--- title: "FlowRota Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about FlowRota Software - reviews, pricing plans, popular comparisons to other Employee Scheduling products and more." source_url: "https://www.capterra.com/p/10041870/FlowRota/" page_type: "product" language: "en" --- # FlowRota Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) FlowRota ## What is FlowRota? FlowRota is a staff scheduling and leave management solution that simplifies workforce administration. Managers create customisable rotas using templates and rolling schedules, while staff set availability preferences to align schedules with team capacity. Features include shift notes, location tagging, and real-time notifications for rota changes. Staff can request shift swaps or drops directly, reducing admin tasks. GPS-based clock-in tracks attendance, with automated timesheets recording hours worked. Managers monitor shifts, flag missed clock-ins, and ensure payroll accuracy. The leave management system enables employees to request leave from any device, with managers approving and tracking absences via a centralised dashboard. The platform calculates accrued leave, supports custom leave limits, and flags working time breaches. Additional features include Time Off in Lieu tracking, flexi-time support, and real-time reporting for labor cost analysis across teams and locations. ## What is FlowRota used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/) Top alternative Featured Overall rating Based on 1 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £1 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for FlowRota?[Manage this product listing](https://www.g2.com/products/flowrota/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### FlowRota 5.0 (1) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price £1 Per User, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (1) Ease Of Use 4.7 (5,315) Value For Money 5.0 (1) Value For Money 4.5 (5,072) Customer Service 5.0 (1) Customer Service 4.6 (5,086) ## FlowRota alternatives Highest Rated [4.6 (6,117)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (1,300)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.3 (1,933)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Wageloch](https://www.capterra.com/p/196911/WageLoch/) [4.5 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) Starting price $112.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/196911/WageLoch/) ## FAQs about FlowRota Overview ### What company size and specific industries is FlowRota built for? FlowRota is designed for shift-based organizations of all sizes, especially small to mid-sized teams in hospitality, retail, healthcare, and education. It also suits HR managers who need scheduling support in businesses with rotating staff and recurring shift coverage needs across these sectors. Features and Usability ### What are the key features of FlowRota? FlowRota offers employee scheduling and shift management features such as automated scheduling, shift swapping, availability management, and schedule distribution. It also includes attendance management, online time clock, timesheet management, and vacation/leave tracking, plus reporting/analytics, labor cost reporting, compliance management, and access controls/permissions. Pricing ### How much does it cost and what fees or limitations are included? FlowRota starts at £1.0 per month per user for the Subscription plan, with a free trial available. There are no setup fees, and customers can cancel anytime with no long-term commitments. Billing changes each month based on active users in the rota, with users added or removed as needed. Getting Started and Support ### What training and onboarding options does FlowRota offer? FlowRota provides documentation to help teams get started. Documentation offers written reference material for setup, feature review, and step-by-step guidance that users can consult as needed. Getting Started and Support ### What customer support options does FlowRota offer? FlowRota provides Email/Help Desk, a Knowledge Base, and Chat support. These channels give users direct contact, self-service documentation, and real-time assistance options. No reviewer feedback about response times or support helpfulness is available in the catalog data, so support experience details cannot be assessed. ## Features AI summary Based on 10,047 Employee Scheduling reviews Capterra data shows that buyers of employee scheduling software rank the following features as their top priorities: - **Timesheet Management** (**51%** of reviewers rated this feature as critical) - **Mobile Access** (**52%**) - **Employee Management** (**42%**) FlowRota supports all three of the features reviewers rate most important: **Timesheet Management**, **Mobile Access**, and **Employee Management**. Together, these capabilities help businesses track hours accurately, give staff easy access to schedules on the go, and manage workforce details in one place, allowing teams to improve scheduling accuracy, reduce administrative work, and keep daily operations running smoothly. Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Access Controls/Permissions 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Calendar Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Labor Cost Reporting 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Report on the allocation and distribution of labor costs across projects Vacation/Leave Tracking 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities FlowRota 33 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Data Import/Export: Import and export data to and from software applications - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Labor Cost Calculator: Calculate labor costs associated with employing a workforce, including wages, salaries, benefits - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Labor Management: Manage the attendance, schedule, and payroll of the labor workforce - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Multi-Location: Manage and support multiple locations - Online Time Clock: Track/log the amount of time employees worked per job using a timer - Overtime Calculation: Manage and record overtime hours for hourly employees - Payroll Management: Manage employee salary processes, data, taxes, and records administration efficiently - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Schedule Distribution: Assign and distribute work schedules to individual employees or teams within an organization - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Shift Management: Facilitate the scheduling and coordination of employee shifts - Shift Scheduling: Schedule shifts via online calendars and available employees - Shift Swapping: Managing and trading shift details between employees - Sick Leave Tracking: Track and manage sick leave time - Timesheet Management: Track the amount of time spent on a job or task - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time --- Get Advice We can help you find the software with the features you need. Features 5.0 (1) 5.0 Based on 1 reviews ## Pricing Value for money 5.0 (1) Free Trial [View pricing plan details](https://www.capterra.com/p/10041870/FlowRota/pricing/) FlowRota Subscription £1.00 Per User,Per Month It includes: - Full rota management - Leave management - Clocking and reporting features - GPS clocking - Leave management tools - Templates for scheduling - Reporting tools - Notifications - Compliance management - Unlimited users, teams, and locations Value for money 5.0 (1) 5.0 Based on 1 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (1) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (1) 5.0 Based on 1 reviews ## User reviews Overall rating 5.0 Based on 1 reviews Filter by rating 5(1) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent SW Sean W. Managing Director Restaurants ### "Just What We Needed" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 30, 2026 Great from start to finish. We are very happy with the software and wish we started with Flow from the start. Pros Easy to use with zero faff to set up. The software’s intuitive, so we barely needed support but when we did, they were quick and helpful. Cons Transferring data from our old rota software took some time. Although I’m sure there is an easier way which I wasn’t aware of. Switched from [RotaCloud](https://www.capterra.com/p/137099/RotaCloud/) FlowRota looked very appealing and better fit. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.