--- title: "Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Kantata the right Project Management solution for you? Explore 629 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/110832/kantata/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Kantata 4.2 (629) [View alternatives](https://www.capterra.com/p/110832/kantata/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Kantata Ease of use 4.0 Customer Service 4.2 ## Pros and Cons in Reviews Elon E ConsultantFinancial Services, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions.“ April 30, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious.“ April 27, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports.“ January 12, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types).“ April 20, 2026 BM Brazola M AssistantInformation Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “The project tracking allows effective and in depth revenue management.“ January 28, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc.“ April 27, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I am simply happy that the proofing for those large files will upload, even if it is slow.“ January 12, 2026 Claire B FounderApparel & Fashion, 2 - 10 employeesUsed the software for: I used a free trial. “For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period.“ January 2, 2026 ## Showing most helpful reviews Showing 1-25 of 629 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Christine W. SVP, Research Operations Market Research Used the software for: Less than 6 months ### "New user, smooth implementation" January 31, 2022 5.0 The technical consultant support during the implementation was fantastic. Our POC was great about helping us stay on track with all that needed to be tackled as well providing us in the moment or chasing down answers we needed to keep things moving. Adoption within the organization has been successful - a mix of the training support we got from ML and our own custom support. But the intuitiveness of the tool helped the adoption be smooth. Now we are just starting to reap the benefits of the visibility, insights and better overall management of our work. Pros We are new to having a PSA and PM tool. So it was great to go from each department having their own spreadsheets to one point of truth and full visibility across the project. But as well - all the in built finance management and integrations we setup has streamlined so many additional administrative elements of managing our work. And the real time visibility to project performance (timelines and finances) is great. Cons Navigating some of the integrations has been a little longer than I would have hoped for the roll-out. The support to get things implemented was not as timely as we would have hoped. Alternatives considered [BigTime](https://www.capterra.com/p/131076/BigTime/) Reason for choosing Kantata It not only met our needs but excelled compared to others. It has additional functionality we can grow into as we evolve and advance. Review Source AF Andrew F. Head of Group Operations Marketing and Advertising Used the software for: 2+ years ### "Effective tool with ease of use and a broad range of features" November 13, 2023 5.0 Very good. We have made suggestions that have been listened to and implemented, we have worked with their customer success team extensively to our benefit. Their help support is excellent when you encounter problems and the software was adaptable to all our needs. Pros There is a lot to like about the product. Easy task management with lots of capabilities, time and expense tracking that is simple. Extended resource management options for minute details or broad allocations and a really engaged Customer Success team. Cons Not a lot to write here. I think the only issue is that it is hard to use at a hourly scale where you need to set time deadlines in the day. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) WOrkfront was really hard to work with and the reporting was not in depth enough Review Source VR Verified Reviewer Founder Apparel & Fashion Used the software for: I used a free trial ### "Good potential, just not for me" January 2, 2026 3.0 The functionality is there but the complexity and setup effort made it hard to justify moving forward. A good option for mature, services-based teams that need deep project and resource management. Pros Clean, modern interface and a thoughtful feature set built with real-time inventory visibility in mind. During the free trial, it was easy to explore basic tools Cons The platform felt heavy for my needs. There’s a noticeable learning curve and many features require upfront configuration and training to use effectively. For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period. Review Source MA Mohammad A. Software Developer Computer Software Used the software for: 2+ years ### "Kantata is a great way to handle project/task management for your business." March 9, 2023 5.0 A great way to monitor and build your project management, tasks. Simply and easy to use application. Pros It has multiple ways to use for project management, task scheduling and follow-up, many other things unlike available applications. Cons For me it is doing the job required and I have never faced an issue with the system at all. Maybe it could require some work on the interface on the mobile. Alternatives considered [Taskworld](https://www.capterra.com/p/135461/Taskworld/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kantata Could not find all the features required as found in Kantana Review Source HH Heather H. VP Professional Services Information Technology and Services Used the software for: 1-2 years ### "Great company and product - still room to grow but on the right track!" October 31, 2021 5.0 The product has brought our processes to the next level and the overall experience has been positive. Pros Resource planning was made 1000% better by using the Mavenlink product. It is an intuitive modern UI that is feature rich across the board. Cons There are some gaps in the product and areas where I wish it had been more configurable. For instance, invoicing could use more flexibility in terms of how you build out an invoice (and how you display things on the invoice). Also, time tracking is easy but notes aren't required nor is there a config to make them required which has been a big pain for us. Alternatives considered [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) Reason for choosing Kantata Because of it's ease of use and company culture. Switched from [NetSuite SuiteProjects Pro](https://www.capterra.com/p/153572/NetSuite-OpenAir/) OpenAir is a horribly overly complex product with a very clunky resource planning module. In addition, NetSuite is now owed by Oracle and their responsiveness in terms of improved product features has come to a halt. Mavenlink's product is a breath of fresh air after OpenAir. Review Source Mike C. Project Manager Marketing and Advertising Used the software for: 1-2 years ### "Awesome platform that's only getting better" October 31, 2019 5.0 Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects. Pros The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data. Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available. In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed. The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform. Cons There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries. Alternatives considered [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/)[Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Reason for choosing Kantata Fitted to our budget and offered functionality we saw as essential to resource management. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Budgetary reasons mainly but we also needed a platform that would allow us to manage resources more efficiently as well. Review Source VR Verified Reviewer Partner Computer Software Used the software for: 6-12 months ### "OK for the basics, advanced functionality is either missing or not well implemented" September 17, 2020 3.0 Implementation was not very well executed. We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible. It gets the basics right but more advanced features like the Insights reporting add on are poorly executed. Pros Ease of use, Reporting, Project Financials Cons M Bridge integration platform is a complete failure. Its terrible. Training during implementation was not good. We've learned more on our own in a few classes. Time entry is weak and poorly designed. Lacks subprojects. User permissions are all or nothing in most cases. Alternatives considered [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[Hive](https://www.capterra.com/p/150991/Hive/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kantata Simple workflows, reporting and ease of use. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Workfront was too dificult to use, our clients could not or would not engage with us using it. THe functionality was there, but the interface was very poor. Review Source VR Verified Reviewer Marketing specialist Information Technology and Services Used the software for: 1-2 years ### "Outstanding solution for our entire workforce" December 29, 2020 4.0 The overall experience from the get go was very positive, as we started the onboarding process and conducted internal training where I was able to get a lot of great feedback from my coworkers about how they find the ease of use and how they like the online product training catalog that is available. Pros I am able to view tasks for current projects, track upcoming projects, add notes and tag team members easily in a very organized way that allows me to save time and resources on a regular basis. My coworkers who I interface with closely have had a similar positive experience and I cannot recommend it enough. Cons The ability to customize what is viewable and editable in the main menu ( such as projects, tasks, insights) based on user permissions would make it easier tailor the overall product experience to our teams needs. Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Reason for choosing Kantata Mavenlink stood out based on how robust and intuitive it is and how its able to track project activities seamlessly without having to switch between different menus, product views and dashboards within the solution. Review Source Jessica D. Game Programmer Computer Software Used the software for: 1-2 years ### "Kantata has transformed project and cost management" February 14, 2023 4.0 Using Kantata , we finally have a way to track the time and effort put in by our engineers across all of the projects they're working on. We were able to respond to questions from our leaders much more quickly, which helped us avoid certain personnel problems. Pros Kantata has revolutionized our approach to budgeting and task management. The opportunity to centralize all of our initiatives in one place and provide individualized reports that tracked our development in relation to our key performance indicators is something we are really grateful for. We also take pleasure in learning where we may be under- or over-allocating our engineers, so that we may swiftly adjust our course. Cons As far as we can tell, employing Kantata does not come with any major drawbacks. Reports are not sorted alphabetically or numerically, however these are minor issues. Switched from [Accelo](https://www.capterra.com/p/225762/Accelo/) Normal PSA issues can be handled with the help of Kantata's system and data. With Kantata, I can stop worrying about managing data and instead concentrate on adding value to my company. Review Source MP Mackenzie P. Associate Project Manager Public Relations and Communications Used the software for: Less than 6 months ### "A steep learning curve" August 8, 2019 4.0 Mavenlink is not a bad service. it does keep everything you need to manage a project in one place, as well as help you track hours spent on various tasks within projects and organize a timeline. It is somewhat difficult to use and difficult to learn how to use - I don't find it very user friendly or intuitive. I'm still getting over this learning curve, since I'm new to using the software, and will likely find that it becomes easier over time. At least I really hope it does. Pros Mavenlink is a great way to keep track of everything you need for multiple projects across various areas. Budget burn is clear to see, it's easy enough to add and message people on a project. Easy enough to track time, develop timelines, break projects down into tasks, etc. Good for very type A people who like to extremely organize everything. Cons It creates a lot of work for project managers. A lot goes into designing a project and filling it out, which is very time consuming. There is also a steep learning curve, especially if you are adapting to Mavenlink after being used to different systems. The trainings were somewhat helpful, but long, boring and repetitive. While it does keep everything in one place, it is difficult to adapt to using it where you would have used email, Skype messenger, google docs, etc. especially if you're working with colleagues who are not so technologically savvy. Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) Company wanted to keep everything in one place. Review Source AW April W. Administration Retail Used the software for: Less than 6 months ### "Can't win them all " January 11, 2025 3.0 I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along with a poor mobile app I declined to proceed with this company Pros Love the features such as task management and the fact it is useful for business of any size Cons Expensive! And mobile app sucks which didn't work for me and the site is layed out difficult to navigate on Review Source Rachel S. Producer & Google Trusted Photographer Marketing and Advertising Used the software for: 2+ years ### "Needs Improvements But Works Well for Viewing Burn Rates" September 13, 2022 4.0 In the beginning, Kantata really helped us have a better view of project health, but as we have grown and clearly defined processes, etc. Kantata has not grown with us. It looks and feels dated. Pros The best thing about Kantata is the ability to see project burn rates at a glance. The time-tracking system is a huge part of that being accurate as well. There are multiple options for our team to track their time so that we can see project burn rates. Cons There are several things that haven't been improved at all in the 6+ years that we've used this software. For example, basic things like not being able to customize your task statuses (or at least new options being added), being able to mark a task as complete even when none of the checklist items have been checked off, and not getting a notification when a due date is coming up to remind a team member of a deadline before it is missed, etc. The mobile version is pretty much useless which is sad now that the working world is mostly remote. Reason for choosing Kantata The time-tracking features and ability to see project burn rates. Review Source KJ Krista J. Accountant II - Time & Billing Information Technology and Services Used the software for: 2+ years ### "Powerful software with built in training" May 24, 2023 4.0 My company uses Kantata for time entry, revenue & cost tracking, and invoicing projects. In my role, specifically, I handle onboarding new employees, managing weekly time entry reports, time adjustments, project setup, PO allocations, and invoicing. I previously used Sage 100 to invoice and have found Kantata to be leagues ahead of that software. Pros The features I like most about Kantata are the appearance of the interface, the built in training that's available, & how quickly modified information is updated for reporting and invoicing. Cons When first introduced to Kantata, I was unfamiliar with the process flow and quickly became confused by the different levels (Opportunity, engagement, scope, element, etc.). There is a bit of a learning curve, but after spending some time using the tool, the process began to make sense to me. Review Source VR Verified Reviewer Program Manager Computer Software Used the software for: 2+ years ### "Good value all around" January 26, 2021 4.0 Pros The tool is quite easy to learn and is very intuitive. It was easy to set up and customer support was great (at least in 2016 - we've been clients for almost 5 years). It integrates with a few other platforms like Salesforce and can be customized using API. In addition, it provides client access and we see constant improvements. Cons Two biggest concerns: 1. You can't perform mass actions on tasks/milestones/issues. I.e. if you need to update multiple tasks with the same dates or status or assignee - you can't do it. You'll need to edit each task manually. 2. There are issues with email notifications - there were a few outages last year that resulted in delayed notifications which impacted our work. Review Source Jeff C D. Project Manager E-Learning Used the software for: 6-12 months ### "Great at what it does but too limited" April 28, 2022 4.0 Mavenlink is a tool that definitely helps with project management, time tracking, and resource management. I would like to see it become a bit more colorful and implement some of the features that other project management and agile tools have as standard such as: color coding and duplication of entire projects. Pros I like the ease of adding tasks, making templates for projects, logging time for tasks, and scheduling shared resources. Cons I would like to be able to color-code things (tasks and projects) to more easily tag similar items. I would prefer to see when posts were added to the activity feed and not just which day. I would like to be able to see a resource's task list from their perspective. It would save a lot of time if you could duplicate a project if all but a few details were going to be identical. Review Source Tristan D. Director Of Technical Services Computer Software Used the software for: 1-2 years ### "Our Next-Generation Project Management Tool" September 12, 2018 5.0 Our overall experience has been wonderful over the past few years. We were able to enable our PM team to become more metrics and data-driven, expanding their capabilities. Change Orders are a big business process that we solved by using Mavenlink. Approval and communication have been GREATLY streamlined! Before, we were managing change orders through written communication and supporting documentation, but now we are able to have the discussion in project meetings, then pass through the Change Order approval as a budget change and there is an affirmative action on their part. It's great! Pros The activity dashboard is the best part of Mavenlink. A feed that allows you to keep track of official communications and notes is perfect, plus it keeps clients involved. The API is also very strong and allows us to generate reports FAR beyond what is offered by Mavenlink. Our ability to manage projects and people has greatly increased due to the features that have been implemented since we switched to Mavenlink. Cons The Gantt chart needs a lot of work. The interface is slow and clunky, plus it is not a great view for the executives and sponsors, visually speaking. The purpose of this chart is not really to "manage" the project, but instead show a high level overview of everything. There is currently no great way to show this to execs and sponsors. There needs to be a better mobile experience as well. We need a fully functional way to log time, complete tasks, post activity and generally manage projects from Android and iOS. Review Source Zoe H. accountancy Mental Health Care Used the software for: 6-12 months ### "better planning" April 30, 2024 5.0 I can keep track of time, which is what has helped me deliver tasks faster than the final delivery date and keep track of projects to manage the good and bad things to fix. Pros It has made it easier for me to assign tasks to each of my colleagues to ultimately bring them together in a single project and be able to make better decisions based on real graphs and thus reduce the final delivery time of each project. I can develop multiple projects at the same time, managing to advance faster in each one without confusion. Cons I only ask kantata to improve customer service in terms of response time not being so long since sometimes they are responses that take a week to give a solution, it is the only bad thing I see in kantata Review Source Caroline B. Bachelor in Supply Chain Management Consumer Goods Used the software for: 6-12 months ### "I can divide responsibilities in each project" April 8, 2024 5.0 I streamline and improve the processes, allowing me to have improved control over each one for monitoring and final completion, saving me project completion time. Pros It has been a good ally to improve project delivery times, by being able to divide the tasks into different groups and having the follow-up of each one makes time work and gather all the final information already finished. Since I used kantata I manage my way of working better with improved administration with my colleagues and thus we all work more organized and fix in real time what needs to be changed with the monitoring of the progress that is updated Cons There is nothing to change or to say that I dislike it, personally the entire system has always worked well for me. Review Source PB Pedro B. Ops Analyst Information Technology and Services Used the software for: 1-2 years ### "Kantata e is great!" August 12, 2024 5.0 Pros Customization and the integration with Jira Cons Some features could get and improvement to make ir easier to user Review Source SH Samantha H. Digital Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "Best Project Management System" February 23, 2022 4.0 Overall, it has allowed for our organization to be much more collaborative and detailed in our work. Pros The features that I find the most helpful are the ones that allow us to track the tasks and expenses of projects for our clients. Cons Sometimes the support can be slow when technical issues occur. Review Source Nick A. Manager Computer Software Used the software for: 6-12 months ### "Mastering Mavenlink" September 24, 2020 5.0 Our PS team are increasing their usage, but there is a lot to learn. All the customisations ensure that as your business scales, so will Mavenlink. The downside is that there is a significant learning curve ... but if you persist, it is quite satisfying :) Pros Loads of functionality. Pretty easy to self learn the basics if you are a collaborator. Fairly speedy and easy to navigate around ... Task and time tracking very straight forward. Loads of out of the box analytics and insights ... Cons Definitely a learning curve when digging deeper in to functionality and setting up reports. It is soooo customisable that sometimes it can be overwhelming ... Interface not that attractive, equally there is no fluff distractions ... Review Source Josh R. Project Manager Computer Software Used the software for: 1-2 years ### "One of the weaker project management tools out there. I wouldn't recommend this product." November 25, 2017 3.0 The ability to see my project list at a glance, although this product is plagued with poor support and ultra slow development. Pros The UI is simple to use most of the time. It's easy to see your projects listed out, even though the organization tools are pretty weak. Cons The software is slow. Updates happen at a snails pace. Our team worked directly with the development team at Mavenlink and their process is just plain slow. The program is bogged down and sluggish. It lacks sub-tasks beyond 5 layers, the estimating feature is a joke and they only just recently implemented a basic WYSIWYG in the activity section. You also can't undo activity unless you go back to the feed. Talk to PMs who actually use this product! Review Source Response from Kantata December 18, 2017 Thank you for your insight and feedback regarding your experience. We have forwarded your feedback to our product team and will continue to strive to do better. Your CSM has reached out out to you to learn more and continue to advocate on your behalf, regarding these product enhancements and all your concerns. We look forward to continue to working closely with you regarding your experience. Have a nice day and happy holidays. PN Priya N. Implementation Consultant Computer Software Used the software for: 1-2 years ### "Mavenlink - 3.5 stars" September 25, 2020 4.0 Mavenlink is not a bad product and it's intuitive with the features that are built out. Would be helpful if there was more functionality added to track budgeting within the tool without having to rely on reporting solely. Pros I really love the ease of tracking time and the multiple options you have as a user of the system. The system is intuitive and there are great resources for reporting. Cons Master planning and PM tasks are very difficult from a budget perspective. It is hard to view budgets and manage a project for multiple users in the UI. Forces you to use exports and reporting to get the information you need. Review Source Michael K. Project Manager Computer Software Used the software for: 1-2 years ### "The basics are there, but too many features fall flat. " November 12, 2017 3.0 Benefits include matching estimates and budgets to tasks and breaking apart milestones with tasks and sub-tasks. Activity communication is pretty good. Pros I can add a project, estimates and budget and track overall progress. It has given us a more robust look at what is happening across all projects. Cons Too many features feel incomplete. The invoicing, estimates and user permissions are convoluted and lacking enough that our company cannot use them. Resource Management requires duplicate entry of information between planned and scheduled time. It should be easier to link the two together and plan around exceptions. Review Source Response from Kantata December 18, 2017 Thank you for your insight and feedback regarding your experience. We have forwarded your feedback to our product team and will continue to strive to do better. Your CSM has reached out out to you to learn more and continue to advocate on your behalf, regarding these product enhancements and all your concerns. We look forward to continue to working closely with you regarding your experience. Have a nice day and happy holidays. VR Verified Reviewer Senior UX Designer Marketing and Advertising Used the software for: Less than 6 months ### "Worst UX/UI in a project management tool ever." January 8, 2018 2.0 Pros I dont think I can think of one thing in Mavenlink that another tool did better. It is simply inferior in so many ways, even to free project management tools. Cons It is extremely slow! Every click results in a loading.gif. In comparison to Asana which is INSTANT no matter what you click. I cant find my projects where I need them, I cant find my tasks where I need them, I cant get to important information without clicking 10 things and sifting through scrollable windows and sliding boxes. They are HIDING content behind and Show More; links. They are using PAGINATION on lists of projects... omg. No. Show everything, list everything, please stop making us bob for apples every time we need to find something. Oh yeah, and the proofing system doesnt even notify you or the task about a conversation happening within it. Changes to your proof? No clue. You cant mention someone in each area, only in the activity feed. Review Source Response from Kantata January 9, 2018 Thank you for your feedback. We value your insights and I have shared your comments with the team to help us improve. I see you have some concerns and would like to address those a little more directly in order to improve your experience with us. We would like to have your CSM reach out to you, but due to the anonymity of this review, we are unable to do so. Please feel free to contact our support team at support@mavenlink.com, for further assistance or to give us more information on how we can connect with you to assist you with your concerns and answer any questions you may have. Thank you. Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.