--- title: "PROACTIS Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PROACTIS Software - reviews, pricing plans, popular comparisons to other Procurement products and more." source_url: "https://www.capterra.com/p/101629/PROACTIS/" page_type: "product" language: "en" --- # PROACTIS Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PROACTIS ## What is PROACTIS? Over 3 million Proactis procurement users have realized faster time to value, scalability, and agility through procurement digitization and automation. Proactis significantly reduces costs and budget overruns with the market-leading procurement automation solution that unifies procurement and finance processes. You can now achieve real cost savings, spend control and visibility, and process improvements together in one smart, intuitive platform. Schedule a free demo today. ## What is PROACTIS used for? [Purchasing](https://www.capterra.com/purchasing-software/)[Procurement](https://www.capterra.com/procurement-software/)[Spend Management](https://www.capterra.com/spend-management-software/) Top alternative Featured Overall rating Based on 13 user reviews Reviews sentiment Positive \- Neutral \- Negative \- ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PROACTIS?[Manage this product listing](https://www.g2.com/products/proactis-proactis/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PROACTIS 4.4 (13) VS. [4.5 (109)](https://www.capterra.com/p/136077/Tradogram/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.1 (13) Ease Of Use 4.5 (204) Value For Money 4.0 (12) Value For Money 4.6 (160) Customer Service 4.5 (13) Customer Service 4.5 (176) ## PROACTIS alternatives Highest Rated [4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/) Starting price $499.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (423)](https://www.capterra.com/p/136321/ProcurementExpress-com/reviews/) Starting price $415.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Procurify](https://www.capterra.com/p/129758/Procurify/) [4.6 (205)](https://www.capterra.com/p/129758/Procurify/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/129758/Procurify/) [Coupa](https://www.capterra.com/p/115928/Coupa/) [4.0 (134)](https://www.capterra.com/p/115928/Coupa/reviews/) Starting price $2500.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 80% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/115928/Coupa/) ## FAQs about PROACTIS Overview ### Which roles and teams benefit most from PROACTIS? PROACTIS is most used by procurement, purchasing, and strategic sourcing teams that need stronger control over supplier management, sourcing events, and spend visibility. Procurement managers, analysts, and coordinators use it to streamline bidding and purchasing workflows, while directors and operations leaders rely on it to standardize processes, improve compliance, and support cost-saving decisions. Answer based on 13 reviews Overview ### What company size and specific industries is PROACTIS built for? PROACTIS is designed for rapidly growing mid-market organizations that need to control spend, achieve cost savings, and manage supply-chain risk. It is aimed at businesses in the mid-market segment rather than small businesses or large enterprise organizations, and the vendor description does not specify any particular industries. Features and Usability ### What are the key features of PROACTIS? PROACTIS offers procurement and spend management features including requisition management, purchase order management, invoice processing, and payment processing. It also includes supplier management, contract management, approval workflow, audit trail, budget control, reporting and analytics, plus cash flow management and API integrations. Integrations ### Which third-party tools and platforms does PROACTIS integrate with? PROACTIS connects natively to over 20 integrations, including Microsoft 365, Microsoft Azure, Microsoft Excel, Microsoft Outlook, and Microsoft Word for productivity; NetSuite, Oracle PeopleSoft, JD Edwards EnterpriseOne, and Unit4 ERP for ERP; plus AFAS Software, Epicor CMS, and Twinfield. Getting Started and Support ### What training and onboarding options does PROACTIS offer? PROACTIS provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided learning, webinars cover scheduled instruction, documentation offers written reference material, and videos provide visual walkthroughs for self-paced review. Getting Started and Support ### What customer support options does PROACTIS offer? PROACTIS provides email/help desk support, a FAQ/forum, a knowledge base, phone support, and 24/7 live rep assistance. No reviewer feedback on support quality is available in the catalog data, so there is no user-based evidence about response times, helpfulness, or common frustrations. ## Features AI summary Based on 1,007 Procurement reviews Capterra data shows that buyers of procurement software rank the following features as their top priorities: - **Approval Process Control** (**50%** of reviewers rated this feature as critical) - **Spend Control** (**43%**) - **Purchase Order Management** (**48%**) PROACTIS supports all three features that reviewers consider most important: **Approval Process Control**, **Spend Control**, and **Purchase Order Management**. Together, these capabilities help businesses maintain oversight of purchasing workflows, keep spending within policy, and manage purchase orders accurately from request through fulfillment, allowing teams to improve control, reduce errors, and make purchasing more efficient. Invoice Processing 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Workflow Management 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Budgeting/Forecasting 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Create budgets based on historical data and future projections Contract/License Management 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track, store, and access client contracts or licenses Expense Tracking 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Fixed Asset Management 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history PROACTIS 97 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting Integration: Integrate with a third-party accounting system - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Ad hoc Reporting: Generate one-off reports that meet information requirements - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Auction Management: Allows businesses to create and manage auctions. - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Bid Management: Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Budgeting/Forecasting: Create budgets based on historical data and future projections - Cash Management: Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Categorization/Grouping: Organize and group data or items based on various criteria - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Contract/License Management: Track, store, and access client contracts or licenses - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Duplicate Payment Alert: Receive an automatic notification when the exact same payment is about to be initiated for the second time - Electronic Payments: Electronically collect payments for goods or services - Expense Claims: Attaching relevant receipts or supporting documents to submit expenses for reimbursement - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Financial Analysis: Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - Global Sourcing Management: Procure goods, materials, or services from international suppliers - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Mobile Access: Access software remotely via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Currency: Manage and handle various international currencies - Multi-Location: Manage and support multiple locations - Offboarding: Closing out contracts by reviewing contract/project completion, finalizing payments, and ensuring terms and compliance as been achieved - Onboarding: Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Order Tracking: Track orders throughout the fulfillment process - Payment Processing: Accept, record, and reconcile financial transactions - Performance Management: Organize and manage the accomplishments and development of employees or performance of applications or systems - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Procurement Management: Organize and manage all processes/procedures involved in purchasing goods and/or services - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Projections: Estimate or forecast of a future scenario based on the study of present trends - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchase Order Reconciliation: Aligns purchase orders with incoming invoices and receiving reports - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - Purchasing Reports: Reports that analyze a company's purchasing activities, including purchases made, suppliers used, and expenses incurred - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Receipt Management: Upload, track, and submit receipts in a central database - Receiving: Manage all receiving processes within a warehouse - Recurring Payments: Automatic and regular transactions made through a secure online platform at predetermined intervals (monthly, quarterly, etc.) - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Requisition Management: Review, approve and cancel requests for goods/services to be purchased - RFP Creation: The process of creating a questionnaire and submitting it to prospective vendors. - Rfx Management: The process of submitting requests for quotes, proposals, information, etc. - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - Sourcing Management: Negotiate best prices and choose the right vendor for various purchases - Spend Analysis: Review and uncover trends in spending activity - Spend Control: Set allowances and ensure employees don't spend more than the allotted amounts - Spend Management: Track the amount of money spent on a certain product or with a certain supplier - Status Tracking: Track the status over time for a request, process, asset, or transaction - Supplier Management: Manage all supplier data and operations - Supplier Qualification: The process of assessing potential suppliers based on required credentials, quality standards, etc. - Supplier Risk Management: Identify, assess & manage risks that could arise from working with third-party suppliers to protect against disruptions in supply chain - Supplier Web Portal: Integrated online platform shared by businesses and their vendors to exchange information/files and collaborate on projects. - Supply Chain Management: Manage the planning and execution of supply chain activities - Task Management: Create, manage and track all task activities and progression - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Vendor Master Data Management: Create and maintain quality vendor data through data validation, maintenance, and audit trails to ensure proper compliance and sourcing - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.2 (13) 4.2 Based on 13 reviews ## Pricing Value for money 4.0 (12) ### Starting price Free trial not available Value for money 4.0 (12) 4.0 Based on 12 reviews ## Integrations [ Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/)[ Oracle PeopleSoft](https://www.capterra.com/p/155958/Oracle-PeopleSoft/)[ CDK Global](https://www.capterra.com/p/122988/CDK-Global/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (13) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (13) 4.5 Based on 13 reviews ## User reviews Overall rating 4.4 Based on 13 reviews Filter by rating 5(8) 4(4) 3(0) 2(0) 1(1) Mentioned topic Sorted by most recent EO Eyup O. Industrial Engineer Financial Services ### "Proactis" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 19, 2022 Customer service is very understanding. They help with any problem and distress Pros They are very good at customer support. They helped me right away when there was a problem. Cons They need to improve the interface a bit and other tools should be added besides the existing ones. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DW David W. Purchasing Manager Law Practice ### "Proactis" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 17, 2020 Pros Ability to interface with our financial software, Aderant. The VRM component and ability to track risk management surveys. Cons The initial system setup was a bit complex and took more time than we initially thought. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JF JESUS F. Procurement Processes Manager Building Materials ### "Only facts from our experience using this software" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 January 17, 2020 Fair competitive software with an excellent support team. Pros End users (buyers not negotiators) have a quick and easy platform to buy what is available there. Cons \- Limited to hosted catalogues and punchouts… the platform must evolve to seamlessly include our ERP available catalogues. - SAP integration might be enhance - Analitics must be reinforced. Reasons for choosing PROACTIS Better price Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JM jean M. dir pf purchasing Restaurants ### "Savings and Customer Support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 17, 2020 We have been partners with Proactis for several years and we anticipate continuing the relationship for several more years. Pros What we really like about Proactis is the combination of event software and the customer support. The folks at Proactis who run the events are very helpful and knowledgeable. They are instrumental in collecting all of the vendor information necessary for each event. Cons The results are easy to decipher, but I'm not sure how easily we would navigate the event software from start to finish, without their support. Alternatives considered [Workday Strategic Sourcing](https://www.capterra.com/p/275506/Workday-Strategic-Sourcing/) Reasons for choosing PROACTIS The other companies did not seem to have the same level of support. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RO Ryan O. Lead Procurement Analyst Retail ### "Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 January 8, 2020 With low bandwidth, having a resource to build RFP's and provide the administrative support to manage the correspondence is very valuable. My account manager is very accommodative and consistently seeks to serve and brings value. Pros Strong administrative support Cons n/a Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DB Daniel B. Sourcing Specialist Food & Beverages ### "Great product backed by an even better support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 2, 2020 Pros The software over and over generates savings. The support staff that walks you through the entire process from start to finish makes it easy to use to see immediate results. Cons Proactis has been great throughout the entire relationship. They are quick on any changes requested both software front and bid front. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SB Sue B. BSA4 Government Administration ### "Proactis Bookends" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 December 31, 2019 Pros The best part of the software is the ability we have to customize landing pages and forms to meet the needs of our customers, and the different vendors we have catalogs for. Cons The usability of this software is what I like least about using Proactis. The software could benefit from some major UI testing and feedback. Key icons are very small and/or hidden. Reasons for choosing PROACTIS Proactis was the best value. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KG Ken G. Sourcing Specialist - Wrap and Supplies Retail ### "Proactis User since 2009" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 23, 2019 Proactis helps me drive serious, measurable results...and does so without a significant time investment from the user (me). Their customer service is at a level that every service oriented business should strive to reach. And most importantly, the ROI we see from the Proactis solution can best be described as absurdly high. Pros First, let me start by saying that web platforms with fancy options and features amount to nothing if you can't figure out how to use them - and ease of use this is one of the areas in which Proactis really shines. The software is very intuitive and user-friendly; A new user can begin effectively navigating the site without being given more than the URL, a sign-on and a password. As far as the fancy options and features there are plenty! Proactis continuously engages it's users for feedback on what they would like to see changed or added. The technology is user driven, and the end result is features that are meaningful and maximize bottom line savings. Cons Because user feedback is utilized to update the software, any there really isn't anything I don't like about the Proactis solution. Reasons for choosing PROACTIS Full list: Agentrics, Ariba, CombineNet, EC Source, Emptoris, Eqip Technology, K2 Sourcing, GEP, Sorcity, Tradestone, Trading Partners, Proactis. We chose Proactis based on our needs - Full Service, an option for unlimited use license, dedicated program manager, customer service support, access to marketing expertise, experience, relevant expertise, ability to manage RFIs, supplier research capabilities, etc. When weighing all of these capabilities, Proactis was the best fit. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. ER Erin R. Category Merchant Retail ### "10+ Years as a User/Customer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 23, 2019 I've been working with the team at Proactis in many capacities since 2007. I began working with them as someone who ran reverse auctions for our organization and now as a Buyer I use their services to purchase products and find new vendors. The team is fantastic - most of whom have not changed since the beginning. Their software is constantly being improved, updated, more customizable and they listen to and respond quickly to feedback! Pros Their software is highly customizable and works perfectly for our needs. The best part of working with Proactis is not just the software, but the incredible team behind the software that works between us and the vendor community. Cons Over the many years of working with Proactis, they have made many advances and updates so I can confidently say there are no dislikes. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MC Meghan C. eSourcing Coordinator Retail ### "Great Partner" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 20, 2019 Pros I like that is hold all information from events we have run and makes it easy to look back if needed. I also like how each event is easy to navigate. Cons Could be a little more user friendly. The site sometimes feels outdated and could be updated however it does not slow down the work being done. Sometimes when running a reverse auction, the quote screen jumps all over the place if there are a lot of line items and players participating which makes it hard to keep track of what is happening. Reasons for choosing PROACTIS We have been partnering with Proactis since 2002 and have saved over $130 million. Their tool is very efficient and is a great way to keep information organized. One of the main reasons we have stayed with Proactis is because of their excellent customer service/dedicated Managed Services Specialists. They are extremely organized, quick to respond and set up events, and also very knowledgeable and give great guidance to help us get best results. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. 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