--- title: "Purchase Order System Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Purchase Order System Software - reviews, pricing plans, popular comparisons to other Purchasing products and more." source_url: "https://www.capterra.com/p/10038068/Purchase-Order-System/" page_type: "product" language: "en" --- # Purchase Order System Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support) Purchase Order System ## What is Purchase Order System? Cloud-based purchase order and invoice approval software for managing purchase orders and invoices. Users input supplier details, budgets, and delivery information before adding line items and documents. Customizable workflows enable approval, rejection, or cancellation, with budget controls preventing overspending. Budgets update dynamically to show available balances. The dashboard tracks purchase order progress, budget spend, goods receipting, and supplier performance. Invoice tracking ensures visibility into payment status, while goods receipting supports partial, full, or bulk receipting. The system auto-identifies receiptable lines and closes orders once fully received. Reporting tools generate records on purchase orders, invoices, and budgets, with data exportable in CSV, Excel, or PDF formats. Vendor management includes supplier ratings, multi-level security, and document attachments. ## What is Purchase Order System used for? [Procurement](https://www.capterra.com/procurement-software/)[Purchasing](https://www.capterra.com/purchasing-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Purchase Order System?[Manage this product listing](https://www.g2.com/products/purchase-orders-online/claim_requests/new?auto=true) ## Purchase Order System Overview Updated September 2026 AI summary Purchase Order System supports small businesses to enterprises in managing procurement activities, offering tools for purchase order management, supplier oversight, and spend control. Deployed as a cloud-based solution, it features configurable workflows, approval controls, real-time reporting, and integration options. The platform includes budgeting, compliance management, and customizable templates to accommodate varied procurement processes and organizational requirements. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Purchase Order System 0.0 VS. [4.2 (2,073)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.0 (49) Value For Money 0.0 (0) Value For Money 3.9 (48) Customer Service 0.0 (0) Customer Service 3.8 (49) ## Purchase Order System alternatives Highest Rated [4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/) Starting price $499.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.5 (109)](https://www.capterra.com/p/136077/Tradogram/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.7 (423)](https://www.capterra.com/p/136321/ProcurementExpress-com/reviews/) Starting price $415.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Field Materials AI](https://www.capterra.com/p/10015611/Field-Materials/) [4.7 (49)](https://www.capterra.com/p/10015611/Field-Materials/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10015611/Field-Materials/) ## FAQs about Purchase Order System Overview ### What company size and specific industries is Purchase Order System built for? Purchase Order System is designed for organizations of any size, including small businesses, mid-market companies, and larger enterprises. It targets construction companies, educational institutions, manufacturing firms, transport providers, councils, authorities, and sports and leisure organizations, as well as general businesses across other sectors. Features and Usability ### What are the key features of Purchase Order System? Purchase Order System offers purchase order management, requisition management, and approval process control for handling procurement requests. It also includes supplier management and vendor management, plus spend management, budgeting/forecasting, and spend control. Additional features include audit trail, compliance management, workflow management, real-time reporting, and third-party integrations. Integrations ### Which third-party tools and platforms does Purchase Order System integrate with? Purchase Order System integrates with 5 accounting platforms: QuickBooks Desktop, QuickBooks Online, Sage 100, Sage 50 Accounting, and Xero. These integrations cover the main bookkeeping and financial management tools listed in the catalog, giving Purchase Order System connectivity with widely used accounting systems. Getting Started and Support ### What training and onboarding options does Purchase Order System offer? Purchase Order System provides live online training, documentation, and videos to help teams get started. Live online sessions support guided instruction, documentation offers written reference material, and videos provide visual walkthroughs for reviewing features and steps at any time. Getting Started and Support ### What customer support options does Purchase Order System offer? Purchase Order System provides email/help desk, FAQ/forum, knowledge base, and phone support. Support appears centered on self-service resources plus direct contact options, giving users multiple ways to find answers or reach staff when needed. ## Features AI summary Based on 1,007 Purchasing reviews Capterra data shows that buyers of procurement software rank the following features as their top priorities: - **Approval Process Control** (**50%** of reviewers rated this feature as critical) - **Spend Control** (**43%**) - **Purchase Order Management** (**48%**) Purchase Order System supports all three of the features reviewers identify as most important: **Approval Process Control**, **Spend Control**, and **Purchase Order Management**. Together, these capabilities help businesses maintain oversight of purchasing decisions, keep spending within policy, and manage orders from request through approval, giving teams better control over procurement operations and day-to-day purchasing accuracy. Access Controls/Permissions Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Approval Process Control Manage the process of evaluating documents or requests submitted for approval Purchase Order System 30 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Budgeting/Forecasting: Create budgets based on historical data and future projections - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Multi-Currency: Manage and handle various international currencies - Order Tracking: Track orders throughout the fulfillment process - Purchase Order Management: Create, send, and track purchase orders and their statuses - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Reporting: Active reporting of data and metrics - Receiving: Manage all receiving processes within a warehouse - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Requisition Management: Review, approve and cancel requests for goods/services to be purchased - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Spend Control: Set allowances and ensure employees don't spend more than the allotted amounts - Spend Management: Track the amount of money spent on a certain product or with a certain supplier - Supplier Management: Manage all supplier data and operations - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. ## Pricing Bespoke Pricing Contact vendor for details It includes: - Budgetary control and visibility - Customized approval workflows - Customized searching and reporting - Secure and scalable cloud infrastructure - System monitoring and communication - Full user control and management module - Vendor and document management - Full-feature separate web portal for support - Concurrent licensing pool model (cost-effective and flexible) - Cloud hosting on UK Azure infrastructure with backups ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ Sage 100](https://www.capterra.com/p/227232/Sage-100cloud/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.