--- title: "Documanta Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Documanta Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/10029798/Documanta/" page_type: "product" language: "en" --- # Documanta Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 15, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Documanta ## What is Documanta? Documanta is a document management software that centralizes the organization, storage, and collaboration of digital files. The platform features a comprehensive set of modules including quick approval for streamlined document review processes, scanning and imaging for converting paper documents into searchable digital files, document profiler for categorizing files with customizable metadata, and reporting tools for analyzing document workflows. The system incorporates security measures such as encryption, role-based access controls, and audit logs to protect sensitive information while maintaining compliance with industry standards. Documanta operates from a centralized repository that allows users to access and retrieve documents from any location, eliminating time spent searching for files and improving overall productivity. The software enables version control, tracks changes, and provides complete audit trails for transparency in document management. ## What is Documanta used for? [Document Management](https://www.capterra.com/document-management-software/) Overall rating Based on 1 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €10 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Documanta?[Manage this product listing](https://www.g2.com/products/documanta/claim_requests/new?auto=true) ## FAQs about Documanta Overview ### What company size and specific industries is Documanta built for? Documanta is designed for enterprises, government agencies, and mid-to-large businesses that need secure, scalable document management and workflow automation. It fits organizations handling complex document processes and formal compliance requirements across public sector and larger commercial environments. Features and Usability ### What are the key features of Documanta? Documanta offers document management features such as document generation, editing, storage, and version control, along with document capture, OCR, and file conversion. It also includes workflow management, approval process control, electronic signature, access controls and permissions, audit trail, compliance tracking, and reporting and statistics. Pricing ### How much does it cost and what fees or limitations are included? Documanta starts at €10 per user/month for the Essentials plan, with Professional at €25 and Enterprise at €50. A free version and free trial are available. Essentials includes 100 GB shared storage, while higher tiers add advanced search, compliance features, support, analytics, and larger storage. Getting Started and Support ### What training and onboarding options does Documanta offer? Documanta provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online training support guided setup, webinars cover broader product instruction, documentation offers written reference, and videos provide self-paced learning materials. Getting Started and Support ### What customer support options does Documanta offer? Documanta provides email/help desk, FAQ/forum, knowledge base, and phone support. These channels give users several ways to find answers or contact support directly. No reviewer feedback about response speed, helpfulness, or common issues is available here, so support experience cannot be characterized further. ## Features AI summary Based on 32,025 Document Management reviews Capterra data shows that buyers of document management software rank the following features as their top priorities: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) Documanta supports all three features that reviewers rate most highly: **Secure Data Storage**, **Document Storage**, and **File Sharing**. Together, these capabilities help businesses protect sensitive files, keep documents organized in one place, and share information quickly with the right people, allowing teams to manage content more efficiently and work with greater confidence. Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Electronic Signature 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Digitally sign online documents Access Controls/Permissions 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Customizable Templates 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Data Import/Export 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import and export data to and from software applications File Recovery 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Recover lost, deleted, or damaged files Documanta 46 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Access Expiration Management: Set rules for access to expire based on fixed dates, time elapsed, number of views, number of downloads etc. - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Annotations: Highlight content and/or make notations about parts of content - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Editing: Makes changes to document features such as text, fonts, formatting, etc. - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - Email Management: Manage, store and organize emails within the system or via third-party apps - File Conversion: Convert files to a different format - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - Metadata Extraction: Retrieval of embedded metadata that is present within a file - Mobile Access: Access software remotely via mobile devices - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 5.0 (1) 5.0 Based on 1 reviews ## Pricing Value for money 5.0 (1) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/10029798/Documanta/pricing/) Documanta Essentials €10.00 Per User,Per Month It includes: - Basic document storage and retrieval - Standard metadata tagging and categorization - Role-based access controls - Basic encryption for data security - Storage : 100 GB shared - Email support during business hours Documanta Professional €25.00 Per User,Per Month It includes: - Advanced search with metadata filters - Version control and audit trails - Integration with productivity tools - Enhanced encryption and compliance features - Storage: 500 GB shared - Priority email and phone support Documanta Enterprise €50.00 Per User,Per Month It includes: - Customizable workflows and automation - Integration with ERP and CRM systems - Advanced analytics and reporting - Customized Mobile app for end users - Dedicated account manager - Storage: 1 TB shared - 24/7 dedicated support Value for money 5.0 (1) 5.0 Based on 1 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (1) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (1) 5.0 Based on 1 reviews ## User reviews Overall rating 5.0 Based on 1 reviews Filter by rating 5(1) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent SE sara E. IT Manager Consumer Services ### "Clean, reliable, and makes document management so much easier" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 26, 2025 Overall, it’s been a smooth and positive experience. The system helped us move away from messy shared drives and brought real structure to how we store and manage documents. It’s reliable, simple, and definitely improved team efficiency. Pros It’s well-organised, easy to use, and makes document handling far less of a headache. I liked how quickly we could upload, categorise, and retrieve documents without having to chase different versions. The permission settings were a bonus very handy for team collaboration. Cons Honestly, there wasn’t anything I disliked. It did exactly what we needed it to do, without any unnecessary complications. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.