# Project Proctor Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Project Proctor Software - reviews, pricing plans, popular comparisons to other Project Management products and more. Source: https://www.capterra.com/p/10036336/Project-Proctor --- # Project Proctor Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Project Proctor ## What is Project Proctor? Project Proctor is construction project management software designed by a program manager with 20+ years delivering billion-dollar programs. It centralizes tasks, timelines, budgets, subs, and client communications into one platform on iOS, Android, and web. Features include Gantt chart scheduling with task dependencies, subcontractor portals with controlled access, client portals for read-only progress monitoring, change order tracking with photo attachments and signature capture, daily logs with GPS-tagged jobsite photos, document management, and budget tracking against actuals. PDF reports produce professional documentation for clients and inspectors. Three plans with no per-project fees: Starter $9.99/mo, Pro $19.99/mo, Enterprise $39.99/mo. 30-day free trial. No long-term contracts. Built for GCs, subcontractors, remodelers, and specialty trades replacing spreadsheets, group texts, and overpriced enterprise tools. ## What is Project Proctor used for? [Project Management](https://www.capterra.com/project-management-software/)[Construction Management](https://www.capterra.com/construction-management-software/) Overall rating Based on 6 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $9.99 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Project Proctor alternatives Highest Rated [4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month [4.4 (15,309)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting price $7.91 Per User, Per Month [4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month [4.5 (3,479)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month [View all alternatives](https://www.capterra.com/p/10036336/Project-Proctor/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Milestone Tracking 5.0 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Monitor task progress and planned accomplishments to better manage project status Multiple Projects 5.0 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Ability to handle several projects simultaneously Productivity Analysis 4.8 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee Task Management 5.0 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Activity Dashboard 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Dashboard to view the status of ongoing processes, identify current incidents and track past activities Calendar Management 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Project Proctor 49 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Track actual spending to ensure it's in line with the planned budget Track and manage schedules and meetings via an integrated calendar Tracks all change orders submitted across projects and updates the budget to reflect the most recent costs Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Specialized for organizations who focus on commercial projects and processes Specialized for general contractors/sub-contractors (those who conduct work on a contract basis) Alter the layout and content of reports Store, manage, and track all electronic documents in a centralized location Public or private sharing of digital files such as documents, audio/video, images, and more Plan, manage, and track the financial activities of an individual or organization Specialized for organizations who focus on residential projects Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Use AI to generate content in the form of text, images, videos, etc. Identify and respond to unexpected problems or failures (ie. "negative events") Calculate total itemized costs, including initial costs and any changes Quantifiable metrics to track objectives, gauge milestones, and evaluate the success of a particular activity Process of planning, procuring and controlling material flows along with supplier evaluation and shipping Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Access the system via a mobile application Ability to handle several projects simultaneously Ability of websites, web applications, or mobile applications to function without an active internet connection Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee Plan and coordinate all the resources, costs and time needed to execute assignments Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Track and manage all activities and tasks necessary to maintain a desired level of quality Receive data and information in real time Receive system updates as soon as any changes are made Provide support to your customers and employees remotely over a shared network Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Process of planning, scheduling and executing the optimal and effective use of human capital across projects Organizes and stores history of RFIs (request for information) & submittals, tracks date/time and whether a response has been received Plan availability and assign specific time slots for tasks and resources Track the status over time for a request, process, asset, or transaction Track information, qualifications, and contact details of subcontractors Manage all supplier data and operations Create, manage and track all task activities and progression Log and record hours worked and costs spent to assist in billing and invoicing Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Get Advice We can help you find the software with the features you need. Features 5.0 (6) 5.0 Based on 6 reviews ## Pricing Value for money 5.0 (6) Free Trial Starter Plan $9.99 Flat Rate,Per Month It includes: - Up to 5 Projects - 1 Client Login - Up to 10 Subcontractors - 5 Images per Project Pro Plan $19.99 Flat Rate,Per Month It includes: - Up to 10 Projects - 5 Client Logins - Up to 20 Subcontractors - 10 Images per Project Enterprise Plan $39.99 Flat Rate,Per Month It includes: - Unlimited Projects - Unlimited Client Logins - Unlimited Subcontractors - Unlimited Images Value for money 5.0 (6) 5.0 Based on 6 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Google Cloud](https://www.capterra.com/p/268690/Google-Cloud-Platform/)[ Firebase](https://www.capterra.com/p/160941/Firebase/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (6) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (6) 5.0 Based on 6 reviews ## User reviews Overall rating 5.0 Based on 6 reviews Filter by rating 5(6) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AU Anonymous User Subcontractor Civil Engineering ### "Improves team communication and visibility" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 Overall, it’s a strong project management solution that keeps communication clear and structured.also pdf generstor nice Pros Client and subcontractor login access is a big plus. Everyone sees real-time updates without confusion. Cons Performance is generally good, though the app could be optimized further for older devices to ensure a smoother experience for all users. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Ceo Civil Engineering ### "Powerful yet easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 Project Proctor helps keep projects organized and deadlines clear. Very practical for daily use.Also tracking system nice Pros The Gantt chart and task management features are well designed. Easy for both office and field teams to use. Cons The initial setup and configuration take some time, especially for first-time users, but once completed, daily usage becomes much easier. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Ceo Building Materials ### "Great tool for organized project tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 A solid and reliable tool for project management, especially for construction teams.tgere tracking system awesome Pros Excellent for tracking progress and sharing updates with clients and subcontractors. The reporting and document uploads are very helpful. Cons Would love to see more customization options in future updates.Also more tracking options and live chat options Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HV Heather V. CEO Leisure, Travel & Tourism ### "Very useful tool, nice to have technology finally enter this industry space" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 Pros The task management platform is outstanding. Very useful and helpful. Project collaboration is much easier using PP. I am new to it, so I am learning more about how to utilize it as I load my projects on it. Cons I have only used PP for a short while, so I will hold off on cons at this time. Just getting used to using the system! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EC Ed C. HOA President Real Estate ### "User Friendly and Powerful App" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 Perfect for my homeowners association projects. We have significant work but not enough to warrant investments such as Primavera or Project. Easy to use for everyone on our Board. Pros Intuitive and easy to use. The ability to add a project task and create milestones with simply your thumb is a game changer. Cons Have not found any. It is a stream lined application that is easy to use for the novice project manager. Switched from [Primavera EXPRESS](https://www.capterra.com/p/241400/Primavera-EXPRESS/) It was a Cadillac and all I needed was a Ford Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Induwara D. CEO Information Technology and Services ### "All-in-one project management made simple" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 Project Proctor has made managing construction projects much simpler. It replaces multiple tools and keeps everyone on the same page. Pros Clean interface and very easy to use. Task tracking, Gantt charts, and client access are all in one place, which saves a lot of time. Cons Some advanced features are still being refined, and a few workflows could be smoother, but regular updates show the product is actively improving. 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