# Page 5 | Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 5 - Is Kantata the right Professional Services Automation solution for you? Explore 627 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/110832/kantata/reviews --- Kantata 4.2 (627) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated February 25th, 2026 # Page 5 - Reviews of Kantata ## Showing most helpful reviews Showing 101-125 of 627 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use AT Aaron T. National Project Manager Information Technology and Services Used the software for: 6-12 months ### "A product full of features that will enable your project management requirements" January 26, 2022 5.0 Mavenlink is a solid business application that helps you enable and maintain your project, including time, budget and resource management in the one place. Pros It is a product that takes little time to learn, and once you do, it's very easy to use. My favorite features are timesheets and resource management - key to running good projects Cons I don't like the custom reporting - it's not intuitive and hard to do - if it was changed to something easier, that would mean more of the team could create reports. Review Source SP Sameer P. Associate Director Information Technology and Services Used the software for: 2+ years ### "User Review " April 16, 2021 4.0 Its Pros API Documentation and API Implementation is very good. Integration is key for effective use of the tool. Cons Does not have bulk upload features 1. Bulk Users Allocation to Projects, 2. Bulk Upload User Allocations 3. Bulk Upload of TImesheet data 4. Reporting features can be enhanced, the usability of report download can be improved. Review Source VR Verified Reviewer Data analyst Accounting Used the software for: 6-12 months ### "Nice ressource management solution" November 13, 2022 5.0 Simple and nice design that i can recommend to all Pros A key tool for resource management. Thanks to its numerous functionalities, Kantata is a simple and efficient tool for project management. Cons Kantata does not offers a lot of features. I think this can be perfect for beginners Alternatives considered [Shortcut](https://www.capterra.com/p/160498/Shortcut/) Review Source VR Verified Reviewer eLearning Instructional Designer & eLearning Quality Assurance Expert E-Learning Used the software for: 2+ years ### "Use Mavenlink for Complex Project Tracking" September 24, 2020 4.0 Overall, Mavenlink is a good solution, but PMs have to learn how to manage projects properly so it works as it should. Pros I've used Mavenlink with a team of more than 50 members and it was useful to see the project tracking by client and tha gantt chart. Cons It is a bit cumbersome to update all the project dates. We have hundreds of projects in Mavenlink and the features are a bit hard to grasp sometimes. Review Source KS Kaneesha S. Senior Producer Marketing and Advertising Used the software for: 2+ years ### "A tool that encompasses meany features and functions" September 9, 2020 4.0 It's a work in progress, there's a world in Mavenlink still to discover and we're hoping to get there one day! It's still one of the best tools out there, in comparison Pros The product is easy to use, and it provides capabilities that with the right onboarder, can implement the tool strategically into the company, to meet the companies needs. Cons With a tool this sophicasticated I think the integration team could provide more support, without a cost attached to it. With the price tag, the team is forced to learn it and integrate it themselves which in turn results in improper use of the tool. Project management function, it's tedious and doesn't provide the support needed. There is room for improvement here. Switched from [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) For the finance features/integrations Review Source David P. Used the software for: 2+ years ### "Mavenlink will save you tons of time and money!" July 1, 2016 5.0 Mavenlink is pretty awesome! Though it can seem a bit pricey, the tool itself covers a wide array of what our company needs on a daily basis: from project management to billing integration with our Quickbooks. When it comes customer service, you can get ahold of chat service within seconds any day or time of the week. Pros Project Management Milestone Management Task Management Resource Management Invoicing Planning App integration Cons Mobile app still needs work Pricey, but not that much in the grand scheme of things. Needs better scheduling views such as calendar or kanban style options Review Source AS Aleksandrs S. Senior Solution Architect Computer Software Used the software for: Less than 6 months ### "Kantata can replace multiple tools to manage projects, recourses and track time" May 18, 2023 5.0 We managed to replace multiple tools with a singe Kantata:- project management-resource utilization-time entries-expenses-billing Pros It's great to have a single tool to manage projects, time and expenses, also it gives you a great visibility or resource utilization. Also it gives you a great overall analysis on all of your projects Cons I takes time to configure Kantata to your business needsrequires some training due to configuration complexityvisibility of uploaded files against a single project is not great Switched from [Timesheets.com](https://www.capterra.com/p/132754/Timesheets-com/)[Harvest](https://www.capterra.com/p/75598/Harvest/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) internal process optimization Review Source Jodi J. Director of Operations Marketing and Advertising Used the software for: 1-2 years ### "They started out good for the price." June 27, 2015 1.0 They started out good for the price. Now their customer service is subpar, their product has not evolved well, and they are charging more. Non-responsive, non-customizable dashboard. They lock you into a contract and quote user agreement when you question their changes and usability. Would never recommend to anyone. Pros integrates with Quickbooks Cons poor service, poorly evolved product, locked into a contract, no custom dashboard, raised their prices, non responsive site Review Source Response from Kantata July 1, 2015 Jodi, thanks for being a Mavenlink customer for the past few years. It’s because of loyal customers like you that we’ve been able to grow at the rate we have and be recognized for our innovation by industry thought-leaders like Gartner. We’re sorry that your recent experience with us didn’t hit the mark. Our goal at Mavenlink is to deliver class-leading SaaS solutions and services, and we believe in constant innovation (much of it driven by customer feedback) to get there. We will take your feedback to heart as part of our innovation and improvement efforts, and hope to have the opportunity to better serve you in the future. For now, since we have a line of direct communication with you, we look forward to further discussing your feedback and needs with you. Thank you, Zack Helvey VP of Customer Success Mavenlink BG Bhargav G. Digital Marketing Specialist Information Technology and Services Used the software for: Less than 6 months ### "All in One Solution for your Organization Need" October 4, 2022 5.0 Kantata is very powerful tool for all your organizations who provides professional service to thier clients. It saves lots of time and efforts to provide best results in short time. We are using this software to manage multiple projects of our clients and noticed improvements in our work. Pros We are using this tool for managing multiple marketing projects. It offers many features like project management, task scheduling and progress reports, etc. It's easy to use and great UI for users. Cons Generally I faced issue related to alert notifications. Overall i didn't get any difficulties with this tool. Review Source Tyler A. Copywriter Marketing and Advertising Used the software for: 6-12 months ### "Not my favorite project management software " January 9, 2019 3.0 Mavenlink just isn't the best project management software out there. I would recommend Trello way before recommending Mavenlink. Pros For the record, I'm writing from the perspective of a copywriter, rather than a project manager. Mavenlink acted as a hub for all of our projects. All of our assignments, assets, and time management lived there. Every time I asked my project manager for an asset, she would always tell me it's "somewhere" in Mavenlink. I knew our documents were safe with Mavenlink, but finding them could be a bit tricky. Cons I found this software to be more confusing as a non-project manager. The user experience was less-than-great and I often wasted time looking for documents that were hidden somewhere deep in the Mavenlink database. The design of the software is also not very appealing to me. It feels very stale. Review Source VR Verified Reviewer Marketing Creative Consumer Goods Used the software for: 1-2 years ### "Perfect for a growing business " September 26, 2018 4.0 Mavenlink is a wonderful software to use if you are looking for an easy-to-use project management tool. Pros Mavenlink is easy to use and fairly intuitive. We've had no problems with the software and they are making monthly updates to add new and useful features based on customer feedback. Project tracking is the primary reason we use Mavenlink and our workflow has never been better. I really don't know how we managed without Mavenlink before. Cons The main issue we are having with this software currently is when it comes to deadlines changing. At this time you can update the project deadline but non of the project related tasks will readjust to the updated deadline. Review Source Kaitlin C. Executive director Non-Profit Organization Management Used the software for: I used a free trial ### "Kantana saved my company " April 7, 2024 5.0 Pros It was available at the moment . It easily helped reorganize my project and was able go recover lost time and get the project back on track Cons Price was. Out of reach for me currently and had to pause it. Review Source Ronald Abilmar R. Marketing Manager Computer Software Used the software for: I used a free trial ### "The complete solution for efficient project management." September 10, 2023 5.0 I love it a lot, from creating and assigning tasks to tracking the time spent on each activity and managing resources, I can have a more complete view of my projects in real time. Pros It is very good and I no longer have the need to jump between different tools or documents to be able to have a clearer view of the status and progress of my projects. Cons Well, the platform allows me customization to a certain extent, there may be limitations in terms of completely adapting to the more specific needs of certain organizations. Review Source Julie F. Project Manager Marketing and Advertising Used the software for: 6-12 months ### "Mavenlink has helped us to move forward ..." March 30, 2016 4.0 I spent a lot of time setting searching for a project management tool that worked well within our company, gave us all the information we were looking for, was easy to work with, looked good and didn't force us to change our existing processes and ways of doing things. Mavenlink was the only software that even came close to our needs and since we started using it, it has really changed things around for our company. Thanks to all the information & financial insights that Mavenlink delivers, we are finally able to make decisions that are based on facts instead of gut feeling. Pros Mavenlink is very user-friendly and made it really easy for us to introduce the software to our staff. All information is kept in one place, which makes information-sharing much easier and everyone on the project has a better and more realistic idea of timelines, deliverables, allocated time etc. The support and customer service has been excellent so far, so a big thank you to Vanessa! The live chat is very useful and I also love that Mavenlink listens to its clients' feedback and uses their experience to improve the functionality. Cons The integration with Quickbooks UK is still very basic so we can't really make use of it at the moment. The time tracking could also be simplified as it can get a bit confusing. Review Source AH Andy H. Solutions consultant Warehousing Used the software for: 1-2 years ### "Mavenlink - Consultant Review" November 3, 2021 5.0 It just works! It doesn't create more work for us as a team for execution Pros It integrates really well with Jira and makes time tracking/project burn tracking really easy across functional teams. Cons The gantt chart is a little complicated and takes a little time to get use to as opposed to other software i've used in the past. Review Source KR Kami R. Used the software for: ### "The Top Reasons We Chose Mavenlink" September 9, 2016 5.0 RESOURCE ALLOCATION Resource allocation is critical in our line of business and it was a major component missing from Active Collab. It is the norm for us to have multiple projects at varying phases of completion and up to 10 team members working on various tasks. As you can imagine, it can become very hard to keep track of workloads and schedule new tasks appropriately. Mavenlink has been a game changer for us in terms of resource allocation! With the click of a button we can now view every team member and get a detailed view of their workload. FINANCIAL REPORTING While Active Collab was not void of financial reporting, we needed a solution that was more robust. Once again, Mavenlink did not disappoint. From financials to projects to people, there's a report for that! As the Business Manager, I really appreciate the ability to create custom reports. Every client is unique in their needs. Mavenlink helps me satisfy clients' needs as well as our own internal needs. USER INTERFACE AND EASE OF USE We really love Mavenlink's visually pleasing interface and the ability to custom brand it. We liked that the company utilized features similar to some of the popular social network sites. This helps to give it a familiar feel to new users. We also like that it does a good job being intuitive to users' needs. This makes it pretty easy for new users to navigate without much instruction. Although we did put some how to videos together for our clients to ensure that everyone is comfortable using it. CLIENT COLLABORATION Our clients' perception is our reality. It is essential that our clients be able to collaborate with us on their project every step of the way. We were very surprised at the number of solutions that did not allow this. Mavenlink really goes above and beyond in this department. Clients can even use their free profile to create and manage their own personal projects outside of their CommonPlaces project. COMMITMENT TO IMPROVEMENTS No one solution is going to land a check mark for every requirement on your list. The one thing that really put Mavenlink ahead of the other solutions we considered was the company's commitment to improving their product. Along this journey we heard over and over, if you notice that there is something that we can improve upon, please take a moment to email us with your suggestions. In the 3 months that we have had Mavenlink, we've already been notified of 2 great improvements! Review Source Amy B. Senior Project Manager Used the software for: 2+ years ### "I find Mavenlink to be intuitive and rich in interesting features!" November 10, 2017 4.0 This has streamlined project management within our agency, and made us more efficient with our time dedicated to project planning. Pros I like that I can create templates for projects and groupings of tasks. I also like that I can export just about any information I need to an Excel spreadsheet/CSV file. Cons I don't like the automatic update to move a date out in Gantt view when I'm trying to create a dependency for a task following a task before it that occurs on the same day. It's pretty annoying. Review Source KM Komal M. Accessibility Consultant Computer Software Used the software for: 2+ years ### "Good one" November 9, 2021 4.0 Pros Easy to use and has useful features. Efficient to use. Cons It's not completely accessible to people with disabilities and they need some help in accessing some of the features such as adding or removing values from the timesheet. Review Source Daniella A. PR & Social Media Team Lead Marketing and Advertising Used the software for: 1-2 years ### "Not my favorite project management software" March 26, 2019 3.0 Long story short, there are better project management tools out there. I would recommend using Trello and AirTable well before Mavenlink if you want a better experience for your team. Pros Mavenlink works as project management software. You can create tasks, track time, and attach essential info. But it feels bare-bones and doesn't have as friendly of an interface as other project management software. Cons I've used Mavenlink, Trello, and AirTable, and Mavenlink is easily my least favorite. It's less user-friendly and more difficult to track a project from start to finish. The interface is more convoluted and for lack of a better term, ugly. Review Source Jordan W. Traffic Manager Information Technology and Services Used the software for: I used a free trial ### "Mavenlink helps us get project info to the people who need it." January 15, 2016 5.0 When my team began a search for a new project management and resource management tool we were replacing a file based process, which meant that project information was all over the place. Since we've implemented Mavenlink we've enjoyed a HUGE improvement in team members and senior managers knowing exactly where to find the status of a project, what tasks people are working on, how the budget is burning, etc., all in real time. Pros Staff Resourcing - Mavenlink is the only product we found that realizes how important resource planning is to a service company. With Master Planning and scheduled hrs we have added visibility and granularity into our resourcing plans that wasn't possible with our old MS Project based process. Mavenlink is also focused on improving this area even more in 2016, which I am very excited about. Project Planning - By introducing Mavenlink Templates into our Project Management processes, we've been able to standardize project plans and also make them easier to create. Partnership - Throughout my engagement with Mavenlink I have felt connected to their team and like my company was a partner rather than just another sale. They are always available to answer questions and ask for feedback about upcoming features that will benefit us. Cons We would really benefit from the addition of a view only user role for senior management, so we didn't need to manually add them to all projects. I would also really value some more search filter options on many pages and including search parameters into the URL so a specific search can be shared. Review Source VR Verified Reviewer Online Media Manager Used the software for: 6-12 months ### "Project management and billing software that has potential, but is clunky in the face of innovation" June 11, 2018 3.0 Pros Certain tasks including time keeping and overall project organization are assisted by Mavenlink. Document uploads are easy and conversation threads are intuitive for the most part. The search feature works well. Cons In the face of so many more streamlined solutions, it feels like Mavenlink hasn't kept up. It's a little clunky in that there are so many places to put information, and too many ways to do it that make things more disorganized than not. Review Source Response from Kantata June 18, 2018 Thank you for your feedback. We will forward this onto our product team and strive to do better. We are happy to have your Client Success Manager reach out to you to learn more about your use case and help you better streamline a process that could help you keep things more organized. Please feel free to call us at 800-960-8544, or email our support team at, support@mavenlink.com. Guy S. Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Excellent User Interface" June 25, 2020 5.0 Pros Project task management is a huge improvement over our legacy product. The user interface and the various task types have made this my go-to tool, no longer needing MS Project on the side to replicate our task tracking efforts. I like that Mavenlink has included issues into their task types, not just tasks and milestones. Best of all is the user interface to make changes in the GANTT view and for contributors to self-assign a task and log time to it. As a PM, I am spending far less time making in task management activities, instead able to monitor what others have permission to do on their own. Cons Still waiting for the golden feature of copy/paste similar tasks to save me even more time. Alternatives considered [NetSuite SuiteProjects Pro](https://www.capterra.com/p/153572/NetSuite-OpenAir/) Review Source RB Rich B. Account Manager Information Services Used the software for: 1-2 years ### "Quite a useful system after you spend time learning and customizing it" November 15, 2021 4.0 Pros The software makes timesheet tracking easy and has decent reporting capabilities. Cons There are two types of reports with one being customizable, but it only refreshes once every few hours. This means you have to use canned reports to see real-time data. The expense report experience is much less than ideal. Review Source MB Mckenzie B. Photographer Consumer Goods Used the software for: 1-2 years ### "Mavenlink is a Great Project Management Tool" August 29, 2018 4.0 Mavenlink has allowed us to track everything coming in and out of our department on a daily, monthly and yearly basis. This has shown the demand for our services and how well we manage our time with this demands. We are also able to easily invite those outside of our department to join in and collaborate, which has simplified our daily request process. Everything can be found in one place. Pros Mavenlink allows for our team to easily collaborate on projects from beginning to end. We can cater our tasks to our specific needs and show the progress along the way for everyone to see. The updates that are sent via email keep me on track with the numerous projects I have at hand. The time tracking integration is beneficial to us when we are working with outside clients. This function is simple to use! Cons I find it difficult to access archived projects when I need to refer back to them. It appears that you need to know the exact title of the project in order to search it. Even though the time tracking function is simple to use, I do wish I could pause my time on one project without tracking it and move to another project where I start tracking time as well. I feel that I have to submit small increments of time often because I cannot do this. Review Source RA Rosie A. Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Software Implementation Process with Mavenlink " August 9, 2016 4.0 Pros We have only been using Mavenlink for a little over 3 month and have already started to see visibility and transparency across the organisation. Mavenlink Insights and analytics reports provide the company with a holistic view of all projects and accounts. We are now easily able to identity project metrics and figures without all of the manual collation and reconciliation which takes an enormous amount of time. Mavenlink have been extremely helpful and accommodating to get us to this point with help of the guys from the MavenOps Program. The 3 months of MavenOps has been fantastic as the team who have been working with us are always willing to help and offer suggestions. Mavenlink were very responsive to our requirements and always willing to help and provide alternate solutions or workarounds if system could meet the requirements. Additionally MavenOps were very quick at turning around reports that we requested. The reports were completely customised to our needs. If a feature could not be achieved the company can submit a "feature request" which means there is a chance that feature can be built later down the track. Mavenlinks 24/7 chat support has also been fantastic in helping the wider organisation with any questions. Overall the software is great but the level of support really helps to lift the product and the overall engagement. Cons Given we are an Australian based company there are a few things within the software which are set for the US, for example the date is in the wrong sequence and data refreshes happen at awkward times. These are only minor and don't stop us from achieving our main objectives. It would be helpful to have a little more control over these settings. It would be also good for Super Admin users to have a greater level of visibility. At present even admin need to be invited to a project to view the tasks and approve time etc. It would be helpful for Super Admin users to have this level of visibility with having to rely on a project lead to invite them to a project. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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