# Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Kantata the right Resource Management solution for you? Explore 627 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/110832/kantata/reviews --- Kantata 4.2 (627) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated February 25th, 2026 # Reviews of Kantata Ease of use 4.0 Customer Service 4.2 ## Pros and Cons in Reviews Elon E ConsultantFinancial Services, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions.“ April 30, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types).“ April 20, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports.“ January 12, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious.“ April 27, 2026 BM Brazola M AssistantInformation Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “The project tracking allows effective and in depth revenue management.“ January 28, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc.“ April 27, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I am simply happy that the proofing for those large files will upload, even if it is slow.“ January 12, 2026 Claire B FounderApparel & Fashion, 2 - 10 employeesUsed the software for: I used a free trial. “For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period.“ January 2, 2026 ## Showing most helpful reviews Showing 1-25 of 627 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Christine W. SVP, Research Operations Market Research Used the software for: Less than 6 months ### "New user, smooth implementation" January 31, 2022 5.0 The technical consultant support during the implementation was fantastic. Our POC was great about helping us stay on track with all that needed to be tackled as well providing us in the moment or chasing down answers we needed to keep things moving. Adoption within the organization has been successful - a mix of the training support we got from ML and our own custom support. But the intuitiveness of the tool helped the adoption be smooth. Now we are just starting to reap the benefits of the visibility, insights and better overall management of our work. Pros We are new to having a PSA and PM tool. So it was great to go from each department having their own spreadsheets to one point of truth and full visibility across the project. But as well - all the in built finance management and integrations we setup has streamlined so many additional administrative elements of managing our work. And the real time visibility to project performance (timelines and finances) is great. Cons Navigating some of the integrations has been a little longer than I would have hoped for the roll-out. The support to get things implemented was not as timely as we would have hoped. Alternatives considered [BigTime](https://www.capterra.com/p/131076/BigTime/) Reason for choosing Kantata It not only met our needs but excelled compared to others. It has additional functionality we can grow into as we evolve and advance. Review Source AF Andrew F. Head of Group Operations Marketing and Advertising Used the software for: 2+ years ### "Effective tool with ease of use and a broad range of features" November 13, 2023 5.0 Very good. We have made suggestions that have been listened to and implemented, we have worked with their customer success team extensively to our benefit. Their help support is excellent when you encounter problems and the software was adaptable to all our needs. Pros There is a lot to like about the product. Easy task management with lots of capabilities, time and expense tracking that is simple. Extended resource management options for minute details or broad allocations and a really engaged Customer Success team. Cons Not a lot to write here. I think the only issue is that it is hard to use at a hourly scale where you need to set time deadlines in the day. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) WOrkfront was really hard to work with and the reporting was not in depth enough Review Source AW April W. Administration Retail Used the software for: Less than 6 months ### "Can't win them all " January 11, 2025 3.0 I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along with a poor mobile app I declined to proceed with this company Pros Love the features such as task management and the fact it is useful for business of any size Cons Expensive! And mobile app sucks which didn't work for me and the site is layed out difficult to navigate on Review Source MA Mohammad A. Software Developer Computer Software Used the software for: 2+ years ### "Kantata is a great way to handle project/task management for your business." March 9, 2023 5.0 A great way to monitor and build your project management, tasks. Simply and easy to use application. Pros It has multiple ways to use for project management, task scheduling and follow-up, many other things unlike available applications. Cons For me it is doing the job required and I have never faced an issue with the system at all. Maybe it could require some work on the interface on the mobile. Alternatives considered [Taskworld](https://www.capterra.com/p/135461/Taskworld/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kantata Could not find all the features required as found in Kantana Review Source HH Heather H. VP Professional Services Information Technology and Services Used the software for: 1-2 years ### "Great company and product - still room to grow but on the right track!" October 31, 2021 5.0 The product has brought our processes to the next level and the overall experience has been positive. Pros Resource planning was made 1000% better by using the Mavenlink product. It is an intuitive modern UI that is feature rich across the board. Cons There are some gaps in the product and areas where I wish it had been more configurable. For instance, invoicing could use more flexibility in terms of how you build out an invoice (and how you display things on the invoice). Also, time tracking is easy but notes aren't required nor is there a config to make them required which has been a big pain for us. Alternatives considered [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) Reason for choosing Kantata Because of it's ease of use and company culture. Switched from [NetSuite SuiteProjects Pro](https://www.capterra.com/p/153572/NetSuite-OpenAir/) OpenAir is a horribly overly complex product with a very clunky resource planning module. In addition, NetSuite is now owed by Oracle and their responsiveness in terms of improved product features has come to a halt. Mavenlink's product is a breath of fresh air after OpenAir. Review Source Mike C. Project Manager Marketing and Advertising Used the software for: 1-2 years ### "Awesome platform that's only getting better" October 31, 2019 5.0 Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects. Pros The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data. Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available. In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed. The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform. Cons There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries. Alternatives considered [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/)[Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Reason for choosing Kantata Fitted to our budget and offered functionality we saw as essential to resource management. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Budgetary reasons mainly but we also needed a platform that would allow us to manage resources more efficiently as well. Review Source VR Verified Reviewer Partner Computer Software Used the software for: 6-12 months ### "OK for the basics, advanced functionality is either missing or not well implemented" September 17, 2020 3.0 Implementation was not very well executed. We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible. It gets the basics right but more advanced features like the Insights reporting add on are poorly executed. Pros Ease of use, Reporting, Project Financials Cons M Bridge integration platform is a complete failure. Its terrible. Training during implementation was not good. We've learned more on our own in a few classes. Time entry is weak and poorly designed. Lacks subprojects. User permissions are all or nothing in most cases. Alternatives considered [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[Hive](https://www.capterra.com/p/150991/Hive/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kantata Simple workflows, reporting and ease of use. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Workfront was too dificult to use, our clients could not or would not engage with us using it. THe functionality was there, but the interface was very poor. Review Source VR Verified Reviewer Marketing specialist Information Technology and Services Used the software for: 1-2 years ### "Outstanding solution for our entire workforce" December 29, 2020 4.0 The overall experience from the get go was very positive, as we started the onboarding process and conducted internal training where I was able to get a lot of great feedback from my coworkers about how they find the ease of use and how they like the online product training catalog that is available. Pros I am able to view tasks for current projects, track upcoming projects, add notes and tag team members easily in a very organized way that allows me to save time and resources on a regular basis. My coworkers who I interface with closely have had a similar positive experience and I cannot recommend it enough. Cons The ability to customize what is viewable and editable in the main menu ( such as projects, tasks, insights) based on user permissions would make it easier tailor the overall product experience to our teams needs. Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Reason for choosing Kantata Mavenlink stood out based on how robust and intuitive it is and how its able to track project activities seamlessly without having to switch between different menus, product views and dashboards within the solution. Review Source Jessica D. Game Programmer Computer Software Used the software for: 1-2 years ### "Kantata has transformed project and cost management" February 14, 2023 4.0 Using Kantata , we finally have a way to track the time and effort put in by our engineers across all of the projects they're working on. We were able to respond to questions from our leaders much more quickly, which helped us avoid certain personnel problems. Pros Kantata has revolutionized our approach to budgeting and task management. The opportunity to centralize all of our initiatives in one place and provide individualized reports that tracked our development in relation to our key performance indicators is something we are really grateful for. We also take pleasure in learning where we may be under- or over-allocating our engineers, so that we may swiftly adjust our course. Cons As far as we can tell, employing Kantata does not come with any major drawbacks. Reports are not sorted alphabetically or numerically, however these are minor issues. Switched from [Accelo](https://www.capterra.com/p/225762/Accelo/)[ProWorkflow](https://www.capterra.com/p/77208/ProWorkflow/) Normal PSA issues can be handled with the help of Kantata's system and data. With Kantata, I can stop worrying about managing data and instead concentrate on adding value to my company. Review Source MP Mackenzie P. Associate Project Manager Public Relations and Communications Used the software for: Less than 6 months ### "A steep learning curve" August 8, 2019 4.0 Mavenlink is not a bad service. it does keep everything you need to manage a project in one place, as well as help you track hours spent on various tasks within projects and organize a timeline. It is somewhat difficult to use and difficult to learn how to use - I don't find it very user friendly or intuitive. I'm still getting over this learning curve, since I'm new to using the software, and will likely find that it becomes easier over time. At least I really hope it does. Pros Mavenlink is a great way to keep track of everything you need for multiple projects across various areas. Budget burn is clear to see, it's easy enough to add and message people on a project. Easy enough to track time, develop timelines, break projects down into tasks, etc. Good for very type A people who like to extremely organize everything. Cons It creates a lot of work for project managers. A lot goes into designing a project and filling it out, which is very time consuming. There is also a steep learning curve, especially if you are adapting to Mavenlink after being used to different systems. The trainings were somewhat helpful, but long, boring and repetitive. While it does keep everything in one place, it is difficult to adapt to using it where you would have used email, Skype messenger, google docs, etc. especially if you're working with colleagues who are not so technologically savvy. Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) Company wanted to keep everything in one place. Review Source AA Aiden A. Ceo Computer Software Used the software for: 2+ years ### "Works Well I recommend " November 10, 2024 5.0 It was overall great, other than the aforementioned issues Pros Super easy to setup and get started. Works well. Cons Sometimes froze. Seems to have some software limitations, but I can move past that. Review Source KD Kiri D. PMO and Operations Coordinator Consumer Services Used the software for: 6-12 months ### "Professional Services - Product with great potential" August 9, 2024 4.0 Really happy with the product and continuing to learn more each day Pros User friendly and insights configuration Cons Reports not able to update in real time. Takes 30-40min to refresh data Review Source Rachel S. Producer & Google Trusted Photographer Marketing and Advertising Used the software for: 2+ years ### "Needs Improvements But Works Well for Viewing Burn Rates" September 13, 2022 4.0 In the beginning, Kantata really helped us have a better view of project health, but as we have grown and clearly defined processes, etc. Kantata has not grown with us. It looks and feels dated. Pros The best thing about Kantata is the ability to see project burn rates at a glance. The time-tracking system is a huge part of that being accurate as well. There are multiple options for our team to track their time so that we can see project burn rates. Cons There are several things that haven't been improved at all in the 6+ years that we've used this software. For example, basic things like not being able to customize your task statuses (or at least new options being added), being able to mark a task as complete even when none of the checklist items have been checked off, and not getting a notification when a due date is coming up to remind a team member of a deadline before it is missed, etc. The mobile version is pretty much useless which is sad now that the working world is mostly remote. Reason for choosing Kantata The time-tracking features and ability to see project burn rates. Review Source KJ Krista J. Accountant II - Time & Billing Information Technology and Services Used the software for: 2+ years ### "Powerful software with built in training" May 24, 2023 4.0 My company uses Kantata for time entry, revenue & cost tracking, and invoicing projects. In my role, specifically, I handle onboarding new employees, managing weekly time entry reports, time adjustments, project setup, PO allocations, and invoicing. I previously used Sage 100 to invoice and have found Kantata to be leagues ahead of that software. Pros The features I like most about Kantata are the appearance of the interface, the built in training that's available, & how quickly modified information is updated for reporting and invoicing. Cons When first introduced to Kantata, I was unfamiliar with the process flow and quickly became confused by the different levels (Opportunity, engagement, scope, element, etc.). There is a bit of a learning curve, but after spending some time using the tool, the process began to make sense to me. Review Source Kendra S. Director of Sales and Marketing Internet Used the software for: 1-2 years ### "Great Project Management Tool" February 20, 2017 5.0 We've been using MavenLink for over a year now and we are constantly learning new and better ways to utilise all the tools it has to offer. We use it as our core method of communication with our clients, it helps to have all the information in one place. The Time tracking tool is easy to use and we are hoping to take full advantage of the Resource Allocation and Gantt chart in the near future Pros \- So many options and ways to customise each feature - Time tracking tool is very easy to use, our team prefers it over what we have had in the past - Custom reporting, especially weekly project reports, have upped our client communication game. Our Clients appreciate the extra level of transparency and it has helped us prevent a lot of surprises when the invoice is sent out. - Resource Allocation and Gantt chart really help when it comes to Project Planning. Cons \- It's really difficult to see WHO is responsible for a task if multiple people are assigned to it. This is a problem when you are looking at a project and want to see who is responsible for what from 30,000 feet. Instead, you need to go to that specific task and read through the comments to see where it stands. There are a few workarounds for it, but then all involved extra work and monitoring to make sure everyone using the system is doing so correctly. - There doesn't seem to be a way to edit a comment once you post it - You can't customise the status options for the different tasks, so something is either in progress, not started, needs information, or completed. It doesn't really let you customise it to follow your workflows. Review Source SW Susie W. Consultant Publishing Used the software for: 2+ years ### "Room for improvement" November 1, 2021 3.0 Mavenlink feels a bit clunky to me with lots of room for improvement in overall UI design and user experience. Pros Creating task lists is easy in Mavenlink. Once the list is created, you can move the items around to rearrange the order or turn some of them into sub-tasks. Cons The expense report tool doesn't work for our organization because Mavenlink only calculates expenses in a single currency. Our company has employees all over the world and we travel to clients in many countries. Therefore, having the ability to convert currencies is key for our group. I would also like the ability to copy a timesheet completely from one week to another (both the billing categories and the time spent on projects). Review Source MT Marek T. CEO Financial Services Used the software for: I used a free trial ### "Kantata Review" May 25, 2023 5.0 My overall experience with Kantata software has been positive. The extensive feature set and seamless integration with development tools provided a comprehensive solution for software development projects. The software proved to be a valuable asset in managing code, collaborating with team members, and ensuring version control. While there was a learning curve associated with some advanced features, the software's capabilities justified the initial investment of time and effort. Overall, my experience with Kantata software has been productive and beneficial in facilitating efficient software development processes. Pros One of the things I liked most about Kantata software was its powerful and comprehensive feature set. It offered a wide range of functionalities that catered to various aspects of software development, including code management, version control, and collaboration. The seamless integration with popular development tools and platforms made it easy to streamline the development process and improve productivity. Additionally, the robust reporting and analytics capabilities provided valuable insights into the project's progress and performance. Cons While Kantata software had many positive aspects, one thing I liked least was the learning curve associated with its advanced features. Some functionalities required a bit of time and effort to master, especially for users who were new to the software or had limited technical expertise. Additionally, the software's user interface, although functional, could benefit from some improvements in terms of visual design and intuitiveness. However, these minor drawbacks did not significantly affect the overall performance and functionality of the software. Review Source MG Michael G. Solution Consultant Information Technology and Services Used the software for: 2+ years ### "Mavenlink review" November 9, 2021 5.0 Pros Billable & Non-Billable Hours: The ability to quickly tab through the hours field is great, along with ability to prepare future timesheets without submitting them. Expense Tracking: Submitting expense reports is fairly quick, once expenses themselves are created. Cons Billable & Non-Billable Hours: Would like to be able to bypass entering Location as needed. It is not always needed for time tracking, but it is globally-required by the system. Expense Tracking: The ability to copy like expenses would be a great added feature. Expense details and amounts are almost always the same for recurring monthly employee reimbursements, and so being able to just copy those and attach the new receipts would be really helpful. Review Source TS Tahnee S. Project Manager Research Used the software for: 2+ years ### "Not impressed with Mavenlink/SFDC integrations" November 9, 2021 1.0 Overall the team is very resistant to use Mavenlink due to these issues which leads them to use methods outside of Mavenlink to track projects and tasks. Pros The time tracking feature is useful for our team. Cons Mavenlink support is difficult to work with and does not prioritize any of our requests. The integration with SFDC also routinely wipes our tasks which renders Mavenlink essentially useless. Reason for choosing Kantata We chose Mavenlink due to the robust SFDC integration but our experience with the integration has been lacking. Review Source EE Ethan E. PMO Financial Services Used the software for: 2+ years ### "Great System with Some Room for Improvement " March 23, 2024 4.0 Pros The project tracking, in terms of the timesheet collection and revenue management this works great for our business and is absolutely essential. Cons From an overall user perspective, the system can be quite clunky to use without adequate training which has caused some hiccups. Review Source AK Abhishek K. Developer Information Technology and Services Used the software for: 1-2 years ### "Efficient and easy to use project, timesheet and allocation management tool" October 9, 2021 5.0 The overall experience of using mavenlink has been outstanding. Timesheet and project management has never been easier. The resource and allocation management are charm and a time-saver. Pros \* Resource Allocation features \* Billing/non-billing time tracking and monitoring \* Timesheet management features \* Workflow management \* Report and Analytics features \* Customer support Cons Not much of a con, but ease of use is something that could be improved. In our organization also, we give a small session to any new mavenlink user before onboarding them on the software Review Source KG Kassy G. Solutions Delivery Project Manager Information Technology and Services Used the software for: 1-2 years ### "Great platform for project management!" December 21, 2023 5.0 The tool has been great, we never have any downtime, clients love it, and it helps us keep multiple projects on track. Customer support and our CSM have been responsive and helpful! Pros Great tool for maintaining client communications and managing timelines effectively! Cons It would be great for the Project Plan to have more configurations options and editing capabilities like in Excel. Reason for choosing Kantata The client communication piece was essential for our implementation work. Review Source RH Robert H. Technical Delivery Manager Information Technology and Services Used the software for: 1-2 years ### "Difficult to reconcile with our accounting software - rounding issues" November 5, 2021 3.0 Pros Easy for resources to book time against multiple different projects - good data contained in time entry exports (granular, gives lots of information that I can pivot off of to provide different views to the end customer) Cons Mavenlink rounds time entries billed at an odd number (such as $171.77/hr) that are logged in half-hour or quarter-hour increments differently than Sage IntACCT - this makes reconciliations arduous when it's time to invoice the customer. Alternatives considered [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) Review Source BW Ben W. Marketing Production Team Lead Marketing and Advertising Used the software for: 2+ years ### "Achieve that 30,000 ft view!" April 10, 2017 5.0 I have been using Mavenlink as the primary account administrator for two different companies over the course of four years. The suite has proven to be an integral tool in my everyday professional life within the Marketing industry. It allows my teams to see only what they need to primarily be involved with for any particular day and clears away other clutter they may not be associated with. However, most importantly, it allows many different views when it comes to upcoming work capacity and profitability. This is the feature we were primarily after when signing up for Mavenlink. The instant-update gantt charts allow us to see both all of our current projects and each individual project. This, in addition to the robust resource management tools that are constantly being improved, as enabled our Production team to kick project input and scheduling into overdrive! Our Copy and Design teams love the real-time proofing module as well. The comparison tools are really slick. Pros Depth of data analysis and business intelligence, gantt charts, deep task detail options, resource scheduling tools, built-in expense and budget tracking Cons There is an intermediate learning curve and may come across as immediately complex to the uninitiated creative. However, 10-15 minutes of poking around and taking advantage of the learning tools and startup tutorials offered by Mavenlink's stellar customer service program will address this minor concern. Mavenlink is a fantastically powerful information source, and with that power comes some proper approach and learning. It's all intuitive, though! Review Source Morgan C. Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "Efficient Project Management System" October 3, 2018 4.0 I love having Mavenlink as our project management system. It's much more efficient and user-friendly than the system we used before, and they seem to always be improving it which is good to know from the user point of view. Pros The ability to keep up with each individual project, its tasks and subtasks and everything else involved, without worrying about it getting lost in our Google Drive or desktops. It's a good place to store information, communicate with coworkers, and stay up-to-date on the project's status. Cons The recurring projects (which make up about 75% of our company) sometimes have trouble repeating correctly each month. The dates will be off and we have to go in and manually adjust a few things, which isn't a huge deal but it's an inconvenience that we'd prefer to avoid. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.