--- title: "Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Kantata the right Workflow Management solution for you? Explore 628 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/110832/kantata/reviews/" page_type: "reviews" language: "en" --- Kantata 4.2 (628) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 26th, 2026 # Reviews of Kantata Ease of use 4.0 Customer Service 4.2 ## Pros and Cons in Reviews Elon E ConsultantFinancial Services, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions.“ April 30, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types).“ April 20, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports.“ January 12, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious.“ April 27, 2026 BM Brazola M AssistantInformation Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “The project tracking allows effective and in depth revenue management.“ January 28, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc.“ April 27, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I am simply happy that the proofing for those large files will upload, even if it is slow.“ January 12, 2026 Claire B FounderApparel & Fashion, 2 - 10 employeesUsed the software for: I used a free trial. “For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period.“ January 2, 2026 ## Showing most helpful reviews Showing 1-25 of 628 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Jessica D. Game Programmer Computer Software Used the software for: 1-2 years ### "Kantata has transformed project and cost management" February 14, 2023 4.0 Using Kantata , we finally have a way to track the time and effort put in by our engineers across all of the projects they're working on. We were able to respond to questions from our leaders much more quickly, which helped us avoid certain personnel problems. Pros Kantata has revolutionized our approach to budgeting and task management. The opportunity to centralize all of our initiatives in one place and provide individualized reports that tracked our development in relation to our key performance indicators is something we are really grateful for. We also take pleasure in learning where we may be under- or over-allocating our engineers, so that we may swiftly adjust our course. Cons As far as we can tell, employing Kantata does not come with any major drawbacks. Reports are not sorted alphabetically or numerically, however these are minor issues. Switched from [Accelo](https://www.capterra.com/p/225762/Accelo/) Normal PSA issues can be handled with the help of Kantata's system and data. With Kantata, I can stop worrying about managing data and instead concentrate on adding value to my company. Review Source AF Andrew F. Head of Group Operations Marketing and Advertising Used the software for: 2+ years ### "Effective tool with ease of use and a broad range of features" November 13, 2023 5.0 Very good. We have made suggestions that have been listened to and implemented, we have worked with their customer success team extensively to our benefit. Their help support is excellent when you encounter problems and the software was adaptable to all our needs. Pros There is a lot to like about the product. Easy task management with lots of capabilities, time and expense tracking that is simple. Extended resource management options for minute details or broad allocations and a really engaged Customer Success team. Cons Not a lot to write here. I think the only issue is that it is hard to use at a hourly scale where you need to set time deadlines in the day. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) WOrkfront was really hard to work with and the reporting was not in depth enough Review Source VR Verified Reviewer Founder Apparel & Fashion Used the software for: I used a free trial ### "Good potential, just not for me" January 2, 2026 3.0 The functionality is there but the complexity and setup effort made it hard to justify moving forward. A good option for mature, services-based teams that need deep project and resource management. Pros Clean, modern interface and a thoughtful feature set built with real-time inventory visibility in mind. During the free trial, it was easy to explore basic tools Cons The platform felt heavy for my needs. There’s a noticeable learning curve and many features require upfront configuration and training to use effectively. For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period. Review Source MA Mohammad A. Software Developer Computer Software Used the software for: 2+ years ### "Kantata is a great way to handle project/task management for your business." March 9, 2023 5.0 A great way to monitor and build your project management, tasks. Simply and easy to use application. Pros It has multiple ways to use for project management, task scheduling and follow-up, many other things unlike available applications. Cons For me it is doing the job required and I have never faced an issue with the system at all. Maybe it could require some work on the interface on the mobile. Alternatives considered [Taskworld](https://www.capterra.com/p/135461/Taskworld/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kantata Could not find all the features required as found in Kantana Review Source HH Heather H. VP Professional Services Information Technology and Services Used the software for: 1-2 years ### "Great company and product - still room to grow but on the right track!" October 31, 2021 5.0 The product has brought our processes to the next level and the overall experience has been positive. Pros Resource planning was made 1000% better by using the Mavenlink product. It is an intuitive modern UI that is feature rich across the board. Cons There are some gaps in the product and areas where I wish it had been more configurable. For instance, invoicing could use more flexibility in terms of how you build out an invoice (and how you display things on the invoice). Also, time tracking is easy but notes aren't required nor is there a config to make them required which has been a big pain for us. Alternatives considered [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) Reason for choosing Kantata Because of it's ease of use and company culture. Switched from [NetSuite SuiteProjects Pro](https://www.capterra.com/p/153572/NetSuite-OpenAir/) OpenAir is a horribly overly complex product with a very clunky resource planning module. In addition, NetSuite is now owed by Oracle and their responsiveness in terms of improved product features has come to a halt. Mavenlink's product is a breath of fresh air after OpenAir. Review Source VR Verified Reviewer Partner Computer Software Used the software for: 6-12 months ### "OK for the basics, advanced functionality is either missing or not well implemented" September 17, 2020 3.0 Implementation was not very well executed. We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible. It gets the basics right but more advanced features like the Insights reporting add on are poorly executed. Pros Ease of use, Reporting, Project Financials Cons M Bridge integration platform is a complete failure. Its terrible. Training during implementation was not good. We've learned more on our own in a few classes. Time entry is weak and poorly designed. Lacks subprojects. User permissions are all or nothing in most cases. Alternatives considered [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[Hive](https://www.capterra.com/p/150991/Hive/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kantata Simple workflows, reporting and ease of use. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Workfront was too dificult to use, our clients could not or would not engage with us using it. THe functionality was there, but the interface was very poor. Review Source VR Verified Reviewer Marketing specialist Information Technology and Services Used the software for: 1-2 years ### "Outstanding solution for our entire workforce" December 29, 2020 4.0 The overall experience from the get go was very positive, as we started the onboarding process and conducted internal training where I was able to get a lot of great feedback from my coworkers about how they find the ease of use and how they like the online product training catalog that is available. Pros I am able to view tasks for current projects, track upcoming projects, add notes and tag team members easily in a very organized way that allows me to save time and resources on a regular basis. My coworkers who I interface with closely have had a similar positive experience and I cannot recommend it enough. Cons The ability to customize what is viewable and editable in the main menu ( such as projects, tasks, insights) based on user permissions would make it easier tailor the overall product experience to our teams needs. Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Reason for choosing Kantata Mavenlink stood out based on how robust and intuitive it is and how its able to track project activities seamlessly without having to switch between different menus, product views and dashboards within the solution. Review Source TS Trevor S. Technical Director Information Technology and Services Used the software for: 6-12 months ### "Powerful tool that needs minor improvements to be a powerhouse" August 24, 2021 4.0 Pros Scheduling, capaccity, status tracking, project health tracking, budget, etc all in one place. Tons of data available and a pretty robust API to expand on the capability. Cons It is slow and seems clunky at times. Viewing master planner is the biggest place I notice this. Switched from [Resource Management](https://www.capterra.com/p/231304/10-000ft/) Needed more capability and they were not updating anything Review Source CS Caroline S. Director of Digital Experience Marketing and Advertising Used the software for: 1-2 years ### "We're Making it Work" September 22, 2020 3.0 Pros I love that it has given our agency a central place to track all projects/tasks as well as time/budgtes. Cons You have to constantlty seek out information that pertains to you. Email is outdated in the digital world so this being the primary means of notification is not helpful for us. Things like push notifications and in application notifications are a simple feature that would be massively helpful fo the user. Also, the mobile version of this project is basically unuseable, it seems like as a whole this software is very slow to update and integrate new features that are requested by its users. Switched from [ClickTime](https://www.capterra.com/p/10010752/ClickTime/) We used a comination of Clicktime and Trello so our project management and time tracking was always seperate, we needed one place to do this all. Review Source MP Mackenzie P. Associate Project Manager Public Relations and Communications Used the software for: Less than 6 months ### "A steep learning curve" August 8, 2019 4.0 Mavenlink is not a bad service. it does keep everything you need to manage a project in one place, as well as help you track hours spent on various tasks within projects and organize a timeline. It is somewhat difficult to use and difficult to learn how to use - I don't find it very user friendly or intuitive. I'm still getting over this learning curve, since I'm new to using the software, and will likely find that it becomes easier over time. At least I really hope it does. Pros Mavenlink is a great way to keep track of everything you need for multiple projects across various areas. Budget burn is clear to see, it's easy enough to add and message people on a project. Easy enough to track time, develop timelines, break projects down into tasks, etc. Good for very type A people who like to extremely organize everything. Cons It creates a lot of work for project managers. A lot goes into designing a project and filling it out, which is very time consuming. There is also a steep learning curve, especially if you are adapting to Mavenlink after being used to different systems. The trainings were somewhat helpful, but long, boring and repetitive. While it does keep everything in one place, it is difficult to adapt to using it where you would have used email, Skype messenger, google docs, etc. especially if you're working with colleagues who are not so technologically savvy. Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) Company wanted to keep everything in one place. Review Source WO Wendy O. HR Administrator Accounting Used the software for: 6-12 months ### "Kantata Review" November 24, 2025 5.0 Very good experience as the features had great look and feel, helped make invoicing and task management great, I'll recommend it again and again Pros Great value for money as the customer support was always avaliable to resolve issues which help with ease of use Cons Project collaboration as it requires navigating through several tabs to get to which always take a little bit of time Review Source PTCH Princess Terana Caram H. Freelancer Computer Software Used the software for: 6-12 months ### "best results" February 26, 2023 5.0 I solved my worries with this software by forecasting. I realized that planning ahead minimizes risk making way to a more profitable business. Pros When I integrated it to my business, it was easy. It is also easy to use. The features that I find most impactful are the resource management, resource planning and forecasting. With the forecast feature, I can plan for the next month's possible performance as well as even the following year. Using the full suite of forecasting tools to maximize is my secret for future-readiness. I just like to manage and plan effectively that's why I use this software. Cons I liked the software but I think it can be improved with the color scheme. Maybe try to develop a dark mode or something. I mostly work at night and I prefer to see a contrast in when I'm on screen. I do that in some of my apps. Review Source MK Manoj K. Sr. Engineer Information Technology and Services Used the software for: Less than 6 months ### "Mavenlink Overview" July 20, 2021 5.0 It's excellent Pros Everything in the software are user friendly Cons I am using this software since last 2 months, so that I didn't analysis. Review Source BM Brendan M. Associate Management Consulting Used the software for: 1-2 years ### "Good system but some frustrating issues" September 22, 2020 3.0 Useful overall, but the more time I spend with it the more I realize it is missing some key functionality that would save a lot of time. It's much more difficult to update a project in Mavenlink than past systems I've used, and I think there are some beneficial tweaks that could be made Pros From an ease of use standpoint, time entry and project creation is fairly straightforward. It's also nice to have access to so many reporting features, although I imagine that's even more valued by the leadership team rather than staff. Cons Three major issues stand out to me and my colleagues: 1- the software is very slow at times, and the more time I spend making edits to a project the longer it takes. In some cases, the lag is so bad that a task that should take 10 minutes ends up taking 30 since I wait so long for the system respond. The more tasks and individuals assigned to a project, the worse it is. Customer service suggested I delete my cache, but this was a temporary and fairly ineffective solution 2- It'd be great to have a simple place where I can see exactly how many hours a team member has on a project. Right now, we can only see time assigned to individual tasks, and then need to calculate the total manually 3- When tasks get extended or shortened, it'd be great to have a way to have Mavenlink automatically distribute time accordingly. For example, if I have 1 hour assigned for a 1-week long task, it'd be nice if I could automatically change this to 30min/week if that task were extended to being 2 weeks long. I know time can move automatically if the gantt is updated, but that only works if the task stays the same duration and hasn't started yet. Other systems offer this feature Review Source BA Brandi A. Owner Cosmetics Used the software for: 6-12 months ### "Kantana" July 16, 2023 4.0 My overall experience has been pleasant using Kantana. I continue to use their product today. Pros The features I like and use the most on Kantana are the project planning features. It is reliable and well put together. Cons I don't think there is anything about Kantana that I don't like. It is put together well and reliable. Review Source Thomas H. Managing Director Internet Used the software for: 1-2 years ### "So, yeah, you could call me an evangelist" March 24, 2017 5.0 We implemented Mavenlink specifically to disabuse our organization of several disparate systems we were using for tracking time, task-level project management, and reporting on specific measurements/metrics like utilization, margin and capacity saturation so that we could improve operational efficiencies. We've found that the tool is very flexible, has some great native reporting capabilities that become exceptional when coupled with the Business Insights add-on, it integrates well to SalesForce, it has given us a much better ability to manage projects for clients as well as internal product development projects, and it provides us with much better capabilities toward planning organizational growth and managing to margin at the business unit level down to the project level. While there are still some glitches/issues with the Gantt views, and there are still things we wish it did better, Mavenlink has proven itself to be an exceptionally valuable (and very cost-effective) management tool; the company is consistently providing updates that are meaningful and adding value with subsequent releases that clearly indicate a willingness to listen to the voice of the customer in new feature requests. Overall, I'm personally very impressed with the software, given my team's requirements and unique operational environment. Pros Flexible, provides the ability to set up multiple templates for different types of projects, supports T&M and Fixed Fee contract types, integrates to SalesForce, provides multiple views toward project status, continually adding new features and capabilities Cons Gantt charts are still in need of a lot of work and help. Still buggy, no user-defined view preferences can be saved. Review Source CM Chris M. VP of Operations Computer Software Used the software for: 2+ years ### "Very powerful PSA tool " January 26, 2023 5.0 Kantata has given our company the visibility it needed into revenue forecasting and allocation of our consultant resources. Pros The integration of full-featured resource management, project management and financial forecasting. Tight integration with Salesforce CRM. Cons The product is very complex and requires a steep learning curve. Certain features are very difficult to use. Review Source JM Jennifer M. Executive Director, Operations Information Technology and Services Used the software for: 1-2 years ### "Increased capabilities for our company as a whole" November 12, 2021 4.0 I really like both the time tracking and invoicing modules. I find them to be pretty flexible and easy to use. Some other areas require more manual work than I'd like, but overall, we are happy with Mavenlink and can live with the things we don't like. Pros I like the ease of updating time tracking and making changes after the fact. I like the ability to quickly see project run rate and status. Our last CRM had very limited skills and resourcing capabilities, and so this was both one of the big reasons why we switched to ML and one of the best things about the product. Cons I don't like the limitations on setting boundaries on projects. Mavenlink requires much more manual work than our last CRM in the invoicing and expense categories. There are some things that just don't make sense to me, like having the ability to mark expenses as paid. We've had to create a tracking system outside of ML in order to deal with expenses. I also don't like that administrators can't update/edit expenses. Reason for choosing Kantata Mavenlink met the largest number of our needs in the best overall way. Review Source VR Verified Reviewer Program manager Computer Software Used the software for: 1-2 years ### "Great time tracking but has many bugs " April 5, 2024 4.0 Pros Great to track / approve timesheets and allocate resources in your plan Cons Bugs stands forever and it’s not easy to use and navigate for first time users. Review Source EE Ethan E. PMO Financial Services Used the software for: 2+ years ### "Great System with Some Room for Improvement " March 23, 2024 4.0 Pros The project tracking, in terms of the timesheet collection and revenue management this works great for our business and is absolutely essential. Cons From an overall user perspective, the system can be quite clunky to use without adequate training which has caused some hiccups. Review Source AK Abhishek K. Developer Information Technology and Services Used the software for: 1-2 years ### "Efficient and easy to use project, timesheet and allocation management tool" October 9, 2021 5.0 The overall experience of using mavenlink has been outstanding. Timesheet and project management has never been easier. The resource and allocation management are charm and a time-saver. Pros \* Resource Allocation features \* Billing/non-billing time tracking and monitoring \* Timesheet management features \* Workflow management \* Report and Analytics features \* Customer support Cons Not much of a con, but ease of use is something that could be improved. In our organization also, we give a small session to any new mavenlink user before onboarding them on the software Review Source KG Kassy G. Solutions Delivery Project Manager Information Technology and Services Used the software for: 1-2 years ### "Great platform for project management!" December 21, 2023 5.0 The tool has been great, we never have any downtime, clients love it, and it helps us keep multiple projects on track. Customer support and our CSM have been responsive and helpful! Pros Great tool for maintaining client communications and managing timelines effectively! Cons It would be great for the Project Plan to have more configurations options and editing capabilities like in Excel. Reason for choosing Kantata The client communication piece was essential for our implementation work. Review Source RH Robert H. Technical Delivery Manager Information Technology and Services Used the software for: 1-2 years ### "Difficult to reconcile with our accounting software - rounding issues" November 5, 2021 3.0 Pros Easy for resources to book time against multiple different projects - good data contained in time entry exports (granular, gives lots of information that I can pivot off of to provide different views to the end customer) Cons Mavenlink rounds time entries billed at an odd number (such as $171.77/hr) that are logged in half-hour or quarter-hour increments differently than Sage IntACCT - this makes reconciliations arduous when it's time to invoice the customer. Alternatives considered [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) Review Source BW Ben W. Marketing Production Team Lead Marketing and Advertising Used the software for: 2+ years ### "Achieve that 30,000 ft view!" April 10, 2017 5.0 I have been using Mavenlink as the primary account administrator for two different companies over the course of four years. The suite has proven to be an integral tool in my everyday professional life within the Marketing industry. It allows my teams to see only what they need to primarily be involved with for any particular day and clears away other clutter they may not be associated with. However, most importantly, it allows many different views when it comes to upcoming work capacity and profitability. This is the feature we were primarily after when signing up for Mavenlink. The instant-update gantt charts allow us to see both all of our current projects and each individual project. This, in addition to the robust resource management tools that are constantly being improved, as enabled our Production team to kick project input and scheduling into overdrive! Our Copy and Design teams love the real-time proofing module as well. The comparison tools are really slick. Pros Depth of data analysis and business intelligence, gantt charts, deep task detail options, resource scheduling tools, built-in expense and budget tracking Cons There is an intermediate learning curve and may come across as immediately complex to the uninitiated creative. However, 10-15 minutes of poking around and taking advantage of the learning tools and startup tutorials offered by Mavenlink's stellar customer service program will address this minor concern. Mavenlink is a fantastically powerful information source, and with that power comes some proper approach and learning. It's all intuitive, though! Review Source Morgan C. Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "Efficient Project Management System" October 3, 2018 4.0 I love having Mavenlink as our project management system. It's much more efficient and user-friendly than the system we used before, and they seem to always be improving it which is good to know from the user point of view. Pros The ability to keep up with each individual project, its tasks and subtasks and everything else involved, without worrying about it getting lost in our Google Drive or desktops. It's a good place to store information, communicate with coworkers, and stay up-to-date on the project's status. Cons The recurring projects (which make up about 75% of our company) sometimes have trouble repeating correctly each month. The dates will be off and we have to go in and manually adjust a few things, which isn't a huge deal but it's an inconvenience that we'd prefer to avoid. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.