--- title: "Kairos Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Kairos Software - reviews, pricing plans, popular comparisons to other Festival Management products and more." source_url: "https://www.capterra.com/p/10037550/Kairos/" page_type: "product" language: "en" --- # Kairos Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support) Kairos ## What is Kairos? Running an event means managing three communication jobs: reaching registrants before, supporting attendees on the day, and closing the loop after. Most event teams handle all three manually, or with tools that were never built for it. Kairos is the AI communication layer built exclusively for in-person conferences, expos, and summits. It connects to your existing stack — Cvent, Eventbrite, Bizzabo, Swoogo, HubSpot, Salesforce, or CSV — and manages attendee communication from first outreach to final report. Pre-event: AI voice calls and SMS deliver personalized outreach and multi-stage reminders at scale. Day-of: A 24/7 AI agent handles attendee questions on schedules, credentials, and logistics. Post-event: Automated feedback collection and sponsor-ready ROI reports, without manual work. Every capability is built around how events actually work. KNVI Labs manages all configuration and deployment. Pilot live in 5 days. Per-event pricing, no annual contracts. ## What is Kairos used for? [Event Check In](https://www.capterra.com/event-check-in-software/)[Festival Management](https://www.capterra.com/festival-management-software/)[Artificial Intelligence](https://www.capterra.com/artificial-intelligence-software/) Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $99 Usage Based, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Kairos?[Manage this product listing](https://www.g2.com/products/knvi-labs-kairos/claim_requests/new?auto=true) ## Kairos Overview Updated September 2026 AI summary Kairos offers event check-in software for organizations of all sizes, combining core features like attendance tracking, attendee management, and guest list management with optional tools such as an AI Copilot, event tracking, and SMS reminders. Deployed via cloud and web-based platforms, it supports businesses seeking to automate and oversee event entry and related attendee processes. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Kairos 0.0 VS. [### VideoExpress](https://www.capterra.com/p/10019949/VideoExpress/) [4.7 (7,791)](https://www.capterra.com/p/10019949/VideoExpress/reviews/) Starting Price $99 Usage Based, Per Month Starting Price $49 Flat Rate, One Time Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.5 (7,791) Value For Money 0.0 (0) Value For Money 4.7 (7,670) Customer Service 0.0 (0) Customer Service 4.5 (7,408) ## Kairos alternatives Highest Rated [CloneVoice.ai](https://www.capterra.com/p/10036120/CloneVoice-ai/) [4.8 (567)](https://www.capterra.com/p/10036120/CloneVoice-ai/reviews/) Starting price $148.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10036120/CloneVoice-ai/) [Anyword](https://www.capterra.com/p/229878/Anyword/) [4.8 (391)](https://www.capterra.com/p/229878/Anyword/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/229878/Anyword/) [MarketingBlocks](https://www.capterra.com/p/276473/MarketingBlocks/) [4.8 (277)](https://www.capterra.com/p/276473/MarketingBlocks/reviews/) Starting price $57.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/276473/MarketingBlocks/) [ChatGPT](https://www.capterra.com/p/10009334/ChatGPT/) [4.4 (402)](https://www.capterra.com/p/10009334/ChatGPT/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10009334/ChatGPT/) ## FAQs about Kairos Overview ### What company size and specific industries is Kairos built for? Kairos is designed for conference organizers, corporate event teams, association managers, and PCOs or AMCs in North America that run in-person conferences, expos, and summits. It fits organizations handling events with about 200 to 5,000 or more attendees, rather than general-purpose business users. Features and Usability ### What are the key features of Kairos? Kairos offers AI Copilot, machine learning, and natural language processing for event-related automation, plus event management, event tracking, and attendee management for organizing sessions and participants. It also includes guest list management, attendance tracking, check-in/check-out, and SMS reminders for monitoring attendance and sending notifications. Pricing ### How much does it cost and what fees or limitations are included? Kairos starts at $99 per month on the Starter usage-based plan, which includes AI Agent Configuration and Support. No other pricing tiers, free version, or trial are listed in the provided plan data, and no additional fees or limitations are specified. Getting Started and Support ### What training and onboarding options does Kairos offer? Kairos provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation offers written reference material and videos provide visual walkthroughs for learning features and setup steps. Getting Started and Support ### What customer support options does Kairos offer? Kairos provides Email/Help Desk, Phone Support, 24/7 Live Rep, and Chat. Support is available through these channels for users who need assistance with setup, account questions, or troubleshooting. No reviewer feedback is available here to describe response times, helpfulness, or common support frustrations. ## Features AI summary Based on 862 Festival Management reviews Capterra reviewers highlight these as the features buyers value most when choosing event check in software: - **Event Management** (**58%** of reviewers rated this feature as critical) - **Online Registration** (**67%**) - **Registration Management** (**58%**) Kairos supports **Event Management**, which gives teams a central way to organize event logistics and keep check-in operations on track. However, it does not offer **Online Registration** or **Registration Management**. Instead, it provides **Attendee Management** (**58%**), which can still help teams keep participant records organized and monitor who is expected on-site, helping businesses maintain accurate attendance data and run events more efficiently. AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Attendance Tracking Track the attendance of specific individuals or groups Attendee Management Process of managing, tracking, and communicating with individuals who are registered to attend an event Event Management Schedule and manage the logistics of activities and other gatherings Guest List Management Curating an intentional list of prospective guests as per relative interests to achieve specific goals. Machine Learning Enable businesses to implement machine learning algorithms on business data such as sales and revenue Kairos 8 features ### All Features - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - Attendance Tracking: Track the attendance of specific individuals or groups - Attendee Management: Process of managing, tracking, and communicating with individuals who are registered to attend an event - Event Management: Schedule and manage the logistics of activities and other gatherings - Guest List Management: Curating an intentional list of prospective guests as per relative interests to achieve specific goals. - Machine Learning: Enable businesses to implement machine learning algorithms on business data such as sales and revenue - Natural Language Processing: Process and analyze human language in text or audio form - SMS Reminders: Reminders sent via SMS/text message --- ## Pricing [View pricing plan details](https://www.capterra.com/p/10037550/Kairos/pricing/) Starter $99.00 Usage Based,Per Month It includes: - AI Agent Configuration - Support ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.