--- title: "MailTail Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about MailTail Software - reviews, pricing plans, popular comparisons to other Email Signature products and more." source_url: "https://www.capterra.com/p/10036735/MailTail/" page_type: "product" language: "en" --- # MailTail Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support) MailTail ## What is MailTail? MailTail is email signature management for Microsoft 365, built for IT teams who are tired of chasing employees and maintaining scripts. Connect to your Entra ID tenant, design signatures in a drag-and-drop editor, assign to users or groups from your directory, and deploy to Outlook desktop and web in one click. Signatures stay up to date automatically as your directory changes. No transport rules. No PowerShell. No enterprise sales calls. We're simpler than the big tools like Exclaimer and CodeTwo - focused on doing signatures well rather than being a full marketing platform. That's why we cost 80% less. More features are on the roadmap and they'll ship at the same price. ## What is MailTail used for? [Email Signature](https://www.capterra.com/email-signature-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £0.57 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for MailTail?[Manage this product listing](https://www.g2.com/products/mailtail/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### MailTail 0.0 VS. [4.9 (564)](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/) Starting Price £0.57 Per User, Per Month Starting Price $0.81 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.7 (564) Value For Money 0.0 (0) Value For Money 4.7 (539) Customer Service 0.0 (0) Customer Service 4.9 (517) ## MailTail alternatives [4.5 (590)](https://www.capterra.com/p/188561/Exclaimer-Cloud/reviews/) Starting price $1.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars Highest Rated [5.0 (108)](https://www.capterra.com/p/203958/BrandMail/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.9 (63)](https://www.capterra.com/p/182569/Dynasend/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.3 (128)](https://www.capterra.com/p/153237/WiseStamp/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars ## FAQs about MailTail Overview ### What company size and specific industries is MailTail built for? MailTail is designed for organizations of all sizes that need centralized email signature management, especially IT administrators and Microsoft 365 users. It fits businesses that manage corporate email communication across departments, rather than a specific industry, and is suited to teams seeking consistent signature control. Features and Usability ### What are the key features of MailTail? MailTail offers signature management and signature creation with campaign specific signature, signature templates, and template management. It also includes customizable templates, customizable branding, a rich text editor, WYSIWYG editor, drag and drop editing, image library, preview functionality, role-based permissions, access controls, Active Directory integration, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? MailTail starts at £0.57 per user per month on the Mail Tail Pro Monthly Usage plan. It offers one price for everyone, with no tiers, no hidden fees, and no surprises. A free trial is available, and the plan includes dynamic placeholders, Entra ID integration, and an Outlook add-in. Getting Started and Support ### What training and onboarding options does MailTail offer? MailTail provides documentation and videos to help teams get started. Documentation gives written reference material for setup and feature review, while videos offer visual walkthroughs that users can watch for guided learning and feature familiarization at their own pace. Getting Started and Support ### What customer support options does MailTail offer? MailTail provides email/help desk support, an FAQ/forum, and a knowledge base for customer assistance. With no reviewer feedback available about support experiences, no conclusion can be drawn about response speed, helpfulness, or common frustrations. These channels give users self-service and ticket-based help options. ## Features AI summary Based on 1,240 Email Signature reviews Capterra reviewers highlight these features as the main priorities when choosing email signature software: - **Signature Management** (**54%** of reviewers rated this feature as critical) - **Signature Creation** (**56%**) - **Secure Data Storage** (**67%**) MailTail includes **Signature Management** and **Signature Creation**, giving teams a way to control brand consistency across employee signatures and build signatures more efficiently. However, it does not include **Secure Data Storage**. Instead, it offers **Customizable Templates** (**41%**) and **Real-Time Updates** (**42%**), which can help businesses keep signatures aligned with branding requirements and apply changes quickly across users, helping teams maintain consistency and respond faster to marketing or compliance updates. Access Controls/Permissions Define levels of authorization for access to specific files or systems Active Directory Integration Integrates with Active Directory Auto Update Automatic update of information / software Campaign Specific Signature Create email signatures specific to a campaign Customizable Branding Add customized logos and colors to align with company branding Customizable Fields Customize data fields to support various needs and use cases MailTail 25 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Active Directory Integration: Integrates with Active Directory - Auto Update: Automatic update of information / software - Campaign Specific Signature: Create email signatures specific to a campaign - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Templates: Pre-made examples and templates for emails - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Image Library: Store and manage images - Preview Functionality: Preview materials before finalizing projects - Real-Time Updates: Receive system updates as soon as any changes are made - Rich Text Editor: Input different types of content and edit text formats, fonts, font sizes, and colors - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Signature Creation: Create and design custom email signatures - Signature Management: Add and maintain centralized email signature(s) across an organization - Signature Templates: Premade templates and examples for email signatures - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - WYSIWYG Editor: What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface --- ## Pricing Free Trial Mail Tail Pro Monthly Usage £0.57 Per User,Per Month It includes: - Outlook add-in - User & group assignment - Dynamic placeholders - Entra ID integration - HTML signature editor Mail Tail Pro Yearly Seats £5.76 Per User,Per Year ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.