--- title: "Staff-Vault Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Staff-Vault Software - reviews, pricing plans, popular comparisons to other Applicant Tracking products and more." source_url: "https://www.capterra.com/p/10030578/Staff-Vault/" page_type: "product" language: "en" --- # Staff-Vault Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support) Staff-Vault ## What is Staff-Vault? Staff-Vault is a workforce management solution that streamlines recruitment, scheduling, and communication processes across industries. The platform integrates AI-driven candidate matching and intelligent document verification to optimize staffing operations. Staff Vault features patient referral management for streamlined onboarding, employee availability search for shift matching, and a week planner for automated scheduling with real-time updates. The system includes global mapping functionality that assigns staff based on proximity and availability, while authorization utilization tools help maintain regulatory compliance. Staff Vault offers a mobile application that allows field staff to access shift management and document submission capabilities remotely. The platform centralizes employee management for tracking availability and enhancing workforce utilization, while its applicant tracking system accelerates the hiring process by matching candidates to specific needs. ## What is Staff-Vault used for? [Applicant Tracking](https://www.capterra.com/applicant-tracking-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $199 Flat Rate, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Staff-Vault?[Manage this product listing](https://www.g2.com/products/staff-vault/claim_requests/new?auto=true) ## Staff-Vault Overview Updated September 2026 AI summary Staff-Vault is a cloud-based applicant tracking system for small and midsize businesses, offering tools for sourcing, tracking, and managing candidates throughout the hiring process. It supports job posting, resume parsing, interview scheduling, onboarding, compliance tracking, and AI-powered candidate matching. Integration with ChatGPT and Google Maps, along with mobile access and reporting options, further extend its recruitment capabilities. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Staff-Vault 0.0 VS. [4.2 (10,958)](https://www.capterra.com/p/130706/ZipRecruiter/reviews/) Starting Price $199 Flat Rate, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.4 (1,208) Value For Money 0.0 (0) Value For Money 4.0 (1,060) Customer Service 0.0 (0) Customer Service 4.2 (1,076) ## Staff-Vault alternatives [4.6 (3,558)](https://www.capterra.com/p/110968/BambooHR/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars Highest Rated [4.9 (4,881)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.4 (1,555)](https://www.capterra.com/p/264567/ApplicantStack/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.3 (3,074)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars ## FAQs about Staff-Vault Overview ### What company size and specific industries is Staff-Vault built for? Staff-Vault is designed for organizations in hospital and health care, homecare agencies, government administration, staffing and recruiting, human resources, IT and tech services, education and substitute staffing, and public safety and security staffing. The target company size is not specified, but the product is aimed at organizations in these sectors. Features and Usability ### What are the key features of Staff-Vault? Staff-Vault includes applicant tracking features such as candidate sourcing, candidate profiles, resume parsing, pipeline management, and application management. It also offers recruiting workflows like job posting, interview scheduling, background screening, reference checking, and onboarding, plus reporting tools, reminders, alerts/notifications, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? Staff-Vault starts at $199 per month for the Basic Plan, which includes 1 active user, AI-powered candidate matching, basic reporting, document verification, and mobile app access. The Professional Plan is $349 per month, and the Enterprise Plan is $599 per month. Paid add-ons include extra users and advanced reporting. Integrations ### Which third-party tools and platforms does Staff-Vault integrate with? Staff-Vault integrates with 2 third-party tools: ChatGPT and Google Maps. These catalog integrations cover AI-assisted workflows and mapping or location-based functions, giving Staff-Vault a focused set of connections for teams that need to work with content generation and geographic data. Getting Started and Support ### What training and onboarding options does Staff-Vault offer? Staff-Vault provides live online sessions, webinars, and videos to help teams get started. Live online sessions and webinars support guided training with presenters, while videos offer self-paced reference for reviewing setup steps and product features as needed. Getting Started and Support ### What customer support options does Staff-Vault offer? Staff-Vault provides email/help desk and phone support for customer assistance. These channels let users submit issues in writing or speak with a representative directly. No reviewer feedback is available here, so support experience details such as response time or helpfulness cannot be assessed from the supplied data. ## Features AI summary Based on 7,834 Applicant Tracking reviews Capterra data shows that buyers of Applicant Tracking software rank the following features as their top priorities: - **Candidate Management** (**50%** of reviewers rated this feature as critical) - **Candidate Management** (**50%**) - **Candidate Tracking** (**49%**) Staff-Vault offers **Candidate Tracking**, which helps hiring teams follow applicants through each stage of the recruiting process. However, it does not include **Candidate Management**. Instead, it provides other highly rated capabilities, including **Application Management** (**45%**) and **Job Posting** (**50%**). These features help businesses organize incoming applications and publish openings across roles, giving teams a clearer way to manage hiring activity and keep recruitment work moving efficiently. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application Management Track, manage and store the applications of potential future members, customers or candidates Background Screening Researching and validating a person's criminal, educational, job or financial records Candidate Profiles Record candidates' information such as role, professional qualifications, experiences, skills or attributes Candidate Sourcing Proactive search for potential hires to fill current and future job openings and build talent pipelines Staff-Vault 36 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Application Management: Track, manage and store the applications of potential future members, customers or candidates - Background Screening: Researching and validating a person's criminal, educational, job or financial records - Candidate Profiles: Record candidates' information such as role, professional qualifications, experiences, skills or attributes - Candidate Sourcing: Proactive search for potential hires to fill current and future job openings and build talent pipelines - Candidate Tracking: Record interactions, notes, and developments with candidates - Careers Page: Web page to host job postings, show role descriptions or receive applications from potential candidates - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Email Management: Manage, store and organize emails within the system or via third-party apps - Employee Management: Track employee schedules, availability, and performance across projects and tasks - For Small Businesses: Designed for small businesses - Interview Scheduling: Plan, organize and set up the date, time and location of a candidate's individualized interview - Job Management: Manage and track all job information and associated tasks - Job Posting: Post, track, and manage open jobs on multiple channels (e.g. job board, company's career site) - Matching Engine: Algorithm that connects jobs, orders, properties, and other data based on parameters like candidates, skills, quantity, and pricing - Mobile Access: Access software remotely via mobile devices - Onboarding: Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service - Pipeline Management: Track the progress of long term goals, campaigns, and opportunities, for sales, projects, business ventures etc. - Real-Time Reporting: Active reporting of data and metrics - Reference Checking: Process used by hiring managers to get more information about a candidate by contacting previous employers - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Resume Parsing: Automates the extraction and analysis of key information from resumes or CVs - Resume Storage: Upload and store resumes - Scoring: Automatically calculate score after the assessment - Social Recruiting: Process of recruiting candidates through social media platforms such as LinkedIn, Facebook, Twitter and more - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. ## Pricing [View pricing plan details](https://www.capterra.com/p/10030578/Staff-Vault/pricing/) Basic Plan $199.00 Flat Rate,Per Month It includes: - AI-Powered Candidate Matching - Basic Onboarding Workflows - Document Verification - Mobile App Access - Basic Reporting - Email & Chat Support - 1 Active User - Add-On Options: ๐Ÿ”น Additional Users โ€“ $20 per user/month ๐Ÿ”น Advanced Reporting โ€“ $30 per month Professional Plan $349.00 Flat Rate,Per Month It includes: - Everything in the Basic Plan - Advanced AI Matching Engine - Referral Tracking (for Healthcare) - Global Workforce Map - Customizable Onboarding Forms - Multi-Location Shift Scheduling (Upto Three Locations) - Advanced Reporting & Analytics - Priority Email & Chat Support - Up to 10 Active Users - Dedicated Customer Success Manager - Add-On Options: ๐Ÿ”น Additional Users โ€“ $30 per user/month ๐Ÿ”น Additional Location for Shift Scheduling โ€“ $75 per location/month ๐Ÿ”น Advanced Reporting โ€“ $40 per month Enterprise Plan $599.00 Flat Rate,Per Month It includes: - Everything in the Professional Plan - Custom Workflow Automation - Multi-Location Shift Scheduling (Upto 5 Locations) - Full Customizable Role-Based Permissions - Advanced Analytics Dashboards - Dedicated Account Manager - Custom Integrations (API Access) - Priority 24/7 Support (Phone & Email) - Upto 20 Active Users - Add-On Options: ๐Ÿ”นAdditonal Users-$25 per user/month Additional Location for Shift Scheduling โ€“ $75 per location/month. ## Integrations [ Google Maps](https://www.capterra.com/p/227511/Google-Maps/)[ ChatGPT](https://www.capterra.com/p/10009334/ChatGPT/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. 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