--- title: "StaffMagic Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about StaffMagic Software - reviews, pricing plans, popular comparisons to other Workforce Management products and more." source_url: "https://www.capterra.com/p/10034893/StaffMagic/" page_type: "product" language: "en" --- # StaffMagic Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 24, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support) StaffMagic ## What is StaffMagic? StaffMagic is a workforce management platform that simplifies scheduling, team management, and operations with mobile-first solutions. Its drag-and-drop scheduling lets managers create shifts using templates, saving time. Team management features include staff organization by location, availability tracking, time-off request handling, and automated shift swaps. It also integrates with payroll, point-of-sale, and HR systems. Staff members use the mobile app allows employees to view schedules, request time off, swap shifts, and receive notifications on any device. ## What is StaffMagic used for? [Workforce Management](https://www.capterra.com/workforce-management-software/)[Employee Scheduling](https://www.capterra.com/employee-scheduling-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $39 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for StaffMagic?[Manage this product listing](https://www.g2.com/products/staffmagic/claim_requests/new?auto=true) ## StaffMagic Overview Updated September 2026 AI summary StaffMagic offers employee scheduling solutions for businesses of all sizes, combining core functions like shift scheduling, attendance tracking, and labor management with features such as drag-and-drop scheduling, mobile access, and customizable reports. Supporting multi-location operations and integration with payroll, it deploys via cloud and mobile platforms, helping organizations coordinate shifts and manage workforce logistics efficiently. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### StaffMagic 0.0 VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $39 Flat Rate, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.7 (5,315) Value For Money 0.0 (0) Value For Money 4.5 (5,072) Customer Service 0.0 (0) Customer Service 4.6 (5,086) ## StaffMagic alternatives [4.5 (1,300)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.3 (1,933)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Wageloch](https://www.capterra.com/p/196911/WageLoch/) [4.5 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) Starting price $112.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/196911/WageLoch/) [Findmyshift](https://www.capterra.com/p/115536/Findmyshift/) [4.6 (1,203)](https://www.capterra.com/p/115536/Findmyshift/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/115536/Findmyshift/) ## FAQs about StaffMagic Overview ### What company size and specific industries is StaffMagic built for? StaffMagic is designed for restaurants, bars, and retail chains, as well as hospitality organizations that need support for staff management. It also fits HR directors and operations managers working in these sectors, making it suitable for small to large businesses in food service, hospitality, and retail. Features and Usability ### What are the key features of StaffMagic? StaffMagic offers employee scheduling and shift scheduling, along with automated scheduling, availability management, and shift swapping. It also includes attendance management, online time clock, timesheet management, and vacation/leave tracking. Additional features cover approval process control, alerts/notifications, reporting/analytics, labor cost reporting, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? StaffMagic starts at $39 per month for the Essentials Plan, which covers up to 30 employees. The Pro Plan costs $79 per month for up to 60 employees, and the Premium Plan is $129 per month for unlimited employees. A free tier and free trial are available, with the free tier limited to basic scheduling and 20 employees. Integrations ### Which third-party tools and platforms does StaffMagic integrate with? StaffMagic connects natively to Zapier, enabling connections with a wide range of third-party tools and platforms through automation workflows. This integration gives StaffMagic users a single entry point for linking data and tasks across connected apps. Getting Started and Support ### What training and onboarding options does StaffMagic offer? StaffMagic provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online sessions support guided setup, webinars cover group instruction, documentation serves as written reference material, and videos offer self-paced learning. Getting Started and Support ### What customer support options does StaffMagic offer? StaffMagic provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. No reviewer feedback on support is available in the catalog, so user experience details such as response times, helpfulness, or common frustrations cannot be summarized here. ## Features AI summary Based on 10,047 Workforce Management reviews Capterra reviewers point to these as the top priorities when choosing employee scheduling software: - **Timesheet Management** (**51%** of reviewers rated this feature as critical) - **Mobile Access** (**52%**) - **Employee Management** (**42%**) StaffMagic supports all three features buyers rate most important: **Timesheet Management**, **Mobile Access**, and **Employee Management**. Together, these capabilities help businesses track hours accurately, give staff easy access to schedules and updates from anywhere, and manage employee information more efficiently, allowing teams to coordinate shifts with less manual work. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Approval Process Control Manage the process of evaluating documents or requests submitted for approval Attendance Management Manage attendance for classes, shifts, meetings, or events Automated Scheduling Automatically create schedules based on business needs or employee availability and qualifications StaffMagic 38 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Labor Cost Calculator: Calculate labor costs associated with employing a workforce, including wages, salaries, benefits - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Labor Management: Manage the attendance, schedule, and payroll of the labor workforce - Messaging: Communicate using messages within the system - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Multi-Location: Manage and support multiple locations - Online Time Clock: Track/log the amount of time employees worked per job using a timer - Overtime Calculation: Manage and record overtime hours for hourly employees - Payroll Management: Manage employee salary processes, data, taxes, and records administration efficiently - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Schedule Distribution: Assign and distribute work schedules to individual employees or teams within an organization - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Shift Management: Facilitate the scheduling and coordination of employee shifts - Shift Scheduling: Schedule shifts via online calendars and available employees - Shift Swapping: Managing and trading shift details between employees - Sick Leave Tracking: Track and manage sick leave time - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Timesheet Management: Track the amount of time spent on a job or task - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time --- Get Advice We can help you find the software with the features you need. ## Pricing Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/10034893/StaffMagic/pricing/) Essentials Plan $39.00 Flat Rate,Per Month It includes: - Time-off requests - Push notifications - Time clocking Pro Plan $79.00 Flat Rate,Per Month It includes: - Shift swaps - Advanced reporting - API access Premium Plan $129.00 Flat Rate,Per Month It includes: - Custom branding - Priority support ## Integrations [ Zapier](https://www.capterra.com/p/130182/Zapier/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.