--- title: "Page 3 | Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Page 3 - Is Kantata the right Project Management solution for you? Explore 629 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/110832/kantata/reviews/?page=3" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Kantata 4.2 (629) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Page 3 - Reviews of Kantata ## Showing most helpful reviews Showing 51-75 of 629 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use CM Chris M. VP of Operations Computer Software Used the software for: 2+ years ### "Very powerful PSA tool " January 26, 2023 5.0 Kantata has given our company the visibility it needed into revenue forecasting and allocation of our consultant resources. Pros The integration of full-featured resource management, project management and financial forecasting. Tight integration with Salesforce CRM. Cons The product is very complex and requires a steep learning curve. Certain features are very difficult to use. Review Source MG Michael G. Solution Consultant Information Technology and Services Used the software for: 2+ years ### "Mavenlink review" November 9, 2021 5.0 Pros Billable & Non-Billable Hours: The ability to quickly tab through the hours field is great, along with ability to prepare future timesheets without submitting them. Expense Tracking: Submitting expense reports is fairly quick, once expenses themselves are created. Cons Billable & Non-Billable Hours: Would like to be able to bypass entering Location as needed. It is not always needed for time tracking, but it is globally-required by the system. Expense Tracking: The ability to copy like expenses would be a great added feature. Expense details and amounts are almost always the same for recurring monthly employee reimbursements, and so being able to just copy those and attach the new receipts would be really helpful. Review Source CS Caroline S. Director of Digital Experience Marketing and Advertising Used the software for: 1-2 years ### "We're Making it Work" September 22, 2020 3.0 Pros I love that it has given our agency a central place to track all projects/tasks as well as time/budgtes. Cons You have to constantlty seek out information that pertains to you. Email is outdated in the digital world so this being the primary means of notification is not helpful for us. Things like push notifications and in application notifications are a simple feature that would be massively helpful fo the user. Also, the mobile version of this project is basically unuseable, it seems like as a whole this software is very slow to update and integrate new features that are requested by its users. Switched from [ClickTime](https://www.capterra.com/p/10010752/ClickTime/) We used a comination of Clicktime and Trello so our project management and time tracking was always seperate, we needed one place to do this all. Review Source JM Jennifer M. Executive Director, Operations Information Technology and Services Used the software for: 1-2 years ### "Increased capabilities for our company as a whole" November 12, 2021 4.0 I really like both the time tracking and invoicing modules. I find them to be pretty flexible and easy to use. Some other areas require more manual work than I'd like, but overall, we are happy with Mavenlink and can live with the things we don't like. Pros I like the ease of updating time tracking and making changes after the fact. I like the ability to quickly see project run rate and status. Our last CRM had very limited skills and resourcing capabilities, and so this was both one of the big reasons why we switched to ML and one of the best things about the product. Cons I don't like the limitations on setting boundaries on projects. Mavenlink requires much more manual work than our last CRM in the invoicing and expense categories. There are some things that just don't make sense to me, like having the ability to mark expenses as paid. We've had to create a tracking system outside of ML in order to deal with expenses. I also don't like that administrators can't update/edit expenses. Reason for choosing Kantata Mavenlink met the largest number of our needs in the best overall way. Review Source TS Tahnee S. Project Manager Research Used the software for: 2+ years ### "Not impressed with Mavenlink/SFDC integrations" November 9, 2021 1.0 Overall the team is very resistant to use Mavenlink due to these issues which leads them to use methods outside of Mavenlink to track projects and tasks. Pros The time tracking feature is useful for our team. Cons Mavenlink support is difficult to work with and does not prioritize any of our requests. The integration with SFDC also routinely wipes our tasks which renders Mavenlink essentially useless. Reason for choosing Kantata We chose Mavenlink due to the robust SFDC integration but our experience with the integration has been lacking. Review Source AA Aiden A. Ceo Computer Software Used the software for: 2+ years ### "Works Well I recommend " November 10, 2024 5.0 It was overall great, other than the aforementioned issues Pros Super easy to setup and get started. Works well. Cons Sometimes froze. Seems to have some software limitations, but I can move past that. Review Source JH Julie H. Director, PMO Information Technology and Services Used the software for: 2+ years ### "Comprehensive product offering" May 31, 2023 5.0 Great Pros Resource managementRelease processTime tracking Cons Project management features could be improved Alternatives considered [Resource Management](https://www.capterra.com/p/231304/10-000ft/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Kantata More comprehensive offering and better customer service Review Source VR Verified Reviewer Program manager Computer Software Used the software for: 1-2 years ### "Great time tracking but has many bugs " April 5, 2024 4.0 Pros Great to track / approve timesheets and allocate resources in your plan Cons Bugs stands forever and it’s not easy to use and navigate for first time users. Review Source VR Verified Reviewer Founder & President Marketing and Advertising Used the software for: 6-12 months ### "WRIKE to MAVENLINK USER" October 25, 2016 5.0 Used Wrike for ~8 months and moved to Mavenlink over a year ago. In write you can't track time and expenses. The wrike issue tracking isn't great too. Before moving to Mavenlink, I looked at ~12+ project management tools. It's a pain to move platforms. So we didn't want to make the wrong move. There are so many tools out there. For us, a big priority was being able to track time and projects all in one place. Mavenlink does that and more. It's an awesome tool esp. for design teams and if a lot of your team is virtual. Pros \- Time tracking integration. Don't have to use a third party tool. - Smart project task management. - Easy to track if "to do" is a "task" or an "issue" (very helpful for website projects where you have a TON of issues to deal with). - Easy to move tasks around and see the overall items you're working on. - Google docs integration. - You can track conversations all in one feed-- on more email. - You can respond via email. Cons \- So many features. I don't use all of them. - They add on cool features... but want you to pay for them. - Expensive -- but worth it when you're managing a team and don't want to login to a ton of applications. - No dropbox integration. - Takes awhile to get used too. - You can't rename the issue or task items. For example, sometimes I want to change the status title from "needs info" to "client review" -- and I can't edit the status (I could do this in Wrike). Review Source EE Ethan E. PMO Financial Services Used the software for: 2+ years ### "Great System with Some Room for Improvement " March 23, 2024 4.0 Pros The project tracking, in terms of the timesheet collection and revenue management this works great for our business and is absolutely essential. Cons From an overall user perspective, the system can be quite clunky to use without adequate training which has caused some hiccups. Review Source SP Stephen P. Project Manager Computer Software Used the software for: 2+ years ### "Not a big fan of Mavenlink" November 5, 2021 2.0 I am not a fan of Mavenlink. I don't think the software is a good fit for our organization. Pros I like the time tracking, the UI is okay, and it seems to work well without crashing or being buggy. Cons Integrations aren't intuitive. Note taking and project tracking isn't robust. There doesn't seem to be a way to do personalized views. I wish there were more to-do list type features. Review Source AH Andy H. ERP Cloud Practice Director Information Technology and Services Used the software for: 6-12 months ### "Getting better" September 22, 2020 4.0 Nice tool with powerful reporting that needs significant improvement on usability. Pros Robust reporting, integration to NetSuite, hierarchical team management, Activity feed Cons Ease of use needs significant improvement. Needs user configurable workflows and fields. User roles and security have no flexibility. Interface and reporting designed by someone who never has to use the application to run their day. Alternatives considered [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Kantata Integration to NetSuite. Easy to use time entry. budget and profitability reporting. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Integration to NetSuite Review Source AK Abhishek K. Developer Information Technology and Services Used the software for: 1-2 years ### "Efficient and easy to use project, timesheet and allocation management tool" October 9, 2021 5.0 The overall experience of using mavenlink has been outstanding. Timesheet and project management has never been easier. The resource and allocation management are charm and a time-saver. Pros \* Resource Allocation features \* Billing/non-billing time tracking and monitoring \* Timesheet management features \* Workflow management \* Report and Analytics features \* Customer support Cons Not much of a con, but ease of use is something that could be improved. In our organization also, we give a small session to any new mavenlink user before onboarding them on the software Review Source SB Silvia B. Project Management Lead Design Used the software for: 2+ years ### "Reliable tool but not ideal for Finance Reporting" July 29, 2021 5.0 Easy to use, reliable in terms of saving data but this tool feels outdated due to the manual staff allocation process. Also the finance and staffing reporting doesnt work for me. Im not a fan of that. Pros I like that my staffing projections are easy to access, view and share across digital teams. Cons Forecasting hours by the week/month needs to be automated - this is too manual and time consuming at the time. Need to be able to drag and drop hours, or somehow more speedily be able to populate staff allocations. Also finance reporting / utilization reporting is incredibly difficult of not impossible due to my current access level. I have to rely on the finance and resourcing department for all reporting - this is not sustainable for project management. Review Source GC Gene C. Vice President Civil Engineering Used the software for: 1-2 years ### "Mavenlink is a useful tool" September 22, 2020 4.0 Good Pros Customization of task lists, project fields, etc. Cons Gantt Schedule (hard to display), Reporting (albeit powerful, application for creating reports is not user-friendly in the slightest) Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kantata Program/portfolio management capabilities. Scalability Switched from [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/) More functionality Review Source KG Kassy G. Solutions Delivery Project Manager Information Technology and Services Used the software for: 1-2 years ### "Great platform for project management!" December 21, 2023 5.0 The tool has been great, we never have any downtime, clients love it, and it helps us keep multiple projects on track. Customer support and our CSM have been responsive and helpful! Pros Great tool for maintaining client communications and managing timelines effectively! Cons It would be great for the Project Plan to have more configurations options and editing capabilities like in Excel. Reason for choosing Kantata The client communication piece was essential for our implementation work. Review Source DM Daniel M. Director of Business Systems Analysis Information Technology and Services Used the software for: 2+ years ### "Software well tailored for our business needs" November 3, 2021 5.0 Overall, the experience is become better and better. I'd say the UI still has some usability issues. Pros Great master planning for resources and allocations. Cons Two biggest pet peeves are the following: 1. It's irritating that you must delete a recreate a time entry if you enter it on the wrong day of the week on the Timesheets view. Should be able to just change the date of the entry. Other similar software allows this. 2. On Master Planning, I want to see how many hours are represented in the allocation every week not just how many hours by percentage across the span of weeks the allocation runs. This make it hard to determine quickly how many hours the resource has for each allocation for that week. Switched from [Harvest](https://www.capterra.com/p/75598/Harvest/) Better resource planning Review Source RH Robert H. Technical Delivery Manager Information Technology and Services Used the software for: 1-2 years ### "Difficult to reconcile with our accounting software - rounding issues" November 5, 2021 3.0 Pros Easy for resources to book time against multiple different projects - good data contained in time entry exports (granular, gives lots of information that I can pivot off of to provide different views to the end customer) Cons Mavenlink rounds time entries billed at an odd number (such as $171.77/hr) that are logged in half-hour or quarter-hour increments differently than Sage IntACCT - this makes reconciliations arduous when it's time to invoice the customer. Alternatives considered [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) Review Source ravi R. Associate Software Developer Used the software for: 1-2 years ### "Good tool for Internal improvements" January 30, 2018 4.0 Our organisation has been able to streamline a group of integrated teams into a well structured project management tool. It's helped to track our progress in many ongoing projects. It made the team fulfil tasks faster. Pros Absolute perfect customer support. We have put resource planning somewhere easily accessible for the whole company. Even before Mavenlink, we had Microsoft Project for this, and it was not as easy-to-use as Mavenlink. The support we've gotten from the Mavenlink team is awesome. Whether it's getting questions answered, prioritising potential feature enhancements, or giving feedback on the product road map . I always know that our voice will be heard and considered. Cons Everything is fine, it is just we use custom fields on almost all tasks we create, so when created templates with these task lists because we re-use a lot of the same tasks. Unfortunately, templates do not save custom fields so we've had to add these each time we apply a template. It could be improved. Review Source BW Ben W. Marketing Production Team Lead Marketing and Advertising Used the software for: 2+ years ### "Achieve that 30,000 ft view!" April 10, 2017 5.0 I have been using Mavenlink as the primary account administrator for two different companies over the course of four years. The suite has proven to be an integral tool in my everyday professional life within the Marketing industry. It allows my teams to see only what they need to primarily be involved with for any particular day and clears away other clutter they may not be associated with. However, most importantly, it allows many different views when it comes to upcoming work capacity and profitability. This is the feature we were primarily after when signing up for Mavenlink. The instant-update gantt charts allow us to see both all of our current projects and each individual project. This, in addition to the robust resource management tools that are constantly being improved, as enabled our Production team to kick project input and scheduling into overdrive! Our Copy and Design teams love the real-time proofing module as well. The comparison tools are really slick. Pros Depth of data analysis and business intelligence, gantt charts, deep task detail options, resource scheduling tools, built-in expense and budget tracking Cons There is an intermediate learning curve and may come across as immediately complex to the uninitiated creative. However, 10-15 minutes of poking around and taking advantage of the learning tools and startup tutorials offered by Mavenlink's stellar customer service program will address this minor concern. Mavenlink is a fantastically powerful information source, and with that power comes some proper approach and learning. It's all intuitive, though! Review Source DH Dave H. accounting manager Information Technology and Services Used the software for: 2+ years ### "Kantata is a workhorse!" June 30, 2025 4.0 great, i wish they would add more accounting into the system like project overhead and non-billable peoples hours and behind the scene stuff Pros It has alot of depth and capabilities. I like it's abilities to give you actual usable data and for people to connect on the system Cons could be a little more user friendly. There is a descent learning curve but once you get the ecosystem figured out you can navigate easily Alternatives considered [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Kantata it integrated into our QuickBooks. Review Source JF Jonathan F. Founder Marketing and Advertising Used the software for: 1-2 years ### "Disappointed" September 17, 2020 2.0 Not great. Pros Very robust. And I like that time tracking is integrated into the software. Cons For the price, and for what we THOUGHT we could do, very disappointed with the tool to date. Good chance we're moving away from Mavenlink before the next renewal. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) We thought Mavenlink could help us fix the capacity/utilization problem we were having. Honestly, minimal progress as been made and we're likely moving back to Asana. Review Source Response from Kantata October 5, 2020 We are sorry about your disappointing experience and appreciate your feedback. Our CSC is working with your team to help provide more support and training to help with your utilization/capacity hardship that you are facing. We hope that this will help resolve and make things better. We always strive to do better moving forward. Please feel free to reach out to us directly if there's anything else that we can assist you with. You can reach your CSC here at 800- 860-9544 or our support team at support@mavenlink.com. Thank you. Tiffany Nguyen Senior Manager, Customer Advocacy WB William B. Software Developer Information Technology and Services Used the software for: Less than 6 months ### "Good time tracking software" July 20, 2021 4.0 First time using time-tracking software. Time tracking is easy enough. I haven't used much of the management features to give a review of that. It seems fine, but a little rougher in some spots for us. Pros I like that it's online and accessible anywhere. Also like that the timer remembers where you are at even when the browser/computer is restarted. Cons I think it would be better or nice to have a different method of time tracking where the start time is an actual time of the day and then you (and managers) can what you did at what time specifically instead of just knowing "I spent 4 hours doing X sometime today, but don't know when". The timer can be a bit cumbersome. Whenever you're finished, you have to manually search for the project/task to attach to. Would be better if it kept last task selected. Also, submitting time doesn't update the timesheet if you're on it and requires a refresh. I usually keep the timesheet open and just add the time to the existing project on the sheet, then clear the timer as that's the most straightforward and smoothest experience. The API should be easier. Is the only way to get an API key through your manager? Users can't access their own accounts on their own? Review Source Morgan C. Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "Efficient Project Management System" October 3, 2018 4.0 I love having Mavenlink as our project management system. It's much more efficient and user-friendly than the system we used before, and they seem to always be improving it which is good to know from the user point of view. Pros The ability to keep up with each individual project, its tasks and subtasks and everything else involved, without worrying about it getting lost in our Google Drive or desktops. It's a good place to store information, communicate with coworkers, and stay up-to-date on the project's status. Cons The recurring projects (which make up about 75% of our company) sometimes have trouble repeating correctly each month. The dates will be off and we have to go in and manually adjust a few things, which isn't a huge deal but it's an inconvenience that we'd prefer to avoid. Review Source WK William K. Chief Lead Engagements Computer Software Used the software for: 1-2 years ### "Chief Lead experience" October 28, 2021 3.0 Overall my experience has been good but again....i am a basic user Pros For the modules that I use often as a "basic" user, the product can easily be navigate. Very easy to use. Every aspect of the product i use is very straight forward. That being said, i am a basic user. I submit my time, i review my direct report's times and i review the reports that our admins produce from the product. Cons I have seen that some aspects of the product are not that agile or flexible. For instance, if we are confident we will start a project and "lockdown" the data to start a project, and then something unforseen happens with a client and we have to post pone something and people have already billed to the project, we have to perform rework because adjustments cannot seemingly be made Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.