# Page 4 | Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 4 - Is Kantata the right Professional Services Automation solution for you? Explore 627 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/110832/kantata/reviews --- Kantata 4.2 (627) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated February 25th, 2026 # Page 4 - Reviews of Kantata ## Showing most helpful reviews Showing 76-100 of 627 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use VR Verified Reviewer Senior UX Designer Marketing and Advertising Used the software for: Less than 6 months ### "Worst UX/UI in a project management tool ever." January 8, 2018 2.0 Pros I dont think I can think of one thing in Mavenlink that another tool did better. It is simply inferior in so many ways, even to free project management tools. Cons It is extremely slow! Every click results in a loading.gif. In comparison to Asana which is INSTANT no matter what you click. I cant find my projects where I need them, I cant find my tasks where I need them, I cant get to important information without clicking 10 things and sifting through scrollable windows and sliding boxes. They are HIDING content behind and Show More; links. They are using PAGINATION on lists of projects... omg. No. Show everything, list everything, please stop making us bob for apples every time we need to find something. Oh yeah, and the proofing system doesnt even notify you or the task about a conversation happening within it. Changes to your proof? No clue. You cant mention someone in each area, only in the activity feed. Review Source Response from Kantata January 9, 2018 Thank you for your feedback. We value your insights and I have shared your comments with the team to help us improve. I see you have some concerns and would like to address those a little more directly in order to improve your experience with us. We would like to have your CSM reach out to you, but due to the anonymity of this review, we are unable to do so. Please feel free to contact our support team at support@mavenlink.com, for further assistance or to give us more information on how we can connect with you to assist you with your concerns and answer any questions you may have. Thank you. OO Oussama O. Founder & Game Designer Computer Games Used the software for: 6-12 months ### "A Comprehensive Resource Management Solution" January 28, 2023 5.0 Overall, Kantata is an excellent resource management solution that can make resource management effortless. It is intuitive, easy to use, and offers a variety of features that make it a great choice for businesses of all sizes. Pros Kantata is an excellent resource management solution that helps to keep track of projects and resources effortlessly. The intuitive dashboard and easy-to-use interface make it a great choice for businesses of all sizes. It also offers a variety of features that make managing resources a breeze. Cons While Kantata is a great resource management solution, it can be expensive for businesses on a tight budget. Additionally, the setup process can be a bit complicated and may require assistance from the customer support team. Switched from [Airtable](https://www.capterra.com/p/146652/Airtable/) Kantata is superior to its alternatives as it offers a wide range of features that make resource management a breeze. It is also easy to use, intuitive, and offers a variety of customization options for businesses of all sizes. Additionally, Kantata is more affordable than other solutions on the market. Review Source TC Thomas C. data analyst Information Technology and Services Used the software for: 6-12 months ### "Great user-friendly product" May 10, 2023 5.0 It helps keep track of a project's status and time spent on specific tasks. Pros The clear and intuitive project and task trackers. Cons The amount of billable vs non-billable hours is not clearly defined. Review Source SF Sara F. Sr. Project Manager Computer Software Used the software for: 1-2 years ### "Mavenlink feedback" September 25, 2020 4.0 Pros The reporting and overview of the project is very helpful. .I also like how you can budget towards individual tasks/milestones. It's also good to see an overview of staff's availability and schedule them on specific days for projects. Cons It's very frustrating when you need to allocated in the same amount of time per user across a long period. You have to go in individually to each week to add that time. When you have to do this for multiple users across different projects, it takes a lot of time!!! Should be able to do a recurring staffing - define the time period, how many hrs for which user and project. If there are changes to hrs or staffing for a project, you then have to go in and change across the board - should be able to change that recurring staffing to a different number/person Review Source NB Nicholas B. Business Solutions Analyst Computer Software Used the software for: 2+ years ### "Suvoda Review of Mavenlink" November 9, 2021 4.0 It is great for project management and time tracking. We are still reviewing resource management to use that moving forward. Pros Being able to track time and allows you to hold project management of all your projects in one location. Cons The connections between the different levels: User, Project, and Tasks. When it comes to reporting, it would be a lot easier if these were all joined. Right now, we need to pull data out of Mavenlink and manipulate it in excel to see the metrics. Review Source AU Alex U. Operations Marketing and Advertising Used the software for: 2+ years ### "Mavenlink is feature rich and user friendly" April 16, 2021 4.0 Mavenlink has been a feature-rich tool that has been adaptable to our unique model. Pros Mavenlink has a lot of custom features and functionality which was an important factor in that we needed to find a tool that met our many custom processes and workflows. Cons Mavenlink does not allow customers to see budget in hours or dollars, so clients can't see any sort of project burndown. New features and functionality are slow to be released, but for a platform its size, ML does a decent job of staying on top of squashing bugs. Review Source DE Djedji E. Agent Construction Used the software for: 6-12 months ### "Avis kantata" October 29, 2023 5.0 Pros Kantata software is very good software for task management. Not only do I save time and productivity, but its user interface is easy as well as the prices which are proportional Cons The disadvantages of kantata are that it does not have a free version and despite the easy access of its user interface, the latter remains a little customizable Review Source RM Ridhdhi M. Project manager Information Technology and Services Used the software for: 2+ years ### "I recommend Mavenlink" January 7, 2021 5.0 Pros Mavenlink helps me track the progress and budgets for my projects. It's easy to use and I like the many different reports that I can pull from the tool. Cons There are a lot of features to this tool and I haven't taken time to digest all of those capabilities. Review Source Ben W. Marketing Production Specialist Insurance Used the software for: 2+ years ### "Achieve the 30,000 ft. view!" April 21, 2017 5.0 Pros Our team loves the amount of perspectives Mavenlink affords us when we need to gauge our incoming work and available resource capacities. The easy to operate Task Lists give our Creatives clear information when it comes time every morning to quickly get to work and know what is important and what can wait. The drag-and-drop gantt charts make scheduling and adjusting projects quick work for our Production team. Cons Given how powerful the suite is, it might come across at first to the unseasoned Creative as slightly overwhelming. Though, this feeling is quickly surpassed by empowerment once they understand how intuitive the UI/UX is. Review Source PP Pamela P. Director, People & Culture Biotechnology Used the software for: 2+ years ### "Great for project management, not great to interface to any other system. " November 10, 2021 3.0 Pros This system does it's main job well, which is to manage projects. Cons Attempting to interface this system into any other system is extremely difficult. Mavenlink staff don't seem to have a lot of experience with interfacing their system. We eventually had to come up with our own solution that relied only on a simple data download. Their pricing model is such that you end up paying a lot of money for relatively little value add i.e. in the area of time keeping. A more extensive licensing fee is charged for people to approve time. Mavenlink would be well served to change their model to charge less for the functions that are not their core competency and more for project management functionality, which is. Review Source MW Matt W. Sr. Implementation Consultant Marketing and Advertising Used the software for: 2+ years ### "Review" March 30, 2021 3.0 Pros It's an online collaborative tool with clients. I like that it's real-time and you don't have to repeatedly share a project plan - the client can always see the status Cons I'd like to have more options like MS Project, just some more features with project tasks/dates and notifications/reporting when running behind or late Review Source JL Julie L. Senior Strategist Information Technology and Services Used the software for: 1-2 years ### "On the right path" January 24, 2021 5.0 I am able to know project status, watch hours, and keep people on task with Mavenlink. It's been very helpful to eliminate all the check-ins I had to do, asking people what their status is; now I can just look. Pros Mavenlink has saved us a TON of time that we were using communicating and threading multiple products together. It gives one single source or truth for project planning and management and has eliminated many meetings and replaced multiple softwares. Cons Every task takes a LOT of clicks. I have very basic needs and it takes a lot of clicking to get the PM info that I need just to monitor my projects. It's there but, I'm always about 7 clicks away from it. Also, the scheduling of tasks is very labor-intensive. It's so complicated that only 3 of us are trained on it and I am glad to not be one of them. Review Source RH Rachel H. Learning and Development Specialist Non-Profit Organization Management Used the software for: 2+ years ### "System not intutive." March 29, 2021 3.0 Pros Reporting function gets me the basic information I need. Cons Project setup is not streamlined. The number of times I need to re-train new staff, since this is not an intuitive system is high. Review Source MK Murali K. Business Development Manager Information Technology and Services Used the software for: 1-2 years ### "Mavenlink is a very advanced project management tool for medium as well as huge enterprises." January 26, 2019 4.0 Pros The application is very stable and you will find a lot of features to work with. In comparison to other tools, the features provided are more advanced and data-driven with high emphasis on metrics. I just love the dashboard, it helps you to keep track of all the official meetings and interactions and with mavenlink, you can build superb reports. It helps in collaborating with tasks from start to end of each project. You can set updates as notifications to your mail id, so you would get to know of the status o different projects. We can set these notifications for clients too, so they would get to know the proceedings and status o each task.If you hate opening multiple tabs like me, you can use this Gantt chart tool which I should say is the best feature! Cons One of the biggest turn off is that we take a lot of time to get started with the system like to set up and install. The date has been set in US formats which had been an issue to us, hope they do something about it. I found it really difficult to trace back archived projects cause you have to know the exact name of the respective project to get them traced back! Review Source Dylan P. Digital Marketing Content Specialist Insurance Used the software for: 1-2 years ### "Top-tier team collaboration tool" April 21, 2017 5.0 Pros Since I was hired a little more than a year ago, Mavenlink has been an integral part of how my team and I work on projects. Mavenlink's built-in modules have made it easy for team members to leave feedback on project deliverables. The platform also provides an archive of project deliverables, making it easy for team members to upload and download any given aspect of a job, from images to text documents. Mavenlink's task tracker also helps team members prioritize and stay on schedule. I would highly recommend Mavenlink for any digital marketing group. Cons Trying to find something I dislike about Mavenlink is actually sort of a challenge. Email notifications can get to be a little much, but those can be adjusted in users' profile settings. Review Source VR Verified Reviewer Web Developer Computer Software Used the software for: 1-2 years ### "Frustrating" September 6, 2018 1.0 I wind up creating my own task list on paper, in Trello, or in OneNote so I can stay out of the software as much as possible. Pros It does have decent formatting options within task descriptions and comments Cons Completely unintuitive. Lacking basic features like sorting tasks, cloning/copying tasks. Sometimes the limit on nesting tasks becomes a problem. Review Source Response from Kantata September 11, 2018 Thank you for your feedback. We value your insight and have shared your comments with the product team to help us improve and make the product more intuitive. You have some concerns and we would like to address those a little more directly in order to improve your user experience. We would like to have your CSM reach out to you, but due to the anonymity of this review, we are unable to do so. Please feel free to contact our support team at support@mavenlink.com, for further assistance on how we can possibly help. Thank you. MH Mustafa H. Project Manager Information Technology and Services Used the software for: 6-12 months ### "Mavenlink review" October 2, 2020 4.0 Pros The software is easy to use and intuitive. It has all features easily accessible and provides a one stop shop to manage projects. Linking all project workspaces together and providing views to portfolios gives a decent understanding of the projects across the organization. Cons Reporting on projects is not well embedded especially status reports and project Gantts. The dependency management can be improved on the Gantt view. Columns need to be made customizable on the task and the Gantt view. Review Source DP Danielle P. Consultant Management Consulting Used the software for: 2+ years ### "A Robust Must-Try for Service-Based Orgs!" February 10, 2020 5.0 ML has helped my organization to clearly define accountability and responsibilities. Additionally, it allows for project profitability to be easily found without having to compile data from multiple sources. Pros I believe that the best part of Mavenlink is that it's an all-in-one program. One could use this for the day-to-day management of their projects without having to use outside programs. It combines project management, resource management, budget management, estimating, time-tracking, reporting and so much more. Cons I think the learning curve can be pretty steep. I attribute this lack of intuition to the robust nature of the service, but it could do with a revamp of the UI/UX. I also dislike the format of the resource management. There are currently two ways to manage resources: Master Planning and Resource Planner. The two work together but are also very separate features. The entire reource management system could use an overhaul to reduce confusion and to make resource changes easier. Review Source CS Christian S. Sr Project Manager Design Used the software for: 2+ years ### "Mavenlink makes time tracking and resource planning easy " October 28, 2021 5.0 Pros Ease of use, allocating shared resources, identifying resource gaps and planning for new projects, time sheet approvals of direct reports Cons Nothing to speak of in particular, its been a good tool and great improvement for me over the last few years from other tools I have used previously Review Source DW Dayna W. Busienss Develement Manager Marketing and Advertising Used the software for: 1-2 years ### "Great tool " November 2, 2021 3.0 We are able to forecast and utilize our team's time in one place that everyone has access to. It helps us to have a single place to find jobs, tasks, projects, and track our hours. Pros Ability to track hours, tasks, and projects at a high-level view. I like how this tool helps our team on track and on the task in our virtual environment. Cons Downtime, site errors, slow load times and site crashing Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Being able to use Mavenlink for both functions the listed tools solved for our team Review Source Argenis U. CEO Computer & Network Security Used the software for: I used a free trial ### "A revolutionary solution to maximize efficiency in project management" July 7, 2023 5.0 One of the things that has impressed me the most is the amount of features and tools it offers. From resource management and project planning, to reporting and integration with other tools, this platform has exceeded all my expectations. Pros What I liked the most is its ability to optimize resources and increase the operational performance of my organization. I greatly appreciate the business intelligence and analytics features it offers. It allows me to have a complete picture of my projects, visualize the progress in real time and make informed decisions to improve efficiency. Cons What I liked least is its initial learning curve to get the most out of all its functions and features. While the platform is incredibly powerful, it can be overwhelming for those with no prior experience managing projects or using similar software. Review Source KS Kelsey S. Director of Production Design Used the software for: 2+ years ### "MavenLink for the Win" September 11, 2020 4.0 We really love MavenLink and especially love working with a company who is constantly evolving and taking their clients feedback and evolving. Pros We needed a unified system that did: task tracking, budget tracking, project schedules, time entry and resource management. MavenLink nails it in those arenas! Finally we have a tool that doesn't require another 15 tools! Cons There are a lot of features and options for how to do things, and not enough "how to" videos that their competitors have. Switched from [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Needed a more robust, and prettier user interface, system. Review Source SB Shiraz B. Senior Engagement Manager Information Technology and Services Used the software for: 2+ years ### "Mavenlink Feedback" October 12, 2021 3.0 It has good information but the user interface and additional functionality has to be added so we don't use the project software like smart sheets Pros Ease of use for adding resources and monitoring time spent Cons Visualization is very poor. Setting up tasks for project is very cumbersome. Review Source HH Harvey H. Director of PMO Computer Software Used the software for: Less than 6 months ### "Too complicated to be useful" July 20, 2021 1.0 It was purchased as a time tracking and PM tool before I joined. Rolling out the process has been much more difficult than with other systems. Pros It can track time. That is about all. Nothing really works in the manner that we need in an efficient manner. Yes we can make it work, but no, for quick projects too much time is needed to set up a project for time tracking. Cons Really bad UI and it's difficult to use correctly. You should consider a modular set up where there are core functionalities that are streamlined for the need. It take way too long to set up a project and there are settings that can create challenges down the road. The features are not as robust as other systems especially PMing with this program. Mavenlink should focus on doing one thing right instead of trying to do everything at once and being subpart compared to other tools. Reason for choosing Kantata I didn't the person who did is no longer here and no one likes the product in the organization. Review Source AI Arman I. Consultant Information Technology and Services Used the software for: 6-12 months ### "Pro's and Cons" January 20, 2021 5.0 Pros As a PMS, MVL works really well. Task tracking and communication in a team is handled well. Resource metrics and time tracking also works well in my experience. Cons Reporting isn't on demand but rather on a 30-min schedule. In general, reporting is the only aspect of MVL that requires upgrading, in my opinion. There are some performance issues with MVL also that hinder efficiency. Significant lag in big projects with many tasks makes it difficult to edit any entries. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.