# Easy RFP Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Easy RFP Software - reviews, pricing plans, popular comparisons to other RFP products and more. Source: https://www.capterra.com/p/10043138/Easy-RFP --- # Easy RFP Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on May 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support) Easy RFP ## What is Easy RFP? Easy RFP is hotel sourcing software that streamlines the creation, distribution, and evaluation of hotel proposals for corporate events. Planners enter event details such as dates, location, attendee count, and budget. AI then generates a professional request for proposal with negotiation anchors and evaluation criteria. The platform distributes RFPs to a database of MICE-capable venues and consolidates responses into a standardized comparison format. AI scores each proposal based on value, flexibility, and alignment with event requirements. A dashboard displays real-time information about events, proposals, and response rates. Event workspaces track progress with visual status indicators from draft through booking. The software generates annual reports on spending, estimated savings, and time efficiency that can be exported for stakeholder review. ## What is Easy RFP used for? [RFP](https://www.capterra.com/rfp-software/) Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €45 Flat Rate, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Easy RFP?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.easyhotelrfp.com/&name=Easy RFP) ## FAQs about Easy RFP Overview ### What company size and specific industries is Easy RFP built for? Easy RFP is designed for corporate teams and event professionals, including corporate event planners, HR professionals, office managers, and European MICE planners. It fits organizations planning conferences, retreats, training days, and team offsites, especially in corporate event management and related workplace services. Features and Usability ### What are the key features of Easy RFP? Easy RFP offers RFP creation and RFP responding, proposal generation, bid management, and quotes/estimates for procurement workflows. It also includes requirements management, workflow management, approval process control, task management, status tracking, and document management with templates, storage, review, and data import/export. Pricing ### How much does it cost and what fees or limitations are included? Easy RFP starts with a free plan that requires no credit card and includes 1 RFP per month, 1 seat, and email support. The Pro Plan costs €45 per month flat rate for the first 100 customers, and the Team Plan is €175 per month per user with 5 seats included. Getting Started and Support ### What training and onboarding options does Easy RFP offer? Easy RFP provides documentation and videos for training support. Documentation offers written reference material for reviewing features and steps, while videos provide visual walkthroughs that users can watch at their own pace. Getting Started and Support ### What customer support options does Easy RFP offer? Easy RFP provides email/help desk support, a FAQ/forum, and a knowledge base. These self-service and ticket-based options give users places to find answers and submit questions when needed. ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Approval Process Control Manage the process of evaluating documents or requests submitted for approval Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Easy RFP 33 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison Provides a channel for team members to share AI models, media files, communicate, and work together Manage, organize, and store contact information Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken Use AI to generate content in the form of text, images, videos, etc. Reporting on how each user, task or process has advanced since its initiation Create proposals based on costs of labor and materials Generate quotes or estimates for customers Enables creation, management, and tracking of product requirements & features during product production/development The process of creating a questionnaire and submitting it to prospective vendors. The process of creating proposals in response to requests received from potential clients Track the status over time for a request, process, asset, or transaction Manage all supplier data and operations Create, manage and track all task activities and progression Create, save, and re-purpose templates for emails, forms, etc. Sample files or documents that could be customized as needed or used as is Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Create, design and manage workflows for repetitive tasks ## Pricing Free Version Free Plan €0.00 It includes: - 1 RFP per month - Up to 5 hotels per RFP - Top 3 AI scoring - Manual proposal entry - 1 seat - Email support Pro Plan €45.00 Flat Rate,Per Month It includes: - 10 RFPs per month - Up to 15 hotels per RFP - Full AI scoring on all proposals - AI-polished RFP briefs - Side-by-side compare (8 columns) - PDF + CSV export - Email + chat support (24-hour response time) Team Plan €175.00 Per User,Per Month It includes: - Unlimited RFPs - Up to 25 hotels per RFP - 5 seats included (additional seats implied at €30/seat) - Everything in Pro, plus: BAFO rounds (best-and-final offers) - Multilingual outreach (6 languages) - Annual spend report - API access ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.