--- title: "Kantata Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Kantata Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/110832/kantata/" page_type: "product" language: "en" --- # Kantata Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 18, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Kantata ## What is Kantata? Kantata helps professional services organizations of 50 to 5,000+ employees ensure consistent excellence and profitability across every project. By connecting scoping, resourcing, and forecasting in one platform, you can always deliver amazing. Most PS organizations struggle with unpredictable projects that erode margins, strain resources, and weaken client trust. Kantata PSA puts an end to unpredictable projects by enabling you to: • Instantly assemble the ideal team based on skills, availability, and scope • Easily amplify institutional knowledge by turning past experience into real-time intelligence • Confidently forecast every outcome with an accurate view of everything from revenue and margins to capacity and sentiment ## What is Kantata used for? [Project Management](https://www.capterra.com/project-management-software/)[Time Tracking](https://www.capterra.com/time-tracking-software/)[Time and Expense](https://www.capterra.com/time-and-expense-software/) Recognitions Shortlist Overall rating Based on 628 user reviews Reviews sentiment Positive 84% Neutral 11% Negative 5% Pros & cons Integrated project tracking features Intuitive and accessible interface Cumbersome task management processes High cost for small teams Starting price Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Professional Services Automation / 2026 - Resource Management / 2026 - Workflow Management / 2026 - Advertising Agency / 2025 - Enterprise Resource Planning / 2025 - Project Portfolio Management / 2025 - Time and Expense / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Kantata alternatives Highest Rated [4.6 (6,112)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (3,039)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.6 (5,311)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (3,548)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/110832/kantata/alternatives/) ## FAQs about Kantata Overview ### What problems does Kantata solve? Kantata solves scattered project operations by unifying task tracking, time entry, resource allocation, client collaboration, and financial reporting in one system. It helps project managers, PMOs, agencies, consultants, and professional services leaders fix overbooked teams, weak utilization forecasting, manual status reporting, budget burn blind spots, and disconnected pre-sales-to-delivery workflows. Answer based on 280 reviews Overview ### Which roles and teams benefit most from Kantata? Kantata is most used by project managers, coordinators, and consultants who need to plan timelines, assign resources, and track delivery across client work. Agency leaders, owners, and executives use it for financial visibility and utilization, while creative, account, and technical teams manage workloads, collaboration, and project progress. Answer based on 580 reviews Overview ### What company size and industries is Kantata built for? Kantata serves small businesses first, with 65% of reviewers from that segment, especially Information Technology and Services at 19%. It is built for software, IT services, management consulting, and marketing agencies, with strong reviewer representation from Marketing and Advertising at 18%, Computer Software at 16%, plus midsize firms at 20% and enterprises at 14%. Answer based on 628 reviews Features and Usability ### What are the key features of Kantata? Kantata includes core project management features like task management, project tracking, and Gantt charts, plus differentiators such as resource planning, capacity management, and project accounting. Reviewers also frequently mention time tracking, expense and invoicing tools, client collaboration, and integrations like QuickBooks, Salesforce, Jira, and Google Workspace. Answer based on 273 reviews Integrations ### Which third-party tools and platforms does Kantata integrate with? Kantata integrates with Jira, Slack, Zapier, Salesforce Sales Cloud, Salesforce Platform, Gmail, Sage Intacct, and BambooHR. It supports over 20 integrations overall, with additional connections across Google Workspace, Microsoft 365, CRM, accounting, and expense tools such as HubSpot CRM, QuickBooks Online, and SAP Concur. Answer based on 62 reviews Getting Started and Support ### How easy is it to onboard and train a team on Kantata? Kantata takes more time to onboard than simpler tools, especially for admins, project managers, and teams configuring workflows, reports, or resource planning. Employees handling basic time entry tend to get comfortable faster. Training is available through in-person sessions, live online training, webinars, videos, and documentation. Answer based on 25 reviews Getting Started and Support ### What customer support options does Kantata offer, and how do users rate the experience? Kantata offers email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. Users often describe support as responsive, helpful, and strong during onboarding and training, especially through live chat. Some report inconsistent follow-through, slower response times on complex issues, and frustration when support feels limited or requires escalation. Answer based on 108 reviews Security ### How does Kantata handle data security and access control? Kantata uses admin-controlled access, role assignments, project invitations, privacy settings, and optional two-factor authentication to limit what users, consultants, clients, and customers can see. Reviewers value the centralized, safe database and flexible visibility, but some say permissions are confusing, not fine-grained enough, and super admins lack full access to invitation-only projects. Answer based on 59 reviews Project management ### How well does Kantata work for project management? Kantata gives services teams a centralized way to manage projects, resources, budgets, tasks, and client collaboration. Many agencies, consultancies, and PM teams like the visibility into project health and workload planning, though some users find setup complex, navigation multi-step, and high-volume project administration slower than expected. Answer based on 273 reviews ## Who uses Kantata? Based on Capterra reviews from the past 5 years Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Integrated project tracking features 91% positive reviews out of 77 Most users report project tracking enables real-time monitoring, streamlined time tracking, and consolidated project progress views. MAYERLY G. bachelor, 2 - 10 employees. "I really like the ability to unify all phases of a project from planning and time tracking to team collaboration and finances in one tool is extremely valuable." Cumbersome task management processes 49% negative reviews out of 59 Some users say task management lacks flexibility, bulk editing, and clear organization, making complex projects difficult. Intuitive and accessible interface 87% positive reviews out of 47 Most reviewers find ease of use important, highlighting quick onboarding, simple navigation, and user-friendly design. High cost for small teams 69% negative reviews out of 36 Most reviewers indicate pricing is expensive, especially for small businesses, and often exceeds similar competitors’ offerings. Comprehensive project reporting tools 95% positive reviews out of 39 Most reviewers describe project reporting as robust, offering real-time insights, customizable dashboards, and centralized analytics. Inefficient data entry experience 63% negative reviews out of 35 Some users comment data entry is overly complicated, lacking bulk actions, and editing or correcting entries is time-consuming. ## Features AI summary Based on 29,194 Project Management reviews Capterra data shows that buyers of project management software rank the following features as their top priorities: - **Deadline Management** (**59%** of reviewers rated this feature as critical) - **Project Time Tracking** (**62%**) - **Project Time Tracking** (**62%**) Kantata supports all three of the features reviewers rate most highly: **Deadline Management**, **Project Time Tracking**, and **Project Time Tracking**. Together, these capabilities help businesses keep projects on schedule, monitor time spent across tasks and teams, and maintain better visibility into delivery progress, allowing teams to plan work more accurately and manage resources with greater control. Deadline Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Specify or track the date/time a project, task, etc., is due for completion Project Time Tracking 4.5 (15) 93.33% of 15 reviewers that rated this feature as important or highly important Measure time to completion or hours worked for projects Time Tracking 4.5 (41) 65.85% of 41 reviewers that rated this feature as important or highly important Measure and track time including hours worked and paid time off (PTO) Assignment Management 3.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Assign issues and tasks based on availability or required skills Task Management 4.2 (100) 67.00% of 100 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Reporting/Project Tracking 4.0 (95) 69.47% of 95 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Kantata 228 features ### All Features - "What If" Scenarios: Method used in decision-making that allows businesses to input variables to forecast potential outcomes or possibilities - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Access Management: Control and manage access to company resources - Accounting Integration: Integrate with a third-party accounting system - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Adaptive Learning: Intuitive interface and user-friendly design which seamlessly integrate with existing workflows - Agile Methodologies: Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - AI Text Generation: Allows users to generate text based on a text prompt. - AI Text Summarization: Condenses long documents or text into a brief summary. - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Alignment: Align all staheholders involved to improve collaboration, visibility, and performance - Allocation: Resources can be allocated and reallocated across multiple projects and portfolios. - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Assignment Management: Assign issues and tasks based on availability or required skills - Automated Workflows: Configures thresholds for triggering automated incident initiation responses based on user preferences. - Autonomous Task Execution: Completes tasks independently without constant human intervention - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Back Office: Provides back office solutions such as accounting, invoicing, time & expense, payroll, etc. - Backlog Management: The process of evaluating, scheduling, and assigning tasks that have been put on the back burner in favor of higher priority items. - Baselining / KPIs: Track key performance indicators or baseline assessments throughout project lifecycle or across multiple projects. - Billable Items Tracking: Track the list of items required to be billed/invoiced to clients - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Budget Tracking: Track actual spending to ensure it's in line with the planned budget - Bug Tracking: Monitor and track bugs and issues in the system. - Business Tool Integration: Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar View: Planned projects are mapped to a schedule with due dates and deliverables detailed day-by-day. - Capacity: Monitor capacity in real time to track resource use and identify bottlenecks. - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Change Management: Track and monitor efficient handling of all changes/transitions - Charting: Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc. - Chat/Messaging: Communicate using direct chat or messages within the system - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration: Easily compare experiments—code, hyperparameters, metrics, predictions, dependencies, system metrics, and more—to understand differences in model performance. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Channels: Support multiple channels for internal and external communications. - Configurable Workflow: Configure existing workflows to meet your organization's needs - Configuration: Users or customers can configure parts by using a parametric 3D configurator. - Corrections: Identify misutilizations and provide suggestions to improve planning and scheduling. - Cost Management: Manage budgets, track and optimize spending and align capacity to workload demand - Creation & Assignment: Create and assign tasks for individual users with details and due dates. - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Cross-system Integration: Works across multiple software systems or databases - Customer Profiles: Record customer information, purchase history, and other notes - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Customization: Create labels for products that contain required information such as colors, sizes, dates, etc. - Daily Reports: A document that lists daily activities or maintains a record of all events that happened in a day - Dashboards: An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of an organization's Key Performance Indicators (KPIs) to enable instantaneous and informed decisions to be made at a glance. - Data Consolidation: Centralizes previously siloed construction data and insights into an easily accessible database. - Data Import/Export: Import and export data to and from software applications - Data repository: Deliver a single data repository for all project information. - Data Visualization: Graphical representation of data - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Decision Making: Makes informed choices based on available data and objectives - Definition: Identify human and material resources and assign them to projects and portfolios. - Dependencies: Manage dependencies between projects from one or multiple portfolios. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Due Dates: Set deadlines and milestones for tasks, manually or automatically (based on project templates). - Electronic Payments: Electronically collect payments for goods or services - Email Management: Manage, store and organize emails within the system or via third-party apps - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - External data: Connect to external data sources such as databases or BI software. - Feedback Management: Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - File Transfer: Move files across different systems or networks - For IT Project Management: Supports project management for IT professionals & teams - For Manufacturers: Intended to be used by manufacturers - For Small Businesses: Designed for small businesses - Forecasting: Form predictions based on past and present data/trends - Front Office: Integrate with CRM, marketing, or customer service software. - GANTT: Provide visual representations of tasks, dependencies, and progress. - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Goal Setting/Tracking: Establish measurable goals and objectives and track their progress over a specific period of time - Historical Database: Archive of job costs for similar projects - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Insights: Generates insights and reports from aggregated provider data to improve efficiencies and ready systems for audit - Internationalization: Extend compensation configurations around the globe using flexible location profiles, multiple language options, and automatic currency conversion tools within the system. - Inventory Control: Monitor product stock levels - Invoice Creation and Delivery: Ability to create and send printable or electronic invoices. Includes standard invoice style library that can be customized/branded. - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Issue Management: Identify and respond to unexpected problems or failures (ie. "negative events") - Issue Tracking: Record and follow the progress of every issue - Iteration Management: Planning out the structure and duration of repetitive intervals of time dedicated to specific tasks during the development cycle - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Key Performance Indicators: Quantifiable metrics to track objectives, gauge milestones, and evaluate the success of a particular activity - KPI Monitoring: Tracking the status of previously identified performance measurements - KPIs: Provide performance metrics such as delivery performance, on-time arrival performance, and compliance. - Lean Management: Include lean project management features and best practices. - Marketing: Marketing tools that integrate with a website or social media, email marketing, or help create printed marketing materials. - Mass Updates: Allows users to update multiple tasks at the same time, accross multiple projects. - Messaging: Communicate using messages within the system - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Mobile: Allows employees to view pay stub and W-2 information via a smartphone app or mobile optimized website. - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Mobile User Support: System supports users that want to access system data and fuctionalyt from a mobile devide (phone and/or tablet) - Multi-Channel Communication: Allows communication with customers or users via multiple channels such as phone, email, live chat, etc. - Multi-Department/Project: Manage the accounting and financial aspects of multiple operations and departments or ongoing projects from a single location - Multi-step Planning: Ability to break down and plan multi-step processes - Multiple Projects: Ability to handle several projects simultaneously - Natural Language Interaction: Allows users to give natural-language instructions for browser-based tasks. - Negative Feedback Management: Identify, track, and respond to negative feedback - Network Diagram: Diagram that depicts connections among nodes in a network - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Optimization: Offers the ability to enhance listings with menus, photos, videos, or other rich data - Payments: The ability to accept online payments for classes or equipment, store payment information, or set up recurring payments. - Percent-Complete Tracking: Level of completion within a task - Performance: Identify the most performant content and the types of content that can be improved or eliminated. - Performance and Reliability: Payment gateway is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the gateway to respond to an action they took. System scales with load. - Performance Management: Organize and manage the accomplishments and development of employees or performance of applications or systems - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Permissions: Allows administrators to set permissions or privacy restrictions for decisions or discussions, controlling who can view and contribute. - Planning: Leverages data from budgeting and forecasting processes to help corporations understand their reality and make decisions accordingly. - Policy Management: Create, manage, and track policies and procedures within an organization - Portfolio Definition: Define multiple types of portfolios for projects, programs, and services. - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Portfolio Mix: Create the optimal mix of portfolios to achieve operational and financial goals. - Portfolio Performance: Monitor the performance of different types of portfolios and programs. - Portfolio Types: Define multiple types of portfolios for projects, programs, and services. - Predictive Analytics: Predict future data based on historical data sets - Predictive Forecasting: Predicts project profitability, revenue, and resource utilization based on historical data and current trends. - Priorities: Allows users to establish and change priorities for routing activities. - Prioritization: Arrange tasks based on the level of priority or urgency - Proactive Assistance: Uses webpage, tab, browsing session, or selected text context to generate responses and suggestions - Procedures: Define and manage instructions that employee need to follow for each type of operation. - Product Roadmapping: Identifying desired outcomes and important milestones and creating a plan on how to achieve them - Productivity Analysis: Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee - Profitability: Monitor project proftability by team or department. - Progress Reports: Document and report the progress of ongoing projects - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Accounting: Manage and track financials on a project-to-project basis - Project Accounting / Revenue Recognition: Provides adequate reporting and/or can integrate to AP systems to recognize revenue appropriately - Project Budgeting: Associate a budget with a project and allocate it accordingly by task or resource. - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Map: Projects can be mapped out with milestones, due dates, deliverables and interdependencies. - Project Planning: Organize and schedule projects - Project Planning/Scheduling: Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints - Project Templates: Pre-designed project plans that can be customized - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Proposal Generation: Create proposals based on costs of labor and materials - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Recommendations: Algorithmically generated suggestions based on user behaviors, preferences, or data patterns to enhance UX, productivity, or engagement - Recurring Tasks: Set the frequency of a task's occurrence - Release Management: Planning, scheduling, and overseeing the release of software or system changes into a live or production environment - Release Planning: A timeline for taking a project live that outlines what features should be operational at the go-live date - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Remote Support: Provide support to your customers and employees remotely over a shared network - Remote Work: Allow users to use the system online and on mobile devices. - Reporting: Empower brands with an intelligent reporting tool and dashborads to provide visibility into number of viewers, likes, number of asked questions, and chat entries, total number of clicks, CTR, and entire stream health - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Request Management: Evaluating and prioritizing change requests that are received while working on the project - Requirements Management: Enables creation, management, and tracking of product requirements & features during product production/development - Resource Allocation: Assign available resources to various projects and tasks - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Definition: Contains library of skills and resources to allow project managers to find and assign to projects. - Resource Definiton: Create human and material resources and categorize them based on skills and other criteria. - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Request: Approve or reject incoming requests for resources based on need and user permissions - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Retrospectives Management: Coordinating stand-up meetings where team members reflect on past processes to identify strengths and areas for improvement - Revenue Recognition: An accounting principle that identifies the specific conditions in which revenue is recognized and determines how to account for it. - Risk: Manages compliance and risk mitigation to ensure companies are employing within local, regional, and international laws. - Risk Analysis: Analyze potential risks across the organization - Risk Management: Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties - Roadmapping: Identifying desired outcomes and important milestones and creating a plan on how to achieve them - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Sales: Identify sales opportunities and manage leads pipelines by customer or region. - Scenario Planning: Develop potential scenarios to identify risks and opportunities - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Shop Floor Management: Manage and control operations that take place on the shop floor or factory floor - Skills Tracking: Track employee skills, competencies, training & qualifications - Smart task suggestions: Gives task and resource allocation suggestions based on project context. - Sprint Planning: Identifying the tasks to be completed and the people to complete them during a set period of time - Standard Integrations: Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems - Status Tracking: Track the status over time for a request, process, asset, or transaction - Supports Scrum: Ability to accommodate the methodology that incorporates frequent work reassessment and continuous short periods of focused work. - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Prioritization: Set priority levels on tasks so individuals can organize their work. - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Team Management: Organizing a group of people to accomplish a task - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Testing/QA Management: Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards - Third-Party Integration: Addition of necessary external data, applications, tools, or features - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense: Track time and expenses associated with projects or tasks. - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Timeline Management: Manage a detailed schedule of a product plan - Timesheet Management: Track the amount of time spent on a job or task - To-Do Lists: Each user can view their list of tasks to be completed without having access to other tasks. - Traditional Methodologies: Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - User, Role, and Access Management: Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. to both internal and external users. - Utilization Reporting: Track the frequency of asset usage - Version Control: Track revisions and updates made to files and navigate between different versions - Views: Create customized project views for internal and external purposes (eg: for customers). - Visualization: Graphical representation of data or processes - Web-based Deployment: SaaS, web-based, online deployment - Workflow: Offers workflows to process Data Subject Access Requests to enable multiple departments to assist when complying with user access and deletion requests. - Workflow Automation: Streamlining repetitive tasks and activities through automated and predefined workflows - Workflow Management: Create, design and manage workflows for repetitive tasks - Workflows: Facilitate access from initial access ticket submission through supporting chain of custody throughout the workflow for OT environments. - Workspace: Define customizable workspace for teams, departments, and external users. --- Get Advice We can help you find the software with the features you need. Features 4.1 (559) 4.1 Based on 559 reviews ## Pricing Value for money 4.0 (362) [View all Pricing Plans](https://www.capterra.com/p/110832/kantata/pricing/) Value for money 4.0 (362) 4.0 Based on 362 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.2 (430) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.2 (430) 4.2 Based on 430 reviews ## User reviews Overall rating 4.2 Based on 628 reviews Filter by rating 5(273) 4(250) 3(71) 2(17) 1(17) Mentioned topic Sorted by most recent TH Taylor H. AE Computer Software ### "Kantata Time" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 2, 2026 Pros Kantata makes it easy to track time without filling in every line item. It automatically knows my schedule and inputs my time for me. Cons Sometimes mobile user interface could be better. But I appreciate that it isn't locked down by a certain operating system or app store in order for it to work on mobile. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DF Dan F. Solutions Engineer Market Research ### "Kantata review from Senior Developer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 17, 2026 Using Kantata to track hours and costs. Great way to track for many projects and different types of employees. Pros Great interface for employees to track hours, organize by different projects. Great and accurate tool to track costs. Cons I actually don’t have much negative to say about it. Setting up reports is often a difficult part in these programs. Anything we can do to make that easier is good. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. WR William R. SR. HR Operations Specialist Food Production ### "Kantata Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 May 1, 2026 Overall, it’s been a good experience. It’s a useful tool once you get used to it, but there’s definitely a learning curve. Pros I like how easy it is to see project progress and manage resources. The reporting tools are helpful and give good visibility into what’s going on. Cons It can be a bit confusing to use at first, and some things take more steps than they probably should. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Elon E. Consultant Financial Services ### "Excellent PSA platform for services firms, but requires structured deployment" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 April 30, 2026 Pros What I liked most about Kantata is its ability to centralize projects, people, and financial performance in one platform. In practice, this is very valuable when managing multiple engagements simultaneously. For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions. Cons What I liked least about Kantata is that the platform can feel complex at first. In practice, configuration, reporting logic, and integrations may require internal ownership or dedicated admins. It can also be expensive for smaller teams with lighter operational needs Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Senior Account Coordinator Pharmaceuticals ### "Great for small business, but tedious for big accounts" 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 2/10 April 27, 2026 Overall, I think the idea of having everything available in one program is great for a small account with a few projects, however I feel that a lot of the features go missed with a large account. There are a lot of tasks that require multiple steps and with that needing double checked once complete, which can sometimes feel like you don't have time to manage other responsibilities because there are so many steps with project creation. Pros I think Kantana has done a great job in their timeline developments, time tracking, and resource allocation. Cons I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc. This would be a great resource for a small account, but it tends to get tedious with big accounts with a high volume of projects. Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RV Rakhi V. QA Lead Information Technology and Services ### "Review of Kanata" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 April 20, 2026 Kantata feels powerful and enterprise-ready, especially for agencies or services teams that need visibility into resourcing and financials. When it’s well configured, it gives leadership-level clarity, but it does require discipline and admin effort to keep setups consistent and reporting trustworthy. Pros It gives a clear picture of project health in one place—resourcing, budgets, and delivery status are tied together, so you’re not stitching reports from multiple tools. I also like that it makes capacity planning more concrete, especially when multiple projects are competing for the same people. Cons It often takes extra configuration to build dashboards that answer simple questions (forecast vs actuals, utilization by team, burn vs budget), and small changes to fields can break a report. It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types). Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BM Brazola M. Assistant Information Services ### "Overall very satisfied " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 January 28, 2026 Pros Some pros for Kantata are great project tracking and customer support team. The project tracking allows effective and in depth revenue management. The customer support team is fast responding and resolving the issue. Cons Some cons for using Kantata are it can be expensive for smaller businesses and it is challenging to use when you are a new user. Definitely have to be trained properly. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PB Peter B. Managing Director Information Technology and Services ### "The system has worked mainly as expected and it is good" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 12, 2026 Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports. Not having to open 5 Tabs at the same time to see the budget and billing information is a plus. I am simply happy that the proofing for those large files will upload, even if it is slow. In the workload planner view, we can determine who is working the most. Pros I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying. I received a response immediately from \[sensitive content hidden\] in Support which I did not expect. The system saves me a lot of time creating the template for each of the recurring items. I like the timer feature to track our developers and their billable hours. Cons I think the email notifications are way too many unless you turn them off completely. I believe my largest complaint is how long it takes the scheduler to load due to the fact the data gets updated each time I scroll through the scheduler and honestly causes eye strain. When you have very large projects, the mobile app is essentially worthless, it freezes constantly. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Founder Apparel & Fashion ### "Good potential, just not for me" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 4/10 January 2, 2026 The functionality is there but the complexity and setup effort made it hard to justify moving forward. A good option for mature, services-based teams that need deep project and resource management. Pros Clean, modern interface and a thoughtful feature set built with real-time inventory visibility in mind. During the free trial, it was easy to explore basic tools Cons The platform felt heavy for my needs. There’s a noticeable learning curve and many features require upfront configuration and training to use effectively. For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. WO Wendy O. HR Administrator Accounting ### "Kantata Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 24, 2025 Very good experience as the features had great look and feel, helped make invoicing and task management great, I'll recommend it again and again Pros Great value for money as the customer support was always avaliable to resolve issues which help with ease of use Cons Project collaboration as it requires navigating through several tabs to get to which always take a little bit of time Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. 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