**50%**). These features help businesses keep schedules up to date across tools, reduce missed appointments, and give teams better control over who can view or edit calendar information. Calendar Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Availability Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Booking Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Facility Scheduling 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Real-time Scheduling 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Based on availability, instantly confirm or deny a request when a new booking is made Prospero 41 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Appointment Scheduling: Schedule appointments via a calendar - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Calendar/Reminder System: Notifications/alerts for upcoming events or tasks - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Color Codes/Icons: A way to visually represent data where different categories of items are marked with different colors - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Reminders: Reminders sent via email - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Keyboard Shortcuts: Calendar functions can be carried out with the use of keyboard shortcuts - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Task Scheduling: Track and manage the scheduling of tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time Zone Tracking: Identify and track locations and time zones of your collaborators to enable productive scheduling and cooperation --- Get Advice We can help you find the software with the features you need. Features 5.0 (1) 5.0 Based on 1 reviews ## Pricing Value for money 5.0 (1) Free Trial [View pricing plan details](https://www.capterra.com/p/10026791/Prospero/pricing/) Prospero Platform $495.00 Flat Rate,Per Month It includes: - Custom module configuration - No per-user pricing - White-glove onboarding - Flexible billing Value for money 5.0 (1) 5.0 Based on 1 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (1) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (1) 5.0 Based on 1 reviews ## User reviews Overall rating 5.0 Based on 1 reviews Filter by rating 5(1) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Kaitlyn A. Director of Production Performing Arts ### "Game Changer. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 31, 2025 Prospero is a game changer for The Washington Ballet. Integrating this platform has allowed us to consolidate at least 3 versions of unique department schedules with the potential for many more as features are added and explored. We continue to recieve consistent personal support from the developers for integration, training, and ongoing support. The Prospero team is always eager to hear suggestions for future development and clearly communicates where things are at in the pipeline. Pros Prospero has allowed us to integrate calendars from across multiple departments. With this integration we are able to coordinate room usage across 10+ dance studios being used for over 250+ classes and rehearsals per week and coordinate the schedules of over 75 teachers and professional dancers. Additionally through the outlook/google integration events can be pushed to individuals calendars allowing them to quickly see where they are scheduled. This continues to streamline our communication, reduce discrepencies, and, as we continue to get comfortable, reduce admin hours. Cons Prospero is still very much in development, with that comes the need for some patience as features are developed and tested. The developers are extremely responsive to fixing any bugs immediatly Alternatives considered [Propared](https://www.capterra.com/p/141392/Propared/) Reasons for choosing Prospero Outlook integration was essential for our use and adoption Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.