--- title: "Optima Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Optima Software - reviews, pricing plans, popular comparisons to other Energy Management products and more." source_url: "https://www.capterra.com/p/10041002/Optima/" page_type: "product" language: "en" --- # Optima Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 14, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Optima ## What is Optima? Optima is a CMMS that manages work orders, preventive maintenance, equipment hierarchies, scheduling, audit logs, and mobile access. It handles preventive, corrective, and regulatory tasks with detailed equipment profiles organized into hierarchies up to five levels deep. Maintenance schedules use calendar-based frequencies, counter triggers, or conditional thresholds. Features include drag-and-drop task assignment, auto-assignment based on qualifications, and SHA-256 tamper-proof audit logs. Field technicians access the system via responsive interfaces on desktop, tablet, or smartphone, with QR code scanning for quick equipment records. Push notifications deliver alerts even when the app is closed. Optima integrates with ERP systems, IoT sensors, and BI tools through a REST API with 345+ endpoints. It supports single sign-on via OpenID Connect, ensures GDPR compliance, and offers contextual guidance for user adoption. ## What is Optima used for? [CMMS](https://www.capterra.com/cmms-software/)[Energy Management](https://www.capterra.com/energy-management-software/)[Maintenance Management](https://www.capterra.com/maintenance-management-software/) Top alternative Featured Overall rating Based on 1 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €149 Flat Rate, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Optima?[Manage this product listing](https://www.g2.com/products/optima-2026-08-20/claim_requests/new?auto=true) ## Optima Overview Updated September 2026 AI summary Optima offers small and midsize businesses a cloud-based CMMS and maintenance management solution, supporting functions such as asset tracking, maintenance scheduling, work order management, and inventory control. Its feature set includes mobile access, reporting, and technician management, with optional capabilities like predictive maintenance, barcode scanning, and AI-driven tools to enhance efficiency and oversight across devices and platforms. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Optima 5.0 (1) VS. [4.8 (1,068)](https://www.capterra.com/p/179296/GetMaintainx/reviews/) Starting Price €149 Flat Rate, Per Month Starting Price $25 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (1) Ease Of Use 4.8 (1,068) Value For Money 5.0 (1) Value For Money 4.7 (986) Customer Service 5.0 (1) Customer Service 4.8 (1,006) ## Optima alternatives [Limble](https://www.capterra.com/p/162600/Limble-CMMS/) [4.8 (757)](https://www.capterra.com/p/162600/Limble-CMMS/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/162600/Limble-CMMS/) [eMaint CMMS](https://www.capterra.com/p/100468/eMaint-CMMS/) [4.5 (429)](https://www.capterra.com/p/100468/eMaint-CMMS/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/100468/eMaint-CMMS/) [CARL Source](https://www.capterra.com/p/127149/CARL-Source/) [4.5 (102)](https://www.capterra.com/p/127149/CARL-Source/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/127149/CARL-Source/) [Fracttal One](https://www.capterra.com/p/159911/Fracttal/) [4.6 (1,785)](https://www.capterra.com/p/159911/Fracttal/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/159911/Fracttal/) ## FAQs about Optima Overview ### What company size and specific industries is Optima built for? Optima is designed for manufacturing facilities, food processing plants, building maintenance departments, healthcare facilities, municipalities, and transportation companies. It suits organizations that need maintenance and operational support across industrial, public-sector, and service environments, including facilities of varying sizes rather than a single company tier. Features and Usability ### What are the key features of Optima? Optima offers asset tracking and asset lifecycle management, along with inventory tracking, equipment tracking, and barcoding/RFID for item identification. It also includes work order management, preventive maintenance, predictive maintenance, inspection management, reporting & statistics, audit trail, and mobile access for managing operations and service history. Integrations ### Which third-party tools and platforms does Optima integrate with? Optima integrates with Dynamics 365 Business Central. Getting Started and Support ### What training and onboarding options does Optima offer? Optima provides in person training, live online sessions, documentation, and videos to help teams get started. In person and live online formats support guided instruction, while documentation and videos offer written and visual reference materials for self-paced learning and feature review. Getting Started and Support ### What customer support options does Optima offer? Optima provides email/help desk, FAQ/forum, knowledge base, phone support, and chat. With no reviewer feedback available on support, no claims can be made about response times, helpfulness, or common frustrations. ## Features AI summary Based on 1,665 Energy Management reviews Capterra data shows that buyers of CMMS rank the following features as their top priorities: - **Task Scheduling** (**43%** of reviewers rated this feature as critical) - **Preventive Maintenance** (**58%**) - **Maintenance Scheduling** (**50%**) Optima supports all three of the features reviewers consider most important: **Task Scheduling**, **Preventive Maintenance**, and **Maintenance Scheduling**. Together, these capabilities help businesses plan maintenance work in advance, reduce unexpected equipment downtime, and keep service activities on track, allowing teams to manage assets more efficiently and maintain more consistent operations. Predictive Maintenance 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Identifies potential asset failures and maintenance activities using real-time data and predictive algorithms Asset Tracking 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle Inventory Management 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and manage inventory levels to maintain proper supply Scheduling 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Task Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Optima 39 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Asset Lifecycle Management: Manage assets throughout their lifecycle to optimize profit - Asset Tracking: Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Barcode/Ticket Scanning: Scan barcodes to ensure accurate pricing and label tracking - Barcoding/RFID: Identify and track items using barcode tags or RFID (radio-frequency identification) tags - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Cost Tracking: Process to track, record, and analyze expenses that occurred over the entire duration of a given project - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Energy Monitoring: Monitoring energy production and consumption trends - Equipment Maintenance: Manage procedures that ensure organizational equipment remains in working condition - Equipment Tracking: Track the location of specific equipment at all times - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Historical Reporting: Information, data and reports that are being tracked over time - Inspection Management: Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Key & Lock Management: Establish procedures for monitoring locations of keys - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Mobile Access: Access software remotely via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Predictive Maintenance: Identifies potential asset failures and maintenance activities using real-time data and predictive algorithms - Preventive Maintenance: Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements - Purchase Order Management: Create, send, and track purchase orders and their statuses - Real-Time Data: Receive data and information in real time - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Scheduling: Plan availability and assign specific time slots for tasks and resources - Service History: Track work performed and resources used for past customers, sites, or assets - Task Management: Create, manage and track all task activities and progression - Task Scheduling: Track and manage the scheduling of tasks - Technician Management: Oversee technicians and track their assigned work orders - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Work Order Management: Creating, assign, and track jobs and/or tasks for work orders --- Get Advice We can help you find the software with the features you need. Features 5.0 (1) 5.0 Based on 1 reviews ## Pricing Value for money 5.0 (1) Free Trial Saas optima standard €149.00 Flat Rate,Per Month Value for money 5.0 (1) 5.0 Based on 1 reviews ## Integrations [ Dynamics 365 Business Central](https://www.capterra.com/p/212111/Dynamics-365-Business-Central/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (1) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (1) 5.0 Based on 1 reviews ## User reviews Overall rating 5.0 Based on 1 reviews Filter by rating 5(1) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Matis D. Ingénieur Maintenance Medical Devices ### "Optima s’adapte à votre besoin" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 29, 2026 Nous avons mis optima pour remplacer notre système maison. Nous sommes très satisfait par cet outil parfaitement dimensionner à notre besoin, loin de la complexité des grosses GMAO du marché. La co construction de la solution avec les équipes de développement a particulièrement rendu l’adoption d’Optima efficace. Aujourd’hui nous utilisons quotidien l’outil comme si il avait toujours été là et ce en moins d’un an. Pros Optima présente l’ensemble des fonctionnalités nécessaires à la gestion d’une maintenance dans un outil très user friendly. La prise en main est très simple et ce via plusieurs postes et supports différents. Cons Optima est en constante évolution ce qui est positif en un sens mais ce qui demande un suivi minime malgré tout. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.