# Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Kantata the right Resource Management solution for you? Explore 627 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/110832/kantata/reviews --- Kantata 4.2 (627) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated February 25th, 2026 # Reviews of Kantata Ease of use 4.0 Customer Service 4.2 ## Pros and Cons in Reviews Elon E ConsultantFinancial Services, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions.“ April 30, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types).“ April 20, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports.“ January 12, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious.“ April 27, 2026 BM Brazola M AssistantInformation Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “The project tracking allows effective and in depth revenue management.“ January 28, 2026 Lacie S Senior Account CoordinatorPharmaceuticals, 501 - 1,000 employeesUsed the software for: More than 2 years. “I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc.“ April 27, 2026 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I am simply happy that the proofing for those large files will upload, even if it is slow.“ January 12, 2026 Claire B FounderApparel & Fashion, 2 - 10 employeesUsed the software for: I used a free trial. “For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period.“ January 2, 2026 ## Showing most helpful reviews Showing 1-25 of 627 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Christine W. SVP, Research Operations Market Research Used the software for: Less than 6 months ### "New user, smooth implementation" January 31, 2022 5.0 The technical consultant support during the implementation was fantastic. Our POC was great about helping us stay on track with all that needed to be tackled as well providing us in the moment or chasing down answers we needed to keep things moving. Adoption within the organization has been successful - a mix of the training support we got from ML and our own custom support. But the intuitiveness of the tool helped the adoption be smooth. Now we are just starting to reap the benefits of the visibility, insights and better overall management of our work. Pros We are new to having a PSA and PM tool. So it was great to go from each department having their own spreadsheets to one point of truth and full visibility across the project. But as well - all the in built finance management and integrations we setup has streamlined so many additional administrative elements of managing our work. And the real time visibility to project performance (timelines and finances) is great. Cons Navigating some of the integrations has been a little longer than I would have hoped for the roll-out. The support to get things implemented was not as timely as we would have hoped. Alternatives considered [BigTime](https://www.capterra.com/p/131076/BigTime/) Reason for choosing Kantata It not only met our needs but excelled compared to others. It has additional functionality we can grow into as we evolve and advance. Review Source AF Andrew F. Head of Group Operations Marketing and Advertising Used the software for: 2+ years ### "Effective tool with ease of use and a broad range of features" November 13, 2023 5.0 Very good. We have made suggestions that have been listened to and implemented, we have worked with their customer success team extensively to our benefit. Their help support is excellent when you encounter problems and the software was adaptable to all our needs. Pros There is a lot to like about the product. Easy task management with lots of capabilities, time and expense tracking that is simple. Extended resource management options for minute details or broad allocations and a really engaged Customer Success team. Cons Not a lot to write here. I think the only issue is that it is hard to use at a hourly scale where you need to set time deadlines in the day. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) WOrkfront was really hard to work with and the reporting was not in depth enough Review Source AW April W. Administration Retail Used the software for: Less than 6 months ### "Can't win them all " January 11, 2025 3.0 I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along with a poor mobile app I declined to proceed with this company Pros Love the features such as task management and the fact it is useful for business of any size Cons Expensive! And mobile app sucks which didn't work for me and the site is layed out difficult to navigate on Review Source Denise W. Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "It's a fantastic time and task management system" June 14, 2022 4.0 Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support. From the perspective of Resource Management, I find everything about Mavenlink to be extremely well executed. Pros My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent. Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on several fronts simultaneously. For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users. Cons I haven't utilized many goods or features, but it would be helpful to have a consolidated dashboard where I can observe how everything is interacting with one another. Switched from [Avaza](https://www.capterra.com/p/136096/Avaza/)[Accelo](https://www.capterra.com/p/225762/Accelo/) Costs associated with time stamping are managed on every project via Mavenlink. A trustworthy time tracking tool also helps with future project budgeting and estimating. Our company has made great strides in winning acceptance of proposal estimates since deploying Mavenlink. Review Source MA Mohammad A. Software Developer Computer Software Used the software for: 2+ years ### "Kantata is a great way to handle project/task management for your business." March 9, 2023 5.0 A great way to monitor and build your project management, tasks. Simply and easy to use application. Pros It has multiple ways to use for project management, task scheduling and follow-up, many other things unlike available applications. Cons For me it is doing the job required and I have never faced an issue with the system at all. Maybe it could require some work on the interface on the mobile. Alternatives considered [Taskworld](https://www.capterra.com/p/135461/Taskworld/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kantata Could not find all the features required as found in Kantana Review Source Mike C. Project Manager Marketing and Advertising Used the software for: 1-2 years ### "Awesome platform that's only getting better" October 31, 2019 5.0 Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects. Pros The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data. Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available. In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed. The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform. Cons There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries. Alternatives considered [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/)[Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Reason for choosing Kantata Fitted to our budget and offered functionality we saw as essential to resource management. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Budgetary reasons mainly but we also needed a platform that would allow us to manage resources more efficiently as well. Review Source VR Verified Reviewer Partner Computer Software Used the software for: 6-12 months ### "OK for the basics, advanced functionality is either missing or not well implemented" September 17, 2020 3.0 Implementation was not very well executed. We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible. It gets the basics right but more advanced features like the Insights reporting add on are poorly executed. Pros Ease of use, Reporting, Project Financials Cons M Bridge integration platform is a complete failure. Its terrible. Training during implementation was not good. We've learned more on our own in a few classes. Time entry is weak and poorly designed. Lacks subprojects. User permissions are all or nothing in most cases. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/)[Hive](https://www.capterra.com/p/150991/Hive/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kantata Simple workflows, reporting and ease of use. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Workfront was too dificult to use, our clients could not or would not engage with us using it. THe functionality was there, but the interface was very poor. Review Source VR Verified Reviewer Marketing specialist Information Technology and Services Used the software for: 1-2 years ### "Outstanding solution for our entire workforce" December 29, 2020 4.0 The overall experience from the get go was very positive, as we started the onboarding process and conducted internal training where I was able to get a lot of great feedback from my coworkers about how they find the ease of use and how they like the online product training catalog that is available. Pros I am able to view tasks for current projects, track upcoming projects, add notes and tag team members easily in a very organized way that allows me to save time and resources on a regular basis. My coworkers who I interface with closely have had a similar positive experience and I cannot recommend it enough. Cons The ability to customize what is viewable and editable in the main menu ( such as projects, tasks, insights) based on user permissions would make it easier tailor the overall product experience to our teams needs. Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Reason for choosing Kantata Mavenlink stood out based on how robust and intuitive it is and how its able to track project activities seamlessly without having to switch between different menus, product views and dashboards within the solution. Review Source Jessica D. Game Programmer Computer Software Used the software for: 1-2 years ### "Kantata has transformed project and cost management" February 14, 2023 4.0 Using , we finally have a way to track the time and effort put in by our engineers across all of the projects they're working on. We were able to respond to questions from our leaders much more quickly, which helped us avoid certain personnel problems. Pros has revolutionized our approach to budgeting and task management. The opportunity to centralize all of our initiatives in one place and provide individualized reports that tracked our development in relation to our key performance indicators is something we are really grateful for. We also take pleasure in learning where we may be under- or over-allocating our engineers, so that we may swiftly adjust our course. Cons As far as we can tell, employing does not come with any major drawbacks. Reports are not sorted alphabetically or numerically, however these are minor issues. Switched from [Accelo](https://www.capterra.com/p/225762/Accelo/)[ProWorkflow](https://www.capterra.com/p/77208/ProWorkflow/) Normal PSA issues can be handled with the help of 's system and data. With Kantata, I can stop worrying about managing data and instead concentrate on adding value to my company. Review Source MP Mackenzie P. Associate Project Manager Public Relations and Communications Used the software for: Less than 6 months ### "A steep learning curve" August 8, 2019 4.0 Mavenlink is not a bad service. it does keep everything you need to manage a project in one place, as well as help you track hours spent on various tasks within projects and organize a timeline. It is somewhat difficult to use and difficult to learn how to use - I don't find it very user friendly or intuitive. I'm still getting over this learning curve, since I'm new to using the software, and will likely find that it becomes easier over time. At least I really hope it does. Pros Mavenlink is a great way to keep track of everything you need for multiple projects across various areas. Budget burn is clear to see, it's easy enough to add and message people on a project. Easy enough to track time, develop timelines, break projects down into tasks, etc. Good for very type A people who like to extremely organize everything. Cons It creates a lot of work for project managers. A lot goes into designing a project and filling it out, which is very time consuming. There is also a steep learning curve, especially if you are adapting to Mavenlink after being used to different systems. The trainings were somewhat helpful, but long, boring and repetitive. While it does keep everything in one place, it is difficult to adapt to using it where you would have used email, Skype messenger, google docs, etc. especially if you're working with colleagues who are not so technologically savvy. Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) Company wanted to keep everything in one place. Review Source AA Aiden A. Ceo Computer Software Used the software for: 2+ years ### "Works Well I recommend " November 10, 2024 5.0 It was overall great, other than the aforementioned issues Pros Super easy to setup and get started. Works well. Cons Sometimes froze. Seems to have some software limitations, but I can move past that. Review Source KD Kiri D. PMO and Operations Coordinator Consumer Services Used the software for: 6-12 months ### "Professional Services - Product with great potential" August 9, 2024 4.0 Really happy with the product and continuing to learn more each day Pros User friendly and insights configuration Cons Reports not able to update in real time. Takes 30-40min to refresh data Review Source MK Manoj K. Sr. Engineer Information Technology and Services Used the software for: Less than 6 months ### "Mavenlink Overview" July 20, 2021 5.0 It's excellent Pros Everything in the software are user friendly Cons I am using this software since last 2 months, so that I didn't analysis. Review Source KJ Krista J. Accountant II - Time & Billing Information Technology and Services Used the software for: 2+ years ### "Powerful software with built in training" May 24, 2023 4.0 My company uses for time entry, revenue & cost tracking, and invoicing projects. In my role, specifically, I handle onboarding new employees, managing weekly time entry reports, time adjustments, project setup, PO allocations, and invoicing. I previously used Sage 100 to invoice and have found Kantata to be leagues ahead of that software. Pros The features I like most about are the appearance of the interface, the built in training that's available, & how quickly modified information is updated for reporting and invoicing. Cons When first introduced to , I was unfamiliar with the process flow and quickly became confused by the different levels (Opportunity, engagement, scope, element, etc.). There is a bit of a learning curve, but after spending some time using the tool, the process began to make sense to me. Review Source BA Brandi A. Owner Cosmetics Used the software for: 6-12 months ### "Kantana" July 16, 2023 4.0 My overall experience has been pleasant using Kantana. I continue to use their product today. Pros The features I like and use the most on Kantana are the project planning features. It is reliable and well put together. Cons I don't think there is anything about Kantana that I don't like. It is put together well and reliable. Review Source Thomas H. Managing Director Internet Used the software for: 1-2 years ### "So, yeah, you could call me an evangelist" March 24, 2017 5.0 We implemented Mavenlink specifically to disabuse our organization of several disparate systems we were using for tracking time, task-level project management, and reporting on specific measurements/metrics like utilization, margin and capacity saturation so that we could improve operational efficiencies. We've found that the tool is very flexible, has some great native reporting capabilities that become exceptional when coupled with the Business Insights add-on, it integrates well to SalesForce, it has given us a much better ability to manage projects for clients as well as internal product development projects, and it provides us with much better capabilities toward planning organizational growth and managing to margin at the business unit level down to the project level. While there are still some glitches/issues with the Gantt views, and there are still things we wish it did better, Mavenlink has proven itself to be an exceptionally valuable (and very cost-effective) management tool; the company is consistently providing updates that are meaningful and adding value with subsequent releases that clearly indicate a willingness to listen to the voice of the customer in new feature requests. Overall, I'm personally very impressed with the software, given my team's requirements and unique operational environment. Pros Flexible, provides the ability to set up multiple templates for different types of projects, supports T&M and Fixed Fee contract types, integrates to SalesForce, provides multiple views toward project status, continually adding new features and capabilities Cons Gantt charts are still in need of a lot of work and help. Still buggy, no user-defined view preferences can be saved. Review Source CM Chris M. VP of Operations Computer Software Used the software for: 2+ years ### "Very powerful PSA tool " January 26, 2023 5.0 has given our company the visibility it needed into revenue forecasting and allocation of our consultant resources. Pros The integration of full-featured resource management, project management and financial forecasting. Tight integration with Salesforce CRM. Cons The product is very complex and requires a steep learning curve. Certain features are very difficult to use. Review Source JM Jennifer M. Executive Director, Operations Information Technology and Services Used the software for: 1-2 years ### "Increased capabilities for our company as a whole" November 12, 2021 4.0 I really like both the time tracking and invoicing modules. I find them to be pretty flexible and easy to use. Some other areas require more manual work than I'd like, but overall, we are happy with Mavenlink and can live with the things we don't like. Pros I like the ease of updating time tracking and making changes after the fact. I like the ability to quickly see project run rate and status. Our last CRM had very limited skills and resourcing capabilities, and so this was both one of the big reasons why we switched to ML and one of the best things about the product. Cons I don't like the limitations on setting boundaries on projects. Mavenlink requires much more manual work than our last CRM in the invoicing and expense categories. There are some things that just don't make sense to me, like having the ability to mark expenses as paid. We've had to create a tracking system outside of ML in order to deal with expenses. I also don't like that administrators can't update/edit expenses. Reason for choosing Kantata Mavenlink met the largest number of our needs in the best overall way. Review Source VR Verified Reviewer Program manager Computer Software Used the software for: 1-2 years ### "Great time tracking but has many bugs " April 5, 2024 4.0 Pros Great to track / approve timesheets and allocate resources in your plan Cons Bugs stands forever and it’s not easy to use and navigate for first time users. Review Source SH Samantha H. Digital Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "Best Project Management System" February 23, 2022 4.0 Overall, it has allowed for our organization to be much more collaborative and detailed in our work. Pros The features that I find the most helpful are the ones that allow us to track the tasks and expenses of projects for our clients. Cons Sometimes the support can be slow when technical issues occur. Review Source Nick A. Manager Computer Software Used the software for: 6-12 months ### "Mastering Mavenlink" September 24, 2020 5.0 Our PS team are increasing their usage, but there is a lot to learn. All the customisations ensure that as your business scales, so will Mavenlink. The downside is that there is a significant learning curve ... but if you persist, it is quite satisfying :) Pros Loads of functionality. Pretty easy to self learn the basics if you are a collaborator. Fairly speedy and easy to navigate around ... Task and time tracking very straight forward. Loads of out of the box analytics and insights ... Cons Definitely a learning curve when digging deeper in to functionality and setting up reports. It is soooo customisable that sometimes it can be overwhelming ... Interface not that attractive, equally there is no fluff distractions ... Review Source Josh R. Project Manager Computer Software Used the software for: 1-2 years ### "One of the weaker project management tools out there. I wouldn't recommend this product." November 25, 2017 3.0 The ability to see my project list at a glance, although this product is plagued with poor support and ultra slow development. Pros The UI is simple to use most of the time. It's easy to see your projects listed out, even though the organization tools are pretty weak. Cons The software is slow. Updates happen at a snails pace. Our team worked directly with the development team at Mavenlink and their process is just plain slow. The program is bogged down and sluggish. It lacks sub-tasks beyond 5 layers, the estimating feature is a joke and they only just recently implemented a basic WYSIWYG in the activity section. You also can't undo activity unless you go back to the feed. Talk to PMs who actually use this product! Review Source Response from Kantata December 18, 2017 Thank you for your insight and feedback regarding your experience. We have forwarded your feedback to our product team and will continue to strive to do better. Your CSM has reached out out to you to learn more and continue to advocate on your behalf, regarding these product enhancements and all your concerns. We look forward to continue to working closely with you regarding your experience. Have a nice day and happy holidays. PN Priya N. Implementation Consultant Computer Software Used the software for: 1-2 years ### "Mavenlink - 3.5 stars" September 25, 2020 4.0 Mavenlink is not a bad product and it's intuitive with the features that are built out. Would be helpful if there was more functionality added to track budgeting within the tool without having to rely on reporting solely. Pros I really love the ease of tracking time and the multiple options you have as a user of the system. The system is intuitive and there are great resources for reporting. Cons Master planning and PM tasks are very difficult from a budget perspective. It is hard to view budgets and manage a project for multiple users in the UI. Forces you to use exports and reporting to get the information you need. Review Source Michael K. Project Manager Computer Software Used the software for: 1-2 years ### "The basics are there, but too many features fall flat. " November 12, 2017 3.0 Benefits include matching estimates and budgets to tasks and breaking apart milestones with tasks and sub-tasks. Activity communication is pretty good. Pros I can add a project, estimates and budget and track overall progress. It has given us a more robust look at what is happening across all projects. Cons Too many features feel incomplete. The invoicing, estimates and user permissions are convoluted and lacking enough that our company cannot use them. Resource Management requires duplicate entry of information between planned and scheduled time. It should be easier to link the two together and plan around exceptions. Review Source Response from Kantata December 18, 2017 Thank you for your insight and feedback regarding your experience. We have forwarded your feedback to our product team and will continue to strive to do better. Your CSM has reached out out to you to learn more and continue to advocate on your behalf, regarding these product enhancements and all your concerns. We look forward to continue to working closely with you regarding your experience. Have a nice day and happy holidays. VR Verified Reviewer Senior UX Designer Marketing and Advertising Used the software for: Less than 6 months ### "Worst UX/UI in a project management tool ever." January 8, 2018 2.0 Pros I dont think I can think of one thing in Mavenlink that another tool did better. It is simply inferior in so many ways, even to free project management tools. Cons It is extremely slow! Every click results in a loading.gif. In comparison to Asana which is INSTANT no matter what you click. I cant find my projects where I need them, I cant find my tasks where I need them, I cant get to important information without clicking 10 things and sifting through scrollable windows and sliding boxes. They are HIDING content behind and Show More; links. They are using PAGINATION on lists of projects... omg. No. Show everything, list everything, please stop making us bob for apples every time we need to find something. Oh yeah, and the proofing system doesnt even notify you or the task about a conversation happening within it. Changes to your proof? No clue. You cant mention someone in each area, only in the activity feed. Review Source Response from Kantata January 9, 2018 Thank you for your feedback. We value your insights and I have shared your comments with the team to help us improve. I see you have some concerns and would like to address those a little more directly in order to improve your experience with us. We would like to have your CSM reach out to you, but due to the anonymity of this review, we are unable to do so. Please feel free to contact our support team at support@mavenlink.com, for further assistance or to give us more information on how we can connect with you to assist you with your concerns and answer any questions you may have. Thank you. ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.