--- title: "PhotoHeart Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PhotoHeart Software - reviews, pricing plans, popular comparisons to other CRM products and more." source_url: "https://www.capterra.com/p/10035767/PhotoHeart/" page_type: "product" language: "en" --- # PhotoHeart Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support) PhotoHeart ## What is PhotoHeart? PhotoHeart is a cloud-based photography management software that centralizes CRM, private photo galleries, digital contracts, invoicing, and booking functions. The system automates workflow processes by creating client records, blocking calendar availability, generating contracts, and preparing photo sessions when bookings occur. Through private galleries, clients can select images and order prints or downloads, while the platform identifies additional sales opportunities. The software ensures legal compliance with eIDAS-compliant contracts and VeriFacTu 2027 invoicing standards. By combining these essential photography business tools into one integrated system, PhotoHeart streamlines administrative tasks. ## What is PhotoHeart used for? [Photography Studio](https://www.capterra.com/photography-studio-software/)[CRM](https://www.capterra.com/customer-relationship-management-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €27.9 Flat Rate, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PhotoHeart?[Manage this product listing](https://www.g2.com/products/photoheart/claim_requests/new?auto=true) ## PhotoHeart Overview Updated September 2026 AI summary PhotoHeart equips small photography studios with tools for managing appointments, billing, client records, contracts, and digital galleries. It covers the needs of studios seeking order and project management, workflow coordination, and client communication, all within a cloud-based platform accessible on major devices. Optional features include photo proofing, CRM integration, reporting, and a client portal. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PhotoHeart 0.0 VS. [4.7 (689)](https://www.capterra.com/p/162588/HoneyBook/reviews/) Starting Price €27.9 Flat Rate, Per Month Starting Price $36 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.6 (27) Value For Money 0.0 (0) Value For Money 4.6 (25) Customer Service 0.0 (0) Customer Service 4.7 (26) ## PhotoHeart alternatives [PhotoDeck for Photographers](https://www.capterra.com/p/173410/Photodeck/) [4.7 (27)](https://www.capterra.com/p/173410/Photodeck/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/173410/Photodeck/) [Studio Ninja](https://www.capterra.com/p/143855/Studio-Ninja/) [4.4 (68)](https://www.capterra.com/p/143855/Studio-Ninja/reviews/) Starting price $24.90 Per User, Per Month Pricing Options Free Trial Free Version User Rating 84% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/143855/Studio-Ninja/) [Swift Galleries](https://www.capterra.com/p/166755/Swift-Galleries/) [4.7 (146)](https://www.capterra.com/p/166755/Swift-Galleries/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/166755/Swift-Galleries/) Highest Rated [EasyWeek](https://www.capterra.com/p/215487/EasyWeek/) [4.8 (102)](https://www.capterra.com/p/215487/EasyWeek/reviews/) Starting price $12.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/215487/EasyWeek/) ## FAQs about PhotoHeart Overview ### What company size and specific industries is PhotoHeart built for? PhotoHeart is designed for professional photography businesses, including wedding photographers, event photographers, newborn photographers, portrait photographers, and photography studios. It fits small to mid-sized teams in the photography sector that need software for client-facing image services and studio workflows. Features and Usability ### What are the key features of PhotoHeart? PhotoHeart offers appointment scheduling and booking management, plus availability management, calendar management, and automated scheduling. It also includes client management, a client portal, lead management, and CRM integration. For studio operations, it provides photo proofing, billing and invoicing, electronic payments, digital signature, reporting and analytics, and workflow management. Pricing ### How much does it cost and what fees or limitations are included? PhotoHeart starts at €27.9 per month for the Plan Profesional PhotoHeart Mensual, a flat-rate, all-included plan with all features and no tiered add-ons. A free trial is available. The plan includes unlimited CRM clients, unlimited galleries up to 100 GB, updates, and Spanish support. Getting Started and Support ### What training and onboarding options does PhotoHeart offer? PhotoHeart provides live online sessions, documentation, and videos for team training. Live online sessions support guided instruction, documentation offers written reference material for later review, and videos provide visual walkthroughs for learning product functions and setup steps. Getting Started and Support ### What customer support options does PhotoHeart offer? PhotoHeart provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. No reviewer feedback is available to describe support quality, response times, or common frustrations, so the listed channels are the only confirmed details about customer support. ## Features AI summary Based on 218 CRM reviews Capterra reviewers highlight these as the features buyers value most when choosing photography studio software: - **Order Management** (**57%** of reviewers rated this feature as critical) - **Project Management** (**39%**) - **Template Management** (**48%**) PhotoHeart supports **Order Management** and **Project Management**, helping studios track client purchases and keep photo shoots, edits, and delivery timelines organized. However, it does not include **Template Management**. Instead, it offers other highly rated capabilities, including **Workflow Management** (**38%**), **Billing & Invoicing** (**47%**), and **Client Management** (**58%**), which can help studios coordinate day-to-day tasks, manage payments, and maintain client relationships, allowing teams to run operations more efficiently from booking through final delivery. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Appointment Management Manage various aspects of appointments including booking, rescheduling, canceling Appointment Scheduling Schedule appointments via a calendar Automated Scheduling Automatically create schedules based on business needs or employee availability and qualifications Availability Management Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients PhotoHeart 33 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Appointment Scheduling: Schedule appointments via a calendar - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Client Management: Manage contact details and communication with clients - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Contract/License Management: Track, store, and access client contracts or licenses - CRM Integration: Integration with third-party CRM systems - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Data Import/Export: Import and export data to and from software applications - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Electronic Payments: Electronically collect payments for goods or services - Email Management: Manage, store and organize emails within the system or via third-party apps - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - File Management: Create, save, and store files - For Photography Studios: Designed for photography studios - Lead Management: Store information about leads or contacts and track, manage and nurture them throughout the sales process - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Photo Proofing: Allows clients to select and view images or videos before retouching/editing - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Proposal Management: Creating, submitting, and tracking a sales proposal or bid submitted in response to a request for proposal. - Quotes/Estimates: Generate quotes or estimates for customers - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. ## Pricing Free Trial [View pricing plan details](https://www.capterra.com/p/10035767/PhotoHeart/pricing/) Plan Profesional PhotoHeart Mensual €27.90 Flat Rate,Per Month It includes: - Unlimited galleries (up to 100 GB storage) - Unlimited CRM clients - VeriFacTu 2027 invoicing (legal invoicing compliance) - eIDAS digital contracts (electronic signature functionality) - Booking system similar to Calendly - Google Calendar synchronization - Automated emails - Support in Spanish with response under 24 hours - Included updates - GDPR compliance Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.